CN-730000-P0144-A7.pdf

Contract Amendment as revised 9/21/2021 1

Contract # P0144 AMENDMENT No.: 7

Task Order # 7

THIS AMENDMENT, entered into between the State of Florida, Department of Revenue hereafter referred to as the “Department” and, The Sanborn Map Company Inc., hereafter referred to as the “contractor”, amends Contract # P0144. This Amendment 7 / Task Order 7 cancels and replaces in its entirety, Amendment 6- Task Order 6.

In accordance with Section III, E., and Section II, A. of the Contract, the parties mutually agree that:

Task Order 7 is incorporated into this amendment to provide the funding for Task Order 7. This Task Order provides for aerial digital orthoimagery for Glades and Okeechobee counties, known as Project Area 1.

This contract Amendment 7 increases the amount of the contract by $172,872.00. The value of the amended contract shall not to exceed $1,509,001.25, subject to the availability of funds.

All provisions not in conflict with this amendment are still in effect and are to be performed at the level and criteria specified in the contract.

The provisions of Chapter 287, Florida Statutes, are incorporated herein by reference.

This amendment shall begin on October 13,2023 or the last date signed, whichever is later, and end on June 30, 2024.

This amendment is hereby made a part of the Contract # P0144.

IN WITNESS WHEREOF, the parties hereto have caused these nine (9) pages amendment to be executed by their officials thereunto duly authorized.

CONTRACTOR: DEPARTMENT OF REVENUE

The Sanborn Map Company Inc. STATE OF FLORIDA

SIGNED BY: SIGNED BY:

Authorized Signature NAME: John Copple NAME: Shannon C. Segers

TITLE: Chief Executive Officer TITLE: Director, Office Financial Management

DATE: DATE:

FOR THE DEPARTMENT:

APPROVED AS TO FORM AND LEGAL CONTENT

OFFICE OF THE GENERAL COUNSEL

SIGNED BY: _______________________

Date:

Not valid until signed and dated by both parties

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10/12/2023 | 3:42 PM EDT

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FEID Email:

Task Order Number :

PROJECT TITLE:

Task Order Term/Due Date

Contractor Name:

Contractor Contact: Phone: Email:

Task Description/Statement of Work: (Attach additional sheets if needed)

Deliverables:

Fixed Price Task Order:

Funding Source:

Invoicing & Financial Consequences: Or Refer to contract page # and paragraph where invoicing and financial consequences are stated

Phone:

Email:

Phone:

Email:

Phone:

FLORIDA DEPARTMENT OF REVENUE

for the Department:

Contract Manager:

Signature and Date:

Project Manager

Signature and Date:

Email:

Florida Department of Revenue

TASK ORDER ASSIGNMENT

Contract #

For the Contractor:

Signature of Contractor Representative and Date

This Task Order issued against Master Contract # Shown. Above-all terms and conditions remain unchanged.

Program

(Naming Convention: TO(01,02,03 etc) then FY) v2 10-2018.pd Contract Task Order Template

PurchasingManager

Signature and Date:

Email:

P0144 PTO

TO07 FY23/24

FY 2023/2024 DIGITAL ORTHOPHOTOGRAPHY: ORTHOPHOTO PROJECT AREA 1

All final deliverables must be received within one hundred twenty (120) calendar days from the successful collection of aerial imagery or no later than May 1, 2023

The Sanborn Map Company Inc. F 133980333 - 002 bmarcotte@sanborn.com

Bridget Marcotte (719) 244-2311 bmarcotte@sanborn.com

FY 2023/2024 DIGITAL ORTHOPHOTOGRAPHY

Project Area 1 (Glades and Okeechobee) Provide Orthophotography as called for within the attached Scope of Work. Project area is approximately 2,058 square miles at the cost of $84.00 per square mile- total cost of this effort is $172,872.00 Payment will made to the vendor upon final approval and acceptance of deliverables and receipt of a proper invoice.

All deliverables will meet the requirements as stated in Request for Qualifications # 17/18-18 and contract P0144.

$172,872.00

ORG CODE 73310308251 - EO 01

Invoicing: refer to Contract P0144, page 1, section 1.C., page 6, Section Q, and page 9, Section B.

Financial Consequences: refer to Contract P0144, page 8, section Y.

Faith Ballard

Charles Russell

Ed Valla

850-617-8910

Faith.Ballard@floridarevenue.com

850-617-8867

Charles.Russell@floridarevenue.com

850-717-7567

Edwin.Valla@floridarevenue.com

John R. Copple / President-CEO jcopple@sanborn.com

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10/12/2023 | 1:54 PM EDT

10/12/2023 | 3:31 PM EDT

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October 10, 2023

Ms. Faith Ballard, FCCM Operations & Management Consultant, Contract Manager Property Tax Oversight (PTO) | Resource Management Florida Department of Revenue

(850) 617-8910 Faith.Ballard@floridarevenue.com

Re: FY 2023/2024 Digital Orthophotography: Orthophoto Project Area 1 (Glades and Okeechobee) – REVISED

Dear Ms. Ballard:

On behalf of the Mapping Division of The Sanborn Map Company, Inc. (Sanborn), it is my pleasure to provide you with this revised letter of interest to the Florida Department of Revenue (FDOR) for the FY 2023/2024 Digital Orthophotography: Project Area 1 (Glades and Okeechobee) under the Florida County Digital Orthophotography Program (FCDOP).

It has been Sanborn’s privilege to provide mapping services to FDOR since 2006 for digital orthoimagery development, and we are grateful for the opportunity to work with FDOR again. Sanborn is thoroughly familiar with FDOR specifications and your mapping needs, and our history of developing digital orthophotography for you offers a good model for guaranteed quality work and our commitment to schedule.

Project Area

The project area to be mapped consists of 2,295 5000 by 5000-foot tiles (cells) (approximately 2,058 square miles), as defined in the Project_Area_1.shp files received from FDOR on September 21, 2023.

Time and Budget Requirements

We understand the mission-critical nature of this project, and the need to produce quality orthoimagery on time, on budget, and to your specifications. We are committed to acquire the imagery as soon as given notice to proceed, with completion of aerial imagery prior to January 30, 2024, and completion of all product deliveries no later than May 1, 2024. We have traditionally met or accelerated the previous project schedules. An overview of the schedule is provided on the following page.

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Proposed Schedule Deliverable/Task Delivery

Method Estimated Delivery

Date* Contract Executed Email ~October 17, 2023 Project Kick-off Meeting Web-Based ~October 26, 2023 Imagery Acquisition Completed (weather permitting, flight window October 1 – January 30) Status report January 30, 2024(completed by) Sanborn Image Analyst™ (provides a quick view of unprocessed georeferenced imagery via WMTS) WMTS 14 days from flight

AT and Update or Development of New DEM Completed Status report February 28, 2024 Deliver Digital Copy of the Orthophotography Survey Report FTP/final drive NLT May 1, 2024 Deliver Four Band (RGBN) Orthophotography Image Tiles (GeoTIFF) Hard drive NLT May 1, 2024 Deliver Metadata XML File for Each Image Tile Hard drive NLT May 1, 2024 Deliver Final Surface Model Used to Rectify Photography Hard drive NLT May 1, 2024 Deliver Digital Files (Esri Shapefile format) Used for Survey Report Map Hard drive NLT May 1, 2024

Deliver Image Seamline Feature Class (Esri Shapefile format) Hard drive NLT May 1, 2024

* Final schedule dependent on contract execution and acquisition completion

Proximity to Project Location

At this time of year, we strategically move the required acquisition resources to the southern states of Florida, Georgia and South Carolina, to stay within close proximity of the projects scheduled for acquisition during the late fall/early winter. Sanborn owns and operates 12 aircraft and five (5) UltraCam Eagle imagery sensors, which provides assurance that the critical acquisition phase will be completed efficiently and on schedule.

Mr. Gary Eaton, Florida PSM No. LS0006319, will oversee the mapping from our Charlotte, North Carolina, office.

The orthophoto production will also be performed in our Charlotte office with additional resource production support from our Colorado Springs, Colorado, office.

Current and Projected Workload

Sanborn’s earned value management (EVM) environment, in addition to multiple supplementary tracking systems, enables integrated management of the entire project lifecycle. This project management and production tool is used to develop and track all project resources and the schedule throughout the life of the project, from design and proposal development, to implementation, and change management. Project schedules and resource allocations are modeled in the EVM as early as the proposal stage, then developed and maintained over the entire life of the project. For FDOR’s program, as the collection and processing moves through the timeframes, updates to the EVM allow Sanborn to reallocate resources if necessary and to direct additional assets to cover equipment failures, weather problems or changes in the capacity plan as a result of changes in the collection activity.

The graphs on the following pages illustrate our EVM resource analyses. The graphs show significant capacity for airborne imagery acquisition, airborne GNSS/IMU processing, image processing (pre-rectification), aerotriangulation, compilation/GIS (DEM ingest and update), and imagery (post processing orthorectification).

Based upon this analysis, Sanborn has plenty of capacity to take on the proposed scope of work.

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Our current workload throughout all phases is as follows:

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Scope of Work

All surveying and mapping work performed will meet the Standards of Practice Chapter 5J-17, F.A.C., pursuant to Chapter 472, Florida Statutes. Sanborn is committed to meet or exceed all quality and accuracy requirements as detailed in the Request for Proposal (RFP). The proposed project will include the following items and components:

Acquisition of new imagery using a digital aerial camera capable of collecting multispectral imagery in natural color (RGB bands) and near infrared (IR band N), with a resolution of 6-inches Collection of ABGPS/IMU-controlled vertical color imagery for this project will be performed by Sanborn with the advanced UltraCam Eagle digital aerial camera system with our new 3rd generation architecture.

The fixed frame design and photogrammetric based engineering provides accuracy that will meet the required FDOR imagery specifications. All images will be obtained under cloud free conditions and will be free of obscuring haze, smoke or other atmospheric conditions. All images will be collected with a sun angle of no less than 30 degrees. Imagery will be acquired at a density in the “high-rise” urban areas such that all road networks are clearly visible and that buildings show no signs of excessive tilt or lean

Acquisition of data during the specified flight season, from October 1, 2023, through March 15, 2024. Sanborn is committed to acquire the imagery prior to January 30, 2024, weather permitting

Establishment of new photo control points or recovery of a network of ground control as needed to support the Orthophoto mapping. Per revised SOW discussed with Charles on October 4, 2023, FDOR and FDOT is revising the checkpoint requirement in the SOW. The initial SOW requirement is 40 checkpoints per County.

The new requirement is 35 checkpoints for the area of interest (both counties). Due to the change, Sanborn’s submitting this updated proposal. Sanborn’s proposal includes 25 ground control points and 35 checkpoints evenly distributed across the area of interest (both counties). Please note due to the limited urban features in both counties, we expect most of the control and checkpoints will require panels to be set. Sanborn is confident that this plan will meet or exceed the accuracy requirements of the program.

Sanborn will utilize existing ground control on this project to the fullest extent possible, and augment it with new, photo-identifiable or targeted ground control points where needed. Using the ground control survey information, camera calibration information and Airborne GNSS/Inertial Measurement Unit (ABGNSS/IMU) data acquired during the aerial flight, a Fully Analytical Aerial Triangulation (FAAT) solution will be completed, establishing the accuracy standards set by FDOR for updating or generating a new terrain model as needed, and creation of the orthoimagery. Sanborn reserves the right to utilize our long-standing Independent Contractor, Steven A. Wood, FL PSM 4128 for ground control survey process.

Unless otherwise approved, all Airborne GNSS/INS trajectory corrections will be directly referenced to the Florida Permanent Reference Network (FPRN)

Sanborn will provide early access to the vertical imagery within 7-14 days of the individual flights via our Sanborn Image Analyst™ software. This service provides a “quick view” of the collected imagery and is presented as a URL (WMTS) that can be used in ArcGIS Desktop or other free, open-source software for GIS that consumes OGC web map services. Please note that this imagery has not been through the aerial triangulation, seamline or radiometric adjustment processes and is not the final orthoimagery product. Access to the imagery allows users to begin interacting with the imagery in a timely manner and represents a quick look at recently captured images.

Update and delivery of the existing lidar DEM, or development of a new DEM. Sanborn will ensure that the DEM used for the orthorectification will be up-to-date and accurate in order to support the 6-inch (1”=100’) resolution accuracy specification

Production of 6-inch Orthorectified image tiles, with four bands, consisting of 8-bits per band natural color (RGB) and near infrared (NIR)

Development and delivery of a Seamline Feature Class Supplemental documentation, reports, and deliverables created as a part of the production process, as outlined in the RFP, including a survey report, signed and sealed by a Professional Surveyor Mapper (PSM), boresight calibration files, and metadata compliant with the Federal Geographic Data Committee's (FGDC) Content

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Appendix

The draft flight map and ground control design is provided below. Sanborn will utilize existing ground control on this project to the fullest extent possible, and augment it with new, ground control points where needed.

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