CTR052635_Contract_Amendment_16.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR052635 Sixteen (16)

DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program (TEFAP)

CONTRACTOR NAME: St. Mary’s Food Bank Alliance

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to revise the Itemized Service Budget to increase the contract reimbursement ceiling from $2,875,076.59 to $3,047,565.05 for the period of July 1, 2024, through June 30, 2025. The funding allocations are as follows:

• TEFAP Admin reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 remains $2,506,076.59 o $464,360.73 of this funding must be expended by September 30, 2024.

• The TEFAP CCC Phase 5 reimbursement ceiling for the period of July 1, 2024 through September 30, 2024 remains $369,000.00.

o $369,000.00 of this funding must be expended by September 30,2024.

• TEFAP Commodity Credit Corporation (CCC) Phase 6 reimbursement ceiling is added for the period of July 1, 2024 through June 30, 2025 in the amount of $121,500.00

• TEFAP Reach and Resiliency reimbursement ceiling is added for the period of July 1, 2024 through June 30, 2025 in the amount of $50,988.46.

The itemized Service Budget is attached as part of this amendment.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

$ 2,506,076.59 369,000.00$ $121,500.00 $50,988.46 3,047,565.05$

*MUST SPEND

$464,360.73 BY

09/30/24

*MUST SPEND

$369,000.00 BY

09/30/24 Total

1. Personnel SFY25 SFY25 SFY25 SFY25

# Pos FTE Position Total Service

Cost

DES

% TEFAP Admin TEFAP CCC Phase 5 TEFAP CCC Phase 6 TEFAP Reach and

Resiliency TOTAL DES Cost 1 Accounting Manager 85,000.00 15% 2,550.00 2,550.00 1 Accounts Payable Specialist 47,840.00 15% - 1 Accounts Receivable Specialist 45,760.00 25% - 1 Agency Development Lead 63,500.00 30% 3,810.00 3,810.00 1 Agency Services Administration Intern 41,600.00 30% 2,496.00 2,496.00 3 Agency Services Administrative Assistant 151,840.00 30% 9,110.00 9,110.00 1 Agency Services Manager 75,000.00 30% 4,500.00 4,500.00 4 Agency Services Specialist 208,000.00 30% 12,480.00 12,480.00 2 Allocations Coordinator 99,840.00 30% 5,990.00 5,990.00 1 Allocations Lead 50,960.00 30% 3,058.00 3,058.00 2 Area Agency Coordinator 101,999.82 30% 6,120.00 6,120.00 1 Chief Development Officer 232,500.00 25% - 1 Chief Operations Officer 157,500.00 10% - 1 Chief People Officer 210,000.00 25% - 1 Chief Programs Officer 200,000.00 30% - 1 Client Center Lead 49,920.00 88% 8,786.00 8,786.00 1 Client Center Mgr 97,000.00 88% 17,072.00 17,072.00 7 Client Services I 297,440.00 88% 52,349.00 52,349.00 1 Client Services III 47,840.00 88% 8,420.00 8,420.00 1 Client Services Logistics Manager 73,500.00 88% 12,936.00 12,936.00 3 Community Engagement Coordinator 174,500.00 30% -

1 CORPORATE GIVING OFFICER 56,200.00 25% -

3 Customer Service Representative 145,080.00 30% 8,705.00 8,705.00 1 Data Entry Coordinator 48,568.00 25% - 1 Database Administrator 67,400.00 25% - 1 Development Associate Direct Mail 60,200.00 25% - 1 Development Associate Monthly Giving 57,200.00 25% - 1 Development Coordinator Admin 49,000.00 25% - 1 Development Specialist 50,000.00 25% - 1 Director of Community Relations 110,300.00 25% - 1 Director of Corporate Giving 100,000.00 25% - 1 Director of Transportation 95,000.00 62% 11,780.00 11,780.00 1 Director of Warehouse and Production 100,000.00 88% 17,600.00 17,600.00 1 Executive Administrative Assistant 70,000.00 10% - 1 Facilities Manager 79,000.00 88% - 1 Facilities Refrigeration Tech 115,440.00 88% 20,317.00 20,317.00 6 Facilities Sanitation 233,480.00 88% - 1 Facilities Supervisor 60,000.00 88% - 1 Food Donor Relationship Specialist 55,000.00 88% 9,680.00 9,680.00 1 Food Drive Coordinator 49,500.00 25% - 2 Food Resource Developer 121,000.00 88% -

1 GRANT WRITER 82,700.00 25% -

2 Home Delivery Associate 93,600.00 30% - 1 Home Delivery Lead 54,000.00 30% - 1 Home Delivery Specialist 49,500.00 30% - 1 Human Resources Coordinator 58,240.00 25% - 1 Inventory Control Manager 81,000.00 88% 14,256.00 14,256.00 1 Inventory Coordinator 54,080.00 88% 9,518.00 9,518.00 1 Lead Area Agency Coordinator 58,000.00 30% - 2 Maintenance Technician 98,800.00 88% 17,389.00 17,389.00 2 Manager of Charitable Support 150,200.00 25% - 1 Marketing Specialist 61,200.00 25% - 5 Mobile Distribution Coordinator 254,499.98 30% 15,270.00 15,270.00 1 Mobile Distribution Lead 61,000.00 30% 3,660.00 3,660.00 1 Mobile Distribution Manager 85,000.00 30% 5,100.00 5,100.00 2 Operations Administrator 95,680.00 88% 16,840.00 16,840.00 1 Operations Support Manager 81,250.00 88% 14,300.00 14,300.00

3 OPERATIONS WAREHOUSE I 143,520.00 88% 25,260.00 25,260.00

Contract Period Special Instructions*

State Fiscal Year

Total Funding

St. Mary's Food Bank Alliance Itemized Service Budget

Service: TEFAP CCC Phase 5 Phase 6 RR Contract # CTR052635

Contract Period: 7/1/2024 to 6/30/2025

$464,360.73 BY

09/30/24

*MUST SPEND

$369,000.00 BY

09/30/24 Total

1. Personnel SFY25 SFY25 SFY25 SFY25

# Pos FTE Position Total Service

Cost

DES

% TEFAP Admin TEFAP CCC Phase 5 TEFAP CCC Phase 6 TEFAP Reach and

Resiliency TOTAL DES Cost

Contract Period Special Instructions*

State Fiscal Year

Total Funding

1 President 400,000.00 10% - 2 Production Associate 93,600.00 79% 14,789.00 14,789.00 2 Production Coordinator 91,520.00 79% 14,460.00 14,460.00 1 Production Lead 49,920.00 79% 7,887.00 7,887.00 2 Production Manager 129,500.00 79% 20,461.00 20,461.00 1 Production Supervisor 57,000.00 79% 9,006.00 9,006.00

2 RECEIVING ASSOCIATE 94,640.00 88% 16,657.00 16,657.00

1 Receptionist 41,600.00 75% 6,240.00 6,240.00

1 SAFETY MANAGER 71,500.00 10% -

1 Sr. Director of Marketing 125,000.00 25% - 1 Site Manager 78,000.00 88% 13,728.00 13,728.00 1 Sr Director of Data, Reporting & Analytics and Sou 120,000.00 10% - 1 Sr Director of Development 133,500.00 25% - 1 Sr. Director of Technology 170,000.00 25% - 1 Sr. Programs Manager 95,000.00 30% - 1 Sr. Staff Accountant 74,999.86 15% 2,250.00 2,250.00 1 Sr. Supply Chain Manager 80,000.00 10% - 2 Staff Accountant 115,900.00 15% 3,477.00 3,477.00 1 Technical Support Specialist 59,280.00 25% - 29 Tractor Trailer Driver 1,679,600.00 88% 295,610.00 295,610.00 1 Transportation Administrative Assistant 41,600.00 62% 5,158.00 5,158.00

3 TRANSPORTATION SUPERVISOR 191,500.00 62% 23,746.00 23,746.00

1 Volunteer Services Lead 47,840.00 79% - 2 Volunteer Services Specialist 89,440.00 79% 14,132.00 14,132.00 1 Volunteer Services Manager 74,000.00 79% - 1 VP of Finance 170,000.00 10% -

20 WAREHOUSE ASSOCIATE 897,520.00 88% 157,964.00 157,964.00

2 WAREHOUSE LEAD 95,680.00 88% 16,840.00 16,840.00

3 WAREHOUSE SUPERVISOR 184,500.00 88% 32,472.00 32,472.00

178 Total Salaries 11,348,817.66 994,229.00 0.00 0.00 0.00 994,229.00

2. Employee Related Expense (E.R.E.) - payroll taxes and benefits

FICA 868,184.55 7.65% 76,058.52 76,058.52

Benefits (Health, dental, vision, 401k ER match, etc) 2,156,275.36 19% 188,903.51 188,903.51

Total E.R.E 3,024,459.91 264,962.03 - - - 264,962.03

3. Professional & Outside Service Annual Audit 58,600.00 66% 38,676.00 38,676.00 Temp Labor (Security & Warehouse) 1,464,625.18 88% 100,000.00 50,000.00 150,000.00 Other Professional & Outside Services - Contractor Services (United Food Bank) 250,607.66 100% 250,608.00 50,000.00 300,608.00 Other Professional & Outside Services (Home Delivery) 644,885.27 88% 150,000.00 150,000.00 Other Professional & Outside Services - Outside Food Storage 0.00 0% -

Total Professional & Outside Service 2,418,718.11 439,284.00 150,000.00 50,000.00 - 639,284.00

4. Travel

Annual Vehicle Insurance 311,612.43 88% 7,601.56 7,601.56 Maintenance & Repair Vehicle 0.00 88% - Forklift Maintenance 0.00 88% - Fuel Expense 1,250,091.88 88% 500,000.00 150,000.00 50,000.00 700,000.00 Leased Vehicles (Rental Lease - Trailers, Tractors, Trucks) 267,684.30 88% 40,000.00 40,000.00

Total Travel 1,829,388.61 507,601.56 190,000.00 50,000.00 - 747,601.56

5. Occupancy Annual Building Insurance 82,128.66 66% - Building Maintenance & Repair 0.00 66% - Utilities 0.00 66% - -

Total Occupancy 82,128.66 - - - - -

6. Equipment Refrigerated Van 64,885.64 50,988.46 50,988.46

100% -

0.00 - - - 50,988.46 50,988.46

$464,360.73 BY

09/30/24

*MUST SPEND

$369,000.00 BY

09/30/24 Total

1. Personnel SFY25 SFY25 SFY25 SFY25

# Pos FTE Position Total Service

Cost

DES

% TEFAP Admin TEFAP CCC Phase 5 TEFAP CCC Phase 6 TEFAP Reach and

Resiliency TOTAL DES Cost

Contract Period Special Instructions*

State Fiscal Year

Total Funding

7. Materials & Supplies Packaging Products (EFB boxes @100%) 549,271.69 100% 300,000.00 29,000.00 21,500.00 350,500.00 Packaging Products (Bins & Caps) 391,133.71 88% - Office & Technology Supplies 0.00 0% - - Food Purchases 0.00 0% - -

940,405.40 300,000.00 29,000.00 21,500.00 - 350,500.00

8. Operating Services Telephone 0.00 0% - - Printing & Postage 0.00 0% - - Dues & Fees (includes AAFB, A2H, program, etc) 0.00 0% - - Insurance (general, vehicle, volunteer, liability, cyber) 0.00 0% - - Rent 0.00 0% - - Other Operating Services 0.00 0% - -

0.00 0.00 0.00 0.00 0.00 0.00

Direct Costs 19,643,918.35 2,506,076.59 369,000.00 121,500.00 50,988.46 3,047,565.05

9. Indirect Cost 1,964,391.83

Total Service Costs/CSA Total Cost: 21,608,310.18 2,506,076.59 369,000.00 121,500.00 50,988.46 3,047,565.05