DOT-FMSCA Design-Build SOW (9).pdf

Statement of Work for

Design-Build (DB) Contract May 24, 2019

PROJECT IDENTIFICATION

Project Name: U.S. Department of Transportation, FMSCA 3rd Floor

Project Number: TBD

Region: GSA Southeast Sunbelt Region

Building Name and Number: Sam Nunn Atlanta Federal Center – GA1007ZZ

Building Address: 100 Alabama Street SW, Atlanta, Georgia

Scope Writer: Denise M Fisher R.A.

DB Contract Statement of Work – DOT-FMCSA Sam Nunn AFC, Atlanta, GA

TABLE OF CONTENTS

1 PROJECT DESCRIPTION 1

1.1 Project Type 1

1.2 Project Goals and Objectives 1

1.3 Project Delivery Approach 2

1.4 Materials 2

2 GENERAL REQUIREMENTS 2

2.1 Contract Parties and Contract Work 2

2.2 Professional Ethics and Standards of Practice 2

2.3 Project Delivery Team Roles and Responsibilities 3

2.4 Owner’s Project Requirements (OPR) 4

2.5 Budget 4

2.6 Schedule 4

2.7 DB Contractor Team 4

2.8 Performance Objectives 5

2.8.1 Standards and Criteria Documents 5

2.8.2 Sustainable Design/LEED® 6

2.8.3 Fire Protection/Life Safety 7

2.9 Cost Management 7

2.9.1 Cost Estimating (Request for Proposals) 7

2.9.2 Construction Cost Management 7

2.10 Project Management Responsibilities 7

2.10.1 Communications Plan 7

2.10.2 Detailed Project Schedule Development and Maintenance 8

2.10.3 Project Progress Meetings/Presentations 8

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence 8

2.10.5 Design Quality Assurance 8

2.11 Electronic/Print Media 10

2.11.1 Computer Aided Design (CAD) Standards 10

2.11.2 Other Electronic Documents 10

2.11.3 Plans and Specifications 10

2.11.3.1 References 10

2.12 DB Personnel Security Requirements 10

2.12.1 Subcontracts 11

2.13 Document Security 11

2.14 Record Keeping 11

2.15 Construction General Requirements 11

3 SCOPE OF SERVICES 11

3.1 Site Investigation 11

3.1.1 Existing Conditions Survey 11

3.1.2 Fire Protection/Life Safety Analysis 11

3.2 Design Stage 12

3.2.1 Design Development (DD) Phase 12

3.2.2 Construction Documents (CD) Phase 12

3.3 Construction Stage 15

3.3.1 Construction Delivery Phase 15

3.4 Closeout Stage 18

3.4.1 Final Project Photographs 18

3.4.2 OPTION Building Preservation Plan (BPP) 18

3.4.3 DB Contract Closeout 18

4 ADMINISTRATION 18

4.1 Submission, Review and DB Contractor Fixed Price Table 18

4.2 Payment for Construction Delivery Phase Work 19

4.3 Travel 19

4.4 Reproduction and Delivery 19

20APPENDIX A - Owner’s Project Requirements APPENDIX B - Department of Transportation Special Space Requirements APPENDIX C- SNAFC Building Standards

1 PROJECT DESCRIPTION

Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services of a Design Build General Contractor (DBGC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract.

Named after a former Georgia U.S. Senator, the Sam Nunn Atlanta Federal Center (SNAFC) was constructed in 1997 and is located in downtown Atlanta. The SNAFC is adjacent to the Richard B.

Russell Federal Building Courthouse and the Martin Luther King Jr. Federal Building. The facility is comprised of four buildings: the high rise Tower with twenty five floors, the Midrise with eleven floors, the Bridge with six floors and the Historic Rich’s building with seven floors.

This project is to provide design and construction services for the U.S. Department of Transportation (DOT) (FMCSA) Federal Motor Carrier Safety Administration. The base bid shall include design services (full set of construction documents) for two separate FMCSA offices. FMCSA Service Center (SSC) 4,612 useable sq.ft. to be located on the 3rd floor, Rich’s Building and FMCSA Georgia Division (GA Div) 2,331 useable sq.ft. to be located on the 3rd floor, Tower Building. The base bid shall also include construction services for FMCSA Georgia Division.

Construction services for FMCSA Service Center shall be priced as a separate Option.

Work shall include but is not limited to: demolition of existing partitions, installation of new partitions, floor to ceiling glass front partitions and/or fire rated partitions, furnish and install new offices, conference/meeting rooms, break rooms, LAN rooms and associated areas. Work shall consist of new and reused doors and hardware, existing undamaged ceiling tiles and grid will be reused, new and reused light fixtures, new finishes, HVAC modifications, plumbing, sprinkler and fire alarm systems modifications.

New power, voice, data, audio-visual systems, and controlled access/security equipment as required.

Infrastructure for new systems furniture is also included.

See Appendix A for specific Owners Requirements

1.1 Project Type

This is a Design Build project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build Contractor is to provide successful design and construction services for the completion of agency-requested space modification on the 3rd floor of the SNAFC, Atlanta, GA as noted in Appendix A (Owner’s Project Requirements).

OBJECTIVES:

Expedite execution of the Design-Build project delivery process. Other project objectives are as follows:

● Utilize sustainable design and construction strategies where applicable and practical.

● Recycle demolished materials when possible.

● Utilize and specify materials containing recycled materials.

● Utilize and specify low VOC products.

● Protect existing building components and features to remain.

1.3 Project Delivery Approach

This project will follow a design-build method provided by a Design-Build contractor who shall carry sole responsibility for the fulfillment of the terms and conditions of the entire design-build contract.

1.4 Materials

Design and construction work shall comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern this facility. Designs shall be in accordance with the most restrictive of all applicable building code requirements.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specification provided in PBS-P100. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work.

The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

Contracting Officer (CO): The Contracting Officer administers the contract and ensures the contractor complies with all terms and conditions of the contract. The responsibilities of the CO also include but are not limited to:

● Prepare and manage contract documents

● Procure required services (A/E, CM, GC, etc.)

● Lead negotiations with contractors

● Maintain budget records associated with contracts and payments

● Attend project meetings as required

Contracting Officer: TBD

U.S. General Services Administration 77 Forsyth Street Atlanta GA 30303

Project Manager (PM): The Project Manager is the primary point-of-contact for all operational and administrative issues generated throughout the life of the project. The responsibilities of the PM include but are not limited to:

● Project Initiation/Planning/Controlling/Executing/Closing

● Participate in project planning

● Participate in design-build contractor selection

● Provide overall project coordination

● Manage project team

● Provide oversight and participation in all negotiations

● Develop, craft and maintain relationships with Clients

● Assist in conflict resolution

● Oversee and track scope, schedule, and budget during design and construction

● Ensure the completion of thorough design reviews at every phase of design

● Oversee and manage all phases of design and construction

● Attend progress meetings, design reviews, presentations, value engineering meetings and partnering sessions

Project Manager: Shonda Piper-Cameron U.S. General Services Administration 77 Forsyth Street, Suite G40 Atlanta, GA 30308 404-431-0121 (Cell) shonda.piper-cameron@gsa.gov

Construction Manager (CM): In support of the CO, the Government may enter into a separate contract to obtain Construction Management services to review development of design and monitor construction inspections and tests. The CM shall represent GSA during the course of this project. The CM shall have access to all areas of the construction site, including the DB Contractor’s construction office area. The CM shall also have access to all construction drawings, files, records and test reports.

Construction Manager: TBD

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated range for project costs is $500,000 - $1,000,000 which includes DB Contractor Design Stage services.

2.6 Schedule

Performance periods shall be as follows:

Design Phase Services- 60 calendar days

Construction Phase Services- 150 calendar days (Total)

● Phase 1 (GA Div)- 90 calendar days

● Phase 2 (SSC)- 150 calendar days

GSA may issue partial construction NTP at accepted 65% design completion. DB contractor must be prepared to begin construction activities at that time. Proof of insurance and payment and performance bonds must be submitted within 10 calendar days of award.

Schedule delays: The DB Contractor will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government initiated scope changes.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

● Project Manager

● Architect

● Engineers – Electrical and Mechanical

● Major Consultants – Registered Fire Protection Engineer

● Quality Control Manager

● Construction Superintendent

● Safety Program Coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

Appendix A- Owner’s Project Requirements

Appendix B- Department of Transportation (Federal Motor Carrier Safety Administration) Special Space

Requirements

Appendix C- SNAFC Building Standards

Attachment A- DOT-FMCSA 3rd Floor Alterations Concept Plans (GA Div. & SSC)

Attachment B- LAN Requirements

Attachment C- DOT-FMCSA Security Installation SOW

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

PBS P-120, Project Estimating Requirements for the Public Buildings Service

The GSA PBS Building Commissioning Guide

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.3 SNAFC Building Standards

The Sam Nunn Atlanta Federal Center (SNAFC) policies for construction and services (SNAFC Building standards) are attached in appendix A. DB Contractor is required to be thoroughly familiar with these Building Standards. For example, new common doors and door hardware shall match the existing common door unless otherwise noted by the Owner. DB Contractor shall immediately inform GSA of any noted conflicts, existing deviations, or ambiguities that may impact DB Contractor s ability to provide a completed project conforming to all required standards.

2.8.1.4 SNAFC LEED Requirements

The SNAFC is pursuing LEED certification. Construction activities occurring at the SNAFC must support this objective. See Appendix for project LEED requirements and opportunities. Requirements are part of the SOW. DB Contractors project specifications manual will detail all LEED requirements and opportunities. Upon closeout DB Contractor shall submit 2 copies of an SNAFC LEED certification support Binder with table of contents that includes all project LEED related submittals and reports including material data sheets showing VOC content. Submit binder along with a narrative describing the delivery of SNAFC LEED certification support design and construction goals achieved and/or pursued during the project.

DB Contractor is required to be thoroughly familiar with these LEED requirements and shall inform GSA of any noted conflicts or existing deviations that may impact DB Contractors ability to provide a completed project conforming to all required standards.

2.8.1.5 High Performance Green Buildings

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. High Performance and Sustainable Buildings Guidance 12/1/08

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

The DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.9 Cost Management

2.9.1 Cost Estimating (Request for Proposals)

The estimated cost of the work (ECW) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns in the proposal:

● A Masterformat, detailed breakdown of the design and construction costs

The DB Contractor shall provide supporting detailed subcontractor proposals from each trade. The DB Contractor proposal should include line item breakdowns and unit costs and quantities for all material.

2.9.2 Construction Cost Management

This contract is for a Firm-Fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist GSA in developing and complying with a project communications plan.

This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php http://www.epa.gov/cpg

The DB Contractor’s contractual responsibilities is to GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide schedule updates to the GSA, showing progress on and completion of all required Design services and Construction work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend progress meeting(s) and subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team as determined by all parties.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties.

Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo design review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and other requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

● The design is responsive to the GSA program goals, objectives and priorities.

● The renovated facility can be efficiently operated and maintained.

● The design adequately and efficiently accommodates the space program.

● Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

● Drawings are coordinated for multiple construction phases, if applicable.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General requirements items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

● Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final CD submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into the final documents.

● All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

● The DB will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards.

Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

Provide 7 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the

GSA.

2.11.3.1 References

PBS Order 3490.2 “Document security for sensitive but unclassified building information”

2.12 DB Personnel Security Requirements

In the performance of work required under this contract, all DB personnel must present proper identification to gain access to occupied building areas housing federal operations. DB personnel means DB employees and DB subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

DB personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States

Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the Federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12). Credentialed DB personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations. DB personnel requiring daily/weekly access to occupied building areas housing federal operations for a period of less than 180 days shall also undergo background investigations conducted by the United States Government for short term access to the building. Escort access is available upon approval for DB personnel requiring access to occupied building areas housing federal operations for up to 15 days during a 6 month period. Those who will be working more than 15 days must complete the applicable fitness determination process.

See Contract language for instructions on the processing of credentials and requirements for escort access.

2.12.1 Subcontracts

The A-E shall incorporate provisions in all applicable DB subcontracts as necessary to ensure compliance with all requirements provided in this DB Personnel Security Requirements section.

2.13 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the requirements set forth in PBS P 3490.2 with regard to handling SBU building information.

2.14 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each construction phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.15 Construction General Requirements

The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Site Investigation

3.1.1 Existing Conditions Survey

It is the DB contractor’s responsibility to investigate the site and be familiar with existing conditions prior to submitting the project budget proposal for a firm fixed price.

The DB Contractor shall perform all investigation necessary to accomplish the project scope. The Contractor’s services shall include, but not be limited to, hazardous materials surveys, sampling, and testing, and any other survey required to complete the design and construction. The Contractor shall also furnish all materials and equipment to accomplish this work. Although the owner has supplied concept drawings, these drawings are not meant to document existing conditions. It is DB Contractor’s responsibility to determine and document all existing conditions. Whereupon a conflict between the design intent drawings or a requirements narrative and existing conditions is discovered, DB Contractor shall immediately notify GSA. The DB Contractor shall submit a site investigation summary report.

3.1.2 Fire Protection/Life Safety Analysis

Perform a fire protection and life safety analysis/recommendation. The analysis must list separately all fire protection features required for the space to meet the requirements and all pertinent national codes and Government requirements. The analysis must include classification of occupancy, any required separation or exposure protection, location of all fire rated walls, exit calculations based on NFPA 101, Life Safety Code, identification of automatic extinguishing systems and/or detection system(s) to be modified, etc. The code analysis must highlight any conflicts, which may exist between the codes and design criteria listed in this Scope of Work as they pertain specifically to this project.

3.2 Design Stage

3.2.1 Design Development (DD) Phase

3.2.1.1 DD Coordination

The design shall be performed in accordance with the project requirements narrative in Appendix A, the design intent drawings (DID), agency standards, building standards, LEED requirements, applicable GSA standards and building codes and other requirements specified herein. The DB Contractor is responsible for all site verification required to complete construction documents to meet the design intent. The DB Contractor shall generate complete design documentation that defines all project demolition, construction and phasing activities to be performed. Shortly after Design NTP and prior to the commencement of design development, a comprehensive program review shall take place with the participation of the entire Project Team. Topics for discussion will include all Owner’s project requirements, the design and construction schedules, coordination with the furniture and moving contractors, design review process and expectations, etc. DB Contractor is responsible for ensuring that the design and specifications incorporate the owner’s project requirements prior to each submission to GSA by performing an internal team review.

3.2.2 Construction Documents (CD) Phase

3.2.2.1 CD Coordination

3.2.2.1.1 Construction Work Sequencing and Coordination Plan

Submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide final CD submissions for the self-performed work and all subcontract work packages. Create construction work sequencing plan and submission schedule periodically throughout the CD Phase. The Appendixes in the SOW should only be used as design guides; contractor is to develop further.

3.2.2.1.2 CD Coordination (Special Tasks)

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Identify all manufacturer recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Determine and verify tenant agencies’ audio-visual and security systems needs, equipment performance and related costs.

Address integration of safety/security/building automation systems and controls, both internal and external (remote) to the building.

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Coordinate contract requirements for providing and installing electronic security systems (e.g., card readers, access control, intercom, etc.), addressing space, equipment and services.

Coordinate with tenant agencies to develop agency-specific security construction requirements.

Develop and include in the construction specifications, a list of all Government-furnished property, including input from tenant agencies as needed.

Coordinate roles and responsibilities for providing telecommunications system, equipment and services infrastructure.

Coordinate roles and responsibilities for providing and installing terminal telephone/computer devices (floor/wall plugs and jacks).

Define project related telecommunications work within the construction specifications, coordinating with the GSA and impacted tenant agencies.

Identify pathway enclosure requirements for telecommunications services.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

3.2.2.2 CD Submissions

For all construction work to be self performed and for each planned construction subcontract work package, provide an in-progress construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

CD submittals shall consist of plans, specifications, cost estimates, and related design narrative including calculations for each design submittal (65%, 95% & 100% Final). Coordination with GSA activities shall be explicit in each design submission as well as the construction stage CPM schedule.

Submittals must meet the requirements of PBS-100 Appendix.

Submit the following quantity and sizes of hard copy documents:

● Full Size Drawings: Quantity Three (3).

● Half Size Drawings: Quantity Three(3).

● Narrative & Specifications: Quantity Six (6)

● Calculations: Quantity Two (2)

In addition to hard copies, provide a CD containing electronic files of all drawings and documents.

Drawings shall be provided in CAD and PDF format.

Design progress meetings shall be held as needed to support efficient, cost-effective project design but also after the 65% and 95% design reviews are completed by all parties, consolidated by the GSA and distributed to the Project Team. These post-submission review meetings shall focus on the review commentary and resolutions to the issues raised. The DB Contractor shall also host special technical design meetings as needed to resolve specific design issues.

The GSA requires that DB Contractor design, specifications and other construction documents submissions undergo a design quality assurance process at each material submission. It is incumbent upon DB Contractor to provide its own internal quality control review prior to submission. DB Contractor and GSA shall perform a review of the plans and other construction documents for:

● Incorporation of all Project Requirements

● Applicable Codes Compliance (Regulations, Statutes, Building and Agency Standards)

● Completeness and Coordination

● Constructability

● Incorporation of GSA activities, including occupant relocations and the location, layout and systems integration of GSA-installed modular workstation furniture.

GSA will review each submission for compliance with all Contract Documents. The purpose is to ensure that the design is responsive to the GSA program goals, objectives and priorities and to establish that functional, aesthetic and spatial requirements of the project are satisfied. Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

Design reviews by the Government are not to be interpreted as resulting in an approval of the DB Contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the DB Contractor's attention which might prevent costly errors and misdirection. The DB Contractor shall remain completely responsible for confirming all existing conditions.

3.2.2.3 In-Progress CD (65% Complete Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work.

The submissions must consist of plans, specifications, cost estimates, and related design narrative including calculations. DB Contractor should submit Payment and Performance Bonds with the 65% design submittal. GSA may issue Construction NTP after the 65% design review period.

For all construction work to be self performed and for each planned construction subcontract work package, provide an in-progress construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

3.2.2.4 Pre-Final CD (95% Complete Design) Submissions

For all construction work to be performed prepare and submit separate pre-final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans and specifications.

For all construction work to be performed provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements, and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements, operations and maintenance (O&M), and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

3.2.2.5 Pre-Final CD Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

3.2.2.6 Final CD (100% Complete Design) Submissions

For all construction work to be performed prepare and submit separate final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

3.3 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work. Construction shall not interfere with the current tenants of the federal building. If this cannot be avoided during typical working hours, then construction shall occur beyond these hours as to not interfere or disrupt current tenants. All work requiring a utility outage shall be performed after hours or on weekends.

3.3.1 Construction Delivery Phase

3.3.1.1 Construction Start Coordination

3.3.1.1.1 Pre-Construction Conference

DB Contractor shall be a primary participant in the pre-construction conference. All Construction Start Submittals (defined below) shall be submitted to GSA prior to the pre-construction conference. DB Contractor is expected to initiate development of these submittals during the latter stages of design. GSA and the CM shall review these submittals prior to the pre-construction conference.

The Contracting Officer shall schedule and coordinate a pre-construction conference which all key Project Team members including key subcontractor representatives. The primary purpose of the pre-construction conference is to review the construction schedule, construction start submittals, discuss coordination issues, and other agenda items including discussion of administrative procedures and regulations as determined by the Contracting Officer. Such agenda items shall include:

● Construction schedule and other pre-construction submittals

● Use of areas of the site

● Delivery and storage

● Safety

● Security and extended hours access

● Daily Cleaning

● Phasing

● Coordination with other vendors

● Submittals

● Change orders

● Applications for payment

● Record documents

● Demolition procedures

● Owner related items

3.3.1.1.2 Preconstruction Photographs

Not used

3.3.1.2 Construction Administration

3.3.1.2.1 Schedule of Values

Prepare and submit schedule of values for the GSA approval.

3.3.1.2.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.3 Construction Progress Reporting

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.4 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.5 Project Progress Meetings

Refer to Division 1 of the DB contract performance specification for requirements.

3.3.1.2.6 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.3.1.2.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.3.1.2.8 Inspections and Testing

Develop an overall field inspections and testing plan. (e.g., , HVAC performance, etc.)

Conduct inspections and tests as required by the construction specifications.

Conduct construction safety (OSHA) inspections as required.

3.3.1.2.9 Clarifications/Requests for Information/Change Orders

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

Provisions for use of the GSA share of shared savings will apply if the GSA agrees that additional work to be performed by the DB Contractor as a result of resolution of an RFI is beyond the scope of work upon which the…