Atch_4_Instructions_to_Offerors_05JUN18Final.pdf

FOR OFFICIAL USE ONLY

RFP No. DJF-18-1800-PR-0004621 Mobile Communications on Light Trailer (COLT) Platforms

Attachment 4 – Instructions to Offerors and Basis for Award

1.0 Proposal Instructions:

The following instructions establish the acceptable minimum requirements for the format and content of proposals. Special attention is directed to the requirement for technical and price volumes to be submitted in accordance with the following instructions.

a. Contract Type and General Provisions: The Government anticipates awarding a firm-fixed-price (FFP) contract.

b. Submission of Proposal: The proposal shall be signed by an official authorized to bind the organization and should stipulate that it is predicated upon all of the terms and conditions of this RFP. The Offeror’s proposal shall be valid for a minimum of 90 calendar days from the date of proposal submission.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The text size shall be Times New Roman with no less than 10 point font. The table of contents, cover sheets, and cover letters do not count against the page limits. To expedite the proposal evaluation, all documents required for responding to the RFP shall be placed in the following order and shall consist of a cover page and two volumes as indicated below:

(1) Cover Page/Executive Summary: Include RFP number and title, Offeror’s name, address, POC, telephone number, facsimile number, and email address, Tax ID, DUNS, Cage Codes, and any additional representations and certifications, not included in the System Acquisition Management (SAM) data for the prime and any proposed subcontractors. The Cover Page/Executive Summary shall be no more than two (2) pages.

(2) Technical Capability and Present or Past Experience with the Build and

Delivery of Same or Similar End Item Information – Volume I: The Offeror’s technical capability information is a significant evaluation factor for determining eligibility for contract award. The Volume shall address the Offeror's clear understanding of the requirement throughout the purchase description (PD) and other areas of the solicitation, describe its past and present experience building and delivering the same/similar platforms, and include an estimated timeline (calendar days/months after contract award (ACA)) for building and delivering the required platform.

The Offeror shall include in its technical volume, recent information for contracts it considers most relevant in demonstrating its ability to build and delivery the required end product. For this solicitation, recent is defined as relevant past experience within the last five (5) years from the issue date of the solicitation. Relevant is defined as the same or similar type Mobile Communication on Light Trailer (COLT) Platforms.

The Offeror’s technical capability volume shall consist of a table of contents and supporting information to show that the Offeror’s is capable of building and delivering the Mobile COLT Platforms and has present or past experience doing so.

The Contractor’s proposal shall include a copy of the manufacturer’s standard commercial warranty for the Mobile COLT Platforms for review/acceptance of its terms and conditions.

Volume I shall include indexed manufacturers' specifications/data sheets/descriptive literature for all proposed product, equipment and communication devices for Government review and acceptance of product, including the following major components:

• American made service truck,

• Cab chassis,

• Van Body,

• V-8 turbo engine,

• Antenna tower, tower trailer, to include specified communication devices/equipment, and etcetera.

• Authority Antenna Inc. (AAI) DF antenna or equal

Component means an article, material, or supply incorporated directly into an end product.

1. Attachment 5 Product Information (PI) Sheet: The Offeror shall include in its proposal completed Attachment 5 PI Sheets. The information is required for the Offeror and any subcontractors, teaming partners, and/or joint venture partners proposed to build the end product and or any major components of the end items based on the total proposed price, or perform aspects of the build the Offeror considers critical to overall successful build and operation of the end product. The Offeror shall submit a minimum of two (2) and no more than four (4) completed PI Sheets identifying similar active or completed contracts (similar in terms of contract size and complexity of operational capability of the required COLT platforms). The Offeror shall have provided the same or similar COLT platforms under each relevant contract during the past five (5) years from the date of issuance of this solicitation. Each (PI) Sheet for each contract is limited to two (2) pages. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and reserve the right to obtain data from other sources in the evaluation of past/present performance.

2. Attachment 6: The Government requests the Offeror send Attachment 6

(PQ) to each point of contact (POC) identified in its Attachment 5 PI Sheet. Included in the attachment is a cover letter for transmitting the questionnaire. Completed PQs submitted directly from the Offeror will not be considered for evaluation purposes. The Government intends to confirm receipt of a completed PQ via email within five (5) business days to the Offeror’s POC that submitted the PQ. The Government will not communicate directly with Offerors regarding the status of PQs being submitted on their behalf. Offerors interested in the status of PQs submitted on its behalf are to directly contact its POC.

3. Notice: The Offeror shall instruct its POC to submit the completed questionnaire directly to the Government Contact Specialists via e-mail to dkeeling@fbi.gov and clinnen@fbi.gov no later than 1:00 PM CST on Monday, July 30, 2018. All completed PQs received by the Government are considered sensitive and will not be released to the Offeror. The Government may consider questionnaires received after the due date of the solicitation but is not obligated to do so. The Technical Capability Volume I shall be no more than fifty (50) pages.

(3) Price Volume II: The Offeror shall provide a detailed price proposal (Excel workbook) to support proposed prices for all components used to build the final end product. The Offeror shall submit a price proposal for establishing the firm-fixed-price (FFP) contract line item number (CLIN) in an editable electronic version compatible with the Microsoft Office 2007 Software Suite; preferably an Excel workbook with all proposed component prices throughout the workbook linking to a cumulative summary sheet for the total proposed price for the COLT platforms.

The Offeror shall e-mail a copy of all requested information to the Contract Specialist and the Contracting Officer by the proposal date and time specified in the combined synopsis/solicitation cover letter. Print settings must be established so each page prints on an 8 ½ by 11 inch piece of paper. Files may be compressed; however, you are advised that files larger than 10MB are not received by our system. There is no page limit for the pricing volume. However, all pages shall contain relevant pricing data only.

Note: failure to follow the preceding format/page limits/conditions could result in your proposal being determined nonresponsive.

2.0 Basis for Award:

The Government contemplates award of a FFP contract. The Offeror’s proposal will be evaluated based on Lowest Priced, Technically Acceptable proposals submitted using the non-price factor listed below, assigning a rating of Pass or Fail. In order to be considered technically acceptable, each proposal must be determined technically acceptable (Pass) under each factor in order to be considered for award. An unacceptable rating (Fail) at any one factor makes the entire proposal unacceptable. Proposals will be evaluated for acceptability but not ranked using the non-cost/price factor. Trade-offs between price and non-price factor are not permitted. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate Offerors proposals:

a. Factor 1: The Government will evaluate the Offeror’s technical capability to meet the Government requirement and delivery schedule. The Offeror’s proposal shall include information which demonstrates that the Offeror has the necessary understanding, experience, management, and work force to build and deliver the Mobile COLT Platforms.

Volume I shall consist of a table of contents with supporting information to show that the Offeror has a clear understanding of the requirement, as written in the purchase description and throughout the solicitation, describe its past and present experience building and delivering the same/similar platforms, and include an estimated timeline (calendar days/months after contract award (ACA)) for building and delivering the Mobile COLT Platforms.

Current or past experience with the build and delivery of the same or similar end item is significant for determining eligibility of for contract award. Volume I shall also include information for recent contracts it considers most relevant in demonstrating its ability to build and delivery the Mobile COLT Platforms. For this solicitation, recent is defined as relevant past experience within the last five years from the issue date of the solicitation. Relevant is defined as the same or similar type Mobile COLT Platforms. The Volume shall also include indexed manufacturers' specifications/data sheets/descriptive literature for all proposed major components to include the following:

• American made service truck,

• Cab chassis,

• Van Body,

• V-8 turbo engine,

• Antenna tower, tower trailer, to include specified communication devices/equipment,

• AAI DF antenna, and etcetera.

Component means an article, material, or supply incorporated directly into an end product.

(a) Attachment 5 Product Information (PI) Sheet: The Offeror shall include in its proposal completed Attachment 5 PI Sheets. The information is required for the Offeror and any subcontractors, teaming partners, and/or joint venture partners proposed to build the end product and or any major components of the end items based on the total proposed price, or perform aspects of the build the Offeror considers critical to overall successful build and operation of the end product. The Offeror shall submit a minimum of two (2) and no more than four (4) completed PI Sheets identifying similar active or completed contracts (similar in terms of contract size and complexity of operational capability of the required COLT platforms). The Offeror shall have provided the same or similar COLT platforms under each relevant contract during the past five (5) years from the date of issuance of this solicitation. Each (PI) Sheet for each contract is limited to two (2) pages. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and reserve the right to obtain data from other sources in the evaluation of past/present performance.

(b) Attachment 6 Product Questionnaires: The Government requests the Offeror send Attachment 6 (PQ) to each point of contact (POC) identified in its Attachment 5 PI Sheet.

Included in the attachment is a cover letter for transmitting the questionnaire. Completed PQs submitted directly from the Offeror will not be considered for evaluation purposes. The Government intends to confirm receipt of a completed PQ via email within five (5) business days to the Offeror’s POC that submitted the PQ. The Government will not communicate directly with Offerors regarding the status of PQs being submitted on their behalf. Offerors interested in the status of PQs submitted on its behalf are to directly contact its POC.

The Government will evaluate each Offeror’s technical proposal using the following criteria:

Technically Acceptable: The Offeror’s proposal clearly meets the performance and technical capability requirements as of the solicitation.

Technically Unacceptable: The Offeror’s proposal fails to meet performance and technical capability requirements of the solicitation.

In addition, past experience information may be obtained from Past Performance Information Retrieval System (PPIRS). The Government reserves the right to use information obtained from sources inside and outside the Offeror’s proposal.

b. Factor 2 Price: Each major component price used to arrive to the total proposed price will be evaluated for completeness, reasonableness, and accuracy of the total proposed FFP pricing. The total proposed price will be evaluated by utilizing price analysis techniques.

Technical Capability and present or past experience with the build and delivery of the same or similar end item are approximately equal to price.