Atch_2_PD_Mobile_COLT_Platforms_04JUN18Final.pdf

FOR OFFICIAL USE ONLY

RFP No. DJF-18-1800-PR-0004621 Mobile Communications on Light Trailer (COLT) Platforms

Purchase Description For

June 04, 2018

1. DESCRIPTION OF SERVICES/INTRODUCTION: The Federal Bureau of Investigation (FBI), Emergency Communications and Interference Group (ECIG), Radio Systems Unit (RSU) and Radios Coordination Unit (RCU), requires the purchase of two Mobile Communications on Light Trailer (COLT) Platforms to support the FBI Anti Task Force (ATF), US Marshal Services (USMS), and Drug Enforcement Agency (DEA) components by giving the shared land mobile radio (SLMR) access to up to four repeaters pre-configured to tie in directly either via Microwave, LTE or Hardwire access into the RSU/RCU SLMR system.

2. BACKGROUND: The RCU, RCU is responsible for providing emergency radio communications support for the FBI field offices, which enables offices to contact FBI Headquarters and adjacent field offices in the event of prolonged grid-down communications outages due to natural disasters, system outages and any unforeseen threats to day-to-day terrestrial communications systems.

Beginning in the third quarter of fiscal year 2017, the RSU and RCU’s began assessing its need to provide multiple DoJ components with standardized, mobile radio communications equipment, as mandated by the Operational Technology Division (OTD) Radio Policy Guide, to afford the RSU and RCU Radio Program Incident Deployment (RaPID) Team with a mobile emergency radio communications system as the missing link in the rapid deployment posture for support of natural disasters, major case support, Special Events Rating Level III (SERL III) events, and local offices support in austere environments.

As a result, RCU developed a plan to provide multiple DOJ components with a robust and resilient communications package to be installed by RSU and RCU personnel to provide the missing link in the rapid deployment posture by both units, in support of natural disasters, major case support, SERLIII events and local offices support in austere environments. The plan entails procuring two mobile radio equipment enclosure paired with two 100' foot aluminum radio antenna tower with onboard power and grounding, appropriate guy-kits, and feedline management systems. These communications system is designed to quickly change coverage results in the event current SLMR infrastructure may not fully provide the handheld and mobile radio coverage as needed by all component partners. The mobility of this communications package is not fully realized by current capabilities by either RCU or RSU, and this system is designed to fill the gap in the mobility aspects necessary to fully support any/all DoJ component partners.

3. SCOPE: The Contractor shall build and deliver two (2) Mobile COLT platforms that meet all required minimum salient characteristics and mobility requirements as specified in this purchase description (PD); except as provided in paragraph 6 Government Furnished Property (GFP).

This PD describes transport and electronic communications equipment to be procured, to include all specified modifications to the manufacturer’s end products and the initial, interim, and final deliverables to be provided by the Contractor for the Mobile COLT platforms.

4. APPLICABLE DOCUMENTS: The Contractor shall adhere to all mandates, guidelines, and procedures described in Section 201 of the Federal Property and Administrative Services Act of 1949 (40 USC 501), and the

a. US Department of Commerce (DoC), National Telecommunications and Information Administration (NTIA) Manual of Regulations and Procedures for Federal Radio Frequency Management”, and the

b. OTD Radio Systems Development Unit (now Radio Systems Unit) Radio Policy Manual.

5. REQUIREMENT: The Contractor shall build and deliver two (2) Mobile COLT platforms consisting of two (2) American made 6.7L power turbo diesel service trucks with towing packages and two (2) 100’ antenna tower and equipment enclosure trailers. The products required in the enclosure include: an aluminum retractable and guy-able tower, narrowband very high frequency (VHF) advanced encryption standard (AES) capable repeater/base equipment with V.24 serial and Ethernet interfaces, transmit combiners, receive multicouplers, and power control systems, antenna and feedline components, station grounding systems and antenna lightning protection. The Contractor’s proposal shall include the manufacturer’s specifications and data sheets for all proposed equipment and communication devices for Government review and acceptance of product.

a. American Made Service Truck Requirements: The Contractor shall provide two (2) each, American made long bed, crew cab, medium duty diesel service trucks with 6.7L POWER STROKE® V8 TURBO DIESEL and towing packages; Ford model number F-550 or equal (e.g.

Chevy, GMC, or RAM). Each shall be capable of safely towing a large antenna tower trailer cross country.

Each truck shall have a crew cab heavy duty utility Van Body with individual bucket seats, dual rear wheel, aluminum service body truck beds with storage compartments and the ability easily, safely, and conventionally tow a trailer that has a 100 foot tall antenna tower, shelter, and generator on it. The trucks shall be Ford model number 550 Diesel or equal containing all the minimum salient characters and capabilities described below:

Each truck shall have dual rear wheels that are capable of safely towing a trailer across country that has a gross vehicle weight (GVWR) of 14,000 lbs. and gross axle weight (GAWR) of 7,000 lbs.

Each truck shall have a conventional towing package, a heavy duty alternator, bed liner, a blind spot system (i.e. that provide signals when a vehicle is detected in the blind spot of the truck or trailer), engine block heater, exterior backup alarm, fog lamps, trailer tow camera system consisting of a dash mounted screen with backup cameras that can guide the driver while backing up the service truck to hook or unhook the trailer and a backup camera for the Antenna Tower Trailer that can be viewed from the cab of the service truck, additional camera for the rear of the trailer, reverse sensing system, 110v/400w AC inverter outlet, ability to shift from two (2) wheel drive into four

(4) wheel drive and back while driving, switches to connect aftermarket lights, strobes, and two-way radio to the vehicle’s electrical system.

The Contractor shall install a power take off (PTO) generator on each service truck with the capability of accessing the electrical service to be accessed from a rear compartment. The PTO generator shall provide electrical service in austere environments, or in tandem with the trailer generator systems.

(1) Truck Exterior: The truck exterior shall look like a commercial telecommunication service provider service truck. The color of truck shall be white. Each truck shall have a front heavy duty grill guard and running boards. The grill guard shall have enough room to mount Government furnished Micom HF whip tuners with 3/4" centers for mounting and vendor-provided Havis power disconnect for all DC systems beneath the hood.

Each truck shall have Anderson power or equal products quick connect at front and rear, along with front hitch mount for a tow ball and winch. The Contractor will provide a 12VDC winch for use in either front or rear tow mount receivers.

Each truck shall have a hidden federal emergency strobe lights and sirens, red/blue LED strobes on the front grill and rear of the service body trucks, and a red and blue Phantom style headliner strobe package on the passenger front side. Each trucks shall have exterior ambulance flood lights on the sides and rear of the trucks. The Contractor’s proposal shall include the manufacturer’s specifications and data sheets for all proposed equipment and communication devices for Government review and acceptance of product.

The Contractor shall install red and white LED lights within the exterior storage cabinets and inside the cab of the vehicle. RCU requires the ability to use the red or white lights.

The Contractor shall provide an internally hidden 35 gallon diesel fuel transfer tank with both a fuel hose storage and transfer operation valves. The fuel tank will be used to refuel the trailers after they are in place and running. The Contractor shall ensure the auxiliary tank diesel fill port will be within short distance to the truck diesel fill port.

The Contractor shall provide a cargo slide in the truck bed with aircraft style cargo tie downs for expediting the loading and unloading of deployable equipment as yet unspecified for this procurement.

The Contractor shall not install a window on the rear doors. The Contractor shall install skylight windows for the Van Body. The Contractor shall coordinate with the contracting officer’s representative (COR) to identify the area for the installation of a ladder rack on the roof of the vehicle so that it will not interfere with antennas or other items. The Contractor shall install a headache rack in the bed of the truck.

The Contractor shall purchase, install, and integrate an Antenna Authority Inc. DMS-4660A-1 DF System or equal into the vehicle. The COR ensure RCU personnel examine and test the antenna system prior to final delivery. The Contractor’s proposal shall include the manufacturer’s specifications and data sheets for all proposed equipment and communication devices for Government review and acceptance of product.

The Contractor shall install four (4) Motorola (NMO), or equal, style antenna mounts on top of each cab with RG-58 coaxial cable run to the center console. NMO Mounts will require watertight caps for transit to customer.

The Contractor shall provide chock blocks for every wheel on the vehicle and trailer.

(2) Truck Interior: The Contractor shall integrate or fabricate a center console for the vehicle to be installed between the driver and passenger seats to mount equipment in an equipment rack. The equipment rack will need to be at least 12” inches wide. Government will furnish custom fabricated equipment specific panels, but the Contractor shall provide blank panels in 4 inch segments (blanks) in powder-coated black aluminum.

The Contractor will install two RAM mount platforms that will secure a government furnished laptop. One to be installed in the front passenger position and a second in the right rear passenger area.

(3) Minimum Truck Dimensions: The body length shall be 157”, body height shall be 90”, body width shall be 94”, and interior clear height shall be 73”.

b. Large (Heavy) Antenna Tower Trailer Requirements: The Contractor shall provide a

100 foot or taller white antenna tower trailer with a white onboard communications shelter and diesel generator; Alumna Tower S812, or equal, self-supporting tower system: trailer tower w/shelter or equal. The Contractor’s proposal shall include the manufacturer’s specifications and data sheets for all proposed equipment and communication devices for Government review and acceptance of product.

Limit Switches and Safety Cap: The antenna tower shall have limit switches that prevent an operator from overextending or over retracting the tower. As an extra safety precaution, the installation of a safety stop is required to prevent an operator from lowering the tower while the safety stop is engaged.

Hybrid Powered System and Long Shore Power Cable: The mobile trailer shall have a hybrid powered system that may incorporate the use of solar, battery, diesel generator, and a shore power connection to fully operate the tower and communications shelter in a disaster area where fuel may be in short supply. Additionally, the Contractor shall provide a 25’ foot long shore power cable.

Guyed and Un-guyed/Self-supporting Tower: The Contractor shall provide an antenna tower that complies with all rules and regulations regarding lighting and marking of the tower and associated guy wires. The antenna tower shall be capable of being a guyed and un-guyed/self-supporting tower. The antenna tower shall have the capability of being lifted, raised, and lowered using an electric drive winch that has a manual bypass and a pulley system, rather than a hydraulic or pneumatic system. The Contractor shall install an antenna platform on the top of the tower that can accommodate multiple antennas.

The Contractor shall install a high intensity flashing white LED aviation warning strobe kit on the tower. These lights shall have the capability to visually signal aircraft that a 100’ foot tower has been setup in the area.

The Contractor shall provide a communications shelter that is 8’ foot by 12’ foot, contain three 19” inch by 7’ foot tall IT racks that are fastened to the floor of the shelter, and an allowance of at least 36” inches of clearance to allow movement around the racks.

The Contractor shall provide a Multi-coupler and Combiner system in the shelter to allow for multiple repeaters on two antennas. The Contractor shall provide multiple cabling pass through on the front and rear of the shelter. The Contractor shall provide a retractable reel system with four LMR400UF coax cables that are terminated on a bulkhead connector inside the shelter and extend up to the top of the lattice tower. The Contractor shall also provide shorter patch coax cables from these bulk head connectors to the repeaters in the equipment racks. All coaxial cables from the tower will need to come from the inside ground bus bar and polyphasers for lightning protection.

The Contractor will provide cable management to organize all cables running from the equipment to the tower to allow the tower to be raised and lowered without the need to run cable each time the tower is deployed.

6. GOVERNMENT-FURNISHED PROPERTY (GFP): Government-Furnished Property is property in the possession of the Government and subsequently furnished to the Contractor for performance of a contract or property directly acquired by the Contractor, at Government expense, for performance of a contract. The Government will provide equipment listed in Attachment 1 Government Furnished-Property to the Contractor for sole use for this requirement. The Contractor shall have a system to effectively manage and account for all GFP in accordance with Federal Acquisition Regulation (FAR) clause 52.245-1 Government Property. When the Government is unable to furnish materials/items designated as GFP, the Contracting Officer may request that the Contractor furnish those items at Government expense (Contractor Acquired Property (CAP)).

7. DELIVERY: The Contractor shall notify the COR when all required performance is complete and the mobile COLT platforms are ready for government pickup. The COR will inspect and accept the vehicle at the Contractors’ facility.

8. DESIGN REVIEWS: The Contractor shall provide a 15% preliminary design of the mobile COLT platform. The Contractor shall work with the COR/and other or designated RCU personnel to complete the final design after award of the resultant contract.

9. Monthly Progress Reports and Weekly Technical Interchange Meetings/Teleconferences: The Contractor shall provide monthly progress reports to the COR to track the progress made on the project (e.g. the previous 30 days, forecast for the next month, the project’s scheduled timeline and annotations for additional comments). The Contractor shall establish a weekly conference calls with the COR to discuss the report, interim progress updates, and raise any issues that need to be addressed. The Contractor shall be available to the COR for inquiries and ensure its facility is available for the COR and/or other designated RCU personnel to view the progress of the project at the Contractor’s facility any time prior to delivery. The COR will coordinate review trips with the Contractor’s project manager (PM). The COR will work with the Contractor’s PM (via phone or e-mail) to resolve questions as they arise.

10. DELIVERABLES: All deliverables shall be submitted to the COR for review and acceptance/approval.

ITEMS DUE DATE

15% Preliminary Design 30 calendar days after contract award (ACA)

Monthly Progress Reports

• Initial submission (30-day forecast): fourteen

(14) calendar days ACA and

• Each monthly progress forecast: five (5) business days before the end of the current month for the following month.

Mobile COLT Platform (2 each) 180 calendar days ACA