IRG+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

The contract is Information Technology professional services in a variety of IT Contract Pool Categories. The State has an ongoing need for Information Technology (IT) professionals in a variety of categories for both project-based and staff-augmentation work. Multiple vendors have been awarded contracts in each of the IT Contract Pool Categories. State agencies may use a structured work order request process to obtain IT professional services through this contract. Use the links below to see the job class definitions, experience levels and required skill sets in each of the contract pool categories, vendors awarded in each category, schedule of vendor hourly rates, and vendor contact information:

VENDOR POOL GUIDELINES

Effective August 1, 2025, this Contract will be subject to Guidelines for Multiple Award Vendor Pool Contracts - Indefinite-Delivery, Indefinite-Delivery - Multistep Competition pursuant to House Bill No. 1122 and N.D.C.C. 54-44.4. See Guidelines, Rules and Laws | Office of Management and Budget North Dakota.

State Agency/Boards/Commissions - IT Review for any category EXCEPT Project Manager - Any purchases made under this contract needs to be reviewed by NDIT. Submit an IT Review Request in the NDIT Service Portal. After logging into the portal, search “IT Review” to locate the form that needs to be completed. Once approved, continue with the ordering process in this contract summary. NDIT IT Review is not required for NDUS, K-12 or political subdivisions.

See Work Order Process below regarding the issuance of work orders to vendors. It is recommended that no work orders extend beyond the contract term listed for each vendor in the respective category.

IT Contract Pool Categories Java Programmer/Analyst Project Manager Business Analyst Microsoft Project Online System Consultant

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Sections 15.1-09-34(1)(k), 54-44.4-13, and 54-59-18. Though not a party to this contract, North Dakota State Colleges and Universities, K-12 schools, city, county, and local governments, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, International Peace Garden and nonprofit organizations established on behalf of public entities are eligible to participate in this contract. Contact the contract administrator if you are not sure you are eligible to participate.

ORDERING INFORMATION

Work Order Process When an agency requires IT services, the agency will prepare a work order request describing the needed work. The work order form is available from the OMB State Contract web page, listed under contract #095.

There are several vendors within each IT Contract Pool Category, and the number of vendors an agency must solicit to submit a project proposal is determined by the estimated cost of the IT project. Vendors who are invited to submit project proposals must be priced at, or below, the rates proposed and contractually obligated.

*The Onsite rate must cover all travel related expenses other than “Short Notice” Work Order Requests. Short Notice requests are those issued to Vendors with less than 14 calendar days to project start date. In such cases, Vendors may be allowed, with the approval of the agency issuing the work order, to bill supplemental travel expenses caused by the short notice. The Vendor must provide documentation justifying the supplemental travel expense billing.

1. Projects estimated at less than $250,000:

a. Direct Assignment. An agency may issue a work order request directly to any of the awarded vendors in the appropriate pool category.

b. Competitive - An agency may elect to conduct a competitive process by requesting project proposals from two or more vendors. The agency will select the vendor project proposal that best meets the SOW requirements based upon the selection criteria stated in the work order request.

2. Projects estimated at $250,000 or more:

a. Direct Assignment - An agency may issue a work order request directly to an awarded vendor if prior approval is granted by the contract administrator.

b. Competitive - An agency must issue a work order to all of the awarded vendors in the respective category. The agency will select the vendor project proposal that best meets the SOW requirements and selection criteria stated in the work order request.

When you are ready to issue a Work Order, review the instructional document located on the OMB State Procurement website, under contract #095.

ITD Review / Approval Process Work Orders anticipated to be over $25,000 must be reviewed and approved by ITD Policy and Planning Division. Submit the Work Order to ITDProcurement@nd.gov . ITD is also available to answer questions and provide assistance to agencies in generating work orders.

1. Submit draft work order for review prior to issuing to vendor(s).

1. Submit final work order with vendor proposal for approval prior to executing the agreement.

Project Management and Change Control A change order process will be used to manage issues and changes during the life of a work order project. A change request must be in writing using a Change Order form to document the potential change. The change will be reviewed and, if acceptable to the agency, the vendor will submit an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the scope of work. A Change Order must be approved and signed by both parties prior to implementation of the change. A sample Change Order form is available from the Contract 095 web page.

Customer Satisfaction Surveys Upon completion of each work order, the requesting agency may complete a customer satisfaction survey rating the agency’s satisfaction with quality of work, cost and schedule adherence, and contract compliance. Contractors will be provided copies of the surveys completed for work they have performed under the contract.

The customer satisfaction surveys will be submitted to the Contract Administrator to be used in evaluating performance under this contract. Dissatisfaction with vendor performance indicated on agency customer satisfaction surveys may be used by the State in making a determination to terminate or restrict a vendor’s contract. The Customer Satisfaction Survey form is available as an attachment on the Contract 095 web page.

Frequently Asked Questions A list of frequently asked questions and answers is available from the Contract 095 web page.

Professional Services Contract Pool Categories Java Programmer/Analyst Category *Reminder – work orders estimated at $250,000 or greater must be sent to all vendors listed in the category.

Java Programmer/Analyst Designs new and enhances existing applications

· Strong understanding and experience with web technologies

· Constructs data and process models as may be required to define system functions

· Analyzes functional business requirements and design specifications for developing programs

· Develops analysis and design documentation

· Translates detailed design into computer software

· Tests, debugs, and refines the computer software to produce the required product

· Prepares required documentation

· Enhances software to reduce operating time and/or improve efficiency

· Coordinates closely with Product Owners, other developers, Agency personnel, as needed, to ensure proper development and implementation of program and system specifications

· Provides support for the creation, installation, testing, implementation, and ongoing maintenance of information systems

· Participates in Scrum ceremonies (e.g., daily scrum, sprint planning, sprint review, sprint retrospective)

Java Programmer/Analyst Experience

· Programmer/Analyst - requires a minimum of 2 years of current experience in this job class

· Senior Programmer/Analyst - requires a minimum of 4 years of experience in the last 5 years and increasingly complex and responsible experience in this job class

Java Programmer/Analyst Skill Set

· Primary skill set includes Spring, Struts, EJB, JDBC, Eclipse, XML, JSON, HTML, CSS, JavaScript/ECMAScript, SQL, Web Services, SOAP, REST, interpersonal and communication skills, written and verbal English language proficiency

· Secondary skill set includes IntelliJ, Power Designer, Ant, Maven, Gradle, JPA, JMS, Oracle, MS-SQL, DB2, functional testing tools, JUnit, Git, Azure DevOps, WebSphere Application Server, IBM ISIM/ISAM, Blaze Advisor, IBM Operational Decision Management, Mule ESB, Apache Camel, Hibernate

Project Manager Category *Reminder – work orders estimated at $250,000 or greater must be sent to all vendors listed in the category.

Project Manager

· Provides leadership and direction through successful performance of a variety of detailed, diverse project management competencies and frameworks

· Directs project initiating activities, including review of historical information, establishing the project repository, development of project charter, and project kickoff

· Plans, executes, and closes out projects per ND state standards, laws and processes relating to project management (see https://www.nd.gov/itd/services/project-management and https://www.nd.gov/itd/standards/project-management-information-technology-projects)

· Assists in the management of IT procurement services including Request for Proposal (RFP) creation, assistance with solicitation, evaluation and contract negotiations, contract administration and contract closeout

· Directs project planning activities and construction of project plan that includes scope management, acceptance management, project governance, time management, cost management, quality management, human resources management, communication management, risk management, procurement management, integrated change control, implementation and transition plan

· Directs project execution activities to include management of cost, schedule, scope, quality, business value and variance reporting

· Manages the activities of project teams, which may be comprised of client’s technical and program staff, as well as contractors from one or more entities

· Coordinates project activities and communication with client’s organizational change team

· Reports in writing and verbally to client’s management as necessary

· Directs project closeout activities including post-implementation and administrative closeout

Project Manager Experience

· Requires a minimum of 4 years of current and progressive experience managing complex information technology projects

· Experience in public sector assignments preferred

· PMP credential is preferred

· Experience using a scheduling tool (Microsoft Project proficiency preferred)

Project Manager Skill Set

· Primary skill set includes:

· Formal project management

· Superior team building

· Analytical

· Group facilitation

· Relationship management

· Must be able to work effectively with all levels of client staff from clerical through executive management

· Ability to implement solutions across multiple functional and technical environments

· Ability to conduct cost and schedule variance analysis

· Interpersonal and communication skills

· Written and verbal English language proficiency

Business Analyst Category *Reminder – work orders estimated at $250,000 or greater must be sent to all vendors listed in the category.

Business Analyst

· Elicits, gathers, analyzes, communicates, validates, prioritizes, and documents business requirements, business rules, policies, and processes related to public sector service delivery for a single or multiple related entities

· Identifies, manages, monitors, and responds to requirement gaps, conflicts, and risks

· Conducts and documents the results of special studies dealing with systems and/or business process issues, such as market analysis, impact analysis, what if scenarios, and case studies

· Documents solution prototypes and mock-ups

· Formulates alternative solutions to satisfy requirements, which may involve business process reengineering, deployment of information technology, or end user training

· Plans and/or conducts knowledge transfer

· Prepares cost benefit analysis and technical feasibility assessments

· Constructs entity relationship diagrams and activity/process models as may be required to define system functions

· Translates business requirements into functional specifications; manage specification changes.

· Provides business analysis support throughout the project lifecycle for the installation, testing, data conversion, and implementation of information systems

· Assists in the definition of, and ensuring adherence to, quality standards

· Provides procurement services, including Request for Proposal (RFP) creation, assistance with solicitation, evaluation, and contract negotiations

· Assists with the analysis of the organization's strategic business needs and ensures business analysis activities contribute to and achieve strategic and organizational objectives

· Provides communication, presentation, and delivery of business documentation

· Assist with key performance indicator (KPI) analysis, monitoring, management, and documentation

Business Analyst Experience

· Requires a minimum of three years of current experience in this position. Prefer experience with large scale projects of longer than 12 months in duration

· Experience in public sector assignments preferred

Business Analyst Skill Set

· Primary skill set includes:

· superior negotiating, analytical, group facilitation, relationship management, and organization skills

· must be able to work effectively with all levels of staff from clerical through executive management

· must have an ability to conceptualize solutions across multiple functional and technical environments

· superior organizational and written/verbal communication skills

· written and verbal English language proficiency is required

· Expected documentation competencies include: project charter, Request for Proposal (RFP), process flows, business requirements, modeling techniques, organizational adoption, risk analysis, conceptual data models, gap analysis, business specifications, technical specifications, and cost benefit analysis

Microsoft Project Online System Consultant Category *Reminder – work orders estimated at $250,000 or greater must be sent to all vendors listed in the category.

Microsoft Project Online System Consultant

· Consulting would include ability to provide system, process, configuration, and scheduling expertise relating to Microsoft’s project web app enterprise project management system. Consulting skill requires in depth knowledge of how the enterprise system works, may be configured, how it interfaces to other systems to share and update data, how reports are generated through Power BI interfaces, how advanced enterprise project scheduling and resource management is accomplished, and other finer points of making the system reach its full potential as an enterprise management tool. Winning bidders must not only possess the knowledge capability, but also the technical skills required to modify or enhance the state’s project online system.

Microsoft Project Online System Consultant Experience:

· Requires a minimum of four years of current and progressive experience implementing and managing enterprise Microsoft Project Online systems

· Progressive and demonstrated experience utilizing Microsoft Project client software, and Project Online system, including advanced scheduling functions (e.g., cost types, resource balancing, budgeting, variance, earned value, critical path analysis)

· Progressive and demonstrated experience utilizing Microsoft Project Online system, including system configuration and implementation (e.g., development of custom fields, project detail pages, building resource hierarchies, maximizing resource forecasting capabilities, building portfolio management and project prioritization capability, utilizing APIs to connect to other systems such as Power BI and Azure DevOps)

· Must be experienced utilizing these capabilities across multiple units or divisions across an enterprise installation image1.png