CTR052634_Contract_Amendment_12.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR052634 Twelve (12)

DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program

CONTRACTOR NAME: United Food Bank

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to revise the Itemized Service Budget for the period of July 1, 2023, through June 30, 2024. The total contract reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 is revised from $2,008,398.14 to $2,068,398.14. The funding allocations are as follows:

• The Emergency Food Assistance Program (TEFAP) Admin reimbursement ceiling for the period of

July 1, 2023 through June 30, 2024 remains $959,851.55.

• TEFAP One-Time Additional Admin funding for the period of July 1, 2023 to September 30, 2023 remained $12,414.23.

• TEFAP American Rescue Plan Act (ARPA) reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 remains $359,339.20.

• TEFAP Commodity Credit Corporation (CCC) Phase 2 reimbursement ceiling for the period of July

1, 2023 through June 30, 2024 remains $65,000.00.

• TEFAP Commodity Credit Corporation (CCC) Phase 3 reimbursement ceiling for the period of July

1, 2023 through June 30, 2024 remains $42,500.00.

• TEFAP Commodity Credit Corporation (CCC) Phase 4 reimbursement ceiling is added for the period of October 1, 2023 through June 30, 2024 in the amount of $60,000.00.

• TEFAP Reach and Resiliency Grant Round 2 reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 remains $319,293.16.

• State of Arizona, Senate Bill 1720 (Gila Community Food Bank) reimbursement ceiling for the period of July 1, 2023 through June 30, 2024 remains $250,000.00.

Therefore, the revised Itemized Service Budget for the period of July 1, 2023 through June 30, 2024 is added and attached.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

959,851.55$ 12,414.23$ 359,339.20$ 65,000.00$ 42,500.00$ 60,000.00$ 319,293.16$ 250,000.00$ 2,068,398.14$

7/1/23 to 6/30/24 7/1/23 to 9/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24 10/1/23 to 6/30/24 7/1/23 to 6/30/24 7/1/23 to 6/30/24

*MUST SPEND

$194,563.83 BY

09/30/23

*MUST SPEND

$12,414.23 BY

09/30/23

1. Personnel SFY24 SFY24 SFY24 SFY24 SFY24 SFY24 SFY24 SFY24

# Pos FTE Position Total Service

Cost DES % TEFAP Admin TEFAP One-Time TEFAP ARPA

TEFAP CCC

Phase 2

TEFAP CCC

Phase 3

TEFAP CCC

Phase 4

TEFAP Reach & Resiliency R2

SB1720

(Gila Comm. Food Bank)

TOTAL DES Cost

1 0.8 Administrative Assistant 35,360.00 75% 10,608.00 10,608.00 1 0 Payroll & Benefits Manager 65,100.00 0% - - 1 0.1 Assistant Controller 82,000.00 10% 3,280.00 500.00 3,780.00 1 0.1 President & CEO 167,000.00 5% 3,340.00 3,340.00 1 0 Executive Assistant 58,240.00 0% - - 1 0 Chief Financial Officer 125,000.00 0% - - 1 0 Accounting Assistant 50,000.00 0% - - 1 0.5 Chief Compliance Officer 105,000.00 50% 21,000.00 21,000.00 1 0.9 Director of Operations 83,990.00 90% 30,236.40 1,000.00 31,236.40 1 0.8 Retail Relations Food Sourcing Manager 62,500.00 75% 18,750.00 18,750.00 1 0.9 Chief Program Officer 115,000.00 90% 41,400.00 500.00 41,900.00 1 1 Agency Capacity Specialist 58,740.00 95% 22,321.20 22,321.20 1 1 Director of Federal Food Programs 75,000.00 95% 28,500.00 28,500.00 1 1 Director of Agency Partnerships 71,400.00 95% 27,132.00 1,000.00 28,132.00 1 0 Agency Logistics and CSFP Manager 54,600.00 0% - - 7 1 Drivers 333,500.00 95% 126,730.00 12,414.23 5,000.00 5,000.00 1,000.00 150,144.23 8 1 Warehouse Associates 211,120.00 95% 80,225.60 5,000.00 5,000.00 1,000.00 91,225.60 1 0.8 Director of Transportation 71,200.00 80% 22,784.00 22,784.00 1 0.9 Warehouse Manager 41,600.00 90% 14,976.00 14,976.00 1 1 Operations Coordinator 43,680.00 95% 16,598.40 16,598.40 1 0.9 Inventory Assoc 37,128.00 90% 13,366.08 13,366.08 1 0 Community Engagement Manager 55,161.60 0% - - 1 0% Director of Corporate Relations 82,000.00 0% - - 1 0.8 Volunteer Engagement Manager 55,000.00 75% 16,500.00 16,500.00 1 0 Director of Development 82,000.00 0% - - 1 0 Donor Relations Manager 57,750.00 0% - - 1 1 Volunteer and Admin Coordinator 41,496.00 95% 15,768.48 15,768.48 1 0 Direct Mail Specialist 49,108.00 0% - - 1 0 Drivers- Waste Not 193,440.00 0% - - 1 0 Exectutive Director-Waste Not 94,500.00 0% - - 1 0 Transportation Manager- Waste Not 66,144.00 0% - - 1 1 Hunger Program Specialist 47,258.00 95% 17,958.04 17,958.04 1 0.3 Food Drive Manager 55,000.00 25% 5,500.00 5,500.00 1 0 HR Director 82,000.00 0% - - 1 1 Agency Impact Manager 55,000.00 100% 22,000.00 116,000.00 138,000.00 1 0 Donor Relations Manager- Major Gifts 58,800.00 0% - - 1 0 Social Media Specialist 49,358.00 0% - - 1 1 Chief Operations Officer 125,000.00 95% 47,500.00 47,500.00 1 0.8 Production Inventory & Volunteer Coordinator 41,500.00 80% 13,280.00 13,280.00 1 0 Communications and Engagement Manager- Waste Not 57,740.00 0% - - 1 0 Agency and Community Initiatives Manager- Waste Not 49,608.00 0% - - 1 0

Salaries 3,345,021.60 619,754.20 12,414.23 0.00 0.00 10,000.00 10,000.00 116,000.00 5,000.00 773,168.43

2. Employee Related Expense (E.R.E.) - payroll taxes and benefits

Benefits 832,090.00 46% 69,000.00 54,977.20 123,977.20 Payroll Taxes 224,651.00 46% 25,097.35 50,000.00 8,874.00 83,971.35 Temporary Contract Labor 10,600.00 46% - Training & Conferences 80,075.00 46% 11,500.00 11,500.00 Other Misc ERE Expenses 6,028.00 46% 1,752.80 1,752.80

1,153,444.00 94,097.35 0.00 50,000.00 0.00 0.00 0.00 77,104.00 0.00 221,201.35

3. Professional & Outside Service

Annual Audit 44,500.00 0% - Legal 10,000.00 0% - Contractors & Service Volunteers 239,766.00 0% - Marketing 733,388.00 0% - D&O Insurance 20,873.00 0% - Other Professional & Outside Services 169,336.00 0% -

1,217,863.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

United Food Bank Itemized Service Budget

Service: TEFAP CCC Phase 4 (Rev 01/22/24)

Contract # CTR052634 Contract Period: 7/01/2023 to 6/30/2024

Special Instructions* Total

State Fiscal Year

Contract Period

Total Funding Allocation

# Pos FTE Position Total Service

Cost DES % TEFAP Admin TEFAP One-Time TEFAP ARPA

TEFAP CCC

Phase 2

TEFAP CCC

Phase 3

TEFAP CCC

Phase 4

TEFAP Reach & Resiliency R2

SB1720

(Gila Comm. Food Bank)

TOTAL DES Cost

4. Travel Fuel Expense 144,000.00 90% 20,000.00 30,000.00 20,000.00 70,000.00 Vehicle Maintenance & Repair 120,000.00 90% 15,539.20 20,500.00 20,000.00 56,039.20 Insurance- Vehicles 83,500.00 90% 20,000.00 21,250.00 41,250.00 Licenses- Vehicles 11,400.00 90% - Vehicle Expenses- Other 24,000.00 90% - Mileage Reimbursement 5,700.00 0% - Other Travel Expenses 47,500.00 0% -

436,100.00 0.00 0.00 55,539.20 51,250.00 20,500.00 40,000.00 0.00 0.00 167,289.20

5. Occupancy

Utilities 141,195.00 90% 100,000.00 15,410.00 115,410.00 Pest Control 11,760.00 90% - Alarm Service 16,404.00 90% 496.00 496.00 Fire Equipment 3,988.00 90% - Telecommunications 52,440.00 90% - R/M Occupancy 80,500.00 90% 80,000.00 80,000.00 Liability & Property Insurance 68,317.00 90% - Interest on Long-Term Bond 51,675.00 90% -

426,279.00 100,000.00 0.00 0.00 0.00 0.00 0.00 0.00 95,906.00 195,906.00

6. Equipment

Warehouse Equipment Rentals 0.00 90% 20,000.00 20,000.00 Warehouse Equipment Maint & Repair 60,000.00 90% 40,000.00 40,000.00 Non- Capital Equipment 262,189.00 90% 4,000.00 4,000.00 Maintenance Agreement 7,932.00 90% - Capital Equipment 0.00 90% 56,689.16 78,000.00 134,689.16

330,121.00 0.00 0.00 60,000.00 0.00 0.00 0.00 56,689.16 82,000.00 198,689.16

7. Materials & Supplies

Office Supplies 16,400.00 90% 2,000.00 1,000.00 1,000.00 4,000.00 Warehouse Supplies 289,710.00 90% 146,000.00 37,800.00 13,750.00 197,550.00 Computer Supplies 11,000.00 90% 10,000.00 9,000.00 19,000.00 Uniforms 16,708.00 90% 10,000.00 10,000.00 Postage 10,600.00 90% - Food Purchases 1,135,062.00 90% 144,000.00 67,094.00 211,094.00

1,479,480.00 146,000.00 0.00 193,800.00 13,750.00 10,000.00 10,000.00 1,000.00 67,094.00 441,644.00

8. Operating Services

Agency Conference 32,000.00 100% 2,000.00 28,500.00 30,500.00 Waste Not Expenses 0.00 0% - Volunteer Expenses 5,720.00 0% Program Grant Expense 200,000.00 100% - Bad Debt Expense 0.00 0% - Other Misc Expense 181,487.00 50% - Agency Support 40,000.00 100% 40,000.00 40,000.00 Annual Board Retreat 7,000.00 0% - Meetings/Business Meals 30,400.00 50% - Recognition 60,550.00 0% -

557,157.00 0.00 0.00 0.00 0.00 2,000.00 0.00 68,500.00 0.00 70,500.00

Direct Costs 8,945,465.60 959,851.55 12,414.23 359,339.20 65,000.00 42,500.00 60,000.00 319,293.16 250,000.00 2,068,398.14

9. Indirect Cost 0.00 -

Total Service Costs/CSA Total Cost: 8,945,465.60 959,851.55 12,414.23 359,339.20 65,000.00 42,500.00 60,000.00 319,293.16 250,000.00 2,068,398.14