CTR066200_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066200
- Contract number
- CTR066200
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) Workbook for a Domestic Violence - Statewide contract between the Arizona Department of Economic Security (ADES) and New Life Center for the contract period of July 1, 2023 to June 30, 2024. The budget details the financial breakdown for providing domestic violence services, with ADES providing state funds to cover a 20% match requirement.
The total service cost is $2,954,451.70, funded by multiple revenue sources including ADES-DCAD ($721,760), VOCA ($724,865), MARPA ($578,449), CACFP ($75,000), OVC ($72,528), STOP ($5,297), and donations and private grants ($776,552.70). The budget covers personnel costs for multiple roles such as residential services directors, family advocates, case managers, and support staff, with allocations across different cost centers including DCAD Shelter, Mobile & Community Advocacy, and Transitional Housing. Expenses include employee-related costs, professional services, travel, space, equipment, materials and supplies, operating services, and indirect costs. The budget also includes a provision for $76,532.45 in flexible financial assistance, representing one-third of the total budget.
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CONTRACT SERVICE: Domestic Violence - Statewide AGENCY NAME: New Life Center
FACILITY NAME(S):
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be providing services at multiple locations, please list the name of the facility next to each budget line item and group them together.
1. PERSONNEL DCAD DCAD
Mobile & Community Tranistional
TOTAL TOTAL DCAD Based Advocacy Housing Number of FTE Total Salary for the % Allocated Service SERVICE DCAD SHELTER (MCBA) (TH) Positions Level Position Title Contract Period *A + D = Total COST COST COST COST COST
1 1.00 Residential Services Director $69,009.92 75% + 25% = 100% $69,009.92 $17,252.48 $17,252.48
1 1.00 Residential Services Manager $58,709.90 75% + 25% = 100% $58,709.90 $29,354.95 $29,354.95
1 1.00 Lead Family Advocate 1 $42,848.00 0% + 100% = 100% $42,848.00 $21,424.00 $21,424.00 1 1.00 Family Advocate 1 $38,177.57 0% + 100% = 100% $38,177.57 $19,088.79 $19,088.79 1 1.00 Youth Advocate 1 $37,492.00 0% + 100% = 100% $37,492.00 $18,746.00 $18,746.00 1 1.00 Lead Family Advocate 2 $42,848.00 0% + 100% = 100% $42,848.00 $21,424.00 $21,424.00 1 0.80 Family Advocate 2 $29,993.60 0% + 100% = 100% $29,993.60 $14,996.80 $14,996.80 1 0.4125 Family Advocate 3 $15,023.58 0% + 100% = 100% $15,023.58 $7,511.79 $7,511.79 1 0.80 Family Advocate 4 $29,993.60 0% + 100% = 100% $29,993.60 $14,996.80 $14,996.80 1 0.55 Family Advocate 5 $20,620.60 0% + 100% = 100% $20,620.60 $10,310.30 $10,310.30 1 0.55 Family Advocate 6 $20,620.60 0% + 100% = 100% $20,620.60 $10,310.30 $10,310.30 1 1.00 Lead Family Advocate 3 $42,848.00 0% + 100% = 100% $42,848.00 $21,424.00 $21,424.00 1 1.00 Family Advocate 7 $38,563.20 0% + 100% = 100% $38,563.20 $19,281.60 $19,281.60 1 1.00 Family Advocate 8 $37,492.00 0% + 100% = 100% $37,492.00 $18,746.00 $18,746.00 1 1.00 Case Manager $52,224.86 0% + 100% = 100% $52,224.86 $0.00 $0.00
1 1.00 Case Manager (Adult-Bilingual) $40,705.60 0% + 100% = 100% $40,705.60 $20,352.80 $20,352.80
1 1.00 Case Manager (Adult) $40,705.60 0% + 100% = 100% $40,705.60 $20,352.80 $20,352.80 1 1.00 Child Advocate 1 $37,492.00 0% + 100% = 100% $37,492.00 $18,746.00 $18,746.00 1 1.00 Child Advocate 2 $37,492.00 0% + 100% = 100% $37,492.00 $18,746.00 $18,746.00 1 1.00 Child Advocate 3 $37,492.00 0% + 100% = 100% $37,492.00 $18,746.00 $18,746.00 1 1.00 Case Manager $53,840.23 0% + 100% = 100% $53,840.23 $0.00 $0.00 1 1.00 Mobile Advocate 1 $41,776.80 0% + 100% = 100% $41,776.80 $8,355.36 $0.00 $8,355.36 1 1.00 Mobile Advocate 2 $40,705.60 0% + 100% = 100% $40,705.60 $0.00 $0.00 $0.00 1 1.00 Mobile Advocate 3 $40,705.60 0% + 100% = 100% $48,242.13 $814.11 $0.00 $814.11 1 1.00 Mobile Advocate 4 $40,705.60 0% + 100% = 100% $40,705.60 $0.00 $0.00 $0.00 1 1.00 Kitchen Staff $37,492.00 0% + 100% = 100% $37,492.00 $0.00 $0.00 1 0.600 Kitchen Staff $20,567.04 0% + 100% = 100% $20,567.04 $0.00 $0.00 1 0.625 Kitchen Staff $22,093.50 0% + 100% = 100% $22,093.50 $0.00 $0.00 1 1.00 Kitchen Staff $34,278.40 0% + 100% = 100% $34,278.40 $0.00 $0.00 1 1.00 Facilities Manager $58,000.02 50% + 50% = 100% $59,739.97 $0.00 $0.00 1 1.00 Housekeeper $35,326.98 0% + 100% = 100% $36,386.74 $0.00 $0.00 1 1.00 Maintenance Worker $39,436.80 0% + 100% = 100% $40,619.90 $0.00 $0.00 1 1.00 Maintenance Worker $44,990.40 0% + 100% = 100% $44,990.40 $0.00 $0.00 1 1.00 Chief Executive Officer $154,671.40 100% + 0% = 100% $154,671.40 $0.00 $0.00 1 1.00 Chief Financial Officer $108,000.00 100% + 0% = 100% $108,000.00 $0.00 $0.00 1 1.00 Grants & Contracts Manager $65,245.29 100% + 0% = 100% $64,245.29 $0.00 $0.00
Exhibit B Itemized Service Budget (ISB) Workbook
Contract Period: 7/1/23 - 6/30/24
1 1.00 Staff Accountant $60,000 100% + 0% = 100% $60,000.00 $0.00 $0.00
TOTAL PERSONNEL TOTAL: $1,678,707.63 $350,980.88 $341,811.41 $9,169.47 $0.00
*A = % Administrative Functions D = % Direct Service Functions
2. EMPLOYEE RELATED EXPENSES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Residential Services 17.82% $12,297.56 $3,074.39 $3,074.39 Residential Services 20.10% $11,800.68 $5,900.34 $5,900.34 Lead Family Advocate 1 28.62% $12,263.09 $6,131.55 $6,131.55 Family Advocate 1 28.71% $10,960.77 $5,480.39 $5,480.39 Youth Advocate 1 11.08% $4,154.12 $2,077.06 $2,077.06 Lead Family Advocate 2 10.02% $4,293.36 $2,146.68 $2,146.68 Family Advocate 2 11.08% $3,323.29 $1,661.65 $1,661.65 Family Advocate 3 11.08% $1,664.61 $832.31 $832.31 Family Advocate 4 11.08% $3,323.29 $1,661.65 $1,661.65 Family Advocate 5 20.10% $4,144.75 $2,072.37 $2,072.37 Family Advocate 6 20.10% $4,144.75 $2,072.37 $2,072.37 Lead Family Advocate 3 29.45% $12,618.73 $6,309.37 $6,309.37 Family Advocate 7 29.56% $11,399.28 $5,699.64 $5,699.64 Family Advocate 8 37.12% $13,917.04 $6,958.52 $6,958.52 Case Manager 21.77% $11,369.36 $0.00 $0.00 Case Manager (Adult- 11.08% $4,510.19 $2,255.09 $2,255.09 Case Manager (Adult) 20.10% $8,181.83 $4,090.91 $4,090.91 Child Advocate 1 20.10% $7,535.89 $3,767.95 $3,767.95 Child Advocate 2 20.10% $7,535.89 $3,767.95 $3,767.95 Child Advocate 3 20.10% $7,535.89 $3,767.95 $3,767.95 Case Manager 7.65% $4,118.77 $0.00 $0.00 Mobile Advocate 1 26.79% $11,192.00 $2,238.40 $0.00 $2,238.40 Mobile Advocate 2 20.10% $8,181.83 $0.00 $0.00 Mobile Advocate 3 9.12% $4,399.68 $163.64 $0.00 $163.64 Mobile Advocate 4 20.10% $8,181.83 $0.00 $0.00 $0.00 Kitchen Staff 36.46% $13,669.58 $0.00 $0.00 Kitchen Staff 11.08% $2,278.83 $0.00 $0.00 Kitchen Staff 11.08% $2,447.96 $0.00 $0.00 Kitchen Staff 32.20% $11,037.64 $0.00 $0.00 Facilities Manager 19.39% $11,583.58 $0.00 $0.00 Housekeeper 34.43% $12,527.95 $0.00 $0.00 Maintenance Worker 28.12% $11,422.32 $0.00 $0.00 Maintenance Worker 7.72% $3,473.26 $0.00 $0.00 Chief Executive Officer 16.94% $32,069.39 $0.00 $0.00 Chief Financial Officer 25.79% $25,992.60 $0.00 $0.00 Grants & Contracts 18.19% $11,868.12 $0.00 $0.00 Staff Accountant 20.10% $12,421.80 $0.00 $0.00
TOTAL EMPLOYEE RELATED EXPENSES 20.55% TOTAL: $343,841.51 $72,130.18 $69,728.14 $2,402.04 $0.00
3. PROFESSIONAL AND OUTSIDE SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Translation Services Language Line $2.25/minute $1,000.00 $500.00 $500.00
Technical Support Case Management Database (Apricot) $55/hr x 135 hours $5,280.00 $2,200.00 $2,200.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $6,280.00 $2,700.00 $2,700.00 $0.00 $0.00
4. TRAVEL TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Auto Insurance Provider Agency-owned vehicles Actual cost $19,452.00 $19,452.00 $19,452.00
Fuel & Maintenance Provider Agency-owned vehicles Actual cost $1,800.00 $1,800.00 $1,800.00
Mileage ReimbursemenStaff owned vehicles $62.5 cents/mile @ 2870.95 miles $1,786.79 $1,786.79 $0.00 $1,786.79
TOTAL TRAVEL TOTAL: $23,038.79 $23,038.79 $21,252.00 $1,786.79 $0.00
5. SPACE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Utilities Electric, Gas & Water for shelter 20% Prior year actual expenses $125,000.00 $25,000.00 $25,000.00
Repairs & Maintenance
Space maintenance for shelter including but not limited to casitas, program space and common areas such as HVAC, plumbing, landscape and electrical.
40% of prior year actual expenses $125,000.00 $50,000.00 $50,000.00
Telephone Mobile Telephones for Mobile Advocacy staff $186/ month $2,232.00 $2,232.00 $2,232.00
Internet Services Internet service for shelter staff and participants 50% of actual cost of $757/month $9,084.00 $4,614.00 $4,614.00
TOTAL SPACE TOTAL: $261,316.00 $81,846.00 $79,614.00 $2,232.00 $0.00
TOTAL TOTAL DCAD DCAD DCAD
6. EQUIPMENT SERVICE DCAD SHELTER MCBA TH
COST COST COST COST COST
ITEM BASIS
Equipment Maintenance
Dishwasher Mainteance and copier/printer maintenance
DW Maint $210/mo; Copier maint $375/mo; 50% of actual cost $7,020.00 $3,510.00 $3,510.00
I/T Equipment Maintenance
Service contract to support resident & staff computers
$3,355.73/month; 75% of actual cost $40,268.80 $30,201.60 $30,201.60
Equipment replacment laptops for outdated equipment 6 @ $1,350 each $8,100.00 $6,750.00 $6,750.00
TOTAL EQUIPMENT TOTAL: $55,388.80 $40,461.60 $40,461.60 $0.00 $0.00
7. MATERIALS AND SUPPLIES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
General Office Supplies 75% of budgeted expense ($24.7892/employee/month x 40.34 FTE's)
$12,000.00 $0.00 $0.00
Program Supplies Supplies to deliver services to residents; 30% of actual cost for the previous 12 months
$25,000.00 $0.00 $0.00
Food 33.6% of actual cost to provide 3 meals and 2 snacks to shelter residents
$183,000.00 $61,500.00 $61,500.00
TOTAL MATERIALS AND SUPPLIES TOTAL: $220,000.00 $61,500.00 $61,500.00 $0.00 $0.00
8. OPERATING SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Background Check and Fingerprint Clearance
100% of the budgeted cost to obtain fingerprint clearance and background checks for new & existing staff to comply with contractual requirments.
$10,000.00 $0.00 $0.00
Staff Training 100% of cost to for staff training related to program delivery $10,000.00 $0.00 $0.00
Licenses and Fees 100% of actual cost for kitchen permit $760.00 $760.00 $760.00
TOTAL OPERATING EXPENSES TOTAL: $20,760.00 $760.00 $760.00 $0.00 $0.00
9 INDIRECT COSTS TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Indirect Costs Federal De minimus Indirect Cost Rate of 10% $268,586.52 $63,341.75 $61,782.72 $1,559.03
TOTAL INDIRECT COSTS TOTAL: $268,586.52 $63,341.75 $61,782.72 $1,559.03 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $2,877,919.25 $696,759.20 $679,609.87 $17,149.33 $0.00
10 VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Financial Assistance 1/3 of total budget $76,532.45 $25,000.80 $25,000.80
TOTAL VOUCHERS TOTAL: $76,532.45 $25,000.80 $25,000.80 $0.00 $0.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $2,954,451.70 $721,760.00 $704,610.67 $17,149.33 $0.00
REVENUE SOURCES:
ADES - DCAD $721,760.00 $721,760.00 $704,610.67 $17,149.33 $0.00
VOCA $724,865.00
MARPA $578,449.00
CACFP $75,000.00
OVC $72,528.00
STOP $5,297.00
Donations and Private Grants $776,552.70
TOTAL REVENUE*: $2,954,451.70 $721,760.00 $704,610.67 $17,149.33 $0.00
*Revenue must equal the Total Costs listed in the Blue row above
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