CN-550000-CAL58-W0070000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

12/14/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAL58 450868-1-32-01

Limit$23,466.00

$2,901,159.53

(name) (title) Signature

Ashley Dixon Contracts Coordinator

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

(LA4) Units worked at loaded billing rates in Table 6SUE & Survey Services

Basic Services

Jacobs Engineering Group, Inc.

550 W Cypress Creek Road

Suite 400

Fort Lauderdale, FL 33309

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$852,157.20

$740,162.14 Limit

Geotechnical Services $88,529.06 Limit

TWO Design Phase 2 Bridge Replacement on West Lake Drive at Estelle River - Bridge #865771

Signature

Consultant, Procurement, Financial Services, FDOT Project Manager, File

Vice President

$852,157.20

$0.00

(name) (title)

David Ashman

$852,157.20

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: 41C6F0E6-E372-4685-927D-0F9701758430

10/30/2024 | 8:29 AM EDT

June 6, 2024

EXHIBIT A

SCOPE OF SERVICES FOR

Financial Project ID: 450868-1-32-01

FDOT District 4

BROWARD

CAL58 TWO #7

Phase 2 Scope

Page A-2

FPID: 450868-1-32-01

TABLE OF CONTENTS

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT – (N/A)

11 STRUCTURES - TEMPORARY BRIDGE – (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE – (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE – (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE – (N/A)

16 STRUCTURES - MOVABLE SPAN – (N/A)

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES – MISCELLANEOUS – (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS – (N/A)

22 SIGNALIZATION PLANS – (N/A)

23 LIGHTING ANALYSIS – (N/A)

24 LIGHTING PLANS – (N/A)

25 LANDSCAPE ANALYSIS – (N/A)

26 LANDSCAPE PLANS – (N/A)

27 SURVEY

28 PHOTOGRAMMETRY – (N/A)

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29 MAPPING – (N/A)

30 TERRESTRIAL MOBILE LiDAR – (N/A)

31 ARCHITECTURE DEVELOPMENT – (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE – (N/A)

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS – (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS – (N/A)

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

Page A-4

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and JACOBS ENGINEERING GROUP INC (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 450868-1-32-01

Related Financial Project ID(s): 450866-1-32-01 450867-1-32-01

Federal Aid Project No.: D423-050-B

Roadways:

Roadway ID Begin milepost End milepost 86000203 0.447 0.473

Project Description: Bridge Replacement on West Lake Drive at Estelle River - Bridge #865771

Bridge No(s).:

• Bridge No. 865771

Railroad Crossing No.: N/A

Context Classification:

• C3R-Suburban Residential

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT, the CITY OF FORT LAUDERDALE (hereinafter referred to as the CITY) and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 0022 - BRIDGE REPLACEMENT

• Major work groups include:

o 4.2.1 - Major Bridge Design – Concrete o 4.1.2 - Minor Bridge Design

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• Minor work groups include:

o 3.2 – Major Highway Design o 5.4 - Bridge Load Rating o 7.1 - Signing, Pavement Marking and Channelization o 8.2 - Design, Right of Way & Construction Surveying o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing o 9.4.1 - Standard Foundation Studies

Known alternative contracting methods include:

• Alternative Contracting Methods – N/A

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT, the CITY, and/or the DEPARTMENT.

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the CITY, the DEPARTMENT, and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with the CITY and DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to the CITY and DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the CITY’s and the DEPARTMENT's need to apply its own resources to assignments authorized by the CITY and the DEPARTMENT.

The CITY and the DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The CITY’s and the DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The CITY and the DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. The CONSULTANT shall use the approved concepts from Phase 1 of the project as a basis for the design unless otherwise directed by the CITY and the

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DEPARTMENT.

Final Design Engineering Services for the replacement of Bridge No. 865771 on West Lake Drive over Estelle River. The new bridge will provide two travel lanes and sidewalks on both sides of the bridge. The improvements will include roadway, drainage, pavement markings, and any work associated with the bridge replacement.

The replacement of each bridge will be completed ensuring that traffic is maintained through the duration of construction, since this bridge provides the only access to the islands within the Harbor Beach Community.

The consultant shall prepare all necessary designs, calculations, plans and documents necessary for all the phases of the replacement, which includes securing the required permits, solicitations, bid evaluation, and construction.

All tracings, plans, specifications, drawings, studies, computations, models, mosaics, maps and all other materials, supplies and designs prepared, developed, or obtained to complete the project shall be delivered to, and become the property of, the CITY.

The original survey books, notes, sketches, records, charts, computations, computer programs, test results, and other data prepared or acquired to prepare the project shall be delivered to, and become the property of, the CITY without limitation or restrictions on their future use.

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement:

CAP Level: 4 Two Public Meetings

Other Agency Presentations/Meetings:

Agency Number of Meetings

City of Fort Lauderdale 1

Harbor Beach HOA 1

Joint Project Agreements: N/A

Specification Package Preparation:

Specifications will be included in the City of Fort Lauderdale Project Manual along with the following items:

• Contract Drawings

• Engineering Report

• Geotechnical Report

• Natural Resources Assessment Report

• Bridge Load Rating Report

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• Bridge Development Report

• Permits

• Utilities

• Public Involvement

• Project Charter

Value Engineering: N/A

Risk Assessment Workshop: N/A

Plan Type:

As defined by FDOT Design Manual

Typical Section:

Number of Typical Sections: 1 West Lake Drive: Two-Lane, undivided with open shoulders

Pavement Designs:

Number of Pavement Designs: 1

Pavement Type Selection Report(s): N/A

Cross-Slope Correction: N/A

Access Management Classification: N/A

• Non-Restrictive

Transit Route Features: N/A

Major Intersections and Interchanges: N/A Number of Major Intersections and Interchanges: N/A

Roadway Alternative Analysis: N/A

Level of Temporary Traffic Control Plan (TTCP): 2

Temporary Lighting: N/A

Temporary Signals: N/A

Temporary Drainage: N/A

Design Variations: N/A

Design Exceptions: N/A

Sidewalk Profiles: N/A

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2.2 Drainage (Activities 6a and 6b)

Drainage System Type:

Modification of Existing Open System

Number of stormwater management facility sites: N/A

Number of cross drains: N/A

2.3 Selective Clearing and Grubbing (Activity 6c) – N/A

2.4 Utilities Coordination (Activity 7)

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with CITY and DEPARTMENT personnel to coordinate transmittals to utility companies and meet production schedules.

The CONSULTANT shall ensure CITY and FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the CITY and FDOT District Utilities Administrators that they have the following knowledge, skills, and expertise:

• A minimum of 4 years of experience performing utility coordination in accordance with FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

• A thorough knowledge of the FDOT plans production process and District utility coordination process.

• A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

• Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

• Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

• Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

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• Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

• Identifying and coordinating the completion of any CITY or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

• Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the DEPARTMENT's standards, policies, and procedures.

• Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT's utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by FDOT's Project Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT's Project Manager prior to any change being made in this contract.

Expected Utilities:

• AT&T / Distribution - Telephone

• City of Fort Lauderdale – Water & Sewer

• Comcast

• Florida Power & Light / Distribution

• Florida Power & Light / Subaqueous

• Hotwire Communications

• TECO Peoples Gas

2.5 Environmental Permits and Environmental Clearances (Activity 8)

Expected Permits:

• U.S. Army Corps of Engineers (USACE) Nationwide General Permit (NWP)14

• South Florida Water Management District (SFWMD) Exemption

• U.S. Coast Guard Advance Approval Authorization

• Broward County Environmental Resource License (ERL)

The CITY will provide compensatory wetland mitigation in accordance with Section 373.4137, Florida Statutes.

2.6 Structures (Activities 9 - 18)

Bridge:

No. Bridge Number Length Description

1 865771 100’ +/- Flat Slab

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Type of Bridge Structure Work

• BDR (Activity 10): N/A

• Temporary Bridge (Activity 11): N/A

• Short Span Concrete (Activity 12)

• Medium Span Concrete (Activity 13): N/A

• Structural Steel (Activity 14): N/A

• Segmental Concrete (Activity 15): N/A

• Movable Span (Activity 16): N/A

Retaining Walls:

No. Location Temp Type Temp Length Perm Type Perm Length

1 Begin Bridge Critical 50’ +/- Gravity Wall 125’ +/-

2 End Bridge Critical 50’ +/- Gravity Wall 125’ +/-

Miscellaneous Structures: N/A

Noise Barrier Walls: N/A

2.7 Signing and Pavement Markings (Activities 19 & 20)

Sign Structures: N/A

2.8 Signalization (Activities 21 & 22) – N/A

2.9 Lighting (Activities 23 & 24) – N/A

2.10 Landscape (Activities 25 & 26) – N/A

2.11 Survey (Activity 27)

Design Survey: N/A

Subsurface Utility Exploration: An estimated 36 Quality Level “A” locates (Test Holes) to be performed at the direction of the EOR.

Right of Way Survey: N/A

Vegetation Survey: N/A

2.12 Photogrammetry (Activity 28) – N/A

2.13 Mapping (Activity 29) – N/A

Control Survey Map: N/A

Right of Way Map: N/A

Page A-11

Legal Descriptions: N/A

Maintenance Map: N/A

Miscellaneous Items: N/A

2.14 Terrestrial Mobile LiDAR (Activity 30): N/A

2.15 Architecture (Activity 31): N/A

2.16 Noise Barriers (Activity 32): N/A

2.17 Intelligent Transportation Systems (Activities 33 & 34): N/A

2.18 Geotechnical (Activity 35)

The CONSULTANT shall be responsible for a complete geotechnical investigation.

Structural Borings:

• One (1) Bridge SPT borings drilled in Water, proximate to the bridge extended to 125 feet below barge deck and One (1) Bridge Rock Core borings - Perform wash borings and rock cores at each bent (20 ft at each end).

o Total One (1) Borings to 125 feet o Total One (1) Borings washed to 50 feet below mudline and obtain 20 ft of rock cores.

2.19 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for CITY, DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The current production date is November 2, 2026. The schedule shall be accompanied by an anticipated payout and fiscal progress curve. For the purpose of scheduling, the CONSULTANT shall allow for a 4-week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

All fees and price proposals are to be based on the negotiated schedule of 24 months for final construction contract documents. However, the contract deadline is 42 months from the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the CITY and the DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

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The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.20 Submittals

The CONSULTANT shall furnish construction contract documents as required by the CITY and the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the CITY and the DEPARTMENT. The CITY and the DEPARTMENT will determine the specific number of copies required prior to each submittal.

2.21 Provisions for Work

The services performed by the CONSULTANT must comply with all applicable DEPARTMENT manuals, procedure, policies, and guidelines. Specifically, the CONSULTANT must comply with DEPARMENT’s Project Development and Environmental (PD&E) Manual, FDOT Design Manual (FDM), Structures Manual, and Computer Aided Design and Drafting (CADD) Manual. The DEPARTMENT’s manuals and guidelines incorporate, by requirement or reference, all applicable federal and state laws, regulations, and Executive Orders. The CONSULTANT will use the latest editions of the manuals, procedures, and guidelines to perform work for this project.

All work shall be prepared with English units (unless otherwise specified) in accordance with the latest editions of standards and requirements utilized by the DEPARTMENT.

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT is responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project.

Technical Special Provisions: The CONSULTANT shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications.

A Technical Special Provision shall not modify the Standard Specifications and implemented modifications in any way.

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The Technical Special Provisions shall provide a description of work, materials, equipment and specific requirements, method of measurement and basis of payment.

Proposed Technical Special Provisions will be submitted to the District Specifications Office for initial review at the time of the Phase III plans review submission to the DEPARTMENT's Project Manager. This timing will allow for adequate processing time prior to final submittal. The Technical Special Provisions will be reviewed for suitability in accordance with the Handbook for Preparation of Specification Packages.

The District Specifications Office will forward the Technical Special Provisions to the District Legal Office for their review and comment. All comments will be returned to the CONSULTANT for correction and resolution. Final Technical Special Provisions shall be digitally signed and sealed in accordance with applicable Florida Statutes.

The CONSULTANT shall contact the appropriate District Specifications Office for details of the current format to be used before starting preparations of Technical Special Provisions.

Modified Special Provisions: The CONSULTANT shall provide Modified Special Provisions as required by the project. Modified Special Provisions are defined in the Specifications Handbook.

A Modified Special Provision shall not modify the first nine sections of the Standard Specifications and implemented modifications in any way. All modifications to other sections must be justified to the appropriate District and Central Specifications Offices to be included in the project's specifications package.

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services of this contract. This includes meetings with CITY and DEPARTMENT and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroads, airports, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare and submit to the CITY and the DEPARTMENT's Project Managers for review, the meeting minutes for all meetings attended by them. The meeting minutes are due within five (5) working days of attending the meeting.

Quality Assurance/Quality Control: It is the intention of the CITY and the DEPARTMENT that design CONSULTANTS, including their subconsultant(s), are held responsible for their work, including plans review. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the FDOT Design Manual, that state and federal design criteria are followed with the DEPARTMENT concept, and that the CONSULTANT submittals are complete. All subconsultant document submittals shall

Page A-14 be submitted by the subconsultant directly to the CONSULTANT for their independent Quality Assurance/Quality Control review and subsequent submittal to the CITY and the DEPARTMENT.

It is the CONSULTANT'S responsibility to independently and continually QC their plans and other deliverables. The CONSULTANT should regularly communicate with the CITY's Design Project Manager to discuss and resolve issues or solicit opinions from those within designated areas of expertise.

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications, and other services furnished by the CONSULTANT and their subconsultant(s) under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan shall be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within twenty (20) business days of the written Notice to Proceed and it shall be signed by the CONSULTANT's Project Manager and the CONSULTANT QC Manager. The Quality Control Plan shall include the names of the CONSULTANT's staff that will perform the quality control reviews.

The Quality Control reviewer shall be a Florida Licensed Professional Engineer fully prequalified under F.A.C. 14-75 in the work type being reviewed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, geotechnical, signing and marking, lighting, landscape, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required, if requested by the DEPARTMENT, with each phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor & Mapper that performed the Quality Control review will sign a statement certifying that the review was conducted and found to meet required specifications.

The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, specifications and/or other products and services.

Supervision: The CONSULTANT shall supervise all technical design activities.

Coordination: The CONSULTANT shall coordinate with all disciplines of the project to produce a final set of construction documents.

Project General Tasks

Project General Tasks, described in Sections 3.1 through 3.7 below, represent work

Page A-15 efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope.

3.1 Public Involvement

Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. The CONSULTANT shall provide to the CITY and the DEPARTMENT drafts of all Public Involvement documents (e.g. newsletters, property owner letters, advertisements, etc.)

associated with the following tasks for review and approval at least 10 business days prior to printing and / or distribution.

3.1.1 Community Awareness Plan

Prepare a Phase 2 Community Awareness Plan (CAP) for review and approval by the CITY and the DEPARTMENT within 30 calendar days after receiving Notice to Proceed. The objective of the plan is to notify local governments, affected property owners, tenants, and the public of the CITY'S proposed construction and the anticipated impact of that construction. The CAP shall address timeframes for each review and shall include tentative dates for each public involvement requirement for the project. The CAP will also document all public involvement activities conducted throughout the project's duration. In addition to the benefits of advance notification, the process should allow the CITY and the DEPARTMENT to resolve controversial issues during the design phase. This item shall be reviewed and updated periodically as directed by the CITY and the DEPARTMENT throughout the life of the project.

The CAP prepared for Phase 1 will be updated to include activities for Phase 2. This CAP will be renamed CAP Phases 1 & 2.

3.1.2 Notifications

In addition to public involvement data collection, the CONSULTANT shall assist the CITY or prepare notifications, flyers, and/or letters to elected officials and other public officials, private property owners, and tenants at intervals during plans production as identified by the CITY and the DEPARTMENT. All letters and notices shall be reviewed by the CITY and the DEPARTMENT to ensure that they are addressed to the correct and current public officials.

3.1.3 Preparing Mailing Lists: N/A

3.1.4 Median Modification Letters: N/A

3.1.5 Driveway Modification Letters: N/A

3.1.6 Newsletters: N/A

3.1.7 Renderings and Fly-Throughs

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The CONSULTANT shall prepare renderings for use in public meetings.

3.1.8 PowerPoint Presentations

The CONSULTANT shall prepare PowerPoint presentations for use in public meetings.

3.1.9 Public Meeting Preparations

The CONSULTANT shall prepare the necessary materials for use in public meetings.

The CONSULTANT will investigate potential meeting sites to advise the CITY and the DEPARTMENT on their suitability. The CITY will pay all costs for meeting site rents and insurance. No project meetings will be held on public school system properties.

3.1.10 Public Meeting Attendance and Follow-up

The CONSULTANT shall attend public meeting(s), assist with meeting setup and take down. The CONSULTANT shall also prepare a summary of the public meeting that includes all copies of all materials shown or provided at the public meeting. The summary shall also include a listing of all written comments made during or after the meeting and responses to those written comments.

The CONSULTANT will attend the meetings with an appropriate number of personnel to assist the CITY'S Project Manager.

It is estimated for this project there will be 2 Public meetings during the design (Phase 2).

3.1.11 Other Agency Meetings

In addition to scheduled public meetings the CONSULTANT may be required to participate in meetings with local governing authorities and/or Metropolitan Planning Organization (MPO). The CONSULTANT's participation may include, but not be limited to, presentations during the meeting, note taking, and summarizing the meeting in a memo to the file. It is estimated for this project there will be 2 meetings (as indicated in Section 2.1 above) with local governing authorities and/or MPOs during the design.

3.1.12 Web Site: N/A

The CITY shall maintain the project website created for Phase 1 and the CONSULTANT will provide updates to include Phase 2 information as needed.

https://www.fortlauderdale.gov/Home/Components/News/News/6864/1772

3.2 Joint Project Agreements: N/A

3.3 Specifications & Estimates

3.3.1 Specifications Package Preparation

The CONSULTANT shall prepare and provide a Specifications Package in accordance with the DEPARTMENT'S Procedure Topic No. 630-010-005 Specifications Package https://www.fortlauderdale.gov/Home/Components/News/News/6864/1772

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Preparation and the Specifications Handbook. The CONSULTANT shall provide the DEPARTMENT names of at least two team members who have successfully completed the Specifications Package Preparation Training and will be responsible for preparing the Specifications Package for the project. The Specifications Package shall be prepared using the DEPARTMENT's Specs on the Web application. The CONSULTANT shall be able to document that the procedure defined in the Handbook for the Preparation of Specifications Packages is followed, which includes the quality assurance/quality control procedures. The Specifications Package shall address all items and areas of work and include any Mandatory Specifications, Modified Special Provisions, and Technical Special Provisions.

The Specifications Package must be submitted for review to the District Specifications Office at least 30 days prior to the contract package due date, or sooner if required by the District Specifications Office. This submittal does not require signing and sealing and shall be coordinated through the District's Project Manager. The CONSULTANT shall coordinate with the DEPARTMENT on the submittal requirements, but at a minimum shall consist of (1) the complete Specifications Package, (2) a copy of the marked-up workbook used to prepare the package, and (3) a copy of the final project plans.

Final submittal of the Specifications Package must occur at least 10 working days prior to the contract package due date. This submittal shall be digitally signed, dated, and sealed in accordance with applicable Florida Statutes.

3.3.2 Estimated Quantities Report Preparation

The CONSULTANT shall prepare an Estimated Quantities (EQ) Report in accordance with FDM 902. Includes loading category information, pay items, and quantities into Designer Interface for AASHTOWare Project Preconstruction (PrP), QA/QC efforts associated with AASHTOWare PrP and the EQ Report.

3.4 Contract Maintenance and Project Documentation

Contract maintenance includes project management effort for complete setup and maintenance of files, electronic folders and documents, developing technical monthly progress reports and schedule updates. Project documentation includes the compilation and delivery of final documents, reports or calculations that support the development of the contract plans; includes uploading files to Electronic Document Management System (EDMS) or Project Suite Enterprise Edition (PSEE).

3.5 Value Engineering (Multi-Discipline Team) Review: N/A

3.6 Prime Consultant Project Manager Meetings

Includes only the Prime Consultant Project Manager's time for travel and attendance at Activity Technical Meetings and other meetings listed in the meeting summary for Task

3.6 on tab 3 Project General Task of the staff hour forms. Staff hours for other personnel

Page A-18 attending Activity Technical Meetings are included in the meeting task for that specific Activity.

3.7 Plans Update: N/A

3.8 Post-Design Services: N/A

3.9 Digital Delivery

The CONSULTANT shall deliver final contract plans and documents in digital format. The final contract plans and documents shall be digitally signed and sealed files delivered to the CITY and the DEPARTMENT on acceptable electronic media, as determined by the CITY and the DEPARTMENT.

3.10 Risk Assessment Workshop: N/A

3.11 Railroad, Transit and/or Airport Coordination

The following airports are within 10 nautical miles of the project:

• Fort Lauderdale/Hollywood International Airport (2.2 Nautical Miles)

• Fort Lauderdale Executive Airport (5.8 Nautical Miles)

• Pompano Beach Airpark (8.1 Nautical Miles)

3.11.1 Aeronautical Evaluation

The CONSULTANT shall be responsible for complying with the requirements of Title 14 of the Code of Federal Regulations Part 77 (14 CFR Part 77), and for determining whether it is necessary to file any Notice of Proposed Construction or Alteration (FAA Form 7460-

1) with the Federal Aviation Administration (FAA), utilizing the FAA Notice Criteria Tool. Place a copy of all pertinent documentation in the Project Documentation folder structure;

e.g. Notice Criteria Tool inquiries and responses; FAA Form 7460-1 filed with the FAA;

Letters of Determination (along with the records demonstrating compliance with the conditions and deadlines). Report any Letters of Determination, designated other than "Does Not Exceed", to the Central Office (Aviation Office, Airspace and Land Use Manager).

3.12 Landscape and Existing Vegetation Coordination

Coordinate to ensure preservation and protection of existing vegetation. Relocation of existing vegetation may be necessary in some cases. Space for proposed landscape should be preserved and conflicts with drainage, utilities, ITS, and signage should be minimized.

Coordination with the District Landscape Architect may be necessary as defined in 4.12.

Additionally, coordination with the Florida Scenic Highways program should be included to ensure any requirements of the FSH program are met.

3.13 Other Project General Tasks

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4 ROADWAY ANALYSIS

The CONSULTANT shall analyze and document Roadway Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

4.1 Typical Section Package

The CONSULTANT shall prepare a Typical Section Package.

4.2 Pavement Type Selection Report: N/A

4.3 Pavement Design Package

The CONSULTANT shall prepare a Pavement Design Package.

4.4 Cross-Slope Analysis: N/A

4.5 Safety Analysis

The CONSULTANT shall perform all safety analysis required for roadway design. This includes safety analyses required for the selection of the appropriate traffic railing to meet the safety requirements of the facility while adhering to the aesthetic preferences of the community, (justification/mitigation) required for design variations and exceptions, Highway Safety Manual (HSM) assessments, and crash analysis of crash reports.

4.6 Design Analysis: N/A

Monitoring Existing Structures: N/A

Access Management: N/A

4.7 Operational Analysis: N/A

4.8 Design Reports

The CONSULTANT shall prepare all applicable report(s). Reports are to be delivered as a signed and sealed pdf file.

4.9 Design Variations and Exceptions: N/A

4.10 Master Design File Setup & Maintenance, Model Management Plan

The CONSULTANT shall setup the horizontal/vertical master design file and maintain the design file throughout the life of the design. The CONSULTANT shall create a model management plan when necessary.

4.11 Horizontal/Vertical Master Design Files

The CONSULTANT shall design the geometrics using the Standard Plans that are most appropriate with proper consideration given to the design traffic volumes, design speed, Page A-20 capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, existing vegetation to be preserved, pedestrian and bicycle concerns, ADA requirements, Safe Mobility For Life Program, access management, PD&E documents and scope of work. The CONSULTANT shall also develop utility conflict information to be provided to project Utility Coordinator in the format requested by the CITY and the DEPARTMENT.

3D Model Development: When the project includes a 3D Model deliverable, the CONSULTANT shall design elements in a 3D Model in accordance with the FDOT CADD Manual and FDM.

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files

The CONSULTANT shall design a safe and effective TTCP to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of roadways ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, transit stops, and traffic monitoring sites. Special consideration shall be given to the construction of the drainage system when developing the construction phases. Positive drainage must be maintained at all times. The design shall include construction phasing of roadways to accommodate the construction or relocation of utilities when the contract includes Joint Project Agreements (JPAs).

The CONSULTANT shall investigate the need for temporary traffic signals, temporary highway lighting, detours, diversions, lane shifts, and the use of materials such as sheet piling in the analysis. The Traffic Control Plan shall be prepared by a certified designer who has completed training as required by the DEPARTMENT. Before proceeding with the TTCP, the CONSULTANT shall meet with the appropriate CITY and DEPARTMENT personnel. The purpose of this meeting is to provide information to the CONSULTANT that will better coordinate the Preliminary and Final TTCP efforts.

The CONSULTANT shall consider the local impact of any lane closures or alternate routes. When the need to close a road is identified during this analysis, the CONSULTANT shall notify the CITY's Project Manager as soon as possible. Proposed road closings must be reviewed and approved by the CITY. Diligence shall be used to minimize negative impacts by appropriate specifications, recommendations or plans development.

Local impacts to consider will be local events, holidays, peak seasons, detour route deterioration and other eventualities. CONSULTANT shall be responsible to obtain local authorities permission for use of detour routes not on state highways.

Master TTCP Design Files: The CONSULTANT shall develop master TTCP files showing each phase of the TTCP. This includes all work necessary for designing lane configurations, diversions, lane shifts, signing and pavement markings, temporary traffic control devices, and temporary pedestrian ways.

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TTCP 3D Modeling (Isolated Locations): When the TTCP includes a 3D Model deliverable, the CONSULTANT shall design TTCP elements for isolated locations intended for design clarification of Level II TTCP designs in a 3D Model in accordance with the FDOT CADD Manual and FDM.

4.13 Utility Data Collection and Analysis

The CONSULTANT shall collect, analyze, and coordinate utility data. This includes reviewing the Utility Work Schedule (UWS) and developing and coordinating utility conflict information (if not included in section 7 Utilities).

4.14 Roadway Quantities for EQ Report

The CONSULTANT shall determine roadway pay items and quantities and the supporting documentation.

TTCP Quantities for EQ Report:

The CONSULTANT shall determine temporary traffic control pay items and quantities and the supporting documentation.

4.15 Cost Estimate

4.16 Technical or Modified Special Provisions

4.17 Other Roadway Tasks

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings

4.21 Field Reviews

4.22 Coordination

5 ROADWAY PLANS

The CONSULTANT shall prepare Roadway, TTCP, Utility Adjustment Sheets, plan sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and scope of the project for the purposes of construction.

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets

5.3 Cross Slope Correction Details: N/A

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management

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5.6 Plan View (Plan Sheets)

5.7 Profile View (Plan/Profile Sheets)

5.8 Special Profiles

5.9 Sidewalk Profiles: N/A

5.10 Interchange Layout Sheet: N/A

5.11 Details

5.12 Soil Survey Sheets

5.13 Cross Sections

5.14 Temporary Traffic Control Plan

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets

5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS

The CONSULTANT shall analyze and document Drainage Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

The CONSULTANT shall be responsible for designing a drainage and stormwater management system. All design work shall comply with the requirements of the appropriate regulatory agencies and the DEPARTMENT's Drainage Manual.

The CONSULTANT shall coordinate fully with the appropriate permitting agencies and the CITY’s and the DEPARTMENT's staff. All activities and submittals should be coordinated through the CITY’s and the DEPARTMENT's Project Managers. The work will include the engineering analyses for any or all of the following:

6a.1 Base Clearance Analysis

Analyze, determine, and document high water elevations per basin which will be used to set roadway profile grade and roadway materials. Determine surface water elevations at cross drains, floodplains, outfalls and adjacent stormwater ponds. Determine groundwater elevations at intervals between the above-mentioned surface waters. Document findings in a Base Clearance Report.

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6a.2 Hydroplaning Analysis: N/A

6a.3 Existing Permit Analysis

Data gathering including desktop analysis of local, state, and federal Drainage permits.

6a.4 Utility Conflict Matrix (for drainage structures)

Populating and coordination of the utility conflict matrix for all drainage structures.

6a.5 Noise Barrier Drainage Analysis: N/A

6a.6 Temporary Drainage Analysis

Evaluate and address drainage to adequately drain the road and maintain existing offsite drainage during all construction phases. Provide documentation.

6a.7 Pond Siting Analysis and Report: N/A

6a.8 Analysis of Pipe Video Inspection Report: N/A

6a.9 Bridge Hydraulic Report

Calculate hydrology, hydraulics, deck drainage, scour, and appropriate counter measures.

Prepare report and the information for the Bridge Hydraulics Recommendation Sheet.

6a.10 Design of Cross Drains: N/A

6a.11 Design of Ditches and Side Drains: N/A

6a.12 Design of Stormwater Management Facility: N/A

6a.13 Design of Floodplain Compensation

Determine floodplain encroachments, coordinate with regulatory agencies, and develop proposed compensation area layout (shape, contours, slopes, volumes, etc.). Document the design following the requirements of the regulatory agency.

6a.14 Design of Storm Drains

Delineate contributing drainage areas, determine runoff, inlet locations, and spread.

Calculate hydraulic losses (friction, utility conflict and, if necessary, minor losses).

Determine design tailwater and, if necessary, outlet scour protection.

6a.15 Optional Culvert Material

Determine acceptable options for pipe materials using the Culvert Service Life Estimator.

6a.16 Design of Trench Drains: N/A

6a.17 French Drain Systems: N/A

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6a.18 Design of Drainage Wells: N/A

6a.19 Stormwater Runoff Control Concept

Includes analysis and design of the Stormwater Runoff Control Concept. Includes creating the design file.

6a.20 Other Drainage Tasks: N/A

6a.21 Drainage Design Documentation Report

Compile drainage design documentation into report format. Include documentation for all the drainage design tasks and associated meetings and decisions, except for stand-alone reports, such as the Pond Siting Analysis Report and Bridge Hydraulics Report.

6a.22 Drainage Quantities for EQ Report

The CONSULTANT shall determine drainage pay items and quantities and the supporting documentation.

6a.23 Cost Estimate

Prepare cost estimates for the drainage components, except bridges and earthwork for stormwater management and flood compensation sites.

6a.24 Technical or Modified Special Provisions

6a.25 Quality Assurance/Quality Control

6a.26 Supervision

6a.27 Drainage Meetings

Meetings with CITY and DEPARTMENT staff, regulatory agencies, local governments such as meetings with District Drainage Engineer, the Water Management District, FDEP, etc.

6a.28 Field Reviews

6a.29 Coordination

6b DRAINAGE PLANS

The CONSULTANT shall prepare Drainage plan sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and scope of the project for the purposes of construction.

6b.1 Drainage Map (Including Interchanges)

6b.2 Bridge Hydraulics Recommendation Sheets

6b.3 Drainage Structures

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6b.4 Lateral Ditches: N/A

6b.5 Retention/Detention/Floodplain Compensation Ponds: N/A

6b.6 Quality Assurance/Quality Control

6b.7 Supervision

6c SELECTIVE CLEARING AND GRUBBING

6c.1 Data Collection and Inventory

The CONSULTANT shall review information from the CITY and the DEPARTMENT and conduct a project field assessment(s) of existing vegetation. At least one field assessment visit is to be attended by the District Landscape Architect.

The Result of the Field Assessment(s) will determine the course of action for Selective Clearing and Grubbing and the extent of the Vegetation Survey under Task 2.11.

6c.2 Assessment and Disposition Determination

The CONSULTANT shall coordinate with the District Utility Office, drainage engineers, and traffic engineers to ensure that preservation of existing vegetation is coordinated between all disciplines. Coordinate with the District Landscape Architect.

Based on the field assessment, the CONSULTANT may be required do a site inventory analysis of existing vegetation, opportunities for preservation and protection of existing vegetation, relocation options, and selective removal of nuisance and/or non-nuisance vegetation. Coordinate with surveyor to have trees and vegetation tagged and surveyed, per tasks 27.28 or 27.29.

6c.3 Selective Clearing and Grubbing Maintenance Report: N/A

6c.4 Selective Clearing and Grubbing Plan

The CONSULTANT will prepare a Selective Clearing and Grubbing Plan outlining the requirements for the relocation and protection of vegetation and trees located within the project boundaries. Will utilize the information collected from the Vegetation Survey. The plan shall include the Tree Disposition Chart and all notes and details required.

6c.5 Selective Clearing and Grubbing Quantities for EQ Report

The CONSULTANT shall determine selective clearing and grubbing pay items and quantities and the supporting documentation.

6c.6 Cost Estimate

6c.7 Quality Assurance/Quality Control

6c.8 Supervision

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6c.9 Selective Clearing and Grubbing

6c.10 Field Reviews

6c.11 Coordination

7 UTILITIES

The CONSULTANT shall identify utility facilities and secure agreements, utility work schedules, and plans from the Utility Agency Owners (UAO) ensuring all conflicts that exist between utility facilities and the CITY's construction project are addressed. The CONSULTANT shall certify all utility negotiations have been completed and that arrangements have been made for utility work to be undertaken.

7.1 Utility Kickoff Meeting: N/A – Performed in Phase 1

7.2 Identify Existing Utility Agency Owner(s): N/A – Performed in Phase 1

7.3 Make Utility Contacts

First Contact: N/A – Performed in Phase 1

Second Contact: At a minimum of 4 weeks prior to a schedules utility coordination meeting, the CONSULTANT shall transmit Phase II plans and the utility conflict information (when applicable and in the format requested by the CITY) to each UAO having facilities located within the project limits, and one set to the CITY and DEPARTMENT Offices as required by the District.

Third Contact: Identify agreements and assemble packages. The CONSULTANT shall send agreements, letters, the utility conflict information (when applicable and in the format requested by the CITY and/or the DEPARTMENT) and plans to the UAO(s) including all component sets, one set for the utility office, one set to construction and maintenance if required. Include the design schedule.

7.4 Exception Processing: N/A

7.5 Preliminary Utility Meeting: N/A

7.6 Individual/Field Meetings

The CONSULTANT shall meet with each UAO as necessary, separately or together, throughout the project design duration to provide guidance in the interpretation of plans, review changes to the plans and schedules, standard or selective clearing and grubbing work, and assist in the development of the UAO(s) marked/RGB plans and work schedules. The CONSULTANT is responsible for motivating the UAO to complete and return the necessary documents after each Utility Contact or Meeting.

7.7 Collect and Review Plans and Data from UAO(s): N/A

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7.8 Subordination of Easements Coordination: N/A

7.9 Utility Design Meeting

The CONSULTANT shall schedule (time and place), notify participants, and conduct a Utility meeting with all affected UAO(s). The CONSULTANT shall be prepared to discuss impacts to existing trees/vegetation and proposed landscape, drainage, traffic signalization, temporary traffic control plans (TTCP) (construction phasing), review the current design schedule and letting date, evaluate the utility information collected, provide…