CN-550000-CAR33-00030000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

9/30/2025

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAR33 405776-1-12-39

(name) (title) Signature

Chris Edmonston Manager, Systems Implementation Office

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS1) Lump sum paid at completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Subconsultant (Labor and Expenses)

HDR Engineering Inc.

76 S Laura Street Suite 1600, Jacksonville, FL 32202

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$25,167.10

$25,167.10 Limit

The purpose of this task work order is to provide general support to the Department’s SIO Systems Management section in developing How-To Training Videos for the project traffic forecasting tools released as part of the 2024 Project Traffic Forecasting Handbook (PTFH). The Tools include Tends Analysis, Intersection Turning

Movement Volume Estimation, and 18 KIP ESAL Estimation.

Signature

E-file, CO-Professional Services, SD Contract & Project Management, Anita Thomas, Joshua Jester

Vice President/ Area Manager

$25,167.10

$0.00

(name) (title)

Jeff Arms

$25,167.10

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: 038A9BF3-BE14-4EEA-80A1-53D6881B37D1

03/20/2025 | 2:28 PM EDT

ATTACHMENT "A" TASK WORK ORDER

GENERAL PLANNING CONSULTANT SERVICES

FOR SYSTEMS MANAGEMENT DIVISION

General Support for Project Traffic Forecasting Analysis Tools Contract No.: CAR33

WORK TASK AUTHORIZATION NO.: 03

DEPARTMENT TASK MANAGER: Andrea Hodge

TASK WORK ORDER AUTHORIZED AMOUNT: $25,167.10

FINANCIAL MANAGEMENT NUMBER: 405776-1-12-39

COMPLETION DATE: September 30, 2025

PURPOSE

The purpose of this task work order is to provide general support to the Department’s SIO Systems Management section in developing How-To Training Videos for the project traffic forecasting tools released as part of the 2024 Project Traffic Forecasting Handbook (PTFH). The Tools include Tends Analysis, Intersection Turning Movement Volume Estimation, and 18 KIP ESAL Estimation. No data will be collected or purchased under this TWO.

WORK ACTIVITIES TO BE PERFORMED

All of the activities identified below are generalized definitions of the work anticipated for accomplishment under this WORK TASK AUTHORIZATION. Specific task activities will be accomplished in accordance with the directions of the DEPARTMENT TASK

MANAGER.

ACTIVITY 1 – DEVELOP HOW-TO VIDEO FOR TRENDS ANALYSIS TOOL

The Consultant will develop a How-To Training Video for the Trends Analysis Tool which will consist of the following steps:

Select five (5) roadway segments that have historical traffic counts, from either Continuous Traffic Monitoring Sites, or Short-term Traffic Monitoring Sites, and identify site IDs.

Obtain corresponding model volumes from the relevant travel demand model.

Prepare detailed steps in writing and develop corresponding scripts, including downloading the Trends Analysis Tool and TDA’s traffic counts database.

Use screen recording software Snagit, ensure the screen is clean and free of distractions.

Start recording and follow the prepared script.

Use software such as the free version of DaVinci Resolve to edit the video recording by adding voice over, removing any mistakes or unnecessary parts, including annotations such as text, arrows, hyperlinks, or highlights to emphasize important points.

Create a thumbnail and add a title to key points to the thumbnail.

ACTIVITY 2 – DEVELOP HOW-TO VIDEO FOR TMTOOL

The Consultant will develop a How-To Training Video for the Turning Movement Volume Estimation Tool (TMTool), which will consist of the following steps:

Select one (1) corridor with five (5) intersections, one of the intersections will be a T-intersection.

Gather existing turning movement traffic counts, AADT volumes for all approaches, pre-determined growth rates, K and D factors for each approach.

Prepare detailed steps in writing and develop corresponding scripts, including downloading the TmTool worksheets, determination of K and D factors, and setting up worksheets for traffic balancing.

Use screen recording software Snagit, ensure the screen is clean and free of distractions.

Start recording and follow the prepared script.

Use software such as the free version of DaVinci Resolve to edit the video recording by adding voice over, removing any mistakes or unnecessary parts, including annotations such as text, arrows, hyperlinks, or highlights to emphasize important points.

Create a thumbnail and add a title to key points to the thumbnail.

ACTIVITY 3 – DEVELOP HOW-TO VIDEO FOR 18-KIP ESAL ESTIMATION TOOL

The Consultant will develop a How-To Training Video for the 18 KIP ESAL Estimation Tool, which will consist of the following steps:

Select five (5) roadway segments, one of which will have uneven number of lanes in two directions.

Gather AADT volumes, proposed growth rates, estimated T factors for each segment. Different segments will have different pavement types (rigid vs. flexible).

Prepare detailed steps in writing and develop corresponding scripts, including downloading the ESAL worksheets, determining Directional Factor (D), and setting up worksheet for segments with uneven number of lanes.

Use screen recording software Snagit, ensure the screen is clean and free of distractions.

Start recording and follow the prepared script.

Use software such as the free version of DaVinci Resolve to edit the video recording by adding voice over, removing any mistakes or unnecessary parts, including annotations such as text, arrows, hyperlinks, or highlights to emphasize important points.

Create a thumbnail and add a title to key points to the thumbnail.

DELIVERABLES

All deliverables shall be made as directed by the Task Manager and will be in electronic format and paper formats. Electronic deliverables shall be made in the appropriate format selected based on the activities outlined in this task work order. Other deliverables such as presentation materials will be made as necessary in Microsoft Word, Microsoft Excel (CSV Excel compatible), Microsoft PowerPoint, Microsoft Access, ESRI ArcView, Illustrator, or another format as approved by the Task Manager. The Task Manager may require files to be of a specific version. The Consultant shall provide special electronic deliverables (such as GIS themes) in a format and version approved by the Task Manager. All deliverables may be required to be delivered in a Portable Document Format (PDF) or hypertext machine language (HTML) for publication on the Department’s website.

DELIVERABLE 1 –The Consultant shall provide a How-To Video Clip on Trends Analysis Tool including relevant screenshots and scripts.

DELIVERABLE 2 – The Consultant shall provide a How-To Video Clip on Turning Movement Volume Estimation Tool (TMTool) including relevant screenshots and scripts.

DELIVERABLE 3 – The Consultant shall provide a How-To Video Clip on 18-KIP ESAL Estimation Tool including relevant screenshots and scripts.

ADDITIONAL REQUIREMENTS

The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public.

While these standards currently apply to the federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

Therefore, all deliveries related to this Task Work Order, which plan to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

visual modes are usable with limited vision and without vision or color perception.

audible modes also be usable with limited hearing and without hearing.

speech-based modes for input, control, or operation also be usable without speech.

manual operation modes also be usable with limited reach and strength and without fine motor control or simultaneous manual operations; and have features making its use simpler and easier for people with limited cognitive, language, and learning abilities.

STAFFING

The following staff will be authorized to charge to this task work order at the actual current hourly rate identified in the Contract. Any additional staff or sub-consultants must be agreed to and approved by the Task Work Order Manager.

SUBCONSULTANT

Subconsultants are expected to be used for this task work order. Subconsultant staff must be approved by the Department's Task Work Order Manager prior to use and will be authorized to charge at actual current hourly rates identified in the Contract.

Subconsultants included in this Task Work Order include:

CTS Engineering – Senior Engineer 2, Senior Engineer 1, Engineer 2, Engineer 1, Project Planner, Planner, Transportation Data Analyst, Senior Engineering Technician, Secretary/Clerical.

SCHEDULE

The Consultant shall provide the support services outlined in this Scope of Services consistent with the schedule established by the FDOT for each review. The services for this TWO will be completed by September 30, 2025.

REIMBURSEMENT METHOD

The compensation for this Task Work Order shall be Lump Sum Fee Method as defined in the Task Work Order Method of Compensation, in accordance with the Consultant agreement. An estimate of the work effort, rates, and fee for staffing is shown in Attachment “B” (Attached).

$308.40 $272.54 $197.84 $229.51 $193.65 $164.96 $161.37 $143.44 $141.65 $139.85 $129.10 $121.92 $358.60 $376.53

1 – DEVELOP HOW-TO VIDEO FOR TRENDS ANALYSIS TOOL 2 2 10 4 10 4 4 10 2 48

2 – DEVELOP HOW-TO VIDEO FOR TMTOOL 2 2 10 4 10 4 4 10 2 48

3 – DEVELOP HOW-TO VIDEO FOR ESAL ESTIMATION TOOL 2 2 10 4 10 4 4 10 2 48

Total Staff Hours 6 6 30 12 0 0 30 12 0 12 30 6 0 0 144

Total Staff Cost $1,850.40 $1,635.24 $5,935.20 $2,754.12 $0.00 $0.00 $4,841.10 $1,721.28 $0.00 $1,678.20 $3,873.00 $731.52 $0.00 $0.00 $25,020.06

Total Hours and Cost

Secretary/

Clerical

Home

Chief

Designer

Home

Chief Planner

Home

Project

Planner

Home

Planner

Home

Engineering

Intern Home

Transportation

Data Analyst

Home

Senior

Engineering

Technician

Home

Engineer 1

Home

Engineer 2

Home

Senior

Planner

Home

GIS

Specialist

Home

EXHIBIT B - FDOT INDEPENDENT FEE ESTIMATE

CONSULTANT NAME: HDR Engineering, Inc

Prepared By: Joshua Jester Prepared On: 03/10/2025

Contract No. CAR33 Task Work Order No. 3

Activity

Senior

Engineer 2

Home

Senior

Engineer 1

Home

Chief Designer

Home

Chief Planner

Home

Senior Engineer 2

Home

Senior Engineer 1

Home Engineer 2 Home Engineer 1 Home

Senior Planner

Home

GIS Specialist

Home

Project Planner home Planner Home

Engineering Intern

Home

Transportation

Data Analyst Home

Senior Engineering

Technician Home

Secretary/Clerical

Home Sub-Total Hours

1 – DEVELOP HOW-TO VIDEO FOR TRENDS ANALYSIS TOOL - - 2 2 4 8 - - 8 2 - 4 14 1 45

2 – DEVELOP HOW-TO VIDEO FOR TMTOOL - - 2 2 4 10 - - 10 2 - 8 26 1 65

3 – DEVELOP HOW-TO VIDEO FOR 18-KIP ESAL ESTIMATION TOOL - - 2 2 4 6 - - 6 2 - 4 13 1 40

Total Staff Hours - - 6 6 12 24 - - 24 6 - 16 53 3 150

Loaded Hourly Rates 358.60$ 376.53$ 308.40$ 272.54$ 229.51$ 197.84$ 193.65$ 164.96$ 161.37$ 143.44$ 141.65$ 139.85$ 129.10$ 121.92$

Total Staff Hours - - 6 6 12 24 - - 24 6 - 16 53 3 150 Staff-Hour Costs -$ -$ 1,850.40$ 1,635.24$ 2,754.12$ 4,748.16$ -$ -$ 3,872.88$ 860.64$ -$ 2,237.60$ 6,842.30$ 365.76$ 25,167.10$

Exhibit B - Staff Hour Estimates and Expenses

Systems Management General Planning Consultant Contract No.: CAR33

Task Work Order 03 – General Support for Project Traffic Forecasting Analysis Tools

Activities

CTS Engineering, Inc.