CN-550000-CAT42-W0040000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

3/31/2026

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAT42 44589823201

$1,339,493.00

(name) (title) Signature

Jason D. Peters, P.E. Director of Transportation Operations

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services (LS)

Alday-Howell Engineering, Inc.

3017 Highway 71 North, Marianna, Florida 32446

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$413,880.00

$413,880.00 Limit

Continuing Services Design Consultant- Gadsden County SR 8 (I-10) Rest Area Capital Improvements in Gadsden County, Scope of Services attached.

Signature

PM, Consultant, FS, PSU A. Goines

Vice President

$413,880.00

$0.00

(name) (title)

Travis Howell, P.E.

$413,880.00

Encumber by Task

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

12/10/2024

November 21, 2024

CONSULTANT SCOPE OF WORK

FDOT District 3

Continuing Services Design Consultant

Alday-Howell Engineering, Inc.

(Contract # C-AT42/FPID # 418439-4-32-03)

FPID 445898-2 (Task Work Order # 5)

GADSDEN COUNTY SR 8 (I-10) REST AREA CAPITAL IMPROVEMENTS

GADSDEN COUNTY

Purpose

This task work order primarily consists of design services to rehabilitate the existing interior of the restroom buildings at the Gadsden County SR 8 (I-10) Mile Marker 161 Rest Areas (eastbound and westbound).

The CONSULTANT will develop design plans detailing the requirements of the rehabilitation. This includes replacing the plumbing (pipe chases, supply lines, sinks, toilets, urinals, etc.), stalls, mirrors, changing stations, tile (floor and walls), and wall-mounted dryers and soap dispensers.

Appropriate installation methods to be determined during design. Piping is assumed to be replaced with the same size as the existing piping, as no additional flows are anticipated. Splice locations should be located outside of the existing rest area buildings. All new piping and fixtures will comply with applicable regulatory standards.

This project shall be designed per applicable sections of the Continuing Services Design Consultant

Contract C-AT42, this specific scope of work, and as made known by the DEPARTMENT.

Coordination Requirements

This project should be coordinated with the applicable building agencies for necessary permits, etc.

This project should also be coordinated with all adjacent County, State or private projects, although none have been identified at this time.

Public Involvement

This project has been determined to be a Community Awareness Plan (CAP) Level 1 project. For CAP Level 1 projects, a brief plan must be developed for documentation purposes (see Section

3.1.1 of the Continuing Services Design Consultant Contract C-AT42). Public Information

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Meetings/Workshops are not required for CAP Level 1 projects.

Development of Community Awareness Plan (CAP): The CONSULTANT shall prepare a Community Awareness Plan (CAP) for review and approval by the DEPARTMENT within 30 calendar days after receiving Notice to Proceed. The objective of the plan is to notify local governments, affected property owners, tenants, and the public of the DEPARTMENT’S proposed construction and the anticipated impact of that construction. The CAP shall address timeframes for each review and shall include tentative dates for each public involvement requirement for the project. The CAP will also document all public involvement activities conducted throughout the project’s duration. In addition to the benefits of advance notification, the process should allow the DEPARTMENT to resolve controversial issues during the design phase. Four areas of specific concern are: (1) Influences on access to businesses and residences, (2) Drainage, (3) Maintenance of Traffic during construction, and (4) right-of-way acquisition.

The CONSULTANT shall prepare an email notification and a distribution list for plans at Phase II, Phase III, and any subsequent Phase IV re-submittal to the office(s) designated by the local government(s) and applicable regional authorities for a three-week review. The email notifications and plans will be distributed by the DEPARTMENT. The need to re-submit Phase IV Plans will depend on the duration of time spent “on the shelf” and the number of changes that have occurred since the last submittal to the Local Governments at Phase III. See Section 2.19 of contract C- AT42 regarding Phase IV re-submittals. The Phase IV re-submittal to the Local Governments should take place well in advance of the Final Submittal to the District for Plans Processing to allow time to address comments received from the Local Governments.

Each comment or request provided by the local government shall be evaluated by the CONSULTANT and discussed with the DEPARTMENT’s Design Project Manager. Responses will be prepared by the CONSULTANT for the District Consultant Project Management Engineer’s signature. All comments or requests shall be responded to in writing within thirty (30) calendar days of receipt of comments.

Specific Design Considerations

The CONSULTANT shall coordinate with all DEPARTMENT functional areas as plans are being developed to ensure input and compliance to the Scope of Services.

• Architectural

The CONSULTANT shall provide a fully electronic signed and sealed set of plans for letting. Deliverables must be developed in the correct format as required by the FDOT

CADD Manual and the CADD Criteria Handbook.

The CONSULTANT shall provide a Demolition Plan for the removal of existing features.

The CONSULTANT shall provide necessary floor plans, site details, and casework elevations for all proposed improvements. Plumbing plans shall also be provided.

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

• Roadway

The CONSULTANT shall provide a TTCP Level 1 per sections 4 and 5 of contract C-AT42.

Advance Notification of proposed work efforts as well as necessary maintenance of vehicular and pedestrian traffic shall be included.

• Utility Coordination

The DEPARTMENT shall be responsible for all utility coordination associated with this project. The CONSULTANT shall coordinate with the DEPARTMENT’s Area Utility

Manager, as required in section 7 of contract scope of services for C-AT42.

• Permits

The CONSULTANT shall be responsible for the identification, coordination, and applications for any permits necessary to construct this project.

• Structures

Any necessary structural efforts associated with the proposed improvements shall be included.

• Signing and Pavement Markings

N/A - There will be no signing and pavement marking work included in this task work order.

• Signalization

N/A - No signalized intersections exist within the project limits and there will be no signal work included in this task work order.

• Lighting

N/A - There will be no lighting work included in this task work order.

• Landscaping

N/A – There will be no landscaping work included in this task work order.

• Survey

Formal survey will not be provided for this project. The CONSULTANT shall conduct field reviews to collect necessary survey information.

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

• Geotechnical

N/A - No Geotechnical design efforts will be included in this task work order.

• Specification Package

The CONSULTANT shall prepare and provide a complete electronic specifications package, including applicable Technical Special Provisions, for all items and areas of work as per section 3.3 of contract C-AT42.

Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule with actual dates and

Department activity/event numbers for DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The schedule shall be based upon the durations and schedule negotiated during the project staff hour negotiations process. For the purpose of scheduling, the CONSULTANT shall allow for a three-week review time for each phase review and other submittals as appropriate.

The schedule shall indicate, at minimum, proposed dates for Phase II, III, and IV plans and all other appropriate milestones and required submittals.

All fees and price proposals are to be based on the negotiated schedule of 15 months for final plans production.

Submittals

The CONSULTANT shall furnish construction contract documents as required by the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the DEPARTMENT.

The DEPARTMENT’s Electronic Review and Comment (ERC) system will be used for project reviews. Upon Notice to Proceed, the DEPARTMENT’s Design Project Manager will coordinate with the CONSULTANT to provide the required access into the ERC system.

Phase Submittal Delivery: The delivery will include ONLY the submittal components (not the entire project directory and files). The delivery will be transmitted to the DEPARTMENT’s Design Project Manager via ftp site, FTA, or other electronic file storage media and will include all construction plans components (roadway, signing & pavement marking, signalization, etc.) in *.pdf format, as well as the other submittal components described below for each submittal. The CONSULTANT shall provide a *.kmz file of the project with each submittal. The *.kmz file needs to include the layers necessary to compare proposed construction features with the existing utilities as well as the limits of construction (LOC) and right-of-way (R/W).

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

PRIOR TO PHASE I SUBMITTAL:

UAO Identification / Sunshine 811 “Design” Ticket: A copy of the Sunshine 811 “design” ticket listing all utility owners within the project limits shall be transmitted to the Design Project Manager and the Area Utility Manager at the onset of the design survey effort. The ticket shall be included with all phase submittals. See Section 7.2 of the Continuing Services Design Consultant Contract C-AT42 for additional information regarding this requirement.

Quality Assurance/ Quality Control (QA/QC) Plan: The CONSULTANT shall submit their QA/QC Plan that will be used during the design of this project to the DEPARTMENT’s Design Project Manager for reference within 20 (twenty) calendar days of the written Notice to Proceed.

As a minimum, the QA/QC Plan shall include the details of all plan review processes to be utilized and sufficient file documentation to show that the QA/QC plan has been followed. See Section 3.0 (Project Common Tasks) of the Continuing Services Design Consultant Contract C-AT42.

Miscellaneous Design/ Production Document Submittals: The CONSULTANT shall submit to the DEPARTMENT for review, and receive concurrence for, the Initial Project Schedule, Community Awareness Plan (CAP), Typical Section Package, Design Variations and/or Exceptions (if applicable), and other documents as required by the FDOT Design Manual (FDM) and the Scope of Services.

PHASE I:

The PHASE I submittal will NOT be entered into ERC for review.

At the time of Phase I (30%) plans, the CONSULTANT shall submit the construction cost estimate using the DEPARTMENT’s Long Range Estimating System (L.R.E.).

The District Preliminary Estimates Office will provide the CONSULTANT with a version of the L.R.E. in the system for their use.

PHASE II:

The CONSULTANT shall submit to the DEPARTMENT’s Design Project Manager for distribution:

▪ one (1) electronic copy of the Plans,

▪ one (1) electronic copy of the QC Marked-up Plans,

▪ one (1) electronic copy of any Technical Special Provision (if applicable)

The submittal shall, at a minimum, include *.pdf files of the components listed above, as well as the Project-DOCUMENTATION.zip folder (see FDM 111.7), *.kmz file of the project, Sunshine 811 “design” ticket, Utility Conflict Matrix, and a scanned copy of the Constructability Phase Review Checklist (per the Construction Project

Administration Manual (CPAM)).

Along with the Phase II plans submittal, the CONSULTANT shall submit the construction cost estimate using the DEPARTMENT’s Long Range Estimating System

(L.R.E.). The District Preliminary Estimates Office will provide the CONSULTANT with a version of the L.R.E. in the system for their use.

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

The CONSULTANT shall submit plans to each of the affected local government(s) designated contact for a three-week review. See Section 3.1.2 of of the Continuing

Services Design Consultant Contract C-AT42 for details regarding Local Government

Involvement.

PHASE III:

The CONSULTANT shall submit to the DEPARTMENT’s Design Project Manager for distribution:

▪ one (1) electronic copy of the Plans,

▪ one (1) electronic copy of the QC Marked-up Plans,

▪ one (1) electronic copy of the Estimated Quantities Report (EQR),

▪ one (1) electronic copy of any Technical Special Provision (if applicable)

▪ one (1) electronic copy of the CONSULTANT’s Construction Cost

Estimate,

▪ one (1) electronic copy of the CONSULTANT’s Contract Time Estimate, the project, Sunshine 811 “design” ticket, Utility Conflict Matrix, and a scanned copy of the Constructability Phase Review Checklist (per the Construction Project

Administration Manual (CPAM)).

The CONSULTANT shall submit plans to each of the affected local government(s) designated contact for a three-week review. See Section 3.1.2 of the Continuing

Services Design Consultant Contract C-AT42 for details regarding Local Government

Involvement.

PHASE IV:

The CONSULTANT shall submit to the DEPARTMENT’s Design Project Manager for distribution:

▪ one (1) electronic copy of the Plans,

▪ one (1) electronic copy of the QC Marked-up Plans,

▪ one (1) electronic copy of the Estimated Quantities Report (EQR),

▪ one (1) electronic copy of the CONSULTANT’s Construction Cost

Estimate,

▪ one (1) electronic copy of the CONSULTANT’s Contract Time Estimate, the project, Sunshine 811 “design” ticket, Utility Conflict Matrix, and a scanned copy of the Constructability Phase Review Checklist (per the Construction Project

Administration Manual (CPAM)).

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

SUBMITTAL FOR “THE SHELF”:

The CONSULTANT must submit a District 3 Change Memo to the District

Preliminary Estimates Office to have Project Preconstruction (PrP) unlocked if changes are made following the PHASE IV submittal that affect the pay-items or quantities in

PrP. A copy of the District 3 Change Memo can be obtained from the

DEPARTMENT’s Design Project Manager or the District Preliminary Estimates

Office.

Upon addressing the PHASE IV review comments, the CONSULTANT shall submit to the DEPARTMENT’s Design Project Manager the following in an electronic format via ftp site, FTA, or other electronic file storage media:

▪ PHASE IV Plans,

▪ PHASE IV QC Marked-up Plans,

▪ Project-DOCUMENTATION.zip folder,

▪ Engineer’s Construction Cost Estimate,

▪ CONSULTANT’s Contract Time Estimate,

▪ *.kmz file of the project,

▪ Sunshine 811 “design” ticket,

▪ Utility Conflict Matrix,

▪ Constructability Phase Review Checklist

The CONSULTANT shall transmit the applicable electronic project files to the

DEPARTMENT’s Area Utility Manager.

PHASE IV RE-SUBMITTAL:

If the project spends one (1) year or more “on the shelf” and/or substantial changes have been made during Plans Update to the plans, pay items, or quantities after the

Phase IV review, the CONSULTANT shall prepare a second Phase IV submittal. This submittal will include the requirements listed for Phase IV. This submittal will be made well in advance of the Final Submittal to the DEPARTMENT’s Plans Processing

Group. This will allow time to address comments in advance of the Final Submittal.

The DEPARTMENT’s Design Project Manager will determine whether the Phase IV re-submittal will include a distribution to the local governments. See Section 3.1.2 of of the Continuing Services Design Consultant Contract C-AT42 for details regarding

Local Government Involvement.

The CONSULTANT must submit a District 3 Change Memo to the District

Preliminary Estimates Office to have PrP unlocked if changes are made during Plans

Update that affect the pay-items or quantities in PrP. A copy of the District 3 Change

Memo can be obtained from the DEPARTMENT’s Design Project Manager or the

District Preliminary Estimates Office.

The CONSULTANT must submit an electronic copy of the Plans Update Memo to describe in general terms the changes made to each sheet since the project was

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861

“shelved”. A copy of the Plans Update Memo can be obtained from the

DEPARTMENT’s Design Project Manager.

Any design changes affecting utilities that occur after the PHASE IV or PHASE IV

Resubmittal must be coordinated with the DEPARTMENT’s Design Project Manager and submitted to the DEPARTMENT’s Area Utility Manager so that Utility Work

Schedules can be updated.

The effort to prepare a PHASE IV Re-Submittal will be negotiated as a part of the Plans

Update Services. See Section 3.7 of the Continuing Services Design Consultant

Contract C-AT42 for more information regarding Plans Update.

FINAL PLANS SUBMITTAL TO PLANS PROCESSING:

This submittal will occur upon addressing PHASE IV (or PHASE IV RE-

SUBMITTAL) comments or following the Plans Update phase and less than one (1) year spent “on the shelf”.

If changes are made to the plans after the PHASE IV review that affect the pay-items or quantities in PrP, the CONSULTANT must submit a District 3 Change Memo to the

District Preliminary Estimates Office to have PrP unlocked. A copy of the District 3

Change Memo can be obtained from the DEPARTMENT’s Design Project Manager or the District Preliminary Estimates Office.

The CONSULTANT must submit an electronic copy of the Plans Update Memo to describe in general terms the changes made to each sheet since the project was

“shelved”. A copy of the Plans Update Memo can be obtained from the

DEPARTMENT’s Design Project Manager.

Final Project Submittal to ERC: The CONSULTANT shall submit the following to the

DEPARTMENT’s Design Project Manager via ftp site, FTA, or other electronic file storage media to post to ERC for the District’s Plans Processing Group’s review:

• electronic *.pdf copy of each component of the final plans. The plans must be electronically sealed using the Digital Delivery method for the second and subsequent submittals. Not the first.

• electronic *.pdf copy of the Estimated Quantities Report (EQR). The report must be electronically sealed using the Digital Delivery Method for the second and subsequent submittals. Not the first.

• a complete Specifications Package including any Technical Special

Provisions and/or incentive/disincentive cost analyses and backup documentation (when necessary)

• the Project-DOCUMENTATION.zip folder

• the Project-BIM.zip folder with all project design files

• the Compliance Certification Checklist Report. This report shall be signed by the Engineer of Record to certify that all electronic deliverables are

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861 complete, in the proper format, and all plans and specifications are signed and sealed with the same program.

Any design changes since the previous submittal affecting utilities must be coordinated with the DEPARTMENT’s Design Project Manager and submitted to the

DEPARTMENT’s Area Utility Manager so that Utility Work Schedules can be updated.

The CONSULTANT will expeditiously address the comments received in ERC and be prepared to resubmit the final plans package once the review period in ERC is complete. A minimum of two (2) complete reviews using the ERC system will occur at this juncture, followed by subsequent Final Project CD/DVD submittals as necessary.

Final Project Submittal: The CONSULTANT shall submit the following to the

DEPARTMENT’s Design Project Manager via ftp site, FTA, or other electronic file storage media for the District’s Plans Processing Group’s review once the ERC reviews are complete:

• final plans electronically sealed using the Digital Delivery method

• final Estimated Quantities Report (EQR) electronically sealed using the

Digital Delivery Method

• a complete Specifications Package including any Technical Special

Provisions and/or incentive/disincentive cost analyses and backup documentation (when necessary)

• the Project-DOCUMENTATION.zip folder

• the Project-BIM.zip folder with all project design files

• the Compliance Certification Checklist Report. This report shall be signed by the Engineer of Record to certify that all electronic deliverables are complete, in the proper format, and all plans and specifications are signed and sealed with the same program.

• all project data and its location noted in the project journal.

Upon addressing all comments received during the Final Plans Processing review, the

CONSULTANT shall transmit electronic project files to the DEPARTMENT’s Area

Utility Manager as described in the requirements above.

Once all electronic project files have been finalized, the DEPARTMENT’s Design

Project Manager shall upload the Project-DOCUMENTATION.zip folder to Electronic

Document Management System (EDMS) or Project Suite Enterprise Edition (PSEE).

See FDM 111.7 for guidance on the organization and delivery of Project

Documentation.

Docusign Envelope ID: F5809F17-453D-4B01-8C09-92302C3D42FEDocusign Envelope ID: CC39BB35-5106-4E71-955A-17A13BBDB861