Demolition_and_Site_Stabilization_of_Two_City-Owned_Properties_Project_(Addendum_#2_Revision).pdf

INVITATION FOR BID

2026-IFB-051

DEMOLITION AND SITE STABILIZATION OF TWO CITY-OWNED

PROPERTIES PROJECT

City of Palm Desert

73-510 Fred Waring Drive

Palm Desert, CA 92260

RELEASE DATE: September 2, 2026

DEADLINE FOR QUESTIONS: September 23, 2026

RESPONSE DEADLINE: October 2, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofpalmdesert https://procurement.opengov.com/portal/cityofpalmdesert

City of Palm Desert

INVITATION FOR BID

Demolition and Site Stabilization of Two City-Owned Properties Project

1. INTRODUCTION

2. NOTICE INVITING BIDS

3. INSTRUCTIONS TO BIDDERS

4. SCOPE OF WORK

5. GENERAL CONDITIONS

6. SPECIAL CONDITIONS

7. SPECIFICATIONS

8. BID FORMS

9. BID SCHEDULE

10. CONTRACT FOR CONSTRUCTION & BOND FORMS

11. PROTESTS

12. CONSTRUCTION PLANS AND DRAWINGS

Attachments:

A - BID GUARANTEE (Bid Bond)

B - Site 1 Location - 44911 Cabrillo Ave. Interior Asbestos & Lead Survey Report

C - Site 2 Location - 44845 San Clemente Cir. Asbestos & Lead Survey Report

D - Site 1 Location - 44911 Cabrillo Ave. Exterior Asbestos Bulk Report

E - Site 1 Location - 44911 Cabrillo Ave. Mold Inspection Report

F - Site 1 Location - 44911 Cabrillo Ave. - Site Map

G - Site 2 Location - 44845 San Clemente Cir. - Site Map

H - Long Form Construction - Sample

I - Payment and Performance Bonds

J - Construction Waste Management Package

K - CABRILLO 44911 (25) PLANS - 1 OF 4

Invitation For Bid #2026-IFB-051 Title: Demolition and Site Stabilization of Two City-Owned Properties Project

L - CABRILLO 44911 (20) PLANS - 2 OF 4

M - CABRILLO 44911 (18) PLANS - 3 OF 4

N - CABRILLO 44911 (21) PLANS - 4 OF 4

O - SAN CLEMENTE CIR 44845 - SEEPAGE PIT

P - SAN CLEMENTE CIR 44845 - SEWER HOOK UP

Q - BLDG-CKL-25-0003 DEMOLITION OF BLDG (2025)

R - 44845_San_Clemente_Circle_Driveway

S - Cabrillo_44911_Block Wall_Site_Map

T - Cabrillo_44911_Trees_to_Remove

U - Pre-Bid Sign-In_Demo Project No. SFA00001

1. INTRODUCTION

1.1. Summary

The City of Palm Desert (“City”) is soliciting sealed Bids from qualified and properly licensed contractors to provide demolition and site stabilization services for two City-owned properties located at:

1. 44911 Cabrillo Avenue, Palm Desert, California 92260; and

2. 44845 San Clemente Circle, Palm Desert, California 92260.

The Work generally includes all labor, supervision, equipment, materials, tools, transportation, permits, utility coordination, hazardous materials abatement and disposal, demolition, debris removal, site clearing, backfill, grading, and stabilization necessary to complete the Project in accordance with the

Contract Documents.

The successful Bidder shall be responsible for coordinating and completing the Work at both locations, including all required regulatory compliance, inspections, documentation, site protection, and project closeout. The completed sites shall be left clean, secure, properly graded, and stabilized in a condition acceptable to the City.

The Project is identified as Demolition and Site Stabilization of Two City-Owned Properties Project, Project No. SFA00001.

1.2. Background

The City owns two properties located at 44911 Cabrillo Avenue and 44845 San Clemente Circle in Palm

Desert. The City has determined that the existing structures and associated improvements at these properties are to be removed and the sites cleared, graded, and stabilized.

Through this Invitation for Bid, the City is seeking a qualified contractor to perform the demolition and site stabilization work at both properties. The Work will include, as applicable, hazardous materials abatement, utility disconnections and coordination, demolition and removal of existing structures and improvements, debris disposal, site clearing, backfill, grading, and stabilization.

As part of its preparation for the Project, the City has obtained environmental assessments and reports addressing potential hazardous materials at the properties, including asbestos, lead, and mold.

Applicable reports and site information are included with the Contract Documents and should be carefully reviewed by prospective Bidders in preparing their Bids.

Because the Work will occur within established residential areas and may involve hazardous materials, utility disconnections, demolition activities, and heavy equipment, the Contractor will be expected to carefully coordinate the Work and implement appropriate measures for public safety, dust and noise control, protection of adjacent properties, regulatory compliance, and proper handling and disposal of demolition and hazardous materials.

Upon completion of the Project, both properties shall be left clean, safe, properly graded, and stabilized in accordance with the Contract Documents and to the satisfaction of the City.

1.3. Contact Information

Project Contact:

Alex Vasquez

Project Manager

73510 Fred Waring Drive

Palm Desert, CA 92260

Email: avasquez@palmdesert.gov

Phone: (760) 776-6476

Procurement Contact:

Celina Cabrera

Senior Management Analyst

73510 Fred Waring Dr

Palm Desert, CA 92260

Email: ccabrera@palmdesert.gov

Phone: (760) 776-6449

Department:

CP - Capital Improvement Projects

1.4. Timeline

Release Project Date September 2, 2026

Pre-Proposal Meeting (Non-Mandatory) September 15, 2026, 10:00am

44911 Cabrillo Avenue, Palm Desert, CA 92260

Question Submission Deadline September 23, 2026, 2:00pm

Question Response Deadline September 29, 2026, 2:00pm

Bid Submission Deadline October 2, 2026, 2:00pm

2. NOTICE INVITING BIDS

2.1. NOTICE

NOTICE IS HEREBY GIVEN that the City of Palm Desert, a Charter City and municipal corporation, organized under the laws of the State of California, with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260 ("City") invites and will receive sealed Bids up to but not later than 2:00 pm on Friday, October 2, 2026 through the City’s online bid management system, (“OpenGov Procurement”), for the furnishing to City of all labor, equipment, materials, tools, services, transportation, permits, mailto:avasquez@palmdesert.gov tel:(760)776-6476 mailto:ccabrera@palmdesert.gov tel:(760)776-6449 utilities, and all other items necessary for Demolition and Site Stabilization of Two City-Owned Properties

Project, SFA00001 (the “Project”). After said time, Bids will be publicly posted on OpenGov Procurement.

Bids received after said time will not be accepted. Bids shall be valid for a period of 90 calendar days after the Bid opening date.

2.2. PROJECT DESCRIPTION

The Work consists of the complete demolition and removal of all existing structures and site improvements located on two City-owned properties within the City of Palm Desert. Following demolition, each site shall be cleared, graded, and stabilized in accordance with the Contract

Documents.

2.3. TIME FOR COMPLETION

Time is of the essence in the performance of the Work. The Work shall commence on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract

Documents within 60 of the Notice to Proceed commencement date.

2.4. SUBMITTAL INSTRUCTIONS

Bids must be submitted on City’s Bid Forms. Bidders may obtain a copy of the Contract Documents on

OpenGov Procurement. Registration and Bid submittal can be completed by visiting https://secure.procurenow.com/portal/cityofpalmdesert. To the extent required by section 20103.7 of the Public Contract Code, upon request from a contractor plan room service, City shall provide an electronic copy of the Contract Documents at no charge to the contractor plan room.

It is the responsibility of each prospective Bidder to download and print all Contract Documents for review and to verify the completeness of Contract Documents before submitting a bid. Any Addenda will be posted on OpenGov Procurement. It is the responsibility of each prospective Bidder to check OpenGov

Procurement on a daily basis through the close of Bids for any applicable Addenda or updates. City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Contract Documents. Information on OpenGov

Procurement may change without notice to prospective Bidders. The Contract Documents shall supersede any information posted or transmitted by OpenGov Procurement.

Each Bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the submitted Total Bid Price, made payable to City of Palm Desert to guarantee the Bidder will enter into a

Contract with the City.

2.5. PRE-BID MEETING

A Non-Mandatory Pre-Bid Conference is scheduled for Tuesday, September 15, 2026 at 10:00 am to review the Project's existing conditions at 44911 Cabrillo Avenue, Palm Desert, CA 92260. Representatives of City and consulting engineers, if any, will be present.

https://secure.procurenow.com/portal/cityofpalmdesert

2.6. ADDITIONAL INSTRUCTIONS

The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material

Payment Bond each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company that meets all State of

California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.

Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by City to ensure its performance under the Contract.

Pursuant to Labor Code Section 1773, City has obtained the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Riverside County from the Director of the Department of Industrial Relations for each craft, classification, or type of worker needed to execute this contract. A copy of these prevailing wage rates may be obtained via the internet at:

www.dir.ca.gov/dlsr/

In addition, a copy of the prevailing rate of per diem wages is available at the City and shall be made available to interested parties upon request. The successful Bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the

Department of Industrial Relations. No Bid will be accepted, nor any Contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations. In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its Bid.

Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the Contract: Class A, General Engineering, Class B, General Building or Class C-21 Building Moving/Demolition .

Substitution requests shall be made within 35 calendar days after the award of the Contract. Pursuant to

Public Contract Code Section 3400(b), City may make findings designating that certain additional materials, methods or services by specific brand or trade name other than those listed in the Contract

Documents be used for the Project. Such findings, if any, as well as the materials, methods or services and their specific brand or trade names that must be used for the Project may be found in the Special

Conditions.

http://www.dir.ca.gov/dlsr/

The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-

Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in

California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section

2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of

Bidder’s and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive.

2.7. AWARD

City shall award the contract for the Project to the lowest responsive, responsible Bidder as determined by City from the Base Bid alone. City reserves the right to reject any or all Bids or to waive any irregularities or informalities in any Bids or in the bidding process.

The City is committed to inclusion and diversity and welcomes Bids from contractors of all faiths, creeds, ancestries, and ethnicities without regard to disability, gender identity, sexual orientation, or immigration status. The City condemns and will not tolerate prejudice, racism, bigotry, hatred, bullying, or violence towards any group within or outside of our community.

3. INSTRUCTIONS TO BIDDERS

3.1. SECURING DOCUMENTS

Bids must be submitted through OpenGov Procurement to the City on the Bid Forms which are a part of the Contract Documents for the Project. Contract Documents may be obtained as specified in the Notice

Inviting Bids.

City may also make the Contract Documents available for review at one or more plan rooms, as indicated in the Notice Inviting Bids. Please Note: Prospective Bidders who choose to review the Contract

Documents at a plan room must also register with the City through OpenGov Procurement to obtain the required Contract Documents if they decide to submit a Bid for the Project.

3.2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

At its own expense and prior to submitting its Bid, each Bidder shall visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor required so that the

Bidder may fully understand the work, including but not limited to difficulties and restrictions attending the execution of the work under the Contract. Each Bidder shall carefully examine the Drawings, and shall read the Specifications, Contract, and all other documents referenced herein and made part of the

Contract Documents. Each Bidder shall also determine the local conditions which may in any way affect the performance of the work, including local tax structure, contractors’ licensing requirements, availability of required insurance, the prevailing wages and other relevant cost factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations and codes affecting the performance of the work, including the cost of permits and licenses required for the work, and shall make such surveys and investigations, including investigations of subsurface or latent physical conditions at the site or where work is to be performed as may be required. Bidders are responsible for consulting the standards referenced in the Contract Documents. The failure or omission of any Bidder to receive or examine the

Contract Documents, forms, instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to the Contract and no relief for error or omission will be given except as required under state law. The submission of a Bid shall be taken as conclusive evidence of compliance with this Section.

3.3. INTERPRETATION OF DRAWINGS AND DOCUMENTS

Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or other

Contract Documents may submit a written request for interpretation through OpenGov Procurement via the Q&A tab until the deadline of Wednesday, September 23, 2026 before 2:00 pm. The prospective

Bidder submitting the request is responsible for prompt delivery. Interpretation of the Drawings, Specifications or other Contract Documents will be made only by a written Addendum posted on OpenGov

Procurement. The City will not be responsible for any other explanation or interpretations of the Contract

Documents. If a prospective Bidders becomes aware of any errors or omissions in any part of the Contract

Documents, it is the obligation of the prospective Bidder to promptly bring it to the attention of the City.

3.4. PRE-BID CONFERENCE

A Non-Mandatory Pre-Bid Conference is scheduled for Tuesday, September 15, 2026 at 10:00 am to review the Project's existing conditions at 44911 Cabrillo Avenue, Palm Desert, CA 92260. Representatives of City and consulting engineers, if any, will be present. Oral statements regarding this Bid at the Pre-Bid

Conferences should be considered unverified information unless confirmed in writing.

3.5. ADDENDA

The City reserves the right to revise the Contract Documents prior to the Bid opening date. Revisions, if any, shall be made by written Addenda. All Addenda issued by the City shall be included in the Bid and made part of the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the City issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the City will extend the deadline for submission of Bids. The City may determine, in its sole discretion, whether an Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall register with the City through OpenGov Procurement. Addenda will be published on OpenGov Procurement. Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each Bidder should visit OpenGov Procurement to verify that it has received all Addenda issued, if any, prior to the Bid opening. The Bidder shall acknowledge any/all addenda published for this project electronically on OpenGov Procurement. Failure to acknowledge all Addenda may be sufficient cause for rejecting the Bid.

3.6. ALTERNATE BIDS

If alternate bid items are called for in the Contract Documents, the time required for completion of the alternate bid items has already been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. The City may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work. Accordingly, each Bidder must ensure that each Bid item contains a proportionate share of profit, overhead, and other costs or expenses which will be incurred by the Bidder.

3.7. COMPLETION OF BID FORMS

Bids shall only be prepared using the Bid Forms which are included in the Contract Documents. The use of substitute Bid Forms other than clear and correct photocopies of those provided by the City will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders.

In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable), and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. Use of black or blue ink, indelible pencil, or a typewriter is required. Deviations in the Bid Forms may result in the Bid being deemed non-responsive. Failure to submit any of the Bid Forms may render the Bid non-responsive.

The Bid Schedule is available on OpenGov Procurement. Bidders must electronically insert and submit their Bid prices directly through OpenGov Procurement which will tabulate the total(s) automatically. The

Bid Schedule will be incorporated into the Contract Documents. Failure to submit the Bid Schedule will render a bid nonresponsive. Bidders must provide pricing for every bid item. The costs of any Work shown or required in the Contract Documents, but not specifically identified as a Pay Item are to be included in related Pay Items and no additional compensation shall be due Contractor by virtue of Contractor’s compliance with the Contract Documents. The estimated quantities for unit price items are for purposes of comparing bids only and City makes no representation that the actual quantities of Work performed will not vary from the estimates.

All #Bid Forms shall be completed by the Bidder and submitted in OpenGov Procurement:

3.8. MODIFICATIONS OF BIDS

Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents.

Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon.

3.9. SUBCONTRACTORS

Bidder shall set forth the name, address of the place of business, contractor license number, and public works contractor registration number of each subcontractor who will perform work, labor, furnish materials or render services to the bidder on said contract and each subcontractor licensed by the State of California who, under subcontract to bidder, specially fabricates and installs a portion of the Work described in the Contract Documents in an amount in excess of one half of one percent (0.5%) of the total bid price, and shall indicate the portion of the work to be done by such subcontractor in accordance with

Public Contract Code Section 4104. Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Bidder shall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. If a Bidder fails to specify a subcontractor or if a Bidder specifies more than one subcontractor for the same portion of work, then the Bidder shall be deemed to have agreed that it is fully qualified to perform that portion of work and that it shall perform https://secure.procurenow.com/portal/cityofpalmdesert/projects/291197/document?section=2804430 that portion itself. Substitution of listed subcontractors shall only be permitted in accordance with Public

Contract Code Section 4107.

3.10. LICENSING REQUIREMENTS

Pursuant to Business and Professions Code Section 7028.15 and Public Contract Code Section 3300, all

Bidders must possess proper licenses for performance of this Contract. Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Business and Professions Code Section

7028.5, the City shall consider any Bid submitted by a Bidder not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be nonresponsive, and the City shall reject the Bid. The City shall have the right to request, and Bidders shall provide within ten

(10) calendar days, evidence satisfactory to the City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

Notwithstanding anything contained herein, if the Work involves federal funds, the Contractor shall be properly licensed by the time the Contract is awarded, pursuant to the provisions of Public Contract Code section 20103.5.

Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the Contract: Class A, General Engineering, Class B, General Building or Class C-21 Building Moving/Demolition

3.11. BID GUARANTEE (BOND)

Each Bid shall be accompanied by either: (a) cash; (b) cashier’s check made payable to City of Palm Desert;

or (c) a Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the Total Bid Price, made payable to City of Palm Desert to guarantee the Bidder will enter into a Contract with the City. The City accepts two types of Bid Bonds, either an original paper bid bond or an electronic bid bond through Surety2000 via OpenGov Procurement. If a

Bidder is submitting cash, cashier’s check, or an original paper bid bond, Bidder shall deliver the Bid

Guarantee in a sealed and labeled envelope including the Project Number, Project Title, and Project Due

Date visible on the outside of the envelope to the City Clerk's Office located at 73-510 Fred Waring Drive, Palm Desert, CA 92260 before the bid submittal deadline of 2:00 pm on Friday, October 2, 2026. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section

995.120. The bid security shall be provided as a guarantee that within ten (10) Days after the City provides the successful Bidder the Notice of Award, the successful Bidder will enter into a Contract and provide the necessary bonds and certificates of insurance. The Bid Guarantee will be declared forfeited if the successful Bidder fails to comply within said time, and the City may enter into a Contract with the next lowest responsive responsible bidder or may call for new Bids. No interest shall be paid on funds deposited with the City.

3.12. IRAN CONTRACTING ACT OF 2010

In accordance with Public Contract Code Section 2200 et seq., the City requires that any person that submits a Bid with the City of one million dollars ($1,000,000) or more, certify at the time the Bid is submitted that the person is not identified on a list created pursuant to subdivision (b) of Public Contract

Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of

Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code

Section 2202.5, as applicable.

The form of such Iran Contracting Certificate is included with the Bid Forms and must be signed and dated under penalty of perjury.

3.13. NON-COLLUSION DECLARATION

Bidders on all public works contracts are required to submit a declaration of non-collusion with their Bid.

This form is included with the Bid Forms and must be signed and dated under penalty of perjury.

3.14. PUBLIC WORKS CONTRACTOR DIR REGISTRATION CERTIFICATION

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the

Department of Industrial Relations. No Bid will be accepted, nor any Contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. To this end, Bidder shall sign and submit with its Bid the Public Works Contractor DIR Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors form.

3.15. BIDDER INFORMATION AND EXPERIENCE FORM

Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire along with its Bid. Failure to provide all information requested within the questionnaire along with the Bid may cause the bid to be rejected as non-responsive. The City reserves the right to reject any Bid if an investigation of the information submitted does not satisfy the City that the Bidder is qualified to properly carry out the terms of the Contract.

3.16. WORKERS' COMPENSATION CERTIFICATION

In accordance with the provisions of Labor Code Section 3700, Contractor shall secure the payment of compensation to its employees. Contractor shall sign and file with the City a Workers' Compensation

Certificate prior to performing the work under this Contract. The form of such Workers' Compensation

Certificate is included as part of the Bid Forms.

3.17. AUTHENTICATION OF BIDS

All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of

Attorney evidencing the capacity of the person submitting the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint ventures or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint ventures or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint ventures or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint ventures or partner on behalf of the joint venture or partnership in its legal name.

3.18. SUBMISSION OF BIDS

Bids shall be submitted electronically through the OpenGov Procurement. Unless otherwise specified herein, the Bid Forms shall be submitted through OpenGov Procurement. No other method of submitting

Bids will be accepted. Bidders may not submit Bids by fax, email, telephone, mail, or other means; any

Bids received through any means other than OpenGov Procurement will be returned unopened.

It is the responsibility solely of Bidder to see that its Bid is properly submitted to OpenGov Procurement in proper form and prior to the stated closing time. THE ELECTRONIC BID MANAGEMENT SYSTEM WILL

NOT ACCEPT LATE BIDS. City will only consider Bids that have transmitted successfully before the deadline.

Bidders will receive an automated email indicating that the Bid was submitted successfully. Bidders shall be solely responsible for informing themselves with respect to the proper utilization of the online bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Bidder to successfully submit an electronic Bid shall be at the Bidder’s sole risk, and no relief will be given for late and/or improperly submitted Bids.

Proposers experiencing any technical difficulties with the proposal submission process may refer to this vendor guide or contact OpenGov Procurement Support using the real time chat function in the platform or at support@procurenow.com. If you continue to have difficulty, please contact Celina Cabrera at (760)

776-6449. Neither the City nor OpenGov Procurement make any guarantee as to the timely availability of assistance or assurance that any given problem will be resolved by the proposal submission date and/or time.

3.19. OPENING OF BIDS

At the time set for the opening, or any time thereafter, each and every Bid received prior to the time and day set for the receipt of Bids will be opened and posted on OpenGov Procurement. It is the Bidder’s sole responsibility to ensure that its Bid is received as specified. Bids may be submitted earlier than the date(s) and time(s) indicated.

The public posting of each Bid will include the following information:

1. The name and business location of the Bidder.

2. The Bid amounts.

The City may, in its sole discretion, elect to postpone the opening of the submitted Bids. The City reserves the right to reject any or all Bids and to waive any informality or irregularity in any Bid.

http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

3.20. WITHDRAWAL OF BID

Any Bid may be withdrawn through OpenGov Procurement, incurring no penalty, at any time prior to the scheduled closing time for receipt of Bids. Withdrawn Bids may be resubmitted until the time and day set for the receipt of Bids, provided that resubmitted Bids are in conformance with the instructions herein.

Bids may be withdrawn after Bid opening only by providing written notice to the City Clerk’s office within five (5) working days of the Bid opening and in compliance with Public Contract Code Section 5100 et seq., or as otherwise may be allowed with the consent of the City.

3.21. BIDDERS INTERESTED IN MORE THAN ONE BID

No Bidder shall be allowed to make, file or be interested in more than one Bid for the same work unless alternate Bids are specifically called for. A person, firm or corporation that has submitted a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Bidders or from simultaneously submitting its own Bid as a prime contractor.

3.22. SELF-PERFORMANCE

The successful Bidder will be required to perform, with its own organization, at least 50 percent of the

Work making up the Contract Price, except that any items designated as “Specialty Items” may be performed by subcontract. The amount of said “Specialty Items” will be deducted from the Contract

Price before computing the amount required to be performed by the successful Bidder’s own forces.

Where only a portion of a Specialty Item is conducted by subcontract, only the portion that is subcontracted, based on the unit price, will be subtracted from the Contract Price.

3.23. SUBSTITUTION OF SECURITY

The Contract Documents call for monthly progress payments for the Work completed. The City will retain a percentage of each progress payment as provided by the Contract Documents. At the request and expense of the successful Bidder, the City will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

3.24. PREVAILING WAGES

The City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are available at the City or may be obtained online at http://www.dir.ca.gov. Bidders are advised that a copy of these rates must be posted by the successful

Bidder at the job site(s).

3.25. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code Sections 1777.1 or 1777.7. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any http://www.dir.ca.gov/ public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

3.26. INSURANCE REQUIREMENTS

Prior to commencing work, the successful bidder shall purchase and maintain insurance as set forth in the

Contract.

3.27. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS

The successful Bidder will be required to furnish a Labor and Material Payment Bond and a Faithful

Performance Bond each in an amount equal to one hundred percent (100%) of the contract price. Each bond shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120 and is admitted by the State of California.

Each bond shall be accompanied, upon the request of the City, with all documents required by California

Code of Civil Procedure Section 995.660 to the extent required by law. All bonding and insurance requirements shall be completed and submitted to the City within ten (10) Days from the date the City provides the successful bidder with the Notice of Award.

3.28. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES

Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the Work will be located, unless otherwise expressly provided by the Contract Documents.

3.29. COMPLIANCE WITH CALIFORNIA AIR RESOURCES BOARD REGULATION

The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, valid Certificates of Reported

Compliance (“CRC”) for the Bidder’s fleet and for the fleet(s) of its listed subcontractors (including any applicable leased equipment or vehicles). Bidder must additionally complete and submit the Fleet

Compliance Certification, included in the Bid Documents. Failure to provide a CRC for the Bidder, and for all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the

Bid non-responsive.

3.30. BASIS OF AWARD; BALANCED BID

The City shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The lowest

Bid will be determined on the basis of the Total Bid Price.

The City may reject any Bid which, in its opinion when compared to other Bids received or to the City’s internal estimates, does not accurately reflect the cost to perform the Work. The City may reject as non-responsive any Bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

3.31. AWARD PROCESS

Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the

City Council may award the Contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once the City notifies the Bidder of the award, the Bidder will have ten

(10) days from the date of this notification to execute the Contract and supply the City with all of the required documents and certifications. Once the City receives all of the properly drafted and executed documents and certifications from the Bidder, the City will issue a Notice to Proceed to that Bidder. Should the apparent successful bidder fail to provide the required documentation within the 10-day period, the vendor may be deemed unresponsive, and the City, at its discretion, may select the next best bidder

3.32. EXECUTION OF CONTRACT

As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. The City may require appropriate evidence that the persons executing the Contract are duly empowered to do so. The Contract and bond forms to be executed by the successful Bidder are included within these Contract Documents and shall not be detached.

3.33. QUESTIONS

• Questions regarding the Contract Documents, requests for interpretations or clarifications, either administrative or technical, may be submitted through OpenGov Procurement via the Q&A tab by

2:00 pm on Wednesday, September 23, 2026. All written questions, if answered, will be answered in writing, conveyed to all interested Bidders, and posted through OpenGov Procurement. Oral statements regarding this Bid by any persons should be considered unverified information unless confirmed in writing.

• No members of the City’s staff or City Council should be contacted about this procurement during the bidding process. Any and all inquiries and comments regarding this Bid must be communicated in writing, unless otherwise instructed by the City. The City may, in its sole discretion, disqualify any Bidder who engages in any prohibited communications.

3.34. CONSTRUCTION WASTE DIVERSION REQUIREMENTS

The successful Bidder shall comply with the Construction Waste Diversion Program included in the

Attachments. The required plan shall be submitted in connection with the Building Permit process and must be approved or otherwise in place, as applicable, before commencement of Work.

4. SCOPE OF WORK

4.1. Overview

The City is seeking a qualified Contractor to complete the demolition and site stabilization of two City-owned properties located at 44911 Cabrillo Avenue and 44845 San Clemente Circle in Palm Desert.

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, temporary facilities, and other services necessary to complete the Work in accordance with the Contract

Documents and all applicable federal, state, regional, and local requirements.

The Work generally includes project coordination and permitting; site preparation and protection;

hazardous and regulated materials abatement; utility identification, disconnection, and coordination;

demolition and removal of existing structures and designated site improvements; debris removal and lawful disposal; site clearing; backfill; grading; stabilization; and Project closeout.

Upon completion, both properties shall be left clean, safe, properly graded, stabilized, and otherwise acceptable to the City.

4.2. Project Locations

The Work shall be performed at the following City-owned properties:

1. 44911 Cabrillo Avenue, Palm Desert, California 92260

2. 44845 San Clemente Circle, Palm Desert, California 92260

4.3. Project Coordination, Permitting, and Site Preparation

The Contractor shall coordinate and perform all activities necessary to prepare both Project sites for demolition, including:

1. Obtaining all permits, approvals, notifications, and inspections required to perform the Work.

2. Coordinating the Work with the City, utility providers, regulatory agencies, subcontractors, and other parties having jurisdiction over or involvement with the Project.

3. Verifying existing site conditions prior to commencing Work.

4. Establishing appropriate construction access, staging areas, temporary facilities, and secured work areas.

5. Providing and maintaining temporary fencing, barricades, signage, and other measures necessary to secure the Project sites and protect the public and adjacent properties.

6. Implementing required dust, noise, vibration, stormwater, and other environmental control measures throughout the Project.

4.4. Hazardous and Regulated Materials

The Contractor shall review all environmental reports provided with the Contract Documents and shall perform all hazardous and regulated materials work required for demolition of the properties. The City-provided reports represent the potential hazardous and regulated materials identified through the investigations performed to date.

The Work shall include, as applicable:

1. Abatement, removal, handling, transportation, and lawful disposal of asbestos-containing materials, lead-containing materials, and other hazardous or regulated materials identified in the Contract Documents.

2. Additional pre-demolition inspections, supplemental investigations, sampling, and testing necessary to identify hazardous or regulated materials that may be encountered in connection with the Work.

3. Preparation and implementation of required abatement work plans.

4. Regulatory notifications, permits, documentation, monitoring, clearances, and use of appropriately licensed, registered, and certified personnel and subcontractors where required by applicable law.

5. Compliance with all applicable federal, state, regional, and local laws and regulations governing hazardous and regulated materials.

If the Contractor encounters suspected hazardous or regulated materials that were not previously identified, the Contractor shall immediately stop Work in the affected area, secure the area as necessary, and notify the City before disturbing the material further.

4.5. Utility Identification, Coordination, and Disconnection

Prior to demolition, the Contractor shall identify and verify utilities serving or located within the Project sites and coordinate their disconnection, abandonment, relocation, protection, or capping, as applicable.

The Work shall include:

1. Coordination with applicable utility providers and agencies.

2. Verification of utility locations prior to demolition or excavation.

3. Disconnection and capping of existing utility services in accordance with applicable requirements.

4. Protection of utilities and facilities designated to remain.

5. Obtaining documentation or confirmation of utility disconnections when required by the City or applicable utility provider.

4.6. Demolition and Removal

The Contractor shall completely demolish and remove the structures and improvements designated for removal at each Project site.

The Work shall include, but is not limited to:

1. Demolition and removal of existing buildings and structures.

2. Removal of foundations, slabs, footings, and other below-grade improvements as required by the Contract Documents.

3. Removal of designated accessory structures, hardscape, paving, fencing, landscaping, utilities, and other site improvements.

4. Removal of all demolition debris, rubbish, abandoned materials, and other waste generated by the Work.

5. Salvage, recycling, diversion, transportation, and lawful disposal of demolition materials in accordance with applicable requirements.

6. Protection of improvements, utilities, vegetation, and adjacent property designated to remain.

Demolition shall be performed in a manner that minimizes impacts to surrounding properties and maintains safe conditions throughout the Work.

4.7. Site Clearing

Following demolition, the Contractor shall clear each Project site of materials and improvements designated for removal.

The Work shall include:

1. Removal of remaining demolition debris and miscellaneous waste.

2. Removal of vegetation and surface obstructions designated for removal.

3. Removal of temporary construction materials and facilities when no longer required.

4. Cleaning of adjacent streets, sidewalks, and other areas affected by the Contractor's operations.

4.8. Backfill and Grading

The Contractor shall backfill excavations and voids resulting from demolition and grade the sites to establish safe and stable finished conditions.

The Work shall include:

1. Furnishing, placing, and compacting suitable backfill material where required.

2. Grading the sites to eliminate unsafe depressions, abrupt grade changes, or other hazardous conditions.

3. Establishing positive drainage and finished grades that do not create drainage impacts to adjacent properties or public improvements.

4. Performing compaction, testing, or other verification required by the Contract Documents or applicable regulatory requirements.

4.9. Site Stabilization

Following completion of demolition and grading, the Contractor shall stabilize all disturbed areas.

Site stabilization shall include application of appropriate erosion and dust-control measures and other treatments necessary to leave each property in a clean, safe, secure, and stable condition pending future use by the City.

The Contractor shall maintain required stabilization measures through final acceptance of the Project.

4.10. Protection of Adjacent Property and Public Improvements

The Contractor shall protect adjacent residences, properties, streets, sidewalks, curbs, utilities, landscaping, and other improvements from damage resulting from the Work.

The Contractor shall document existing conditions prior to beginning demolition and shall repair or replace, at its expense, any property or improvements damaged as a result of its operations.

4.11. Regulatory Compliance and Safety

All Work shall be performed in accordance with applicable federal, state, regional, and local laws, regulations, permits, and safety requirements.

The Contractor shall be responsible for maintaining safe and secure work sites and implementing all required worker protection, public protection, environmental protection, dust control, noise control, and hazardous-material handling procedures throughout the Project.

4.12. Project Management and Coordination

The Contractor shall provide ongoing project management and supervision throughout the duration of the Work, including:

1. Maintaining a qualified on-site representative during active construction.

2. Coordinating subcontractors and sequencing the Work.

3. Participating in Project meetings as required by the City.

4. Maintaining and updating the Project schedule.

5. Providing regular status updates and promptly notifying the City of conditions that may affect

Project cost, schedule, safety, or completion.

4.13. Project Closeout

Prior to final acceptance, the Contractor shall:

1. Complete all required final inspections.

2. Correct deficiencies identified by the City or applicable regulatory agencies.

3.…