CTR052635_Contract_Amendment_12.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR052635 Twelve (12)

DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program (TEFAP)

CONTRACTOR NAME: St. Mary’s Food Bank Alliance

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to revise the Service Budget for the period of July 1, 2023, through June 30, 2024. The total contract reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 is revised from $4,029,591.12 to $4,133,341.12. The funding allocations are as follows:

• The Emergency Food Assistance Program (TEFAP) Admin reimbursement ceiling for the period of

July 1, 2023 through June 30, 2024 remains $2,459,449.65.

• One-Time Additional TEFAP Admin funding for the period of July 1, 2023 to September 30, 2023 remains $31,809.28.

• TEFAP American Rescue Plan Act (ARPA) reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 remains $542,700.00.

• TEFAP Reach and Resiliency Round 2 Grant reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 remains $818,132.19.

• TEFAP Commodity Credit Corporation (CCC) Phase 2 reimbursement ceiling for the period of February 1, 2023 through June 30, 2024 remains $177,500.00.

• TEFAP Commodity Credit Corporation (CCC) Phase 3 reimbursement ceiling is being added for the period of February 1, 2023 through June 30, 2024 in the amount of $103,750.00.

Therefore, the revised Itemized Service Budget for the period of July 1, 2023 through June 30, 2024 is added and attached.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

$ 2,459,449.65 $ 31,809.28 542,700.00$ 818,132.19$ 177,500.00$ 103,750.00$ 4,133,341.12$ 7/1/23 to 6/30/24

*MUST SPEND

$498,535.34 BY

09/30/23

7/1/23 to 9/30/23

*MUST SPEND

$31,809.28 BY

09/30/23

7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 Total

1. Personnel SFY24 SFY24 SFY24 SFY24 SFY24 SFY24

# Pos FTE Position Total Service

Cost

DES

TEFAP Admin TEFAP One-Time TEFAP ARPA TEFAP Reach & Resiliency R2

TEFAP CCC Phase 2 TEFAP CCC Phase 3 TOTAL DES Cost

1 Accounts Payable Specialist 45,760.00 15% 1,372.80 1,372.80

2 ADMINISTRATIVE ASSIS 96,720.00 50% 43,620.00 43,620.00

1 Agency Development Lead 61,000.00 29% 3,538.00 3,538.00

1 AGENCY SERVICES MANAGER 72,000.00 29% 4,176.00 4,176.00

7 Agency Services Specialist 348,000.00 29% 20,184.00 4,305.00 24,489.00 1 Agency Services Training Manager 65,000.00 29% 3,770.00 3,770.00

2 ALLOCATIONS COORDINA 95,680.00 29% 5,549.44 2,347.80 7,897.24

1 Allocations Lead 48,880.00 29% 2,835.04 2,835.04 4 Area Agency Coordinator 196,000.00 29% 49,500.00 49,500.00

1 CHIEF DEVELOPMENT OFFICER 220,000.00 25% -

1 CHIEF FINANCIAL OFFI 207,000.00 10% -

1 Chief Operations Officer 150,000.00 10% 3,000.00 3,000.00 1 Chief Programs Officer 183,000.00 29% 10,614.00 10,614.00 1 Client Center Lead 48,880.00 84% 8,211.84 8,211.84 1 Client Center Mgr 92,500.00 84% 15,540.00 15,540.00

5 CLIENT SERVICES I 219,440.00 84% 36,865.92 10,413.00 47,278.92

1 CLIENT SERVICES III 46,800.00 84% 7,862.40 1,943.76 9,806.16

1 Client Services Logistics Manager 71,500.00 84% 12,012.00 12,012.00 2 Community Engagement Coordinator 113,000.00 75% 80,250.00 80,250.00 1 Controller 120,000.00 10% -

1 CORPORATE GIVING OFFICER 54,000.00 25% -

3 Customer Service Representative 132,080.00 29% 16,536.00 16,536.00

1 DATA ENTRY COORDINAT 46,488.00 25% -

1 Database Administrator 66,000.00 25% - 1 Development Associate Direct Mail 56,000.00 25% - 1 Development Associate Monthly Giving 52,000.00 25% - 1 Development Coordinator 47,500.00 25% - 1 Development Coordinator Admin 47,000.00 25% - 1 Development Specialist 48,000.00 25% -

1 DIRECTOR OF COMM REL 106,000.00 25% -

1 Director of Marketing 107,000.00 25% -

1 DIRECTOR OF TECHNOLOGY 104,000.00 25% -

1 Director of Transportation 90,000.00 51% 9,180.00 9,180.00 1 Driver Lead 59,280.00 84% 9,959.04 9,959.04

1 EXECUTIVE ADMINISTRA 63,000.00 10% -

1 Facilities 46,800.00 84% 7,862.40 7,862.40

1 FACILITIES MANAGER 76,000.00 84% 12,768.00 12,768.00

1 Facilities Refrigeration Tech 61,360.00 84% 10,308.48 10,308.48

3 Facilities Sanitation 105,560.00 84% 17,734.08 17,734.08

2 FOOD RESOURCE DEVELO 115,000.00 84% 19,320.00 19,320.00

1 Food Resourcing Administrator 48,880.00 84% 8,211.84 8,211.84

1 GRANT WRITER 81,000.00 25% -

1 Home Delivery Lead 52,000.00 29% 3,016.00 3,016.00

1 Home Delivery Specialist 48,000.00 29% 9,650.00 9,650.00

1 HUMAN RESOURCES COOR 54,080.00 25% -

1 INVENTORY CONTROL MA 78,500.00 84% 13,188.00 3,337.50 16,525.50

1 Inventory Coordinator 52,000.00 84% 8,736.00 2,221.44 10,957.44

1 Lead Area Agency Coordinator 55,000.00 29% 3,190.00 3,190.00

2 Maintenance Technician 89,440.00 84% 15,025.92 15,025.92

2 Manager of Charitable Support 144,000.00 25% -

1 Marketing Specialist 60,000.00 25% -

4 Mobile Distribution Coordinator 185,499.88 60% 109,240.00 109,240.00

1 Mobile Distribution Lead 56,000.00 60% 28,560.00 28,560.00

1 Mobile Distribution Manager 75,000.00 60% 33,560.00 33,560.00

1 New Partnership Liaison 43,500.00 29% 2,523.00 2,523.00

2 Operations Administrator 93,600.00 84% 15,724.80 15,724.80

1 OPERATIONS MANAGER 90,000.04 84% 15,120.01 15,120.01

1 Operations Supervisor 57,000.00 84% 9,576.00 9,576.00

1 Operations Support Manager 78,250.00 84% 13,146.00 13,146.00

3 OPERATIONS WAREHOUSE I 140,920.00 84% 23,674.56 5,854.42 29,528.98

1 President 400,000.00 10% -

2 PRODUCTION ASSOCIATE 88,400.00 77% 13,613.60 4,505.28 18,118.88

2 PRODUCTION COORDINAT 79,040.00 77% 12,172.16 1,462.24 13,634.40

Contract Period Special Instructions*

State Fiscal Year

Total Funding Allocation

St. Mary's Food Bank Alliance Itemized Service Budget

Service: TEFAP Contract # CTR052635

Contract Period: 7/1/2023 to 6/30/2024

$ 2,459,449.65 $ 31,809.28 542,700.00$ 818,132.19$ 177,500.00$ 103,750.00$ 4,133,341.12$

*MUST SPEND

$498,535.34 BY

09/30/23

7/1/23 to 9/30/23

*MUST SPEND

$31,809.28 BY

09/30/23

7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 Total

1. Personnel SFY24 SFY24 SFY24 SFY24 SFY24 SFY24

# Pos FTE Position Total Service

Cost

DES

TEFAP Admin TEFAP One-Time TEFAP ARPA TEFAP Reach & Resiliency R2

TEFAP CCC Phase 2 TEFAP CCC Phase 3 TOTAL DES Cost

Contract Period Special Instructions*

State Fiscal Year

Total Funding Allocation

1 PRODUCTION LEAD 48,880.00 77% 7,527.52 7,527.52

2 PRODUCTION MANAGER 57,000.00 77% 8,778.00 8,778.00

3 RECEIVING ASSOCIATE 126,360.00 84% 21,228.48 2,013.18 23,241.66

1 Receptionist 39,520.00 75% -

1 SAFETY MANAGER 68,000.00 10% -

1 Site Manager 74,000.00 84% 12,432.00 12,432.00

1 Sr Director of Development 126,000.00 25% - 1 Sr Director of Food and Supply Chain 105,000.00 84% 17,640.00 17,640.00

1 SR DIRECTOR OF HUMAN 118,000.00 25% -

1 Sr. Programs Manager 85,000.00 29% 4,930.00 4,930.00 1 Sr. Staff Accountant 70,000.00 15% 2,100.00 2,100.00

2 STAFF ACCOUNTANT 112,000.00 10% 2,240.00 2,240.00

1 SUPPLY CHAIN MANAGER 73,000.00 84% 12,264.00 12,264.00

2 Technical Support Specialist 105,560.00 25% -

6 TRACTOR TRAILER DRIV 288,080.00 84% 48,397.44 27,953.12 76,350.56

19 Tractor Trailer Driver 1,022,320.00 84% 171,749.76 48,316.32 220,066.08

4 TRACTOR TRAILOR DRIV 234,000.00 84% 39,312.00 18,974.80 58,286.80

3 TRANSPORTATION SUPERVISOR 186,000.00 51% 18,972.00 18,972.00

1 VE COORDINATOR 39,520.00 77% 6,086.08 6,086.08

1 VOLUNTEER ENGAGEMENT LEAD 43,680.00 77% 6,726.72 6,726.72

3 VOLUNTEER ENGAGEMENT SPECIALIST 122,720.00 77% 18,898.88 18,898.88

1 VOLUNTEER SERVICES M 71,000.00 77% 10,934.00 10,934.00

22 WAREHOUSE ASSOCIATE 949,520.00 84% 154,305.75 74,973.60 229,279.35

1 WAREHOUSE LEAD 48,880.00 84% 8,211.84 5,630.41 13,842.25

2 WAREHOUSE SUPERVISOR 111,000.00 84% 18,648.00 18,648.00

Salaries 10,459,377.92 970,963.80 0.00 214,251.87 370,916.00 0.00 0.00 1,556,131.67

2. Employee Related Expense (E.R.E.) - payroll taxes and benefits

FICA 800,142.41 7.65% 74,278.73 16,390.27 28,375.07 119,044.07

Benefits (Health, dental, vision, 401k ER match, etc) 1,987,281.80 19% 184,483.12 40,707.86 70,474.04 295,665.02 Total 2,787,424.22 258,761.85 - 57,098.13 98,849.11 - - 414,709.09

3. Professional & Outside Service Annual Audit 56,200.00 73% 41,026.00 41,026.00 Fundraising (Direct Mail, Donor Appeal) 0.00 0% - Temp Labor (Security & Warehouse) 1,322,096.88 73% 100,000.00 189,100.00 289,100.00 Other Professional & Outside Services - Contractor Services (United Food) 245,944.00 100% 245,944.00 245,944.00 Other Professional & Outside Services (Home Delivery) 766,533.00 90% 31,809.28 49,500.00 103,750.00 185,059.28 Other Professional & Outside Services - Outside Food Storage 0.00 100% -

2,390,773.88 386,970.00 31,809.28 189,100.00 49,500.00 - 103,750.00 761,129.28

4. Travel Annual Vehicle Insurance 254,385.00 71% - Maintenance & Repair Vehicle 0.00 71% - Forklift Maintenance 0.00 71% - Fuel Expense 1,299,288.00 71% 300,000.00 55,115.00 73,267.08 77,500.00 505,882.08 Leased Vehicles (Rental Lease - Trailers, Tractors, Trucks) 392,024.00 71% 142,754.00 142,754.00

1,945,697.00 442,754.00 - 55,115.00 73,267.08 77,500.00 - 648,636.08

5. Occupancy Annual Building Insurance 693,794.00 66% - Building Maintenance & Repair 0.00 66% - Utilities 417,626.00 66% - - -

1,111,420.00 - - - - - - -

6. Equipment Tractor 140,000.00 75% - - Trailer 130,000.00 75% - - Mobile Distribution Vehicle (Polaris) 15,000.00 100% - Mobile Distribution Vehicle (Van) 65,000.00 75% - - Mobile Distribution Vehicle (Truck) 70,000.00 75% - - Mobile Distribution Vehicle (Trailer) 7,500.00 75% - - Refrigerated Van 70,000.00 100% 140,000.00 140,000.00 Fleet Vehicles 64,000.00 100% 64,000.00 64,000.00

561,500.00 - - - 204,000.00 - - 204,000.00

7. Materials & Supplies Packaging Products (EFB boxes @100%) 1,283,190.00 100% 400,000.00 27,135.00 21,600.00 100,000.00 548,735.00 Packaging Products (Tribal Box) 45,000.00 100% - Office & Technology Supplies 0.00 - - - Food Purchases 0.00 - - -

1,328,190.00 400,000.00 - 27,135.00 21,600.00 100,000.00 - 548,735.00

$ 2,459,449.65 $ 31,809.28 542,700.00$ 818,132.19$ 177,500.00$ 103,750.00$ 4,133,341.12$

*MUST SPEND

$498,535.34 BY

09/30/23

7/1/23 to 9/30/23

*MUST SPEND

$31,809.28 BY

09/30/23

7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 Total

1. Personnel SFY24 SFY24 SFY24 SFY24 SFY24 SFY24

# Pos FTE Position Total Service

Cost

DES

TEFAP Admin TEFAP One-Time TEFAP ARPA TEFAP Reach & Resiliency R2

TEFAP CCC Phase 2 TEFAP CCC Phase 3 TOTAL DES Cost

Contract Period Special Instructions*

State Fiscal Year

Total Funding Allocation

8. Operating Services Telephone 0.00 - - - Printing & Postage 0.00 - - - Dues & Fees (includes AAFB, A2H, program, etc) 0.00 - - - Insurance (general, vehicle, volunteer, liability, cyber) 0.00 - - - Rent 0.00 - - - Other Operating Services 0.00 - - -

0.00 0.00 0.00 0.00 0.00 0.00 0.00

Direct Costs 20,584,383.02 2,459,449.65 31,809.28 542,700.00 818,132.19 177,500.00 103,750.00 4,133,341.12

9. Indirect Cost 2,058,438.30 -

Total Service Costs/CSA Total Cost: 22,642,821.32 2,459,449.65 31,809.28 542,700.00 818,132.19 177,500.00 103,750.00 4,133,341.12