CTR052635_Contract_Amendment_10.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR052635 Ten (10)

DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program (TEFAP)

CONTRACTOR NAME: St. Mary’s Food Bank Alliance

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to revise the Itemized Service Budget for the period of July 1, 2022, through June 30, 2023. The total contract reimbursement ceiling for the period of July 1, 2022 through June 30, 2023 is revised from $4,410,104.47 to $4,520,953.47. The funding allocations are as follows:

• The Emergency Food Assistance Program (TEFAP) Admin reimbursement ceiling for the period of

July 1, 2022 through June 30, 2023 remains $2,614,565.47.

• TEFAP Reach and Resiliency Grant reimbursement ceiling for the period of July 1, 2022 through

June 30, 2023 remains $949,062.00.

• The CARES Build Back Better reimbursement ceiling for the period of July 1, 2022 to September 30, 2022 remains $303,777.00.

• TEFAP American Rescue Plan Act (ARPA) reimbursement ceiling for the period of July 1, 2022 through June 30, 2023 remains $542,700.00.

• TEFAP Commodity Credit Corporation (CCC) reimbursement ceiling for the period of February 1, 2022 through June 30, 2023 is $110,849.

Therefore, the revised Itemized Service Budget for the period of July 1, 2022 through June 30, 2023 is added and attached.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

4,410,104.47$

$ 2,614,565.47 $ 949,062.00 $ 303,777.00 542,700.00$ 110,849.00$ 4,520,953.47$ 7/1/22 to 6/30/23

*MUST SPEND

$632,899.72 BY

09/30/22

7/1/22 to 6/30/23 7/1/22 to 9/30/22 7/1/22 to 6/30/23 2/1/23 to 6/30/23 Total

1. Personnel SFY23 SFY23 SFY23 SFY23 SFY23

# Pos FTE Position Total Service

Cost

DES

% TEFAP Admin TEFAP Reach & Resiliency CARES BBB TEFAP ARPA TEFAP CCC TOTAL DES Cost

1 Administrative Assistant 41,000.00 70% 25,830.00 25,830.00 1 Agency Services Specialist 48,000.00 70% 30,240.00 30,240.00 1 Agency Services Specialist 48,000.00 25% 10,800.00 10,800.00 1 Agency Services Training Manager 63,000.00 25% 13,500.00 13,500.00 1 Area Agency Coordinator 52,000.00 70% 32,760.00 32,760.00 1 Area Agency Coordinator 46,500.00 75% 31,387.50 31,387.50 1 Customer Service Representative 41,600.00 10% 3,744.00 3,744.00 1 Customer Service Representative 41,600.00 10% 3,744.00 3,744.00 1 Data Intelligence Manager 75,000.00 70% 45,360.00 45,360.00 1 Mobile Distribution Coordinator 48,500.00 50% 21,825.00 21,825.00 1 Mobile Distribution Coordinator 47,000.00 50% 21,150.00 21,150.00 1 Mobile Distribution Coordinator 46,000.00 50% 20,700.00 20,700.00 1 Mobile Distribution Coordinator 50,000.00 50% 22,500.00 22,500.00 1 Mobile Distribution Manager 70,000.00 50% 27,900.00 27,900.00 1 Northern Arizona Programs Manager 80,000.00 75% 47,250.00 47,250.00

1 ACCOUNTING SPECIALIST 58,500.00 25% - -

1 Accounts Payable Specialist 46,280.00 25% - -

2 ADMINISTRATIVE ASSIS 96,800.00 35% - -

1 AGENCY SERVICES COOR 54,000.00 35% 5,670.00 5,670.00

1 AGENCY SERVICES MANAGER 68,000.00 35% 7,140.00 7,140.00

5 Agency Services Specialist 246,000.00 35% 25,830.00 8,610.00 4,305.00 38,745.00

3 ALLOCATIONS COORDINA 134,160.00 35% - 2,347.80 2,347.80

1 CHIEF DEVELOPMENT OFFICER 210,000.00 25% - -

1 CHIEF FINANCIAL OFFI 200,000.00 10% - -

1 Chief Human Resources Officer 130,000.00 25% - - 1 Chief Operations Officer 125,000.00 10% - - 1 Chief Programs Officer 175,000.00 35% - - 1 Client Center Lead 45,760.00 89% 12,217.92 12,217.92 1 Client Center Mgr 89,000.00 89% 15,842.00 15,842.00

1 CLIENT SERVICES COOR 43,680.00 89% 11,662.56 11,662.56

6 CLIENT SERVICES I 234,000.00 89% 62,478.00 10,413.00 72,891.00

1 CLIENT SERVICES III 43,680.00 89% 3,887.52 1,943.76 5,831.28

1 Client Services Logistics Manager 70,000.00 89% 6,230.00 6,230.00 1 Community Engagement Coordinator 56,000.00 35% 5,880.00 5,880.00 1 Controller 105,000.00 10% - -

1 CORPORATE GIVING OFFICER 52,000.00 25% - -

1 Customer Service Representative 42,640.00 35% 4,477.20 4,477.20

1 DATA ENTRY COORDINAT 45,032.00 25% - -

1 Database Administrator 65,000.00 25% - - 1 Development Associate Direct Mail 53,000.00 25% - - 1 Development Associate Millennial's 54,000.00 25% - - 1 Development Coordinator 42,000.00 25% - - 1 Development Coordinator Admin 45,000.00 25% - - 1 Development Specialist 42,000.00 25% - -

1 DIRECTOR OF COMM REL 102,000.00 25% - -

1 Director of Development 120,000.00 25% - - 1 Director of Marketing 105,000.00 25% - - 1 Director Supply Chain Distribution 100,000.00 10% - - 1 Director, Business Intelligence & Analytics 102,000.00 25% - - 1 Driver Lead 54,080.00 89% 14,439.36 14,439.36

1 EXECUTIVE ADMINISTRA 65,000.00 10% - -

1 Facilities 42,640.00 89% 3,794.96 3,794.96

1 FACILITIES MANAGER 73,000.00 89% 6,497.00 6,497.00

1 Facilities Refrigeration Tech 57,200.00 89% 5,090.80 5,090.80

Contract Period Special Instructions*

State Fiscal Year

Total Funding Allocation

St. Mary's Food Bank Alliance Itemized Service Budget

Service: TEFAP CCC Contract # CTR052635

Contract Period: 7/1/2022 to 6/30/2023

$ 2,614,565.47 $ 949,062.00 $ 303,777.00 542,700.00$ 110,849.00$ 4,520,953.47$ 7/1/22 to 6/30/23

*MUST SPEND

$632,899.72 BY

09/30/22

7/1/22 to 6/30/23 7/1/22 to 9/30/22 7/1/22 to 6/30/23 2/1/23 to 6/30/23 Total

1. Personnel SFY23 SFY23 SFY23 SFY23 SFY23

# Pos FTE Position Total Service

Cost

DES

% TEFAP Admin TEFAP Reach & Resiliency CARES BBB TEFAP ARPA TEFAP CCC TOTAL DES Cost

Contract Period Special Instructions*

State Fiscal Year

Total Funding Allocation

5 Facilities Sanitation 165,360.00 89% 14,717.04 14,717.04 1 Food Allocation & Purchasing Manager 67,000.00 89% 5,963.00 5,963.00

2 FOOD RESOURCE DEVELO 111,000.00 89% - -

1 Food Resourcing Administrator 46,800.00 89% - -

1 GRANT WRITER 78,000.00 25% - -

1 HR Assistant 52,000.00 25% - -

1 INVENTORY CONTROL MA 75,000.00 89% 20,025.00 3,337.50 23,362.50

1 Inventory Coordinator 49,920.00 89% 13,328.64 2,221.44 15,550.08

1 MAINTENANCE LEAD 46,800.00 89% 4,165.20 4,165.20

1 Maintenance Technician 43,680.00 89% 3,887.52 3,887.52 2 Manager of Charitable Support 138,000.00 25% - - 1 Marketing Specialist 62,000.00 25% - - 1 Mobile Distribution Coordinator 52,499.98 35% 5,512.50 5,512.50 2 Operations Administrator 87,360.00 89% 23,325.12 23,325.12

1 OPERATIONS MANAGER 76,500.06 89% 6,808.51 6,808.51

1 Operations Supervisor 55,000.00 89% 4,895.00 4,895.00

3 OPERATIONS WAREHOUSE I 131,560.00 89% 35,126.52 5,854.42 40,980.94

1 PRESIDENT & CEO 325,000.00 10% - -

3 PRODUCTION ASSOCIATE 118,560.00 76% 27,031.68 9,010.56 4,505.28 40,547.52

1 PRODUCTION COORDINAT 38,480.00 76% 8,773.44 1,462.24 10,235.68

1 PRODUCTION LEAD 45,760.00 76% 10,433.28 10,433.28

2 PRODUCTION MANAGER 115,000.00 76% 8,740.00 8,740.00

1 PRODUCTION SUPERVISO 50,000.00 76% 11,400.00 11,400.00

1 QUALITY ASSURANCE MA 71,000.00 10% 2,130.00 2,130.00

1 RECEIVING ASSOCIATE 45,240.00 89% 12,079.08 2,013.18 14,092.26

1 Receptionist 37,440.00 75% - -

1 SAFETY MANAGER 64,000.00 10% - -

1 Sr. Director of Operations 125,000.20 10% - - 1 Sr. Staff Accountant 66,000.00 25% - -

1 STAFF ACCOUNTANT 54,999.88 10% - -

1 Technical Support Specialist 50,440.00 25% - -

6 TRACTOR TRAILER DRIV 314,080.00 89% 83,859.36 27,953.12 27,953.12 139,765.60

11 Tractor Trailer Driver 542,880.00 89% 144,948.96 48,316.32 193,265.28

4 TRACTOR TRAILOR DRIV 213,200.00 89% 56,924.40 18,974.80 75,899.20

1 TRANSPORTATION MANAG 78,000.00 60% 4,680.00 4,680.00

3 TRANSPORTATION SUPERVISOR 181,000.00 60% 10,860.00 10,860.00

1 VE COORDINATOR 38,480.00 76% 8,773.44 8,773.44

4 VOLUNTEER ENGAGEMENT SPECIALIST 156,000.00 76% 35,568.00 35,568.00

1 VOLUNTEER SERVICES M 69,000.00 76% 5,244.00 5,244.00

22 WAREHOUSE ASSOCIATE 842,400.00 89% 224,920.80 74,973.60 74,973.60 374,868.00

3 WAREHOUSE LEAD 132,080.00 89% 35,265.36 5,630.41 40,895.77

1 WAREHOUSE SUPERVISOR 55,000.00 89% 4,895.00 4,895.00

Salaries 9,458,172.12 1,025,418.17 358,690.50 120,547.28 214,251.87 0.00 1,718,907.82

2. Employee Related Expense (E.R.E.) - payroll taxes and benefits

FICA 723,550.17 7.65% 78,444.49 24,695.84 9,221.87 16,390.27 128,752.47

Benefits (Health, dental, vision, 401k ER match, etc) 1,797,052.70 19% 194,829.45 57,369.66 22,903.98 40,707.86 315,810.95 Total 2,520,602.87 273,273.94 82,065.50 32,125.85 57,098.13 - 444,563.42

$ 2,614,565.47 $ 949,062.00 $ 303,777.00 542,700.00$ 110,849.00$ 4,520,953.47$ 7/1/22 to 6/30/23

*MUST SPEND

$632,899.72 BY

09/30/22

7/1/22 to 6/30/23 7/1/22 to 9/30/22 7/1/22 to 6/30/23 2/1/23 to 6/30/23 Total

1. Personnel SFY23 SFY23 SFY23 SFY23 SFY23

# Pos FTE Position Total Service

Cost

DES

% TEFAP Admin TEFAP Reach & Resiliency CARES BBB TEFAP ARPA TEFAP CCC TOTAL DES Cost

Contract Period Special Instructions*

State Fiscal Year

Total Funding Allocation

3. Professional & Outside Service Annual Audit 53,800.00 78% 41,964.00 41,964.00 Fundraising (Direct Mail, Donor Appeal) - Temp Labor (Security & Warehouse) 621,018.80 89% 18,676.29 151,103.87 189,100.00 70,849.00 429,729.16 Other Professional & Outside Services - Contractor Services (United Food) 261,456.55 100% 261,456.55 261,456.55 Other Professional & Outside Services (Home Delivery) 300,000.00 40% 36,000.00 36,000.00 Other Professional & Outside Services - Outside Food Storage 100% -

1,236,275.35 322,096.84 36,000.00 151,103.87 189,100.00 70,849.00 769,149.71

4. Travel Annual Vehicle Insurance 197,682.92 74% 73,142.68 73,142.68 Maintenance & Repair Vehicle 74% - Forklift Maintenance 74% - Fuel Expense 1,000,696.44 74% 336,409.11 44,000.00 55,115.00 40,000.00 475,524.11 Leased Vehicles (AIM Nationalease & Tractor Quad K) 414,920.57 74% 184,224.73 184,224.73

1,613,299.93 593,776.52 44,000.00 - 55,115.00 40,000.00 732,891.52

5. Occupancy Annual Building Insurance 54,673.45 66% - Building Maintenance & Repair 600,000.00 66% 70,181.00 70,181.00 Utilities 338,564.50 66% - - - -

993,237.95 - 70,181.00 - - 70,181.00

6. Equipment Tractor 140,000.00 75% - 105,000.00 - 105,000.00 Trailer 130,000.00 75% - 97,500.00 - 97,500.00 Mobile Distribution Vehicle (Polaris) 15,000.00 100% 15,000.00 15,000.00 Mobile Distribution Vehicle (Van) 65,000.00 75% - 48,750.00 - 48,750.00 Mobile Distribution Vehicle (Truck) 70,000.00 75% - 52,500.00 - 52,500.00 Mobile Distribution Vehicle (Trailer) 7,500.00 75% - 5,625.00 - 5,625.00

427,500.00 - 324,375.00 - - - 324,375.00

7. Materials & Supplies Packaging Products (EFB boxes @100%) 533,855.27 100% 400,000.00 27,135.00 427,135.00 Packaging Products (Tribal Box) 45,000.00 100% 33,750.00 33,750.00 Office & Technology Supplies 0.00 - - - - Food Purchases 0.00 - - - -

578,855.27 400,000.00 33,750.00 - 27,135.00 - 460,885.00

8. Operating Services Telephone 0.00 - - - - Printing & Postage 0.00 - - - - Dues & Fees (includes AAFB, A2H, program, etc) 0.00 - - - - Insurance (general, vehicle, volunteer, liability, cyber) 0.00 - - - - Rent 0.00 - - - - Other Operating Services 0.00 - - - -

0.00 0.00 0.00 0.00 0.00 0.00 0.00

Direct Costs 16,827,943.49 2,614,565.47 949,062.00 303,777.00 542,700.00 110,849.00 4,520,953.47

9. Indirect Cost 1,682,794.35 -

Total Service Costs/CSA Total Cost: 18,510,737.84 2,614,565.47 949,062.00 303,777.00 542,700.00 110,849.00 4,520,953.47