CTR052634_Contract_Amendment_14.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1222, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR052634 Fourteen (14)

DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program (TEFAP)

CONTRACTOR NAME: United Food Bank

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to add the initial Itemized Service Budget for the period of July 1, 2024 through June 30, 2025.

The total contract reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 is $1,143,048.68. The funding allocations are as follows:

• The TEFAP Admin reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 is $978,048.68.

• The (TEFAP) CCC Phase 5 reimbursement ceiling for the period of July 1, 2024 through September 30, 2024 is $165,000.00.

The Itemized Service Budget is attached as part of this amendment.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

#REF!

978,048.68 165,000.00 1,143,048.68$ 7/1/24 to 6/30/25 7/1/24 to 6/30/25

*MUST SPEND

$182,389.22 BY

09/30/24

*MUST SPEND

$165,000.00 BY

09/30/24

SFY25 SFY25

TEFAP Admin TEFAP CCC Phase 5 TOTAL DES Cost

1. Personnel Total Service

Cost

DES %

# Pos FTE Position 1 0.8 Volunteer Engagement Manager 57,999.88 80% 18,559.96 18,559.96 1 1 Director of Agency Network 67,999.88 95% 25,839.95 25,839.95 9 1 Drivers 464,339.20 95% 176,448.90 15,000.00 191,448.90 7 1 Warehouse Associates 287,664.00 95% 109,312.32 7,500.00 116,812.32 3 0.8 Agency Capacity Specialist 147,679.90 80% 47,257.57 47,257.57 1 0.8 Administrative Assistant 40,352.00 75% 12,105.60 12,105.60 1 0.1 Accounting Assistant 51,999.90 10% 2,080.00 2,080.00 1 0.3 Corporate Partnerships & Grants Manager 65,000.00 25% 6,500.00 6,500.00 1 0.8 Production Inventory & Volunteer Coordinator 46,488.00 80% 14,876.16 14,876.16 1 0.1 Assistant Controller 88,000.00 10% 3,520.00 3,520.00 1 0.9 Director of Food Operations 86,688.00 90% 31,207.68 31,207.68 1 0.9 Chief Compliance & Operations Officer 129,000.00 90% 46,440.00 46,440.00 1 0.9 Director of Transportation 74,304.00 90% 26,749.44 26,749.44 1 0.1 President/CEO 177,020.00 5% 3,540.40 3,540.40 1 0.9 Food Operations Supervisor 51,840.00 90% 18,662.40 18,662.40 1 0.8 Director of Retail and Innovation 73,684.80 75% 22,105.44 22,105.44 1 1 Volunteer Coordinator 43,680.00 95% 16,598.40 16,598.40 1 0 Director of Philanthropy 93,912.00 0% 0.00 - 1 0 Inventory Coordinator 42,120.00 0% 0.00 - 1 0 Director of Marketing 88,000.00 0% 0.00 - 1 0 Executive Director-Waste Not 97,524.00 0% 0.00 -

Special Instructions* Total

State Fiscal Year

Contract Period

United Food Bank Itemized Service Budget

Service: TEFAP Contract # CTR052634

Total Funding Allocation

Contract Period: 7/01/2024 to 6/30/2025

TEFAP Admin TEFAP CCC Phase 5 TOTAL DES Cost

1 0 Director of Planning and Assistant to the Chief Ex

101,136.00 0% 0.00 - 1 0 Donor Relations Manager-Major Gifts 69,000.00 0% 0.00 - 1 0 Marketing and Public Relations Coordinator 50,960.00 0% 0.00 - 1 0 Director of Human Resources 88,000.00 0% 0.00 - 1 0 Donor Relations Coordinator 50,003.20 0% 0.00 - 1 0 Communications and Engagement Manager 60,750.00 0% 0.00 - 1 0 Digital Marketing - Web Specialist 61,999.86 0% 0.00 - 1 0 Donor Relations Manager - Midlevel 65,000.00 0% 0.00 - 1 0 Food Sourcing Specialist 50,003.20 0% 0.00 - 1 0 Philanthropy Operations & Analytics Manager 63,065.52 0% 0.00 - 1 0 Food Drive Coordinator 50,003.20 0% 0.00 - 1 0 WN Agency Relations Specialist 47,840.00 0% 0.00 - 1 0 Senior Manager of Corporate Partnerships 69,000.00 0% 0.00 - 1 0 Agency Logistics and CSFP Manager 57,600.00 0% 0.00 - 1 0 Development Manager 65,000.00 0% 0.00 - 1 0 Payroll and Benefits Manager 67,183.20 0% 0.00 - 1 0 Donor Database Specialist 52,000.00 0% 0.00 - 4 0 Drivers - Waste Not 168,896.00 0% 0.00 -

Salaries 3,512,735.74 581,804.22 22,500.00 604,304.22

2. Employee Related Expense (E.R.E.) - payroll taxes and benefits Benefits 835,878.00 50% 63,760.62 15,000.00 78,760.62 Payroll Taxes 259,239.00 50% 24,383.84 1,721.00 26,104.84 Temporary Contract Labor 5,000.00 0% - Training & Conferences 130,050.00 50% - Other Misc ERE Expenses 10,750.00 50% -

1,240,917.00 88,144.46 16,721.00 104,865.46

3. Professional & Outside Service

Annual Audit 67,000.00 0% - Legal 12,000.00 0% - Contractors & Service Volunteers 1,113,340.00 0% - Marketing 526,820.00 0% - D&O Insurance 8,500.00 0% - Other Professional & Outside Services 0% -

1,727,660.00 0.00 0.00 0.00

4. Travel

Fuel Expense 144,360.00 90% 30,000.00 30,000.00 Vehicle Maintenance & Repair 150,000.00 90% 30,000.00 30,000.00 Insurance- Vehicles 75,600.00 90% - Licenses- Vehicles 11,600.00 90% - Vehicle Expenses- Other 30,000.00 0% - Mileage Reimbursement 1,900.00 0% - Other Travel Expenses 71,450.00 0% -

484,910.00 0.00 60,000.00 60,000.00

5. Occupancy

Utilities 167,735.00 90% 150,000.00 150,000.00 Pest Control 9,000.00 90% 8,100.00 8,100.00 Alarm Service 2,500.00 90% - Fire Equipment 5,500.00 90% - Telecommunications 63,600.00 90% - R/M Occupancy 75,000.00 90% - Liability & Property Insurance 89,894.00 90% - Interest on Long-Term Bond 79,200.00 90% -

492,429.00 158,100.00 0.00 158,100.00

6. Equipment

Warehouse Equipment Rentals 54,000.00 90% 12,000.00 12,000.00 Warehouse Equipment Maint & Repair 99,762.00 90% 6,000.00 6,000.00 Non- Capital Equipment 175,000.00 90% 7,779.00 7,779.00 Maintenance Agreement 0.00 0% - Capital Equipment 90% -

328,762.00 0.00 25,779.00 25,779.00

7. Materials & Supplies

Office Supplies 12,000.00 90% - Warehouse Supplies 293,200.00 90% 150,000.00 30,000.00 180,000.00 Computer Supplies 20,000.00 90% - Uniforms 18,350.00 90% - Postage 8,270.00 90% - Food Purchases 1,413,931.00 90% -

1,765,751.00 150,000.00 30,000.00 180,000.00

8. Operating Services Agency Conference 25,000.00 100% 10,000.00 10,000.00 Waste Not Expenses 0.00 0% - Volunteer Expenses 7,000.00 0% Program Grant Expense 175,000.00 100% - Bad Debt Expense 100.00 0% - Other Misc Expense 8,500.00 50% - Agency Support 3,000.00 100% - Annual Board Retreat 5,000.00 0% - Meetings/Business Meals 19,950.00 50% - Recognition 14,000.00 0% -

257,550.00 0.00 10,000.00 10,000.00

Direct Costs 9,810,714.74 978,048.68 165,000.00 1,143,048.68

9. Indirect Cost 0.00 -

Total Service Costs/CSA Total Cost: 9,810,714.74 978,048.68 165,000.00 1,143,048.68