Copy of Att G - posted 8.10.26.xlsx
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- Solicitation number
- 26-84775
- Issued by
- Marion County, Indiana
About this file
This is a Question and Answer (Q&A) Form for RFP #26-84775 administrated by the Indiana Criminal Justice Institute (ICJI) regarding the Drug Evaluation and Classification (DEC) Program. The RFP solicits proposals to deliver DEC-related training programs including Drug Recognition Expert (DRE) courses, Advanced Roadside Impaired Driving Enforcement (ARIDE) courses, Standardized Field Sobriety Tests (SFST) instructor development and regional courses, and a DEC Refresher course. The scope requires two DRE courses with minimum 20 students each, 30 ARIDE courses with minimum 15 students each, two SFST Instructor Development Courses with minimum 20 students each, three SFST courses at the Indiana Law Enforcement Academy averaging 150 students per course, five regional SFST site visits, and one DEC Refresher course with minimum 250 law enforcement officer attendees. The contractor must maintain a minimum of 200 DRE-certified law enforcement officers throughout the contract term. Written questions were due July 31, 2026, with responses posted by August 6, 2026. Proposals are due August 17, 2026, with evaluation targeted for August 18-25, 2026 and oral presentations scheduled for the week of September 7, 2026. The contract term is five years from execution with one optional one-year renewal at the State's discretion.
The Q&A document reflects fifteen substantive inquiries from the incumbent contractor regarding minimum attendance requirements, training course durations, pre-approval procedures, billing schedules, and state-funded support for DRE operations. Key issues raised include requests to change minimum attendance language to "goals" rather than minimums, clarification on whether Indiana's current eight-day DRE school format can continue (versus the IACP-standard seven-day format), and questions regarding continued state funding for toxicological analysis, DRE call-out overtime, and oral fluid screening instruments. Most inquiries were marked as addressable through contract negotiations or clarification, with responses indicating that contractors must use the latest accredited IACP materials and that future initiatives can be explored during negotiations. The contract is funded through federal National Highway Traffic Safety Administration (NHTSA) grants under Section 402 and Section 405, with all training materials required to be sanctioned by the International Association of Chiefs of Police (IACP).
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Question & Inquiry Form
| Attachment G | ||||||
| Question and Answer Template | ||||||
| RFP #26-84775 Drug Evaluation and Classification (DEC) Program | ||||||
| Please submit your questions in the form below (yellow shaded area) per RFP Section 1.24. | ||||||
| Click the dropdown in the RFP Document Column to select topic. | ||||||
| No. | RFP Document | Section Number | Page | Topic | Question | Responses |
| 1 | Att K Sec 1 | 1 | recertification of ARIDE practitioners, | Can this language be deleted? There is no such recertification. | Yes. This section is specific to SFST and DRE practitioners. ARIDE is a training and do not have a certification or rescertification correlated to the instruction. | |
| 2 | Att K Sec 1 | 1 | This engagement includes only the delivery, coordination, and documentation of DEC-related training programs listed below. Activities outside these training and coordination duties are excluded unless approved in writing by ICJI. | Is it possible to include funding for continuing education? In past contracts the IACP Impaired Driving and Traffic Safety Conference (IDTS) and the Borkenstein Drug Course have been funded for DREs and DRE Instructors. | Inquiry can be addressed as a matter of contract negotiations and based on funding. | |
| 3 | Att K Sec 3 | 2 | The duties and responsibilities of the position are detailed in Attachment L and Attachment M. | Is it possible to use current documents for theses two attachments? Attachment L is the February 2025 version. The current version is February 2026. Attachment M page 2 references a National DRE Tracking System which no longer exists | Yes. The contractor must utilize the latest accredited materials. | |
| 4 | Att K Sec 4 | 3 | to maintain a minimum of 200 DRE certified law enforcement officers in Indiana. | Critical to Indiana’s success at exceeding 200 DREs were three key provisions that ICJI exercised as policies since 2018. Those policies are not referenced within this RFP that the State (ICJI) will continue those policies during the executed period of the award made for this RFP. 1 - Will the state continue to fund toxicological analysis to support testing and confirmation of DRE samples which would exceed current Indiana State Department of Toxicology capabilities, funded by NHTSA funds? 2 - Will the state continue to support call-out overtime for DREs to respond and perform enforcement evaluations through, funded by NHTSA funds? 3 - The current stop testing policy of ISDT does not test for drugs on samples with an alcohol result of .08/.10 BAC, will testing provided by NHTSA funds continue to ensure samples submitted by DREs are tested? | 1, 2, & 3– Outside the scope of RFP | |
| 5 | Att K Sec 5 | 3 | 1. Two (2) DRE Courses with a minimum attendance of twenty (20) students per course. Each course will consist of | Can we change the language to a goal as opposed to a minimum? We promote, publicize, recruit for and setup training events. We cannot guarantee a number of attendees. For example, for the most recently completed DRE School we had 27 registered six weeks prior to the school. Oveer the next 6 weeks we had 11 cancel. We added three for a class total of 19 to strat the training | Inquiry can be addressed as a matter of contract negotiations. | |
| 6 | Att K Sec 5 | 3 | b. A seven-day DRE School, and | Indiana has been conducting an eight-day DRE School for at least eight years. The extra time includes an Indiana specific legal update, training on eval data entry and Law Enforcement Phlebotomy. Can this eight-day schedule continue? | Seven-days are outlined in IACP standard (Feb 2025). Inquiry can be addressed as a matter of contract negotiations. | |
| 7 | Att K Sec 5 | 3 | An on-the-job Field Certification. | Does this phrase include the current and ongoing out of state field certifications which is best practices? | IACP standard is on-the-job field certification and does not mention out of state training required. Inquiry can be addressed as a matter of contract negotiations. | |
| 8 | Att K Sec 5 | 3 | 2. Thirty (30) ARIDE courses with a minimum attendance of fifteen (15) students per course. | Can we change the language to a goal as opposed to a minimum? We promote, publicize, recruit for and setup training events. We cannot guarantee a number of attendees FY25 we had 31 with 488 attendees with class sizes ranging from 8-31 students.. | Inquiry can be addressed as a matter of contract negotiations. | |
| 9 | Att K Sec 5 | 3 | 2. Thirty (30) ARIDE courses with a minimum attendance of fifteen (15) students per course. | ARIDE attendance and DRE Enforcement Evaluations volume are resultant from support provided for oral fluid screening at the roadside, being statistically relational to the 300% increase in evaluations and ARIDE attendance since 2022. Will the state (ICJI) continue funding support for agencies to utilize oral fluid screening instruments and supplies to establish probable cause? | Future initiatives and data sharing can be explored as a matter of contract negotiations. | |
| 10 | Att K Sec 5 | 3 | 3. Two (2) SFST IDC courses with a minimum attendance of twenty (20) students per course. | Can we change the language to a goal as opposed to a minimum? We promote, publicize, recruit for and setup training events. We cannot guarantee a number of attendeesWe provide 2 annually and have typically exceeded 20 but can make no guarantee | Inquiry can be addressed as a matter of contract negotiations. | |
| 11 | Att K Sec 5 | 3 | 4. Three (3) SFST courses at the Indiana Law Enforcement Academy with an average attendance of 150 students per course. | The current model is five sessions for each of the three annual classes. That is 15 three-day sessions, not three. We provide the training and do not control the class sizes. The last three classes have had 134, 124 and 126 students. ILEA projects 125 students for the next recruit class. | Clarification can be addressed as a matter of contract negotiations. | |
| 12 | Att K Sec 5 | 3 | 5. Five (5) Regional SFST Course site visits. | Can the language be edited? There are two Regional Academies. There are also three agencies that run an academy (Indiana State Police, Ft Wayne Police Department and IMPD). | Clarification can be addressed as a matter of contract negotiations. | |
| 13 | Att K Sec 5 | 3 | 6. One (1) DEC Refresher course with a minimum attendance of 250 law enforcement officers. | Can we change the language to a goal as opposed to a minimum? We promote, publicize, recruit for and setup training events. We cannot guarantee a number of attendeesIn 2024 we had 240. In 2025 we had 217. | Inquiry can be addressed as a matter of contract negotiations. | |
| 14 | Att K Sec 5 | 4 | Pre-approval is required for airfare, lodging, and per diem. | Why is pre-approval needed for necessary and contracted training? What would the timeframe be? | Inquiry can be addressed as a matter of contract negotiations. | |
| 15 | Att K Sec 5 | 8 | Deliverable payments will be made after the deliverable is submitted, reviewed, and approved by ICJI | Can billing be monthly as opposed to quarterly? | Inquiry can be addressed as a matter of contract negotiations. | |
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| Attachment A1 - IVOSB Commitment |
| Attachment B Sample Contract |
| Attachment C Indiana Economic Impact Form |
| Attachment D Cost Proposal Template |
| Attachment E Business Proposal Template |
| Attachment F Technical Proposal Template |
| Attachment H Reference Form |
| Attachment I Pre-Proposal Network Opportunities Form |
| Attachment J Attestation Form |
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