CRFQ DOT2500000060 Inst to Vendors.pdf

This document is a Request for Proposal (RFP) Instructions to Vendors issued by the West Virginia Department of Administration's Purchasing Division for Solicitation Number CRFQ 0803 DOT2500000060. The solicitation is for an unspecified procurement with bid submissions due on April 14, 2025 by 10:00 am, and a bid opening scheduled for April 16, 2025 at 1:30 PM at the Department of Administration, Purchasing Division located in Charleston, WV. Vendors may submit bids electronically through wvOASIS, in paper form, by courier, or by facsimile to the Purchasing Division, with no pre-bid meeting required for this solicitation.

The document outlines several important vendor requirements, including mandatory registration with the West Virginia Purchasing Division (with a $125 fee if applicable), provisions for small, women-owned, and minority-owned businesses, and reciprocal preference policies for in-state and out-of-state vendors. Vendors must comply with specific formatting, communication, and submission guidelines, with potential disqualification for non-compliance. The solicitation allows for alternate models or brands if they meet specifications, and provides detailed instructions on how to submit questions, acknowledge addendums, and handle potential bid exceptions or clarifications.