CN-730000-P0144-A5.pdf

Contract Amendment as revised 9/21/2021 1

Contract # P0144 AMENDMENT No.: 5

Task Order #5

THIS AMENDMENT, entered into between the State of Florida, Department of Revenue hereafter referred to as the “Department” and, The Sanborn Map Company, hereafter referred to as the “contractor”, amends Contract # P0144. This Amendment 5 / Task Order 5 cancels and replaces in its entirety, Amendment 4 - Task Order 4.

In accordance with Section III, E and Section II, A of the Contract, the parties mutually agree that:

Task Order 5 is incorporated into this amendment to provide the funding for Task Order 5. This Task Order provides for aerial digital orthoimagery for Columbia, Dixie, Gilchrist, Hamilton, Lafayette, Levy, Madison, Suwannee and Taylor counties, known as Project Area 1.

This contract amendment 5 increases the amount of the contract by $498,212.00. The value of the amended contract shall not to exceed $1,201,900.73, subject to the availability of funds.

All provisions not in conflict with this amendment are still in effect and are to be performed at the level and criteria specified in the contract.

The provisions of Chapter 287, Florida Statutes, are incorporated herein by reference.

This amendment shall begin on October 15, 2021 or the last date signed, whichever is later, and end on June 30, 2022.

This amendment is hereby made a part of the Contract # P0144.

IN WITNESS WHEREOF, the parties hereto have caused these nine (9) pages amendment to be executed by their officials thereunto duly authorized.

CONTRACTOR: DEPARTMENT OF REVENUE

Sanborn Map Company, Inc. STATE OF FLORIDA

SIGNED BY: SIGNED BY:

Authorized Signature NAME: NAME: Shannon C. Segers

TITLE: TITLE: Director, Office Financial Management

DATE: DATE:

FOR THE DEPARTMENT:

APPROVED AS TO FORM AND LEGAL CONTENT

OFFICE OF THE GENERAL COUNSEL

SIGNED BY: _______________________

Date: _______________________

Not valid until signed and dated by both parties

DocuSign Envelope ID: 7E0745AF-7F07-4F84-82DF-D802FE930C83

10/7/2021 | 10:59 AM EDT

10/11/2021 | 10:55 AM PDT

John Copple

CEO

10/11/2021 | 2:33 PM EDT

FEID Email:

Task Order Number :

PROJECT TITLE:

Task Order Term/Due Date

Contractor Name:

Contractor Contact: Phone: Email:

Task Description/Statement of Work: (Attach additional sheets if needed)

Deliverables:

Fixed Price Task Order:

Funding Source:

Invoicing & Financial Consequences: Or Refer to contract page # and paragraph where invoicing and financial consequences are stated

Phone:

Email:

Phone:

Email:

Phone:

FLORIDA DEPARTMENT OF REVENUE

for the Department:

Contract Manager:

Signature and Date:

Project Manager

Signature and Date:

Email:

Florida Department of Revenue

TASK ORDER ASSIGNMENT

Contract #

For the Contractor:

Signature of Contractor Representative and Date

This Task Order issued against Master Contract # Shown. Above-all terms and conditions remain unchanged.

Program

(Naming Convention: TO(01,02,03 etc) then FY) v2 10-2018.pd Contract Task Order Template

PurchasingManager

Signature and Date:

Email:

P0144 PTO

TO05 FY21/22

FY 2021/2022 Digital Orthophotography: Orthophoto Project Area 1

All final deliverables must be received within one hundred twenty (120) calendar days from the successful collection of aerial imagery or no later than June 1, 2022

The Sanborn Map Company Inc. F 133980333 - 002 ksapeta@sanborn.com

Ms. Krysia Sapeta (321) 613-2809 ksapeta@sanborn.com

FY 2021/2022 DIGITAL ORTHOPHOTOGRAPHY

Project Area 1 (Columbia, Dixie, Gilchrist, Hamilton, Lafayette, Levy, Madison, Suwannee and Taylor) Provide Orthophotography as called for within the attached Scope of Work. Project area is approximately 6,968 square miles at the cost of $71.50 per square mile- total cost of this effort is $498,212.00.

Payment will made to the vendor upon final approval and acceptance of deliverables and a proper invoice

All deliverables will meet the requirements as stated in Request for Qualifications # 17/18-18 and contract P0144.

$498,212.00

ORG CODE 73310308251 - EO 01

Invoicing: refer to Contract P0144, page 1, section 1.C., page 6, Section Q, and page 9, Section B.

Financial Consequences: refer to Contract P0144, page 8, section Y.

Faith Ballard

Charles Russell

Ed Valla

850-617-8910

Faith.Ballard@floridarevenue.com

850-617-8867

Charles.Russell@floridarevenue.com

850-717-7567

Edwin.Valla@floridarevenue.com

John R. Copple / President-CEO jcopple@sanborn.com

DocuSign Envelope ID: 7E0745AF-7F07-4F84-82DF-D802FE930C83

10/6/2021 | 3:56 PM EDT

10/6/2021 | 4:10 PM EDT

10/7/2021 | 10:49 AM EDT

10/11/2021 | 10:55 AM PDT

Quote-Budgetary Estimate Letter Template v5; 02/19/2021 Page 1 of 7

September 29, 2021

Faith Ballard, FCCM Operations & Management Consultant, Contract Manager Property Tax Oversight (PTO) | Resource Management Florida Department of Revenue

(850) 617-8910 Faith.Ballard@floridarevenue.com

Re: FY 2021/2022 Digital Orthophotography: Orthophoto Project Area 1

Dear Ms. Ballard:

On behalf of The Sanborn Map Company, Inc. (Sanborn), it is my pleasure to provide you with this letter of interest to the Florida Department of Revenue (FDOR) for the FY 2021/2022 Digital Orthophotography: Project Area 1 (Columbia, Dixie, Gilchrist, Hamilton, Lafayette, Levy, Madison, Suwannee and Taylor) under the Florida County Digital Orthophotography Program (FCDOP).

It has been Sanborn’s privilege to provide mapping services to FDOR since 2006 for digital orthoimagery development, and we are grateful for the opportunity to work with FDOR again. Sanborn is thoroughly familiar with FDOR specifications and your mapping needs, and our history of developing digital orthophotography for you offers a good model for guaranteed quality work and our commitment to schedule.

Project Area

The project area to be mapped consists of 7,770 5000 by 5000-foot tiles (cells) (approximately 6,968 square miles), as defined in the Group1_21_22.shp file issued by the

FDOR.

Time and Budget Requirements

We understand the mission-critical nature of this project, and the need to produce quality orthoimagery on time, on budget, and to your specifications. We are committed to acquire the imagery as soon as given notice to proceed, with completion of aerial imagery prior to January 30, 2022, and completion of all product deliveries no later than June 1, 2022. We have traditionally met or accelerated the previous project schedules. An overview of the schedule is provided on the following page.

mailto:Faith.Ballard@floridarevenue.com

Quote-Budgetary Estimate Letter Template v5; 02/19/2021 Page 2 of 7

Proposed Schedule Deliverable/Task Delivery Method Estimated Delivery

Date* Contract Executed Email ~October 15, 2021 Project Kick-off Meeting Web-based ~October 22, 2021 Imagery Acquisition Completed (weather permitting, flight window October 1 – January 30) Status report January 30, 2022

(complete) AT and Update or Development of New DEM Completed Status report February 28, 2022 Deliver Digital Copy of the Orthophotography Survey Report FTP/final drive NLT May 31, 2022 Deliver Four Band (RGBN) Orthophotography Image Tiles (GeoTIFF) Hard drive NLT May 31, 2022 Deliver Metadata XML File for Each Image Tile Hard drive NLT May 31, 2022 Deliver Final Surface Model Used to Rectify Photography Hard drive NLT May 31, 2022 Deliver Digital Files (Esri Shapefile format) Used for Survey Report Map Hard drive NLT May 31, 2022 Deliver Image Seamline Feature Class (Esri Shapefile format) Hard drive NLT May 31, 2022

* Final schedule dependent on contract execution and acquisition completion

Proximity to Project Location

At this time of year, we strategically move the required acquisition resources to the southern states of Florida, Georgia and South Carolina, to stay within close proximity of the projects scheduled for acquisition during the late fall/early winter. Sanborn owns and operates 11 aircraft and four (4) UltraCam Eagle imagery sensors, which provides assurance that the critical acquisition phase will be completed efficiently and on schedule.

Mr. Gary Eaton, Florida PSM No. LS0006319, will oversee the mapping from our Charlotte, North Carolina, office.

The orthophoto production will also be performed in our Charlotte office with additional resource production support from our Colorado Springs, Colorado, office.

Current and Projected Workload

Sanborn’s earned value management (EVM) environment, in addition to multiple supplementary tracking systems, enables integrated management of the entire project lifecycle. This project management and production tool is used to develop and track all project resources and the schedule throughout the life of the project, from design and proposal development, to implementation, and change management. Project schedules and resource allocations are modeled in the EVM as early as the proposal stage, then developed and maintained over the entire life of the project. For FDOR’s program, as the collection and processing moves through the timeframes, updates to the EVM allow Sanborn to reallocate resources if necessary and to direct additional assets to cover equipment failures, weather problems or changes in the capacity plan as a result of changes in the collection activity.

The graphs on the following pages illustrate our EVM resource analyses. The graphs show significant capacity for airborne imagery acquisition, airborne GPS/IMU processing, image processing (pre-rectification), aerotriangulation, compilation/GIS (DEM ingest and update), and imagery (post processing orthorectification). Based upon this analysis, Sanborn has plenty of capacity to take on the proposed scope of work.

Quote-Budgetary Estimate Letter Template v5; 02/19/2021 Page 3 of 7

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Capacity Analysis: Aerial Triangula�on (AT)

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CapacityAnalysis: GPS IMU Processing

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Capacity Analysis: Image Processing

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Quote-Budgetary Estimate Letter Template v5; 02/19/2021 Page 4 of 7

Our current workload throughout all phases is as follows:

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Capacity Analysis: Imaging

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Quote-Budgetary Estimate Letter Template v5; 02/19/2021 Page 5 of 7

Scope of Work

All surveying and mapping work performed will meet the Standards of Practice Chapter 5J-17, F.A.C., pursuant to Chapter 472, Florida Statutes. Sanborn is committed to meet or exceed all quality and accuracy requirements as detailed in the Request for Proposal (RFP). The proposed project will include the following items and components:

Acquisition of new imagery using a digital aerial camera capable of collecting multispectral imagery in natural color (RGB bands) and near infrared (IR band N), with a resolution of 6-inches Collection of ABGPS/IMU-controlled vertical color imagery for this project will be performed by Sanborn with the advanced UltraCam Eagle digital aerial camera system with 3rd generation architecture. The fixed frame design and photogrammetric based engineering provides accuracy that will meet the required FDOR imagery specifications. All images will be obtained under cloud free conditions and will be free of obscuring haze, smoke or other atmospheric conditions. All images will be collected with a sun angle no less than 30 degrees. Imagery will be acquired at a density in the “high-rise” urban areas such that all road networks are clearly visible and that buildings show no signs of excessive tilt or lean

Acquisition of data during the specified flight season, from October 1, 2021, through March 15, 2022. Sanborn is committed to acquire the imagery prior to January 30, 2022, weather permitting

Establishment of new photo control points or recovery of a network of ground control as needed to support the Orthophoto mapping. A minimum of sixty-two (62) ground control points will be used and one-hundred-one (101) checkpoints evenly distributed throughout the project area1, for a total of one-hundred and sixty

(163) survey points Sanborn will utilize existing ground control on this project to the fullest extent possible, and augment it with new, photo-identifiable or targeted ground control points where needed. Using the ground control survey information, camera calibration information and Airborne GPS/Inertial Measurement Unit (AGPS/IMU) data acquired during the aerial flight, a Fully Analytical Aerial Triangulation (FAAT) solution will be completed, establishing the accuracy standards set by FDOR for updating or generating a new terrain model as needed, and creation of the orthoimagery

Unless otherwise approved, all Airborne GNSS/INS trajectory corrections will be directly referenced to the Florida Permanent Reference Network (FPRN)

Update and delivery of the existing lidar DEM, or development of a new DEM. Sanborn will ensure that the DEM used for the orthorectification will be up-to-date and accurate in order to support the 6-inch (1”=100’) resolution accuracy specification

Production of 6-inch Orthorectified image tiles, with four bands, consisting of 8-bits per band natural color (RGB) and near infrared (NIR)

Delivery of original source imagery as uncompressed 4-band TIFF images (RGBN) at the native bit-depth of the Eagle sensor

Development and delivery of a Seamline Feature Class Supplemental documentation, reports, and deliverables created as a part of the production process, as outlined in the RFP, including a survey report, signed and sealed by a Professional Surveyor Mapper (PSM), boresight calibration files, and metadata compliant with the Federal Geographic Data Committee's (FGDC) Content Standard for Digital Geospatial Metadata for each GeoTIFF image file and the DEM (which documents the source, enhancements made, and density of the DEMs utilized for the orthoimage production)

Data consistency and quality is of critical concern for every project. All Sanborn offices are ISO 9001:2015-certified and adhere to an established Quality Management System (QMS), ensuring a production workflow that produces exceptional quality. This is accomplished through rigorous quality testing of the interim dataset at all phases of the production process, and closed loop feedback communications with production staff to ensure our staff meet customer expectations and understand the FDOR’s specifications. Sanborn places an emphasis on problem prevention rather than dependence on detection after occurrence. Sanborn management will exercise tight control over the project, and coordinate our efforts with those of FDOR’s management and staff to ensure that this project is completed on time, to specification, and within budget

Quote-Budgetary Estimate Letter Template v5; 02/19/2021 Page 7 of 7

Appendix

The draft flight map and ground control design is provided below. Sanborn will utilize existing ground control on this project to the fullest extent possible, and augment it with new, ground control points where needed. The final ground control dataset will contain 62 ground control points and 101 checkpoints for a total of 163 ground control points evenly distributed over both counties.