Avineon+Contract+Summary+.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

The contract is Information Technology professional services in a variety of IT Contract Pool Categories. The State has an ongoing need for Information Technology (IT) professionals in a variety of categories for both project-based and staff-augmentation work. Multiple vendors have been awarded contracts in each of the IT Contract Pool Categories. State agencies may use a structured work order request process to obtain IT professional services through this contract. Use the links below to see the job class definitions, experience levels and required skill sets in each of the contract pool categories, vendors awarded in each category, schedule of vendor hourly rates, and vendor contact information:

VENDOR POOL GUIDELINES

Effective August 1, 2025, this Contract will be subject to Guidelines for Multiple Award Vendor Pool Contracts - Indefinite-Delivery, Indefinite-Delivery - Multistep Competition pursuant to House Bill No. 1122 and N.D.C.C. 54-44.4. See Guidelines, Rules and Laws | Office of Management and Budget North Dakota.

State Agency/Boards/Commissions - IT Review for any category EXCEPT Project Manager - Any purchases made under this contract needs to be reviewed by NDIT. Submit an IT Review Request in the NDIT Service Portal. After logging into the portal, search “IT Review” to locate the form that needs to be completed. Once approved, continue with the ordering process in this contract summary. NDIT IT Review is not required for NDUS, K-12 or political subdivisions.

See Work Order Process below regarding the issuance of work orders to vendors. It is recommended that no work orders extend beyond the contract term listed for each vendor in the respective category.

IT Contract Pool Categories GIS Specialist

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Sections 15.1-09-34(1)(k), 54-44.4-13, and 54-59-18. Though not a party to this contract, North Dakota State Colleges and Universities, K-12 schools, city, county, and local governments, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, International Peace Garden and nonprofit organizations established on behalf of public entities are eligible to participate in this contract. Contact the contract administrator if you are not sure you are eligible to participate.

ORDERING INFORMATION

Work Order Process When an agency requires IT services, the agency will prepare a work order request describing the needed work. The work order form is available from the OMB State Contract web page, listed under contract #095.

There are several vendors within each IT Contract Pool Category, and the number of vendors an agency must solicit to submit a project proposal is determined by the estimated cost of the IT project. Vendors who are invited to submit project proposals must be priced at, or below, the rates proposed and contractually obligated.

*The Onsite rate must cover all travel related expenses other than “Short Notice” Work Order Requests. Short Notice requests are those issued to Vendors with less than 14 calendar days to project start date. In such cases, Vendors may be allowed, with the approval of the agency issuing the work order, to bill supplemental travel expenses caused by the short notice. The Vendor must provide documentation justifying the supplemental travel expense billing.

1. Projects estimated at less than $250,000:

a. Direct Assignment. An agency may issue a work order request directly to any of the awarded vendors in the appropriate pool category.

b. Competitive - An agency may elect to conduct a competitive process by requesting project proposals from two or more vendors. The agency will select the vendor project proposal that best meets the SOW requirements based upon the selection criteria stated in the work order request.

2. Projects estimated at $250,000 or more:

a. Direct Assignment - An agency may issue a work order request directly to an awarded vendor if prior approval is granted by the contract administrator.

b. Competitive - An agency must issue a work order to all of the awarded vendors in the respective category. The agency will select the vendor project proposal that best meets the SOW requirements and selection criteria stated in the work order request.

When you are ready to issue a Work Order, review the instructional document located on the OMB State Procurement website, under contract #095.

ITD Review / Approval Process Work Orders anticipated to be over $25,000 must be reviewed and approved by ITD Policy and Planning Division. Submit the Work Order to ITDProcurement@nd.gov . ITD is also available to answer questions and provide assistance to agencies in generating work orders.

1. Submit draft work order for review prior to issuing to vendor(s).

1. Submit final work order with vendor proposal for approval prior to executing the agreement.

Project Management and Change Control A change order process will be used to manage issues and changes during the life of a work order project. A change request must be in writing using a Change Order form to document the potential change. The change will be reviewed and, if acceptable to the agency, the vendor will submit an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the scope of work. A Change Order must be approved and signed by both parties prior to implementation of the change. A sample Change Order form is available from the Contract 095 web page.

Customer Satisfaction Surveys Upon completion of each work order, the requesting agency may complete a customer satisfaction survey rating the agency’s satisfaction with quality of work, cost and schedule adherence, and contract compliance. Contractors will be provided copies of the surveys completed for work they have performed under the contract.

The customer satisfaction surveys will be submitted to the Contract Administrator to be used in evaluating performance under this contract. Dissatisfaction with vendor performance indicated on agency customer satisfaction surveys may be used by the State in making a determination to terminate or restrict a vendor’s contract. The Customer Satisfaction Survey form is available as an attachment on the Contract 095 web page.

Frequently Asked Questions A list of frequently asked questions and answers is available from the Contract 095 web page.

Professional Services Contract Pool Categories GIS Specialist Category *Reminder – work orders estimated at $250,000 or greater must be sent to all vendors listed in the category.

GIS Specialist Applications:

· Designs new and enhances existing web applications

· Designs new and enhances existing desktop applications

· Analyzes and documents requirements

· Well-demonstrated skills in interactive user interface design and visual design principals

· Strong understanding and experience with web technologies

· Graphic design and layout, typography, icon development, identity and branding

· Develops and/or oversees plans for Geographic Information Systems from project inception to conclusion, and/or as directed

· Constructs data models and activity/process models as may be required to define system functions

· Analyzes functional business requirements and design specifications for developing programs

· Develops logical models, block diagrams and logic flow charts

· Translates detailed design into computer software

· Tests, debugs, and refines the computer software to produce the required product

· Prepares required documentation, including both program-level and user-level documentation

· Enhances software to reduce operating time and/or improve efficiency

· Coordinates closely with GIS management, other Software Developers, other Agency management, other Agency personnel, as needed, to ensure proper development and implementation of program and system specifications, provides regular project status

· Interfaces with the user team to insure all changes are coordinated and integrated

· Develops, in conjunction with functional users, system alternative solutions.

· Provides support for the creation, installation, testing, implementation, and ongoing maintenance of information systems

· Conducts and documents the results of special studies dealing with systems and/or business process issues

Systems:

· Designs and coordinates development and maintenance of integrated spatial and non-spatial databases

· Designs, develops, maintains and updates databases using GIS software and scripting tools

· Assists in performance tuning and load testing

· Provides support in installation and configuration of on premises server and desktop software

· Provides support in installation and configuration of managed and SaaS cloud-based server and desktop software

· Provides hands-on vendor-specific and/or customized training to agency staff and/or management. As needed, provides class materials, user guides, and GIS documentation. May be required to utilize agency data in the development of exercises

Data:

· Supports creating, loading, testing, migrating, implementing, and maintaining of spatial data

· Analyzes and documents requirements for data development related to public sector service delivery

· Develops and/or oversees data development plans from project inception to conclusion, and/or as directed

· Plans and/or conducts knowledge transfer to agency on data creation techniques, coordination, maintenance, and acquisition

· Conducts and documents the results of special studies dealing with data creation, coordination, maintenance, and acquisition

· Constructs data models

· Develops standards for data development

· Ensures quality standards are met as determined by analysis or Agency direction

· Coordinates closely with GIS management, other Agency management, other Agency personnel, as needed, to ensure data development goals are met

· Provides FGDC or ISO compliant metadata

· Assists with data collection activities including contacting political subdivisions

· Develops analyses and presentation of data, applying knowledge of geographic information systems and map projections

· Reviews existing and incoming data for quality and documentation; entry of data into database, application of coordinate geometry, keyboard entry of tabular data, manual digitizing of maps, scanning and automatic conversion to vectors, and conversion of other sources of digital data

· Image rectification/georeferencing and image manipulation

· Determines effective presentation of information and select cartographic elements needed

· Creates output, such as maps and graphs, using computer and geographic information system software and related equipment, including plotters

· Compiles digital data needed to produce maps; convert data as necessary

· Determines methods to analyze spatial relationships, including adjacency, containment, and proximity; display results of analyses using maps, graphs, and tabular data

· Provides spatial analysis/mapping/modeling/reporting

· Provides GIS data procurement services including Request for Proposal (RFP) creation, assistance with solicitation, evaluation, and contract negotiation

· Note relative to dataset accuracy: Data services requiring survey grade (+-1 cm) accuracy and that require a Professional Engineer/Surveyor seal are excluded from this category of the IT Professional Services Contract Pool

GIS Specialist Experience

· Specialist - requires a minimum of 2 years of current experience in this job class

· Senior Specialist - requires a minimum of 4 years of experience in the last 5 years and increasingly complex and responsible experience in this job class

· Demonstrated Geographic Information Systems experience is required

· Experience in developing GIS web-based applications is preferred

· Demonstrated experience with Esri products is preferred

· Experience in public sector assignments preferred

· Training requires a minimum of 2 years of current experience

GIS Specialist Skill Set

· Primary skill/tool set includes

· Esri products (Desktop, Enterprise (Server, Portal), ArcGIS Online, Developer, Mobile, JavaScript API, Arcade, Microsoft Visual Studio, Microsoft SQL Server, C#, Python, FME Server, Structured Query Language, HTML5, cartographic design and layout, graphic design and layout, identity and branding, web accessibility design, knowledge of a wide variety of spatial data formats and the advantages/disadvantages of each, Photoshop, Macromedia Studio, ASP.Net, JavaScript, JSP, PHP, CSS, browser compatibility issues as design considerations

· Spatial analysis techniques in both raster and vector GIS; wide variety of data format and data conversion knowledge; remote sensing and imagery; processing and display of lidar-derived data; field collection; knowledge of GPS and GPS accuracy standards; paper to digital conversion techniques (scanning and digitizing); conflation and rubbersheeting; editing techniques; QA/QC procedures; projections and coordinate systems; scripting knowledge for speeding data processing; color model knowledge; image analysis including re-sampling techniques, geo-registration and rectification; CAD (MicroStation) to GIS conversion; image file format knowledge including knowledge of advantages and disadvantages of different formats, particularly when used in paper to digital conversions; cartographic standards; spatial analysis and modeling

· Interpersonal and communication skills, written and verbal English language proficiency

· Secondary skill/tool set includes

· GPS and GPS accuracy standards, load testing, Microsoft IIS server configuration and deployment, functional testing tools, Oracle, Geocortex, GitHub, ODBC, and knowledge/experience with other commercial and open source GIS software packages such as MapServer, PostGIS, GeoServer, PostgreSQL/PostGIS, QGIS

· UAV usage, data processing and training image1.png