CTR068818_Contract_Documents.pdf

Request for Proposal

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality - Procurement Office

1110 W. Washington St.

Phoenix, AZ 85007

Solicitation Attachment – Offer and Acceptance | Revision No. 3 | Revised 2-23

Attachment A – Offer and Acceptance Form

SUBMISSION OF OFFER: The Undersigned hereby offers and agrees to provide Advanced Water Purification Technical Support in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Offer indicated by the latest dated version below:

Initial Offer:

9.28.2023

Date Signature

Revised Offers:

Date Signature Date Signature

Date Signature Date Signature

Best and Final Offer:

Date Signature

Geosyntec Consultants, Inc.

Offeror company name Signature of person authorized to sign Offer

11811 N. Tatum Blvd. Suite P-186 Kirk Craig, Senior Principal

Address Printed name and Title

Phoenix, AZ 85028 Kirk Craig, Senior Principal/ASRAC Program Director

City, State, ZIP Contact name and Title

Kcraig@geosyntec.com 602-513-5815

CERTIFICATION: By signature in the above, Offeror certifies that it: Contact email address Contact phone number

1. Will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State Executive Orders 2023-01, 2009-9 or A.R.S. §§ 41-1461 through -1465;

2. Has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or Service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. Complies with A.R.S. § 18-132 when offering electronics or information technology products, Services, or maintenance;

4. Has submitted this Offer as a firm offer for 180 days following the Solicitation due date and time. After 180 days, the Offer will remain open unless revoked by Offeror via written withdrawal of Offeror’s proposal in accordance with the Arizona Procurement Code;

5. Did not and will not involve collusion or other anti-competitive practices; and

6. Is not debarred from, or otherwise prohibited from, participating in any contract awarded by federal, state, or local government.

ACCEPTANCE OF OFFER

The offer is hereby accepted.

The Contractor is now bound to sell the Materials or Services listed by the attached Contract and based upon the Solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

The Contract shall henceforth be referred to as Contract No.

The effective date of the Contract is

The Contractor is cautioned not to commence any billable work or to provide any Material or Service under this Contract until Contractor receives purchase order, contract release document, or written notice to proceed.

State of Arizona Awarded this day of 2023

Procurement officer signature

CTR068818

December 04, 2023

Chief

November27th mailto:Kcraig@geosyntec.com under A.R.S. § 41-2534

Notice Page

Arizona Department of Environmental Quality

11110 W. Washington St.

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 1 of 73

Solicitation Number: BPM005664

Description: Advanced Water Purification Technical Support

Solicitation Due Date and Time: As indicated in APP

Pre-Offer Conference: A Pre-Offer Conference will not be conducted

Proposals will only be accepted online in the “State’s eProcurement System”, Arizona Procurement

Portal (APP), at https://app.az.gov until the “Bid/Offer Due Date” indicated in the “State’s eProcurement System” for the Solicitation No. shown at the top of this page. Proposals must be in the State Procurement Office’s possession online no later than that deadline.

Submit technical inquiries about navigating and/or submitting proposals in the State’s eProcurement

System to the State’s eProcurement System Help Desk by phone at (602) 542-7600, option 2; or by email to app@azdoa.gov.

LATE PROPOSALS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete proposals caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in the “State’s eProcurement System”.

It is the responsibility of the Prospective Offeror to routinely check the APP website for Solicitation

Amendments. Additional instructions for preparing an Offer are included in this solicitation.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Solicitation contact person. Requests shall be made as early as possible to allow time to arrange for the accommodation.

https://app.az.gov/ https://app.az.gov/ mailto:app@azdoa.gov

Table of Contents

Request for Proposal under A.R.S. § 41-2534

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 2 of 73

Click here to return to the Table of Contents

Notice Page

Table of Contents

Solicitation Summary 3

Scope of Work 5

Special Terms and Conditions 24

Addendum A to the Special Terms and Conditions 40

Addendum B to the Special Terms and Conditions 41

Uniform Terms and Conditions 45

Exhibit A 62

Solicitation Summary

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 3 of 73

1. What is the State Soliciting?

The Arizona Department of Environmental Quality, Procurement Office (the State), as authorized under A.R.S. § 41-2501 et seq. is seeking to establish one or more single-agency Contract(s) for their sole use, to provide Advanced Water Purification Technical Support.

The Arizona Department of Environmental Quality anticipates awarding contract(s) with the intent to secure services for ADEQ. Whether or not it actually enters into any contracts, how many contracts it enters into, and how the work is awarded between those contracts are all at the

State’s discretion. Furthermore, the State will use any awarded contracts on an as-needed basis, with no guarantee as to its actual spending under them.

The State reserves the right to accept any item or combination of items specified in the

Solicitation, unless the Offeror expressly restricts an item or combination of items in its Offer, and conditions its response on receiving all items for which it provided a proposal. In the event of such restriction, the State will evaluate if an award on such a basis will result in the best value and is in the best interest for the State. The State may otherwise determine, at its sole discretion, that such restriction is non-responsive and deem the Offeror ineligible for further evaluation.

2. What is in the Solicitation?

2.1. At the time of publication, the following documents are included in the Solicitation:

2.1.1. Attachment: BPM005664 Solicitation Requirements

2.1.1.1. Notice / Cover Page

2.1.1.2. Table of Contents

2.1.1.3. Solicitation Summary

2.1.1.4. Scope of Work

2.1.1.5. Special Terms and Conditions

2.1.1.6. Addendum A to the Special Terms and Conditions

2.1.1.7. Addendum B to the Special Terms and Conditions

2.1.1.8. Uniform Terms and Conditions

2.1.1.9. Exhibits A

○ Exhibit A - Detailed Cost Worksheet

○ Exhibit B – Sample Task Order Form

○ Exhibit C – Vendor Performance Report

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 4 of 73

2.1.2. Attachment: BPM005664 Solicitation Instructions

2.1.2.1. Special Instructions to Offerors

2.1.2.2. Standard Instructions to Offerors (RFP)

2.1.3. Solicitation Attachments

2.1.3.1. Offer and Acceptance

2.1.3.2. Boycott of Israel Disclosure

2.1.3.3. Forced Labor of Ethnic Uyghurs Ban

2.1.3.4. Confidential Information Designation

○ Confidential Information Designation (for reference only)

2.1.3.5. Conformance Statements

○ Supplement – Conformance Statements - Exceptions to Instructions

○ Supplement – Conformance Statements - Exceptions to Scope of Work

○ Supplement – Conformance Statements - Exceptions to Contract Terms and Conditions

2.1.3.6. Key Personnel

2.1.3.7. Letter of Insurability

2.1.3.8. Organization Profile

2.1.3.9. Proposed Subcontractors

2.1.3.10. Experience and Capacity Response

2.1.3.11. References

2.1.3.12. Method of Approach

2.1.3.13. Pricing Sheet

2.1.3.14. Financial Questionnaire

2.2. The State may issue a Solicitation Amendment at any time after Solicitation publication and before the Offer due date. It is the responsibility of the Prospective Offeror to routinely check the APP website for any Solicitation Amendments and revised documents.

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 5 of 73

Scope of Work

Scope of Work

1. Purpose and Background

1.1. The purpose of this Solicitation is to provide Technical Support for the State’s Advanced Water Purification program.

1.2. AWP Program Background

In 2018, ADEQ modified the reclaimed and gray water rules to remove the moratorium on direct use of reclaimed water for potable use. As described in the Notice of Final Rulemaking in 2018, the current rule, A.A.C. R18-9-E701, was intended to be interim. As part of the current rulemaking, several information gaps were identified that are beyond the scope of the work-groups as they need considerable time and effort.

Specifically, guidance and templates for O&M, TMF, enhanced source control and BADCT for AWTF were identified as needed for the successful implementation of the program. These templates/guidance documents will benefit both the regulated community and regulators and will help set minimum expectations to the regulated community as to what is the minimum content needed for permitting an

AWP facility.

2. Acronyms

2.1. Advanced Water Purification (AWP)

2.2. Indirect Potable Reuse (IPR)

2.3. Clean Water Act (CWA)

2.4. Safe Drinking Water Act (SDWA)

2.5. Technical, Managerial and Financial (TMF)

2.6. Direct Potable Reuse (DPR)

2.7. Water Reclamation Facilities (WRF)

2.8. Advanced Water Treatment Facility (AWTF)

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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2.9. Technical Advisory Group (TAG)

2.10. Environmental Protection Agency (EPA)

2.11. Enhanced Source Control Program (ESCP)

2.12. National Pretreatment Program (NPP)

2.13. American Water Works Association (AWWA)

2.14. Advanced Water Treatment Operator (AWTO)

3. Regulatory Requirements

3.1. Arizona Revised Statutes (A.R.S.) § 49-203(A)(7)

3.2. Arizona Revised Statutes (A.R.S.) § 49-211

3.3. Current rule A.A.C. R18-9-E701. The Arizona Department of Environmental Quality (ADEQ), AAC, Title 18, Chapters 5, 9 and 11.

4. Scope of Work

While working closely with ADEQ and the AWP technical staff, duties for the contractor will include:

4.1. Develop Operations and Maintenance (O&M) Plan template for AWP project/facility.

The AWP facility employs the use of a number of complex treatment processes and requires a rigorous monitoring plan. Appropriate O&M is necessary to ensure that the AWP facility meets all public health objectives and operates in a consistent and reliable manner.

4.1.1. Review other state AWP/IPR programs as well as IPR/AWP facilities for O&M plan requirements and add to the template as necessary with justification. Specifically, create a detailed template for O&M plans for an AWP facility focused on the following areas (This template will contain generic information and set minimum standards/expectations). This list will expand based on initial review/discussion with the selected contractor.

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 7 of 73

4.1.1.1. Operations Plan

4.1.1.2. Emergency Operations & Response Plan

4.1.1.3. Vulnerability Assessment

4.1.1.4. Initial Start Up and Shut Down Plan

4.1.1.5. Example of content for the O&M plan template is listed below based on criteria provided in Walker et al., 2016, but not limited to these criteria (i.e. Minimum standards for each category of the O&M plan template).

4.1.2. Operations Plan Template

4.1.2.1. Operations of treatment processes of AWP Facilities and their description, process flow schematic, identification of critical control points, identification of each alarm, and on-line analyzers, overview of plant and equipment.

4.1.2.2. Standard Operating Procedures (SOPs) for each treatment unit which shall provide clear instructions for operational staff to cover the full range of operational tasks that are performed at each AWP facility. These contain step by step instructions on how to operate the plant effectively and safely to achieve the required outcomes.

4.1.2.3. Identification and description of Critical Control Points for pathogen control and description of the actions when it triggers.

4.1.2.4. Maintenance requirements and schedule per manufacturer’s recommendation

4.1.2.4.1. Information on Computerized Maintenance Management System.

4.1.2.5. Monitoring and reporting requirements.

4.1.2.6. Staffing plan, including the management staff, operations staff and maintenance staff, requirement for grade of the operator and number of operators (operator certification will be provided to the selected contractor once finalized).

4.1.2.7. Training requirements for operators.

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 8 of 73

4.1.2.7.1. Develop on-going training program and schedule for all operators.

4.1.2.8. Asset Management and Maintenance plan.

4.1.3. Emergency Operations and Response Plan template

4.1.3.1. Create a template for an Emergency Operations & Response Plan for a AWP facility.

The template shall identify all foreseeable emergency situations and proposed actions that the AWP facility shall implement to ensure that the finished water meets all treatment targets for public health and operates consistently and reliably.

Currently, ADEQ has a template for an Emergency Operations Plan for Drinking

Water systems. This template can be used as a reference to create a template specific to AWP facilities, however, the uniqueness of these facilities may deem the template completely new. The EOP template identified the emergencies listed under the Arizona Administrative Code R18-4-204.

http://www.azdeq.gov/PWS/EmergencyOpsPlan

4.1.4. Vulnerability Assessment Template

4.1.4.1.1. Create a plan to conduct a vulnerability assessment to identify areas and processes within a water system that could be vulnerable to attack, sabotage, or disruption. Plan shall describe how the SCADA system will be secured from unauthorized use and cyberattack or any other vulnerability not explicitly identified here

4.1.5. Initial Start Up and Shut Down Plan template

4.1.5.1.1. Initial start-up and system performance testing (commissioning) will demonstrate that the AWP Facility works properly. An initial startup plan will identify the steps necessary to complete performance testing of equipment for water treatment, monitoring, and pumping.

4.1.5.1.2. The shut down plan shall provide the same level of detail as the startup plan, including provisions to drain piping and tanks where freezing or

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 9 of 73 stagnant non-compliant water exists. After shutdown, some systems may need to stay “wet”; therefore, handling this stagnant water during the preparation for startup needs to be addressed.

4.1.5.1.3. References:

4.1.5.1.3.1. ADEQ template for ‘Operations & Maintenance Manual’ for Public

Water System which can be used as a reference to create template specific to AWP facilities.

4.1.5.1.3.2. Walker, T. B. Stanford, A. Duke, D. Kobrick, R. Nagel, S. Pour, R.

Boysen, D. Burris, J. Caughlin, J. Vickers (2017). Development of an

Operation and Maintenance Plan and Training and Certification for

Direct Potable. Reuse (AWP) Systems. Project Number Reuse-13-13.

Water Environment & Reuse Foundation: Alexandria, VA

Operations and Maintenance (O&M) Plan template for AWP project/facility requested completion by June 30, 2024.

4.2. Develop a template for Technical, Managerial and Financial capacity for AWP project/facility.

The 1996 SDWA requires states to incorporate TMF capacity into public water system operations.

Arizona has an existing capacity development program for public drinking water systems, per requirements in the 1996 SDWA, to assess the TMF capacities of water systems.

TMF capacity is the ability for AWP facilities to provide safe water to its customers. Since treated wastewater is the source to AWP facilities, a higher level of accountability needs to be demonstrated. A TMF assessment for AWP can be used to determine the capacity of an AWP facility to:

▪ Build, operate, manage, and sustain a AWP system for the long-term.

▪ Plan, achieve, and maintain regulatory compliance.

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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▪ Provide effective public health and environmental protection.

▪ Make efficient use of public funds and sustainable public investments.

4.2.1. Review other state’s AWP programs for TMF capacity requirements and add to the template as necessary with justification. Create a template for the requirements to assess the TMF capacity for AWP facility. This template shall include the guidance and minimum requirements for AWP facility to demonstrate TMF capacity to the Department. (The additional detailed content for TMF capacity requirements shall be provided to the selected contractor once finalized).

4.2.2. ADEQ currently has a TMF capacity program for drinking water systems. The requirements under this program can be used as a reference for AWP facility:

4.2.2.1. R18-4-602 - New public water systems are required to submit Elementary Business

Plan.

https://apps.azsos.gov/public_services/Title_18/18-04.pdf

4.2.2.2. ADEQ has a template for ‘Capacity Development Application for A New Public

Water System.

https://static.azdeq.gov/forms/capacitydevelopmentapp.pdf

Technical, Managerial and Financial capacity for AWP project/facility Template requested by

June 30, 2024.

4.3. Enhanced Source Control Program

4.3.1. Develop a guidance document for implementing the Enhanced Source Control Program

(ESCP) in Arizona for the purpose of using treated wastewater as a source for the

Advanced Water Purification program. The guidance document shall include at a minimum the following:

4.3.1.1. Background Information

4.3.1.1.1. Shall include the following:

%20 https://apps.azsos.gov/public_services/Title_18/18-04.pdf https://static.azdeq.gov/forms/capacitydevelopmentapp.pdf

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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• Framework

• Purpose

• Applicability

• When ESCP is required

• General timeline

• ESCP review and update process

4.3.1.2. Develop Terminology that is specific to this document.

4.3.1.3. Build the ESCP by leveraging the National Pretreatment Program (NPP) but include components that are needed to transition from compliance with the Clean Water

Act (CWA) requirements to Safe Drinking Water Act (SDWA) requirements.

4.3.1.3.1. Provide background information on NPP, such as program description, its applicability, its intent. In addition, include key terms, roles, and responsibilities for different stakeholders.

4.3.1.3.2. Provide a description of the comparison of NPP (the latest version) and the developed ESCP elements for the AWP program.

• Develop a table Develop a table or chart that shows the additional elements that need to be incorporated when facility is already operating under the NPP

Table can be similar to the NWRI Enhanced Source Control

Recommendations for DPR in California (March 31, 2020):

https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/ docs/dpr-esc-2020.pdf

4.3.1.3.3. Address the following elements of the Enhanced Source Control Program.

4.3.1.3.3.1. Provide a description of the legal authority components, such as

(See link, for example Colorado Regulation 11 DW17), but not limited to: https://cdphe.colorado.gov/water-quality/regulations-policies-and-guidance/current-drinking-water-policies https://cdphe.colorado.gov/water-quality/regulations-policies-and-guidance/current-drinking-water-policies https://cdphe.colorado.gov/water-quality/regulations-policies-and-guidance/current-drinking-water-policies

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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a. Permits, authority, binding agreements etc.

b. Joint response plan.

4.3.1.3.4. Source Investigations

4.3.1.3.4.1. Provide a description of the method proposed by the Chemical

Control/Enhanced Source Control Technical Advisory Group (TAG).

4.3.1.3.4.2. List the requirements for source water characterization, routine monitoring, site investigation, constituent prioritization among others.

4.3.1.3.4.3. Provide requirements for monitoring and assessment of commercial and industrial dischargers to the wastewater collection system within the service area.

4.3.1.3.4.4. Approach to manage hauled waste/septage hauler program to meet the needs of AWP program.

4.3.1.3.4.5. Approach for managing chemical peaks/accidental discharges, i.e., a slug control plan.

4.3.1.3.4.6. A description of the early warning system/collection system monitoring requirements.

4.3.1.3.5. Response Plan for Deviations

4.3.1.3.5.1. Plant upsets

• A description of staff requirements to manage plant upsets. For example, recommendations of staff dedicated to address upsets (24/7).

Provide insights into tasks such as the ability to mobilize staff and perform confirmation sampling and troubleshooting.

• A description of data management system for entering/reporting collected data.

• Plan to identify dischargers within the sewer shed.

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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• A description of the following Enforcement Components:

o Notice of Violations (NOV)

▪ Description of the violation

▪ Detailed actions to correct violations

▪ Description of response timeframe to rectify the violation.

▪ Review of facility response o Adjustment of permit (if necessary) o Escalation of enforcement action based on

▪ Type, severity, number and duration of violation

▪ Impact on sewer district(s)

▪ Discharger compliance history

▪ Good faith effort

▪ Mandatory compliance schedules o Follow up inspection and/or sampling by district

4.3.1.3.6. Public Outreach Program

A description of the following components to meet the minimum standards for a public outreach program.

• Public participation through proper disposal of chemicals. For example, (a) participation through pharmaceutical disposal programs. (b) development of sewer shed wide appropriate options for household hazardous waste disposal.

• Participation of dischargers in a pollution prevention program or actions developed by WRF.

• Develop or encourage participation in an environmental stewardship program.

• Development or encourage participation in an environmental stewardship program.

• Recognition program for participation in source reduction/protection practices.

• Education program with schools for grades 1 through 12 that address ESCP.

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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4.3.1.3.7. Include a brief description of other State approaches.

4.3.1.3.8. Include a description of the nexus of operator certification with enhanced source control along with staff requirements to manage enhanced source control.

Enhanced Source Control Program Guidance document requested by June 30, 2024.

4.4. Best Available Demonstrated Control Technology (BADCT) for AWTF

The Advanced Water Treatment Facilities (AWTFs) include the use of a number of complex treatment processes. A Best Available Demonstrated Control Technology (BADCT) guidance document for AWTFs would be beneficial for utilities, consultants, design engineers and reviewers.

This BADCT shall be similar to the BADCT documents for mining, WRFs, and drinking water systems and shall have precedence in other similar programs.

This guidance document shall describe the process that an Advanced Water Purification (AWP) program applicant would follow in selecting the BADCT for a specific Advanced Water Treatment

Facility (AWTF). The Arizona Administrative Code shall require all permitted facilities to utilize

BADCT in their design, construction and operation while considering various factors. The treatment trains for AWTF shall be robust, reliable, resilient and would provide redundancy through design and operation. BADCT guidance document shall include at least the following information:

4.4.1. General guidance/recommendations:

4.4.1.1. Good engineering practices/minimum requirements for design report components.

4.4.1.2. Description of the criteria for site selection.

4.4.1.3. Description of the project development criteria.

4.4.1.4. Guidance on good engineering practice for construction plans such as general layout and detailed plans.

4.4.1.5. Guidance on good /minimum requirements description for specifications.

4.4.1.6. Guidance on good/minimum requirements for as-built plans.

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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4.4.1.7. WRF specific guidance/recommendations:

4.4.1.7.1. Guidance on equalization basin.

4.4.1.7.2. List and describe monitoring and design requirements along with critical control points for Water Reclamation Facilities (WRFs).

4.4.1.7.3. List requirements for pathogen and chemical removal will be achieved using different technologies, i.e. treatment.

4.4.1.7.4. List the equipment requirements such as pumps, valves etc. that are needed for the successful operation of the AWTF.

4.4.1.7.5. Guidance on piloting a treatment train that includes both scale and monitoring at least for some of the common treatment trains.

4.4.1.8. AWTF specific guidance/recommendations:

4.4.1.8.1. System planning criteria such as water system demand, general service requirements etc.

4.4.1.8.2. List requirements for pathogen and chemical removal will be achieved using different technologies, i.e. treatment.

4.4.1.8.3. Criteria for designing storage facilities or retention structures and treatment redundancy that can address failure response times.

4.4.1.8.4. Propose example treatment trains for all the processes to generate purified water that include both WRFs and AWTFs per the minimum treatment barrier requirements for controlling both pathogens and chemicals.

4.4.1.8.4.1. Describe each treatment process of AWTFs (e.g., microfiltration, ultrafiltration, Reverse Osmosis, Ozone/ Biological Activated Carbon

[BAC], and UV Advanced Oxidation Process [AOP] etc.) and include following details:

4.4.1.8.4.2. Description of the process and the pathogen or contaminant that it aims to remove (i.e. which chemical or pathogen)

4.4.1.8.4.3. Description of validation (challenge testing).

4.4.1.8.4.4. Describe the crediting framework.

4.4.1.8.4.5. Describe the design criteria for each AWTF process such as Empty bed contact times such as for BAC.

4.4.1.8.4.6. List critical control points (CCPs) along with monitoring frequency, parameters and other relevant parameters.

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Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

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4.4.1.8.5. List the equipment requirements such as pumps, valves etc. that are needed for the successful operation of the AWTF.

4.4.1.8.6. Guidance on piloting a treatment train that includes both scale and monitoring at least for some of the common treatment trains.

4.4.1.8.7. Any other design requirements that are needed for a successful design of an

AWTF given the quality of the source water.

4.4.1.9. Include a glossary of technical terms

4.4.1.10. Include references

Best Available Demonstrated Control Technology (BADCT) for AWTF requested by June 30, 2024

4.5. Develop Operator Certification Program

4.5.1. Shall be based on AWWA AWTO curriculum.

4.5.2. Develop AWTO exam questions and conduct/proctor exams.

4.6. Third Party Review Services

4.7. AWP program development services

4.8. Monthly Reports

4.8.1. Contractor shall provide Monthly Progress Reports, to include completed milestones, identified issues and how they are being resolved.

5. Related Services

5.1. The Using Agency reserves the right to add related services to the contract as determined to be in the best interest of the State. The cost of any additional services shall be negotiated.

6. Task Orders

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 17 of 73

Any work under this contract shall be authorized by a Task Order issued by the Using Agency Project Manager. No additional work is to be performed without an approved Task Order Amendment. Firms that receive an award in a discipline will be qualified to receive and compete for task orders in the discipline, within the best interest of the state. Firms can receive awards in multiple disciplines.

4.1 Using Agency will submit an initial Task Order Scope of Work by e-mail.

Response to Task Order shall be acknowledged within five (5) business days, unless instructed otherwise. The awarded Contractor(s) shall have a designated e-mail address/telephone number to receive all task orders.

4.2 Contractor shall respond to Using Agency with a proposal, which shall include:

4.2.1 Proposed Scope of Work with any suggested changes to the initial

Scope of Work;

4.2.2 Firm Fixed Price Cost Proposal including the hourly rates provided in the bid response;

4.2.3 Detailed Cost Worksheet which explains the Cost Proposal total

(Exhibit A);

4.2.4 Specific personnel to be assigned to complete the work;

4.2.5 Conflict of Interest language is included in section 7 below.

4.3 Using Agency will review Task Orders and negotiate as necessary. If fair and reasonable compensation and Task Order requirements cannot be agreed upon with the chosen Contractor, the Contractor shall be notified in writing of the termination of negotiations and using agency will then negotiate with the next most qualified Contractor until an agreement is reached or the Task Order maybe canceled.

4.4 If a Scope of Work is sent to the Contractor and the Contractor finds additional work is required to complete the Task Order this will be negotiated between the using agency Project Manager and the Contractor at that time

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 18 of 73

4.5 Within the Attachment I, Organizational Profile, a section lists contract representatives to contact. If these names change at any time during execution of the contract, the Contractor is responsible to notify ADEQ when the personnel changes.

4.6 Task Order Costs:

The State Pricing Document information provided in the proposal response shall be used as a basis for all task orders. The rate sheet will be used to compile cost for all future Task Orders.

Scope of Work

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 19 of 73 issued. A detailed cost breakdown will be provided with each Task Order Scope of Work for each site submitted by the Contractor.

4.6.1 All Cost lines on the Pricing Schedule must be

filled in even if subcontracted to other companies for the work. If the rate is a subcontracted rate, mark with an asterisk. If any

4.6.2 Services required in the scope or work are expected to be subcontracted, identify with an asterisk.

7. Conflict of Interest

7.1. The Contractor shall submit a written disclosure regarding the existence of any real or potential Conflict of Interest that the Contractor, individual employee, or applicable Subcontractor(s) may have. The following shall be considered Conflict of Interest:

7.1.1. The existence of a current financial relationship between the Contractor and the Conflicting Party within the past five years. Financial relationship includes owing money to or being owed money by a conflicting party.

7.1.2. Having performed work for a Conflicting Party and having issued a warranty or guarantee for the work that is still in effect;

7.1.3. Allowing a Contractor employee to work on the Task Order project area if that Contractor employee was an employee of a Conflicting Party or was an employee of a Contractor to a Conflicting Party within the previous two years; and

7.1.4. Acceptance by the Contractor of any gifts or gratuities from a Conflicting Party.

7.1.5. The existence of a past financial relationship in which the Contractor provided opinions or conclusions to a Conflicting Party.

7.1.6. The existence of a potential Conflict of Interest between a Contractor and a Conflicting Party that is not defined above, but which creates an appearance of impropriety. An appearance of impropriety shall be defined as a situation where the activity of a Contractor may create the impression that a Conflict of Interest and/or a similar improper relationship exists between a particular Conflicting Party and the Contractor. An appearance of impropriety may exist even if a real Conflict of Interest (as defined above) does not exist. ADEQ will make a determination in the best interests of the ADEQ on a specific project basis.

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 20 of 73

7.2. It shall be the duty of the Contractor to report in writing to the Using Agency any of the real or potential Conflict of Interest situations, as noted above, within five days of when the Contractor knew or should have known of their existence.

7.3. The Contractor shall provide and maintain adequate procedures and controls to ensure that if a real or potential Conflict of Interest arises or is discovered between the Contractor and a Conflicting Party, that the Using Agency is notified within five days of when the Contractor knew or should have known of their existence.

7.4. The Using Agency reserves the right to waive Conflicts of Interest as it deems in its best interest.

7.5. All proposed Subcontractors shall be subject to the same Conflict of Interest provisions as stated above. Conflict of Interest provisions must be included in all Contracts with Subcontractors.

7.6. The Contractor shall submit with their Offer a disclosure statement concerning potential Conflicts of Interest for all employees of the Contractor potentially assigned as Personnel on an Offer.

7.7. The Disclosure statement shall address all Conflicting Party relationships. The Contractor is to provide along with its disclosure statement, information on its financial and business relationship with all Conflicting Parties and with the Contractor's parent companies, subsidiaries, affiliates, Subcontractors or current clients. (This disclosure requirement encompasses past financial and business relationships, including services related to any proposed or pending litigation, with such parties).

7.8. The Contractor shall not provide data generated or otherwise obtained in the performance of a Task Order to any party other than the Using Agency, or its authorized agents for the life of the Task Order, and for a period of five years after completion of the Task Order except as directed by the ADEQ.

7.9. The Contractor shall not accept employment from any party other than State or Federal agencies for work directly related to the Task Order project area(s) under the Contract for five years after the Task Order has terminated. ADEQ may exempt the Contractor from this requirement through a written release.

8. General Requirements

8.1. Specific Laws: The Contractor agrees that all work authorized under the Task

Orders must be performed in conformance with all applicable Federal, state, and local laws, regulations, and rules including, but not limited to the following:

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 21 of 73

9. Contractor’s Personnel

Professional staffing: Contractor agrees and understands that some work, when requested in the Task Order SOW, may require the performance of a Professional

Engineer (PE) and /or a Registered Geologist (RG), registered in the State of Arizona and consistent with the applicable rules and by-laws of the Arizona Board of

Technical Registration. Plans, specifications, reports and other professional documents, as required by the Using Agency, must be sealed by such registered professional and must be acceptable to the Using Agency Project Manager or Project

Coordinator in form, timeliness, contents and presentation. "All staff referenced must be currently employed by the vendor" to make the evaluation of the vendor accurate and better represented.

Regardless of position, role or duties, Contractor shall only assign personnel who are appropriately alert, fit, qualified, trained, and equipped for their assignments. Unless a particular Order specifies certain numbers of personnel, Contractor shall:

a. Provide adequate numbers of appropriately qualified and authorized personnel as necessary to carry out the Services successfully;

b. Assign, at minimum, the key personnel identified in the Accepted Offer to the positions, roles, and/or duties indicated therein; and

c. Not remove or reassign any of those key personnel without State’s prior consent, which State may withhold at its discretion.

10. Required Monitoring and Reporting

Vendor Performance Report (VPR) (Exhibit C). The Contractor shall perform all duties under this contract in a manner acceptable to the Using Agency. The Using Agency Project Manager (PM) also know as the Contract Officer Representative will complete a VPR after completion of a Task

Order or at the end of each Fiscal Year. Additional Metric information may be added after contract award within the best interest of the state.

10.1. The Contractor may be evaluated based on the following ratings and performance categories:

10.1.1. Quality: Compliance with Contract Requirements; report accuracy; effectiveness of personnel; and technical excellence.

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 22 of 73

10.1.2. Timeliness of Performance: Met interim milestones; reliability;

responsive to technical direction; completed project on time;

and met delivery schedules.

10.1.3. Cost Control: Kept to the forecast within 20%, Utilize cost savings, adherence to the cost sheets, followed the State Travel guidelines and submitted change orders within allotted time.

10.1.4. Business Relations: Effective management;

reasonable/cooperative behavior; responsive to Contract requirements; notification of problems; flexibility; and proactive versus reactive.

10.2. Using Agency Project Manager completes a brief description of the Task Order requirements;

10.2.1. Using Agency Project Manager Evaluates Contractor

performance and assigns a rating for quality, cost control, timeliness of performance and business relations categories including a brief narrative for each rating if deemed appropriate.

10.2.2. Forwards the VPR to the Contractor.

10.2.3. The Contractor shall be granted 7 days from the date the

Contractor’s receipt of the VPR to review and provide a response to the Using Agency Project Manager regarding the contents of the report.

10.3. The Contractor reviews the VPR.

10.3.1. The Contractor provides a response (if any) to the Using

Agency Project Manager on company letterhead.

10.3.2. The Contractor may submit comments, rebuttals

(disagreements) or additional information to the Using Agency Project Manager that contest the VPR ratings.

10.3.3. The Contractor completes Contractor representation information; and

10.3.4. The Contractor forwards the report to the Using Agency

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 23 of 73

Project Manager within the designated timeframe.

10.3.5. If the Contractor does not respond to the VPR within the designated timeframe, the specified ratings in the report are deemed appropriate for the evaluation. In this instance, the Using Agency Project Manager shall sign and file the VPR.

A VPR is considered complete only after the using agency Project Manager signs the report. The Using Agency Project Manager will provide a copy of the completed report to the Contractor.

Special Terms and Conditions

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 24 of 73

The Special Terms and Conditions modify the Uniform Terms and Conditions. It can modify them by replacing, deleting, appending to, or revising the text of an existing provision or by inserting a new paragraph into an existing article. No other document modifies or adds to the Uniform Terms and

Conditions, except as may subsequently be otherwise and expressly agreed and incorporated by Contract

Amendment.

1. Definition of Terms: As used in the Contract, the terms listed below are defined as follows:

1.1. Acceptance: The document titled “Offer and Acceptance Form” bearing the state contract number once Procurement Officer has signed it to signify (1) State’s formal acceptance of the Accepted Offer and (2) the formation of the Contract. For clarity of intent, the foregoing is not to be confused with the term “acceptance” used throughout the Contract in the context of delivery, inspection, etc., with respect to Materials or

Services.

1.2. Accepted Offer:

1.2.1. If State did not request a Revised Offer, then “Accepted Offer” means the

Initial Offer.

1.2.2. If State requested a Revised Offer but not a Best and Final Offer, then

“Accepted Offer” means the latest Revised Offer.

1.2.3. If State requested a Best and Final Offer, then “Accepted Offer” means the

Best and Final Offer.

1.3. Arizona Procurement Code: The Arizona Procurement Code consists of Arizona Revised

Statutes (A.R.S.) §§ 41-2501 et seq. and Arizona Administrative Code (A.A.C.) R2-7-101 et seq. There is additional information in the Solicitation Instructions regarding how to access these state statutes and rules.

1.4. Arizona Risk and Authorization Management Program (AZRAMP): is used by the Arizona

Department of Homeland Security to evaluate Cloud services and Contractors that will transfer, process, or store state data outside of state-managed or controlled networks, and has three levels of control review:

1.4.1. AZ Mandatory Control Baseline: 35 Controls

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 25 of 73

1.4.2. NIST Low Impact Control Baseline: Public Data Classification

1.4.3. NIST Moderate Impact Control Baseline: Confidential Data Classification

1.5. Arizona Transaction Privilege Tax (TPT): For information, refer to the Arizona Department of Revenue (DOR) website at: https://azdor.gov/transaction-privilege-tax-tpt

1.6. Attachment. Any item that:

1.6.1. The Solicitation required Offeror to submit as part of the Offer (e.g., Initial

Offer, Revised Offer, or Best and Final Offer);

1.6.2. Was attached to an Offer when submitted; and

1.6.3. Was included in the Accepted Offer.

1.7. Cloud Services: Cloud or Cloud Services means any Software as a Service (SaaS), Infrastructure as a Service (IaaS), or Platform as a Service (Paas) involving the transfer, processing, or storage of state Data outside the control of state-managed and controlled networks.

1.8. Contract Terms and Conditions: The Special Terms and Conditions and the Uniform Terms and Conditions taken collectively.

1.9. Contractor: The Person identified on the Accepted Offer who has entered into the

Contract with the State.

1.10. Contractor Indemnitor: Contractor or any of its owners, officers, directors, agents, employees, or Subcontractors.

1.11. Data Breach: Data Breach is used herein as defined as stated in A.R.S. Title 18, chapter 5, article 4 (Data Security Breaches), or in any relevant state or federal standard, to indicate an unauthorized acquisition of and unauthorized access that materially compromises the security or confidentiality of unencrypted and unredacted computerized personal information maintained as part of a database of personal information regarding multiple individuals.

https://azdor.gov/transaction-privilege-tax-tpt

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 26 of 73

1.12. Eligible Agency:

1.12.1. If the Special Terms and Conditions indicate that the Contract is a “single-agency” contract, then “Eligible Agency” means the particular State of Arizona agency, university, commission, or board identified therein.

1.12.2. If the Special Terms and Conditions indicate that the Contract is a mandatory statewide contract, then “Eligible Agency” means any State of Arizona department, agency, university, commission, or board.

1.12.3. If the Special Terms and Conditions indicate that the Contract is a

“cooperative” contract available for use by Co-Op Buyers, then “Eligible

Agency” means any State of Arizona department, agency, university, commission, board, or any Co-Op Buyer.

1.13. Federal Risk and Authorization Management Program (FedRAMP): A federal government program that provides a standardized approach to security assessment, authorization, and continuous monitoring specifically for Cloud products and services relied upon by federal entities that store, process and transmit federal information.

1.14. Instructions to Offerors: The Solicitation Instructions document of the Solicitation.

1.15. Order: The instrument by which the Eligible Agency authorizes a Contractor to perform some or all of the Work. Whether the Contract will have one Order or many Orders depends on the scope of the Contract and how the State will use it. The Special Terms and Conditions provide that information. Any of the following are construed as an

“Order”: “Purchase order,” “task order,” “service order,” or “job order”.

1.16. State’s eProcurement System: The State’s official electronic procurement system, established pursuant to A.A.C. R2-7-201 as set forth in the Arizona Department of

Administration State Procurement Office policy document Technical Bulletin No. 020, The

State’s eProcurement System–The Official State eProcurement System. Technical Bulletin

No. 020 is available online at:

https://spo.az.gov/sites/default/files/documents/files/TB_020_APP_20181024.pdf

1.17. State: With respect to the Contract generally, “State” means the State of Arizona and its department, agency, university, commission, or board that has executed the Contract.

With respect to administration or rights, remedies, obligations and duties under the

Contract for a given Order, “State” means each Eligible Agency who has issued the Order.

https://spo.az.gov/sites/default/files/documents/files/TB_020_APP_20181024.pdf

Solicitation No. BPM005664

Advanced Water Purification Technical Support

Arizona Department of Environmental Quality

Solicitation Requirements | Revision No. 6 | Revised 08-10 | Page 27 of 73

1.18. State Indemnitees: Collectively, the State of Arizona, its departments, agencies, universities, commissions, and boards and, and their respective officers, agents, and employees.

1.19. Work: The totality of the Materials and the Services and all the acts of administration, creation, production, and performance necessary to fulfill and incidental to fulfilling all of

Contractor's obligations and duties under the Contract in conformance with the Contract and applicable laws.

2. Contract Interpretations

2.1. Usage. Where the Contract:

2.1.1. assigns obligations to Contractor, any reference to “Contractor” is to be construed to be a reference to the Contractor and all Subcontractors, whether they are first-tier Subcontractors, sub-subcontractors, suppliers, sub-suppliers, consultants, or sub-consultants, as well as all of Contractor’s and the

Subcontractor’s respective agents, representatives, and employees in every instance unless the context plainly requires that it is a reference only to

Contractor as apart…