DOT-FMCSA Alterations RFI Questions and Responses (1).pdf

Solicitation #47PE0220R0015 DOT- FMCSA Alterations 3rd Floor, Sam Nunn AFC Atlanta, GA

Pre-Proposal Site Visit Questions and Responses March 26, 2020

1. Does the bidder have to have a GSA schedule to bid on the above referenced solicitation? GSA

RESPONSE: No, you are not required to be GSA schedule contract holder to bid on the referenced solicitation.

2. Are there any as-built drawings of the spaces available for distribution? GSA RESPONSE: Yes, limited CAD files are available and will be provided to the awarded contractor.

3. Please distribute the sign-in and attendance sheet for the site visit conducted on Wednesday, March 11.

GSA RESPONSE: Distribution to be determined by the CO.

4. What are the ceiling conditions on the 2nd floor below the spaces where the core drills will occur? GSA RESPONSE: There is no 2nd floor space for access below Suite 3B15 (Bridge). 2nd floor ceiling below Suite 3M40 is suspended acoustical tile. Contractor is responsible for verifying all existing conditions. Floor cores are generally not approved except as needed for plumbing or situations where other solutions are not available. Installation of sump pumps is not allowed. Refer to attached alternate Concept Plan for Suite 3B15 Break Area if plumbing concerns prevent sink installation as shown on original Concept Plan.

5. The solicitation documents have conflicting periods of performance dates. Please verify the number of days given for each phase and if there are any time restraints on the completion dates (does the GA division space need to be delivered first, can both spaces be done concurrently, etc.) GSA RESPONSE:

The design phase performance period is 60 calendar days. The construction phase performance period is 150 calendar days TOTAL. Work can occur concurrently in both spaces however the GA Division Office (Suite 3B15) must be delivered within 90 calendar days of the 150 calendar day total.

6. The solicitation has four different CLIN’s separating the design and construction services for each space.

Please verify the base bid, and any options as required. GSA RESPONSE: Base bid shall include GA Division Office Design, Service Center Office Design, GA Division Office Construction, and Service Center Office Construction. There is no longer a requirement for optional pricing.

7. Appendix B for the SSC space indicates the need for twenty (20) systems furniture workstations. Does the LAN workroom count as one of these workspaces? GSA RESPONSE: There are (19) Systems Workstations in the Open Office Area and (2) Single Benching Stations for the PIV Room and LAN Room.

8. Are power pole connections preferred over floor cores for the systems furniture connections? GSA RESPONSE: Floor cores are not allowed. Connections via power whips is preferred. Power poles will be considered for areas where power whips or power track cannot be installed.

9. What protection level is required for the transaction windows and does it require a pass-through tray and speaker? Please provide an example of what is required. GSA RESPONSE: No security film or ballistic protection required. See attached sample with dimensions.

10. Please provide a sample drawing of the clerestory windows for the private offices. What are the requirements for these windows? GSA RESPONSE: This detail is expected as part of design services and is to be determined by the Architect. The intent is to install transom type windows at Offices and floor to ceiling glass at the Conference Room with optional frosted film.

11. Do the spaces require new window blinds, or is the intent to reuse the existing blinds? GSA RESPONSE:

Intent is to reuse existing window blinds. Replace any damaged, inoperable, or missing window blinds to match existing. Secure any loose window blinds or blinds that may have fallen.

12. Can the LAN room for the SSC space stay where it is currently located, or does it need to be moved as indicated on the design-intent drawings? GSA RESPONSE: Yes, however all other agency requirements for the LAN Room must still be met. Refer to attached alternate Concept Plan.

13. Appendix B for the GA division space indicates the need for a conference room, but the drawings do not show such a space. Please verify the need for a 189 sq. ft conference room. GSA RESPONSE: The concept plan shows a smaller Meeting Room. If this space can be enlarged at all during design that would be ideal.

14. Is there insulation existing in all demising walls common to other building tenants, corridors and lobbies?

Do the existing demising walls just need to be extended to the deck, or replace the wall to meet the STC rating of the new partitions? GSA RESPONSE: It is unknown if insulation is present in existing demising walls and common walls between tenants. Existing demising walls must be extended to deck and are not intended to be replaced.

15. Can the design drawings be combined on one set, or does each space require its own set? Can specifications be imbedded in the drawings, or do the spaces require separate specification handbooks?

GSA RESPONSE: Provide separate construction documents for each space. Specifications can be included in drawings.

16. Who provides CISCO W.A.P.? LAN requirement #14 says just to install while #2 says all equipment by FMCSA. GSA RESPONSE: Design-Build Contractor provides & installs the WAP, FMCSA provides the specs.

17. LAN requirements for flooring state tile or painted concrete, but SOW states SDT only. Please confirm.

GSA RESPONSE: Furnish and install SDT.

18. SOW states perimeter walls to have a minimum STC rating of 45. Intent is to re-use as many existing doors as possible. We assume STC walls will require new doors to meet requirements. Please verify.

GSA RESPONSE: Furnish and install new doors as needed to meet the SOW requirements. Finish on all doors must match.

19. Are PLAM or solid-surface countertops required for the reception counter, file storage rooms, fax/mail rooms, break room, and galley? GSA RESPONSE: Countertops shall be plastic laminate.

20. The SOW says this project is pursuing LEED certification. What version and what section? GSA RESPONSE: LEED certification is not being pursued for this project however GSA is committed to incorporating principles of sustainable design and energy efficiency into all building projects.

The intent is to maximize opportunities for sustainable design as stated in the SOW.

21. Will the HVAC equipment for the LAN room need to be N+1? GSA RESPONSE: No. there are no tenant requirements for redundancy for specialty spaces.

22. Georgia’s new energy code now required Function Performance Testing for HVAC, domestic water and electrical systems. Do federal buildings need to meet these requirements? GSA RESPONSE: Follow P-100 guidance.

23. Please clarify 4.1 table. GSA RESPONSE: Timeframes shown are when each deliverable is due after design or construction NTP as indicated.

24. Please clarify contract duration, 450 in one spot, different in another. GSA RESPONSE: Refer to response to Question #5.

25. SF 1442 indicates pricing 4 Clins and that Service center will be an option, understand that is not correct, Please Clarify? GSA RESPONSE: Refer to response to Question #6.

26. It was mentioned at site visit that this proposal was not a best Value, yet LPTA. Is that correct? GSA RESPONSE: NO, LPTA, Best Value. See Section VI.A paragraph No.1.

27. Technical requires PPQ's, that was not included in the bid docs? GSA RESPONSE: Selection II. A.

Proposal Content No. 6 Past Performance Reference (form of your choice).

28. Can GSA consider not using PPQ's and maybe just provide CCAS or Cpars for projects? GSA RESPONSE: No.

29. If this is not a Best Value proposal, can GSA consider not including the requirement for PPQ's, contractor will be providing contact info for completed projects as part of the past performance already? GSA RESPONSE: It is a Best Value LPTA.

30. Can GSA provide as-built drawings for the two areas? GSA RESPONSE: Refer to response to Question #2.

31. Can GSA provide the current CAD files for the two spaces? GSA RESPONSE: Refer to response to Question #2.

32. Will the Tenant perimeter walls need to be extended to the deck and does it require any security mesh?

GSA RESPONSE: Yes, perimeter walls must extend to deck. No security mesh required.

33. The existing floor in the Bridge area is out of level, but to what extent is hard to tell without specialized equipment. How should contractor propose to repair? Or can this be addressed as a change order later?

GSA RESPONSE: Include allowance for floor leveling as needed.

34. Is carpet being replaced in both areas, if so what dollar value should be used per SY for carpet selection?

GSA RESPONSE: Yes, commercial grade carpet rated for heavy traffic areas shall be installed in both spaces.

35. Will contractor be responsible to pay for any security or O& M fees associated with completion of the project? If so what are the rates. GSA RESPONSE: Yes, contractor must coordinate with building O & M contractor directly for any support needed for systems testing, utility outages, commissioning of new equipment, etc. Contact Del Sur, POC Charles Sapp for additional information and rates.

36. What O & M involvement is required for working in the areas, IE are we required to pay O & M for shutdown activities? GSA RESPONSE: Yes. Refer to response to Question #35.

37. Is a Hazmat survey required as part of the design Phase? GSA RESPONSE: A pre-alterations survey including identification of any suspected HAZMAT is required.

38. Should contractor include any Hazmat removal as a part of this project? If so, can GSA provide current Surveys? GSA RESPONSE: No, however immediately notify GSA of any suspected HAZMAT identified during the pre-alterations survey.

39. Can the duration for the 65% design be changed to 21 days from NTP, and the 95% reduced by 7 days?

GSA RESPONSE: Yes, the design phase schedule can be adjusted however the overall duration and government review timeframes must remain as indicated.

40. Can contractor reuse existing doors in the Service Center area, or will it require all new doors. The doors appeared to be in good shape? GSA RESPONSE: Yes. Refer to response to Question #18.

41. Are any new blinds required, in any of the areas, if so how many? GSA RESPONSE: Yes. Refer to response to Question #35.

42. Should contractors price the basic layout of the provided DID's as a base line, and then if there are any major changes to the layout that would create additional costs be handled as a change order? GSA RESPONSE: GSA has provided Concept Plans. Major changes to the layout are not anticipated other than possibly leaving the existing LAN Room in the current location at Suite 3M40 as mentioned. Construction Documents are to be developed by the A/E and some changes may be necessary to meet code requirements, P-100, agency requirements, or other conditions. This is the responsibility of the designer and should be considered in pricing.

43. Can demo begin during the design phase in both locations, prior to submission of the 65% drawings?

GSA RESPONSE: No. Demolition cannot begin prior to submission of the 65% design submittal.

44. Will the clerestory windows/Store fronts be provided and installed by the furniture vendor? GSA RESPONSE: No. To be furnished and installed by the Design-Build contractor.

45. If the Clerestory windows/Store fronts are not provided by Furniture vendor, can GSA provide an elevation so Contractor can price accordingly. GSA RESPONSE: Refer to response to Question #10.

46. Can the existing data room be reused, and possibly relocate the workstations and the breakroom to accommodate in the service center area? GSA RESPONSE: Refer to response to Question #12.

47. 1442 says bids are due at 330 A.M Est? GSA RESPONSE: Bids are due at 3:30 P.M. Eastern time.

48. Please provide any CAD pdf files that you may have for the project. GSA RESPONSE: Refer to response to Question #2.

49. Identify any special or specific door hardware requirements that the user group may desire that would not be obvious in the PBS P100. GSA RESPONSE: None. All Door Hardware must be free egress in accordance with the Life Safety Code.

50. Identify the type and style (if any) of desired window treatment. GSA RESPONSE: Refer to response to Question #11.

51. Does the agency require any radio frequency interruption walls or materials to be placed? GSA RESPONSE: No.

52. Are there any alternative paths of demo / waste removal other than the known path that takes several minutes to traverse the building? GSA RESPONSE: No. All construction waste removal, trash, debris must be handled at the loading dock.

53. Does the user group have any special requirements for partition construction that would be required instead of that found in PBS P100? GSA RESPONSE: No.

54. Does the user group or agency demand any door signage be placed in the hallway at entry to the space?

GSA RESPONSE: Building standard signage is required in corridors and will be provided separately.

55. Keep existing blinds. Salvage protection. GSA RESPONSE: Refer to response to Question #11.

56. The existing "Option D" space has an existing fire extinguisher. Would you like for us to salvage a reuse this in the new space? GSA RESPONSE: Salvage for possible reuse to be determined later.

57. Please define expectations for pathway of routing power and data to the cubicles along the window wall in the Option D Bridge Space. Use vertical drops? Carve into the floor? There is a diagonal soffit above (existing.) GSA RESPONSE: Refer to response to Question #8.

58. Confirm that will keep and preserve the existing diagonal soffit along the window wall. Paint it? GSA RESPONSE: Yes.

59. Shall the DB team ensure that the existing corridor walls be continuous with studs, gypsum and insulation to the existing concrete deck above? GSA RESPONSE: Refer to response to Question #32.

60. Can existing supply diffusers and return grilles be reused? GSA RESPONSE: Yes, if in good condition. Clean all existing to be reused.

61. In order to size the HVAC units to serve the LAN rooms, what is the heat output of the equipment that will be installed in the LAN rooms? GSA RESPONSE: +/-2500 BTU.

62. Will the refrigerators have an ice maker, ie, need a water connection? GSA RESPONSE: Yes.

63. Will the coffee makers need a water connection? GSA RESPONSE: No.

64. Spaces are required to have occupancy sensors and building standard switches. Is it acceptable to use occupancy sensor switches in private offices? GSA RESPONSE: Yes.

65. Are there any additional lighting control requirements other than occupancy? (Dimmer controls in Conference rooms/private offices, Daylighting per Energy Code, etc.) GSA RESPONSE: Yes. Provide dimming capability in Conference Rooms and Meeting/Huddle Rooms.

66. Can/will system furniture specification sheets be provided? Specifically, power infeed connection requirements. GSA RESPONSE: Yes, this information will be provided.

67. LAN Room Requirements state requirements for building power and quality (i.e. 99% reliability of service, isolated grounding, power conditioning, ground grid, etc.) Has the overall building been evaluated to meet such requirements? GSA RESPONSE: No.

68. Are any isolated ground receptacles required outside of the LAN Room requirements? (Individual workstations, offices?) GSA RESPONSE: Assume yes for systems furniture.

69. Do we need to plan to reuse and repair existing fixtures or quote to install new LED fixtures? GSA RESPONSE: Reuse existing light fixtures and repair or replace any damaged or non working fixtures to match existing.

70. If quoting new fixtures will the existing lamps/ballast need to be recycled? GSA RESPONSE: Any damaged or non working fixtures that are removed must be recycled.

71. If quoting new fixtures will the existing fixtures need to be removed from site or given to the owner for storage? GSA RESPONSE: Refer to response to Question #70.

72. What will the normal working hours be on this project? GSA RESPONSE: Normal working hours are Monday- Friday, 7 am- 5 pm.

73. Will there be any revisions to the layout for suite 3M40? GSA RESPONSE: Refer to response to Question #42.

74. LAN room requirements call for the contractor to supply a 2000 VA rack mounted UPS. Please advise if both suites will or will not require a UPS and if 2000 VA will be large enough for suites requirements?

GSA RESPONSE: Yes, both suites will require a 2000 VA UPS.

75. LAN room requirements calls for the room distribution to have a grounding grid. Please advise if this will be a requirement in each LAN room and what type of product would be acceptable for use? While these are not large rooms these products can get expensive, better direction for quoting purposes would be appreciated. GSA RESPONSE: Most build-outs simply have a grounding bus bar installed which the data rack and any other appropriate equipment is attached to.

76. Will a complete conduit system be required for any of the low voltage security or access control systems?

GSA RESPONSE: Yes.

77. Will a complete conduit system be required for the fire alarm systems? GSA RESPONSE: Yes.

78. There are several new floor boxes called for in the new 3M40 suite. Is there a tenant located in the suite directly below 3M40? GSA RESPONSE: Yes. There are tenants in the space directly below Suite 3M40.

79. Can I discuss the video assessment and surveillance system with the POC on the type of cameras and other issues as designated by FMCSA Security POC to further clarify specific items? GSA RESPONSE:

No, not at this time. Any pre-bid questions must be submitted to GSA for official response.

80. What type of CCTV recording device is required? If so, what will be the specification for this device? Is there a preferred brand of cameras or types? Do they need to be compliant with any particular VMS Software? GSA RESPONSE: Agency preferred vendor utilizes Network Video Recorders (NVR) as Closed Circuit Television (CCTV) which is truly an Internet Protocol (IP) Video Surveillance system in FMCSA Offices. The cameras are IP and would connect to a network switch in which the NVR would be the digital recording device for the system. FMCSA prefers to utilize PIVOT3 for NVR video storage.

Preferred Cameras : FMCSA prefers to utilize AXIS, Bosch, Avigilon Cameras that are Open Network Video Interface Forum (ONVIF) compliant.

Compliant with VMS Software: Most cameras made by AXIS, Bosch, Avigilon are approved and in the VMS software. For the VMS FMCSA would prefer Milestone. Additionally all ONVIF approved cameras are compatible with Milestone VMS.

Current preferred vendor strictly adheres to FAR 52.204-24 REPRESENTATION REGARDING

CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG

2019)

81. Will the access system be a part of a FMSA enterprise system? What is FMSA preferred system listed on GSA-APL approved access system or acceptable system? Will we need to supply enrollment devices?

GSA RESPONSE: Agency prefers to utilize the IDENTIV HSPD-12 PIV solution. The entire system is approved by the Approved Product Lab (APL),

● End-to-end FICAM APL solution

● Secure FIPS 140-2 encryption

● SCIF, ICD 705, and UL 2050 compliant

● Desktop smart card readers for network log-in and Windows authentication

● EMV 2011 and FIPS 201 compliant

● Supports PIV and CAC card populations

● Enterprise scalable

82. Are you requesting separate access, CCTV and IDS systems in each space ( Suite 3B15 and 3M40)?

GSA RESPONSE: Yes.

83. In addition to the duress alarm devices is an intrusion system with IDS keypads, motion detectors and DPS be required. GSA RESPONSE: Yes.

84. Is a separate IDS portioned area required for the LAN Room? GSA RESPONSE: No.

85. Will the access system software and the CCTV software or client be installed on the laptop being provided? Will we need to provide the laptop to headquarters for software setups? GSA RESPONSE:

No. IT is not involved in Security equipment procurement/setup.

86. The fire sprinklers were installed in 1996 or earlier. These sprinklers are more than 20 years old. Is it the intent to replace all fire sprinklers as part of this project so as not to have to test them or has a representative sample been tested per NFPA 25? GSA RESPONSE: Replace all Fire Sprinklers with new Quick Response Fire Sprinkler Heads.

87. Is it the intent to consider this an add/relocate project or will a hydraulic design analysis be required? GSA RESPONSE: A Hydraulic Design Analysis will not be required.

88. Are there as built drawings of the fire sprinkler system? GSA RESPONSE: Possibly. If so, drawings will be provided to awarded contractor.

89. Is it required to have a registered fire protection engineer on the design/build team in accordance with PBS-P100? GSA RESPONSE: Yes, a registered FPE is required per the SOW.

90. If the existing fire sprinkler system is not installed per code (i.e., hangers not installed within 12-inches, etc.), is it the intent for this project to correct these types of issues? - GSA RESPONSE: Yes. However, existing fire sprinkler piping may remain in use if in good condition.

91. Will mechanical tees be approved if existing mechanical tees are installed or where it may be necessary to add a branch line or sprinkler? GSA RESPONSE: Existing Mechanical Tees may remain in use.

New Saddle Tees are not permitted. All new work needs to comply with the requirements of GSA’s PBS-P100. However, Some Mechanical Tees may be allowed if approved by the GSA Regional Fire Protection Engineer depending on the location and type of product. The Contractor may submit proposed products for review and consideration by the GSA Regional Fire Protection Engineer.

92. Are there specific times when the system can be drained down and filled back up? GSA RESPONSE:

Systems modifications must be coordinated and scheduled with the building O & M contractor. A Fire Watch may be required during times Fire Protection and Life Safety Systems are offline (The Contractor shall be responsible for providing Fire Watch at no cost to the Government. However the Fire Sprinkler Contractor may conduct their own fire watch while draining, working on, and filling the system if it does not affect the fire sprinkler system outside the area of work. This “self fire watch” provision would also apply to the Fire Alarm Contractor).

93. The existing fire alarm strobes do not meet current code. Is it required to replace fire alarm strobes in order to achieve code compliance with candela coverage and synchronization? GSA RESPONSE: Yes, a new circuit with metal conduit, and new Fire Alarm Notification Appliances meeting current code in accordance with GSA’s PBS-P100 will be required.

94. Can the existing system handle the additional fire alarm notification appliances required for this project or will an upgrade of the booster power supplies and head end equipment be required? GSA RESPONSE:

An upgrade of the booster power supplies and head-end equipment will be required.

95. Will a pre-test of the existing system be required? GSA RESPONSE: Yes.

96. Project team understands compliance with PBS-P100 is required, however, does this apply to the new work or existing work within the project scope area? GSA RESPONSE: All new Fire Protection and Life Safety System work must meet new code and PBS-P100 requirements, but all existing Fire Alarm System Work must also be brought-up to meet new current code and PBS-P100 Requirements.

Existing Fire Sprinkler Piping may remain in use if in good condition. Any other existing Fire Protection and Life Safety Systems (other than the Fire Alarm System serving the area of work which must meet new code requirements) must meet the minimum requirements for Existing Buildings in the NFPA and ICC Codes and Standards.

97. Where strobes are located in rooms, will this be sufficient to meet PBS-P100 audibility requirement or will a speaker be required in the room/area? GSA RESPONSE: New Fire Alarm System Audible Notification (Speakers) are required to meet the minimum requirements of the current edition of GSA’s PBS-P100 and the currently adopted edition of NFPA 72.

98. What are the hours available to do pre-testing or preliminary or final acceptance testing? GSA RESPONSE: Fire alarm testing must be conducted after hours beginning at 5 pm and coordinated with the building O & M contractor.

99. Are there as-builts of the existing fire alarm system available? GSA RESPONSE: Possibly. If so, drawings will be provided to awarded contractor.

100. It is our understanding the head end fire alarm system was replaced. The transponders will be replaced and ultimately the field devices will be replaced. Given that this system may require additional devices, will all devices need to be changed including booster power supplies? GSA RESPONSE: Yes.

The Area of Work and any Fire Alarm System Equipment serving this area of work shall all be new and meet current code.

101. Can you please provide a Finish Plan/Schedule for the Floor? GSA RESPONSE: To be provided by Architect during design.

102. Throughout the documents it states the following. 1.) Carpet with Padding, 2.) Carpet Tile, 3.) Capet Tile with Standard Padding. Can you please clarify which option is required? 1.) Broadloom with Padding, 2.) Carpet Tile, 3.) Carpet Tile with Attached Padding? GSA RESPONSE: Carpet tile.

103. Can you please provide a transition point on the plans, to show the VCT/carpet change of material since this is an open area. GSA RESPONSE: VCT/Carpet transition is shown on Concept Plan for Suite 3B15 at Break Area and LAN Room.

104. Can you please provide if 4" or 6" cove base is required? GSA RESPONSE: Provide 4” cove base.