CTR052635_Contract_Amendment_15.pdf
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- Attached to
- Master Agreement AZ|CTR052635
- Contract number
- CTR052635
- Issued by
- Arizona
About this file
This document is a Contract Amendment issued by the Arizona Department of Economic Security (DES) for Contract Number CTR052635, Amendment Number Fifteen (15), involving St. Mary's Food Bank Alliance. The amendment pertains to the Hunger Relief Program, specifically The Emergency Food Assistance Program (TEFAP).
The amendment adds an initial Service Budget of $2,875,076.59 for the state fiscal year 2025, covering the period from July 1, 2024, through June 30, 2025. The funding is divided into two primary allocations: $2,506,076.59 for TEFAP Admin reimbursement and $369,000.00 for TEFAP CCC Phase 5 reimbursement. The document includes a detailed itemized budget covering personnel costs, employee-related expenses, professional services, travel, materials, and supplies. There are specific spending requirements, including a mandate to spend $467,340.08 by September 30, 2024, and $369,000.00 by the same date. The total service costs/CSA total cost is $21,608,310.18, with the contract focusing on food assistance and distribution services.
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CONTRACT AMENDMENT
Arizona Department of Economic Security
1789 W Jef ferson Street, Mail Drop 1222, Phoenix, AZ 85007
CONTRACT NUMBER: AMENDMENT NUMBER:
CTR052635 Fifteen (15)
DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program (TEFAP)
CONTRACTOR NAME: St. Mary's Food Bank Alliance
THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:
In accordance with the Special Terms and Conditions, Section 25, Levels of Service, this amendment adds an initial Service Budget of $2,875,076.59 for the period of July 1, 2024 through June 30, 2025. The initial funding allocations are as follows:
• The Emergency Food Assistance Program (TEFAP) Admin reimbursement ceiling for the period of
July 1, 2024 through June 30, 2025 is $2,506,076.59.
• The TEFAP CCC Phase 5 reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 is $369,000.00.
Therefore, the Itemized Service Budget is added and attached.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED
ACKNOWLEDGEMENT AND AUTHORIZATION
This Amendment shall be fully executed by means of electronic approval in APP.
$ 2,506,076.59 369,000.00$ 2,875,076.59$
*MUST SPEND
$467340.08 BY
09/30/24
*MUST SPEND
$369000 BY
09/30/24
Total
1. Personnel SFY25 SFY25
# Pos FTE Position Total Service
Cost
DES
% TEFAP Admin TEFAP CCC Phase 5 TOTAL DES Cost
1 Accounting Manager 85,000.00 15% 2,550.00 2,550.00 1 Accounts Payable Specialist 47,840.00 15% - 1 Accounts Receivable Specialist 45,760.00 25% - 1 Agency Development Lead 63,500.00 30% 3,810.00 3,810.00 1 Agency Services Administration Intern 41,600.00 30% 2,496.00 2,496.00 3 Agency Services Administrative Assistant 151,840.00 30% 9,110.00 9,110.00 1 Agency Services Manager 75,000.00 30% 4,500.00 4,500.00 4 Agency Services Specialist 208,000.00 30% 12,480.00 12,480.00 2 Allocations Coordinator 99,840.00 30% 5,990.00 5,990.00 1 Allocations Lead 50,960.00 30% 3,058.00 3,058.00 2 Area Agency Coordinator 101,999.82 30% 6,120.00 6,120.00 1 Chief Development Officer 232,500.00 25% - 1 Chief Operations Officer 157,500.00 10% - 1 Chief People Officer 210,000.00 25% - 1 Chief Programs Officer 200,000.00 30% - 1 Client Center Lead 49,920.00 88% 8,786.00 8,786.00 1 Client Center Mgr 97,000.00 88% 17,072.00 17,072.00 7 Client Services I 297,440.00 88% 52,349.00 52,349.00 1 Client Services III 47,840.00 88% 8,420.00 8,420.00 1 Client Services Logistics Manager 73,500.00 88% 12,936.00 12,936.00 3 Community Engagement Coordinator 174,500.00 30% -
1 CORPORATE GIVING OFFICER 56,200.00 25% -
3 Customer Service Representative 145,080.00 30% 8,705.00 8,705.00 1 Data Entry Coordinator 48,568.00 25% - 1 Database Administrator 67,400.00 25% - 1 Development Associate Direct Mail 60,200.00 25% - 1 Development Associate Monthly Giving 57,200.00 25% - 1 Development Coordinator Admin 49,000.00 25% - 1 Development Specialist 50,000.00 25% - 1 Director of Community Relations 110,300.00 25% - 1 Director of Corporate Giving 100,000.00 25% - 1 Director of Transportation 95,000.00 62% 11,780.00 11,780.00 1 Director of Warehouse and Production 100,000.00 88% 17,600.00 17,600.00 1 Executive Administrative Assistant 70,000.00 10% - 1 Facilities Manager 79,000.00 88% - 1 Facilities Refrigeration Tech 115,440.00 88% 20,317.00 20,317.00 6 Facilities Sanitation 233,480.00 88% - 1 Facilities Supervisor 60,000.00 88% - 1 Food Donor Relationship Specialist 55,000.00 88% 9,680.00 9,680.00 1 Food Drive Coordinator 49,500.00 25% - 2 Food Resource Developer 121,000.00 88% -
1 GRANT WRITER 82,700.00 25% -
2 Home Delivery Associate 93,600.00 30% -
Contract Period Special Instructions*
State Fiscal Year
Total Funding
St. Mary's Food Bank Alliance Itemized Service Budget
Service: TEFAP CCC Phase 5 Contract # CTR052635
Contract Period: 7/1/2024 to 6/30/2025
$467340.08 BY
09/30/24
*MUST SPEND
$369000 BY
09/30/24
Total
1. Personnel SFY25 SFY25
# Pos FTE Position Total Service
Cost
DES
% TEFAP Admin TEFAP CCC Phase 5 TOTAL DES Cost
Contract Period Special Instructions*
State Fiscal Year
Total Funding
1 Home Delivery Lead 54,000.00 30% - 1 Home Delivery Specialist 49,500.00 30% - 1 Human Resources Coordinator 58,240.00 25% - 1 Inventory Control Manager 81,000.00 88% 14,256.00 14,256.00 1 Inventory Coordinator 54,080.00 88% 9,518.00 9,518.00 1 Lead Area Agency Coordinator 58,000.00 30% - 2 Maintenance Technician 98,800.00 88% 17,389.00 17,389.00 2 Manager of Charitable Support 150,200.00 25% - 1 Marketing Specialist 61,200.00 25% - 5 Mobile Distribution Coordinator 254,499.98 30% 15,270.00 15,270.00 1 Mobile Distribution Lead 61,000.00 30% 3,660.00 3,660.00 1 Mobile Distribution Manager 85,000.00 30% 5,100.00 5,100.00 2 Operations Administrator 95,680.00 88% 16,840.00 16,840.00 1 Operations Support Manager 81,250.00 88% 14,300.00 14,300.00
3 OPERATIONS WAREHOUSE I 143,520.00 88% 25,260.00 25,260.00
1 President 400,000.00 10% - 2 Production Associate 93,600.00 79% 14,789.00 14,789.00 2 Production Coordinator 91,520.00 79% 14,460.00 14,460.00 1 Production Lead 49,920.00 79% 7,887.00 7,887.00 2 Production Manager 129,500.00 79% 20,461.00 20,461.00 1 Production Supervisor 57,000.00 79% 9,006.00 9,006.00
2 RECEIVING ASSOCIATE 94,640.00 88% 16,657.00 16,657.00
1 Receptionist 41,600.00 75% 6,240.00 6,240.00
1 SAFETY MANAGER 71,500.00 10% -
1 Sr. Director of Marketing 125,000.00 25% - 1 Site Manager 78,000.00 88% 13,728.00 13,728.00 1 Sr Director of Data, Reporting & Analytics and Sou 120,000.00 10% - 1 Sr Director of Development 133,500.00 25% - 1 Sr. Director of Technology 170,000.00 25% - 1 Sr. Programs Manager 95,000.00 30% - 1 Sr. Staff Accountant 74,999.86 15% 2,250.00 2,250.00 1 Sr. Supply Chain Manager 80,000.00 10% - 2 Staff Accountant 115,900.00 15% 3,477.00 3,477.00 1 Technical Support Specialist 59,280.00 25% - 29 Tractor Trailer Driver 1,679,600.00 88% 295,610.00 295,610.00 1 Transportation Administrative Assistant 41,600.00 62% 5,158.00 5,158.00
3 TRANSPORTATION SUPERVISOR 191,500.00 62% 23,746.00 23,746.00
1 Volunteer Services Lead 47,840.00 79% - 2 Volunteer Services Specialist 89,440.00 79% 14,132.00 14,132.00 1 Volunteer Services Manager 74,000.00 79% - 1 VP of Finance 170,000.00 10% -
20 WAREHOUSE ASSOCIATE 897,520.00 88% 157,964.00 157,964.00
2 WAREHOUSE LEAD 95,680.00 88% 16,840.00 16,840.00
3 WAREHOUSE SUPERVISOR 184,500.00 88% 32,472.00 32,472.00
178 Total Salaries 11,348,817.66 994,229.00 0.00 994,229.00
2. Employee Related Expense (E.R.E.) - payroll taxes and benefits
FICA 868,184.55 7.65% 76,058.52 76,058.52
$467340.08 BY
09/30/24
*MUST SPEND
$369000 BY
09/30/24
Total
1. Personnel SFY25 SFY25
# Pos FTE Position Total Service
Cost
DES
% TEFAP Admin TEFAP CCC Phase 5 TOTAL DES Cost
Contract Period Special Instructions*
State Fiscal Year
Total Funding
Benefits (Health, dental, vision, 401k ER match, etc) 2,156,275.36 19% 188,903.51 188,903.51 Total E.R.E 3,024,459.91 264,962.03 - 264,962.03
3. Professional & Outside Service Annual Audit 58,600.00 66% 38,676.00 38,676.00 Temp Labor (Security & Warehouse) 1,464,625.18 88% 100,000.00 100,000.00 Other Professional & Outside Services - Contractor Services (United Food Bank) 250,607.66 100% 250,608.00 50,000.00 300,608.00 Other Professional & Outside Services (Home Delivery) 644,885.27 88% 150,000.00 150,000.00 Other Professional & Outside Services - Outside Food Storage 0.00 0% -
Total Professional & Outside Service 2,418,718.11 439,284.00 150,000.00 589,284.00
4. Travel Annual Vehicle Insurance 311,612.43 88% 7,601.56 7,601.56 Maintenance & Repair Vehicle 0.00 88% - Forklift Maintenance 0.00 88% - Fuel Expense 1,250,091.88 88% 500,000.00 150,000.00 650,000.00 Leased Vehicles (Rental Lease - Trailers, Tractors, Trucks) 267,684.30 88% 40,000.00 40,000.00
Total Travel 1,829,388.61 507,601.56 190,000.00 697,601.56
5. Occupancy Annual Building Insurance 82,128.66 66% - Building Maintenance & Repair 0.00 66% - Utilities 0.00 66% - -
Total Occupancy 82,128.66 - - -
6. Equipment N/A - -
100% -
0.00 - - -
7. Materials & Supplies Packaging Products (EFB boxes @100%) 549,271.69 100% 300,000.00 29,000.00 329,000.00 Packaging Products (Bins & Caps) 391,133.71 88% - Office & Technology Supplies 0.00 0% - - Food Purchases 0.00 0% - -
940,405.40 300,000.00 29,000.00 329,000.00
8. Operating Services Telephone 0.00 0% - - Printing & Postage 0.00 0% - - Dues & Fees (includes AAFB, A2H, program, etc) 0.00 0% - - Insurance (general, vehicle, volunteer, liability, cyber) 0.00 0% - - Rent 0.00 0% - - Other Operating Services 0.00 0% - -
0.00 0.00 0.00 0.00
Direct Costs 19,643,918.35 2,506,076.59 369,000.00 2,875,076.59
9. Indirect Cost 1,964,391.83
$467340.08 BY
09/30/24
*MUST SPEND
$369000 BY
09/30/24
Total
1. Personnel SFY25 SFY25
# Pos FTE Position Total Service
Cost
DES
% TEFAP Admin TEFAP CCC Phase 5 TOTAL DES Cost
Contract Period Special Instructions*
State Fiscal Year
Total Funding
Total Service Costs/CSA Total Cost: 21,608,310.18 2,506,076.59 369,000.00 2,875,076.59
| Amendment 15 v2 REDLINES.pdf |
| CTR052635 Contract Amendment 15.pdf |
| Amendment 15 v2.pdf |
| CTR052635, Amendment 15 v3.pdf |
| Summary |
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