Combined Synopsis Solicitation_ASEP Course Support 24-30.pdf

Combined Synopsis/Solicitation for Army Strategic Education Program (ASEP) Course Support Carlisle Barracks, PA.

The solicitation number is W91QF024Q7009. The solicitation is issued as a Request for Quotation (RFQ) pursuant to FAR 13.5.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005- 101 effective 26 October 2018 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/. Deviations at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement 541611 and the small business size standard is $24,500,000.00. The Product Service Code is U008. The description of all requirements is in the Performance Work Statement (PWS) to follow.

Quotes are due No Later Than (NLT) 18 October 2024 at 7:00 a.m. ET. Quotes shall be emailed to the POC’s for this requirement, Contract Specialist Christine Cairo christine.a.cairo.civ@army.mil and Contracting Officer Bethany Flynn at bethany.l.flynn.civ@army.mil. All questions shall be submitted via e-mail to the POC’s for this requirement and they will be responded to on an amendment to this solicitation. Questions should be submitted by 04 October 2024 at 7:00 a.m. ET. Questions submitted after that date may not be addressed.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

Quoters must include a completed copy of the following provisions with its quote unless this information has been included in their System for Award Management (SAM) registration. Quoters are not required to re-submit the information if it is already in SAM.

52.212-3 ALT I, Offeror Representations and Certifications -- Commercial Items 52.219-1 ALT I, Small Business Program Representations 52.204-26 Covered Telecommunications Equipment or Services- Representation (MUST BE Oct

2020 or later version!) If one or both of the answers is/are ‘Does’, add:

*52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Oct 2020 or later) **Only if you answered “Does” in 52.204-26**

The following FAR clauses and provisions also apply to this acquisition.

The clause at 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020 or later), applies to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See attachment for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (See attachment for Addendum).

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

https://www.acquisition.gov/ https://www.acq.osd.mil/dpap/dars/class_deviations.html mailto:christine.a.cairo.civ@army.mil

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

Additionally:

1. All information on the solicitation must be filled out completely and returned. Incomplete submissions will be determined not in conformance to the Solicitation and may be rejected.

2. Please be sure to read the entire solicitation for sections that require vendor information to be submitted.

3. All contractors must be actively registered in SAM in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: https://sam.gov/. Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability. No payment is required to register for SAM, but a notarized letter will be required. Any site requiring payment is a third-party site that will do the registration for you.

https://sam.gov/

W91QF024Q7009

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

(Includes associated Performance Requirements Summary (PRS))

Army Strategic Education Program Course Support 24-30

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Professional Military Education to General Officers, promotable Colonels, senior Federal civilians and Nominative Sergeant Majors and senior spouses for the Military Family Program.

1.2 Background: The ASEP of the United States Army War College (USAWC) serves as an educational center and high technology laboratory focused on the decision-making process at the strategic, interagency, and operational levels and the strategic use of land power in joint and combined operations. Strategic issues are examined and studied by ASEP and its customers through the use of exercises, symposia, conferences, studies, analyses, and educational instruction.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The objective of this contract is to provide operations support and staff/presenter support to participate with the final preparation, execution of, and post-event activities associated with ASEP courses at the U.S. Army War College (USAWC)

ASEP.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): This acquisition is for commercial services and will be performed using FAR Part 12 procedures. The contractor’s existing quality assurance system shall be utilized In Accordance With (IAW) FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any tasks or documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays Not Worked: Work shall not be performed on the following U.S.

federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day Columbus Day President’s Day Veteran’s Day Juneteenth Thanksgiving Day Independence Day Christmas Day

1.5.3.2 U.S. Holidays Worked: The following U.S. federally recognized holidays are possible workdays, depending on the schedule of the year.

Martin Luther King Jr.’s Birthday Memorial Day Labor Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700, Monday through Friday except U.S. Holidays identified in paragraph

1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Contractor Support Hours: The Contractor shall provide support between the hours of 0600 to 2100, or as much as needed during execution of events. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Carlisle Barracks, Pennsylvania, the National Capital Region (NCR,) and other locations in the East Coast of the United States. All travel to and from Carlisle Barracks, Pennsylvania shall be at the expense of the contractor.

1.5.5.1 Telework Capabilities: Telework is permissible unless location-specific duties are specified.

1.6 Clearance Requirements: The following information is provided on security clearance related matters.

1.6.1 Facility Clearance Program: Contracted vendors performing work under this contract must have a SECRET Facility Clearance at time of offer submission and must maintain the level of security required for the life of the contract. The security requirements are IAW with the DoD Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

1.6.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract in specified clearance-required positions must have at least an interim personnel security clearance at the SECRET level in the Defense Information System for Security (DISS) at time of offer submission and must maintain the level of security required for the life of the contract. The security requirements are IAW the DoD Contract Security Classification Specification DD Form 254. The Contractor shall ensure that contractor employees and subcontractor employees performing services under this contract shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.7 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes and/or issued identification to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access. This includes when an individual is terminated or at the expiration of their employment or when the contract ends (whether due to expiration, termination, or cancellation).

1.7.1 Background Checks: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.2 Common Access Cards (CAC):

1.7.2.1 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7.2.1.1 The Contractor shall provide the following information: Last, First and Middle Names, government issued personal identifier (e.g., Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) and any other necessary information required to obtain a CAC or installation access card, to the COR NLT five (5) days after award of contract (Deliverable 1). The Contractor shall ensure safeguarding of Personally Identifiable Information (PII).

Note: CACs are Government property.

1.7.2.2 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.)

1.8.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government-issued access badges shall not be worn outside designated facilities where visible to the general public.

1.8.2 Key (Card) Control: NOTE: All references to keys include key cards. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Contract Managers: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent shall be provided in writing to the Contracting Officer Representative no later than time of contract award (Deliverable 2).

The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available during operating hours listed in PWS 1.5.4.

1.11.1 Additional Key Personnel Requirements: Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These Key Personnel must be identified by name within the contractor’s offer for their resumes (and any additional documents) to be evaluated during the source selection process.

1.11.1.1 The contractor agrees that such personnel shall not be removed or replaced within the performance of this contract unless the following measures are taken:

(a) If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the KO or COR, promptly replace personnel with personnel who possess equal or better qualifications as the original employee.

(b) All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute, and any other information requested by the KO or COR. The KO or COR must concur in writing with the change.

1.11.2.2. If the KO or COR determines that suitable and timely replacement of Key Personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the contract, the KO may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss or damage.

1.11.2 Key Personnel Qualifications: Required qualifications are listed on Attachment 3.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Contractor Travel: The Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and/or training. The Contractor shall be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR 31.205-46, and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR prior to travel. Failure to obtain prior authorization could result in invoice denial. Government will only pay for costs incurred; all costs must be accompanied by documentation.

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Media Activity and contained at www.dma.mil/Services/Visual-Information/References/Limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained from the Government through this contract on any hard copy or digital marketing tools to include its company website. Information shall not be used in a manner that could imply endorsement of an individual, for-profit business, non-profit organization, or any other non-Federal entity (including DoD contractors), product, or service. This applies to both domestic and international users. Endorsement of a non-Federal entity, event, product, service, or enterprise may be neither stated nor implied.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): RESERVED

1.20 Phase In /Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.21 Safety: RESERVED

1.22 Environmental Compliance: RESERVED

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) “Level I” Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil. (Deliverable 3).

1.23.2 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award or new employees commence contract performance with the results reported to the COR NLT five (5) calendar days after completion (Deliverable 4).

1.23.3 OPSEC Training: All Contractor employees, including subcontractors, shall complete OPSEC “Level I” training within 30 days of employment under this contract.

Verification of the training shall be provided to the COR within five (5) days after completion of the training (Deliverable 5). OPSEC “Level I” training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

**Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within five (5) days after completion of the training.

1.23.4 Information Assurance (IA) Training

1.23.4.1 All contractor employees with access to a Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services. After the employee is issued their CAC, they will be able to go to https://atcts.army.mil/iastar/registration.php and register in only a few minutes.

Verification of registration shall be provided to the COR within 5 days after registration.

(Deliverable 6).

1.23.4.2 All contractor employees and associated subcontractor employees **THAT REQUIRE NETWORK ACCESS** must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD

8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions. Verification of the training shall be provided to the COR within five (5) days after completion of the training (Deliverable 7). **Contractor personnel must complete refresher training every 12 months.

1.23.5 Personnel Security Clearance Training: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in AR 381-12 2-4b within 30 days after contract start date. The contractor shall submit proof of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) days after completion of training by all employees and subcontractor personnel (Deliverable 8).

1.23.6 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment.

**Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion (Deliverable 9). Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html

1.23.7 OPSEC TRAINING. In accordance with Army Regulation 530-1, Operations Security, and per the Secretary of Defense Memorandum dated 20 July 2020, all “ON-

SITE”

contractor employees shall complete the following training courses:

1.) OPSEC Awareness for Military Members, DoD Employees and Contractors [GS130.16] OR (Alternate) Army OPSEC Level 1 (Newcomers and Refresher) via ALMS at https://www.lms.army.mil

2.) Unauthorized Disclosure of Classified Information for DoD and Industry

[IF130.16]

3.) Insider Threat Awareness Training [INT101.16] 4.) Introduction to Security Course [IF011.16]

The SEC DEF training shall be completed within 30 calendar days of on-site contractor employees reporting for duty. All contractor employees shall complete annual OPSEC awareness training. The contractor shall complete training within 5 days of commencement of work and shall submit certificates for each contractor employee that will be working “ON-SITE” to the COR within 5 calendar days of completion of training.

(Deliverable 10).

This training is available at: https://www.cdse.edu/catalog/elearning/index.html.

1.23.8 Additional Training Requirements: Contractor shall accomplish any additional training that the Department of Defense, Department of the Army, local commanders may determine necessary for personnel working on military installations or working with military personnel (not to exceed 10 hours of instruction per contract).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified IAW this instruction.

For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy objectives. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each objective may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services IAW the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AAR After Action Review ACOR Alternate Contracting Officer's Representative ACP Adjunct Contract Professor AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AR Army Regulation ASEP Army Strategic Education Program

ASL Army Senior Leader AT Anti-terrorism ATCTS Army Training Certification Tracking System AUP Acceptable Use Policy AY Academic Year CAC Common Access Card CBPA Carlisle Barracks, Pennsylvania CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CSA Chief of Staff of the Army CTIP Combatting Traffic In Person CY Calander Year DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition FY Fiscal Year GFE Government Furnished Equipment GFF Government Furnished Facility GFP Government Furnished Property G2 Security (Clearances, Physical, etc.)

G4 Logistics G6 Information Technology G8 Resource Management HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters, Department of the Army IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office IAW In Accordance With ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MEL Military Education Level MFP Military Family Program MSR Monthly Status Report

NACI National Agency Check with Investigation NCR National Capital Region NEC Network Enterprise Center (IT Helpdesk) OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs ODASA(P) Office of the Deputy Assistant Secretary of the Army for Procurement ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PE Practical Exercise PII Personally Identifiable Information PIPO Phase In/Phase Out PME Professional Military Education POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity SES Senior Executive Services SSC Senior Service College SWC Strategic Writing Coach TARP Threat Awareness and Reporting Program TBD To Be Determined TD Temporary Duty TE Technical Exhibit UOM Unit of Measure USAWC United States Army War College WG Working Group

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: The Government will provide workspace necessary for the Contractor to provide the support outlined in the PWS to include desk space, storage rooms, etc.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: The Government will provide telephones (not cellular phones), computers, scanners, fax machines, printers, etc.

3.5 Materials: RESERVED

3.6 Common Access Cards (CAC): The Government will provide Common Access Cards (CAC) via the Trusted Associate Sponsorship System (TASS) (Web site https://www.dmdc.osd.mil/tass/ ).

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a SECRET level facility clearance from the Defense Security Service IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) and AR 380-49, Industrial Security Program.

The Contractor’s employees, performing work in specific portions of this contract shall have been granted a SECRET from the Defense Industrial Security Clearance Office.

The Facility Security Clearance must match the highest security clearance required for personnel. The DoD Contract Security Classification Specification (DD 254) is provided as an attachment in the basic contract.

4.3 Materials: RESERVED

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services: The Contractor shall provide services for a mix of different specialties to include operational support, analyst, adjunct professors, facilitators, and curriculum development/operations support. The Contractor shall provide operations support for 38 noncontiguous weeks per year for the Adjunct Professors, Operations Support, Facilitator, and Curriculum Developer tasks and 52 continuous weeks for 3 Curriculum Development/ Operations Support personnel.

5.1.1 Projected course support: If the week(s) of courses shift, the government will give the contractor 2 weeks’ notice of the change in dates.

5.1.2. All positions listed below can be added to current lots at the discretion of the government. They are subject to an increase in hours as mission changes dictate due to their function being needed in lots that are currently unforeseen. These changes will be seen as within scope of the contract and shall be priced using the same rates used for that same function in that option period. Only the Contracting Officer may effect these changes, either with a modification or a verbal notice to proceed.

5.2 Tasks: Tasks consist of the following:

5.2.1 Operations Support: The Contractor shall attend one Working Group (WG) pre-course set-up/walk-thru, course execution and course tear down. The support is needed for administrative support for all ASEP courses with all administrative functions, desk/operations room, and daily student/staff/faculty rosters.

5.2.1.1 Operations Support Pre-Course: The Contractor shall Attend a pre-course planning/ coordination meeting prior to each course to conduct a review of course requirements with their COR and course director. The WG will consume an eight (8) hour workday. The Contractor personnel shall provide operations support and staff/presenter support for administrative support to all associated with ASEP courses, support includes the following:

a) Maintain registration database for students/presenters/staff etc.

b) Maintain reports within the registration database and be prepared to format and print reports within the database for working groups

c) Produce and maintain student and faculty/staff rosters for tracking

d) Assembly of education materials, material packaging and transport

e) Assembly of welcome packet, packet packaging and transport

f) Production of name tags, name tents, access badges

g) Pick up of transportation/GOV vehicles

h) Obtain and maintain a GOV license

i) Set-up of reception/in processing site operations

j) Set up refreshment sites and services

k) Coordinate catering of meals with identified restaurants/caterers handing in a modified menu and meal selection from students/staff/faculty with payment

l) Coordinate transportation of speaker, students, and faculty

m) Coordinate and reserve parking as required

n) Coordinate issues of late arrivals or early departures of speaker, students, and faculty

o) Physical security and building access coordination. This entails routing rosters to appropriate USAWC Security personnel and ensuring the rosters are submitted to the appropriate Point of Contact in other course locations (POC information will be provided)

p) Maintain expense tracking – lodging, meals, facility to coincide with the personnel tracking roster of staff/faculty/presenter/students.

q) Maintain and produce seating charts and seminar breakout groups within the database

r) Produce excel or PowerPoint slide(s) of seating charts/numbered tables and seminar student names for visual presentation of the room for set-up of tables and chairs

s) After being given survey question by the government the contractor is to put the survey questions into a database or survey website/database for student/staff use

t) Coordinate protocol support for senior speakers/visitors/VIPS

u) Coordinate, prepare and set up protocol support for formal meals associated with the course – to include production of name tags, seating charts etc.

v) Set up of classrooms/auditoriums/break out rooms with name tags, writing material, notepads, dry erase boards, markers etc. as required by facilitators and course director

w) Reproduce and distribute new/updated course material and other documents as needed

5.2.1.2 Operations Support Course Execution: The Contractor personnel shall provide operations support and staff/presenter support for course execution activities associated with ASEP courses:

a) Reproduce and distribute new/updated course material and other documents as needed

b) Produce QR code for surveys to be taken by students. The survey questions will be given to the contractor by the government

c) Set-up of reception/inprocessing site operations

d) Update seating chart – as required

e) In-process students/faculty/staff – handing out of welcome packets/name badges/meal tickets/track personnel roster etc.

f) Brief students/faculty/staff on site location to include room assignments/seminar assignments/gym location/meal location/times/dress code etc.

g) Operations cell daily operations – continuous monitoring of operations telephone and help desk

h) Set up of IT equipment such as laptop/computer/projector/flip screen etc.

i) Operate and monitoring refreshment sites

j) Setup and maintain information displays

k) Coordinate catering of meals with identified restaurants/caterers handing in a modified menu and meal selection from students/staff/faculty with payment

l) Label meals with student/staff/faculty name and display it in order for personnel to grab their meal to go.

m) Maintaining personnel tracking rosters of staff/faculty/presenters/students – to include contact information and travel dates

n) Monitor daily schedule and communicate/monitor adjustment

o) Conduct/attend onsite daily update briefings

p) Coordinate transportation of speaker, students and faculty and alert

COR/government representative of delays/alterations of travel plans

q) Physical security and building access coordination. This entails routing rosters to appropriate USAWC Security personnel and ensuring the rosters are submitted to the appropriate Point of Contact in other course locations (POC information will be provided)

r) Keep daily up to date expense tracking – lodging, meals, facility to coincide with the personnel tracking roster of staff/faculty/presenter/students.

s) Execute protocol support for senior speakers/visitors/VIPS

t) Prepare protocol support for formal sit-down meals for course participants

u) Monitor course survey execution/collection; produce and brief daily summary reports

v) Coordinate and execute speaker/VIP escort and greeting

w) Track student academic performance and produce draft student assessment documents

x) Set up of classrooms/auditoriums/break out rooms with name tags, writing material, notepads, dry erase boards, markers etc. as required by facilitators and course director

y) Replenish supplies for course as needed in classrooms/auditoriums/break out and/or exercise rooms as needed

z) Load presentations on computer and advance slides along with the presenter’s lecture

5.2.1.3 Operations Support Post-Event Activities: The contractor shall attend a course “Hot Wash/ WG” with the COR and Course Director and faculty at the conclusion of each course. The contractor shall offer oral feedback / recommendations for further development of the course/program. The Contractor personnel shall provide operations support and staff/presenter support for post-event activities associated with ASEP courses:

a) Collection of extra education/course material

b) Transport excess education/course material

c) Shredding of excess course material – as directed by COR or course director

d) Tear down of IT equipment

e) Tear down of reception/inprocessing site operations

f) Tear down and cleaning of refreshment services/cups – as needed

g) Tear down of classrooms/auditoriums/break out and/or exercise rooms

h) Turn in daily personnel tracking rosters of staff/faculty/presenters/students

i) Conduct AAR briefing

j) Coordinate transportation of speaker, students and faculty and alert

COR/government representative of delays/alterations of travel plans

k) Collection of building access…