CN-550000-CAL58-W0040000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

12/14/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Consultant, Procurement, Financial Services, FDOT Project Manager, File

Vice President

$378,858.52

$0.00

(name) (title)

David Ashman

$378,858.52

Total authorizations to date (including this one):

Departmental Approval:

$310,962.79 Limit

SUE & Survey Services $67,895.73 Limit

City of Deerfield Beach Various Locations

Jacobs Engineering Group, Inc.

550 W Cypress Creek Road

Suite 400

Fort Lauderdale, FL 33309

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$378,858.52

(LS2) Lump sum paid based on % of completion

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

$1,194,331.43

(name) (title) Signature

Luciana Amato Contracts Coordinator

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAL58 44552913201

DocuSign Envelope ID: EF648568-70F9-49C4-880F-6AD5E9C3A548

06/26/2024 | 1:12 PM EDT

June 20, 2024

EXHIBIT A

SCOPE OF SERVICES FOR

Financial Project ID: 445529-1-38-01

FDOT District 4

BROWARD

Page A-2

FPID: 445529-1-38-01

TABLE OF CONTENTS

Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6A DRAINAGE ANALYSIS – (N/A)

6B DRAINAGE PLANS – (N/A)

6C SELECTIVE CLEARING AND GRUBBING – (N/A)

7 UTILITIES

8 ENVIRONMENTAL PERMITS AND ENVIRONMENTAL CLEARANCES – (N/A)

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS – (N/A)

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT – (N/A)

11 STRUCTURES - TEMPORARY BRIDGE – (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE – (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE – (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE – (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE – (N/A)

16 STRUCTURES - MOVABLE SPAN – (N/A)

17 STRUCTURES - RETAINING WALLS – (N/A)

18 STRUCTURES – MISCELLANEOUS – (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS – (N/A)

22 SIGNALIZATION PLANS – (N/A)

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS – (N/A)

26 LANDSCAPE PLANS – (N/A)

27 SURVEY

28 PHOTOGRAMMETRY – (N/A)

29 MAPPING

30 TERRESTRIAL MOBILE LIDAR – (N/A)

Page A-3

31 ARCHITECTURE DEVELOPMENT – (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT – (N/A)

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS – (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS – (N/A)

35 GEOTECHNICAL – (N/A)

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

Page A-4

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and VN

ENGINEERS INC. (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 445529-1-38-01

Related Financial Project ID(s): N/A

Federal Aid Project No.: D423-003-B

Roadways:

Roadway ID Begin milepost End milepost

86900321

86900320

0.000

0.000

0.682

0.944

Project Description: City of Deerfield Beach Various Locations

Bridge No(s).:

• N/A

Railroad Crossing No.: N/A

Context Classification:

• N/A

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the

CONSULTANT, the CITY OF DEERFIELD BEACH (hereinafter referred to as the CITY) and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 0107 – BIKE LANE / SIDEWALK

• Major work groups include:

o 3.2 - Major Highway Design

Page A-5

• Minor work groups include:

o 6.1 – Traffic Engineering Studies o 7.1 - Signing, Pavement Marking and Channelization o 7.2 – Lighting o 8.1 – Control Surveying o 8.2 - Design, Right of Way & Construction Surveying o 8.3 – Photogrammetric Mapping

Known alternative contracting methods include:

• Alternative Contracting Methods – N/A

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT, the

CITY, and/or the DEPARTMENT.

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the CITY, the DEPARTMENT, and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with the

CITY and DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to the CITY and DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the CITY’s and the DEPARTMENT's need to apply its own resources to assignments authorized by the CITY and the DEPARTMENT.

The CITY and the DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of

Contract Documents, including Construction Documents. The CITY’s and the

DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The CITY and the

DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. The CONSULTANT shall use the approved concepts from Phase 1 of the project as a basis for the design unless otherwise directed by the CITY and the

DEPARTMENT.

Page A-6

Final design engineering services on Crystal Lake Drive and NW 45th Street within the City of

Deerfield Beach. The improvements include construction of a roundabout at the intersection of Crystal Lake Drive and NW 45th Street; pavement milling & resurfacing along Crystal Lake

Drive and NW 45th Street to match existing grade; construction of a 5-ft wide concrete sidewalk to fill gaps along the West and South sides of Crystal Lake Drive between NW 45th

Street and Military Trail/NW 9th Avenue where no driveway or parking area is present;

construction of a 5-ft wide concrete sidewalk along the North side of NW 45th Street between

Crystal Lake Drive and Military Trail/NW 9th Avenue where no driveway or parking area is present; and installation of roadway lighting along Crystal Lake Drive and NW 45th Street as required.

Other improvements include sidewalk curb ramps, pedestrian detectable warning surfaces, pedestrian raised crosswalks, signing, and pavement markings with shared lane markings.

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement:

CAP Level: 2

Two Public Meetings

Agency Presentations/Meetings:

Agency Number of Meetings

Public 2

Joint Project Agreements: N/A

Specification Package Preparation:

Anticipated

Value Engineering: N/A

Risk Assessment Workshop: N/A

Plan Type:

Plan & Profile

Typical Section:

Number of Typical Sections: 3

Crystal Lake Drive (roadway typical to be provided by CITY)

NW 45th Street (roadway typical to be provided by CITY)

Circulatory Roadway (Roundabout)

Pavement Designs:

Number of Pavement Designs: 2

Roadway Milling & Resurfacing (design to be provided by CITY)

Page A-7

Roadway Reconstruction – Roundabout (design to be provided by CITY)

Pavement Type Selection Report(s): N/A

Cross-Slope Correction: N/A

Access Management Classification: N/A

Transit Route Features: N/A

Major Intersections and Interchanges: N/A

Roadway Alternative Analysis: N/A

Level of Temporary Traffic Control Plan (TTCP): 1

Lane closures and temporary pavement are expected

Temporary Lighting: N/A

Temporary Signals: N/A

Temporary Drainage: N/A

Design Variations: N/A

Design Exceptions: N/A

Sidewalk Profiles: 2

Crystal Lake Drive

NW 45th Street

2.2 Drainage (Activities 6a and 6b): N/A

Selective Clearing and Grubbing (Activity 6c): N/A

2.3 Utilities Coordination (Activity 7)

The CITY is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The

CONSULTANT should coordinate with CITY and DEPARTMENT personnel to coordinate transmittals to utility companies and meet production schedules.

The CONSULTANT shall ensure CITY and FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The

CONSULTANT shall identify a dedicated person responsible for managing all utility

Page A-8 coordination activities. This person shall be contractually referred to as the Utility

Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility

Coordination Manager shall be required to satisfactorily demonstrate to the CITY and

FDOT District Utilities Administrators that they have the following knowledge, skills, and expertise:

• A minimum of 4 years of experience performing utility coordination in accordance with

FDOT, Federal Highway Administration (FHWA), and American Association of State

Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

• A thorough knowledge of the FDOT plans production process and District utility coordination process.

• A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

• Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

• Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

• Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

• Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

• Identifying and coordinating the completion of any CITY or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

• Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the DEPARTMENT's standards, policies, and procedures.

• Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT's utility coordination work shall be performed and directed by the

Utility Coordination Manager that was identified and approved by FDOT's Project

Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT's Project Manager prior to any change being made to this contract.

Expected Utilities:

• 10

2.4 Environmental Permits and Environmental Clearances (Activity 8): N/A

Page A-9

2.5 Structures (Activities 9 - 18) – N/A

2.6 Signing and Pavement Markings (Activities 19 & 20)

Sign Structures: N/A

2.7 Signalization (Activities 21 & 22) – N/A

2.8 Lighting (Activities 23 & 24)

2.9 Landscape (Activities 25 & 26) – N/A

2.10 Survey (Activity 27)

Design Survey: Topographic/DTM (3D survey) within the existing right-of-way along Crystal Lake

Drive from south of NW 45th Street to east of Veleiros Blvd.

Subsurface Utility Exploration: N/A

Right of Way Survey: Anticipated

Vegetation Survey: N/A

2.11 Photogrammetry (Activity 28) – N/A

2.12 Mapping (Activity 29)

2.13 Terrestrial Mobile LiDAR (Activity 30): N/A

2.14 Architecture (Activity 31): N/A

2.15 Noise Barriers (Activity 32): N/A

2.16 Intelligent Transportation Systems (Activities 33 & 34): N/A

2.17 Geotechnical (Activity 35): N/A

2.18 Project Schedule

Within thirty (30) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for CITY, DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The current production date is

September 8, 2026. For the purpose of scheduling, the CONSULTANT shall allow for a 4-week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

All fees and price proposals are to be based on the negotiated schedule of 24 months for final construction contract documents. However, the contract deadline is 42 months from

Page A-10 the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the CITY and the

DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.19 Submittals

The CONSULTANT shall furnish construction contract documents as required by the

CITY and the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the CITY and the

DEPARTMENT. The CITY and the DEPARTMENT will determine the specific number of copies required prior to each submittal.

2.20 Provisions for Work

The services performed by the CONSULTANT must comply with all applicable

DEPARTMENT manuals, procedure, policies, and guidelines. Specifically, the

CONSULTANT must comply with DEPARMENT’s Project Development and

Environmental (PD&E) Manual, FDOT Design Manual (FDM), Florida Greenbook, Structures Manual, and Computer Aided Design and Drafting (CADD) Manual. The

DEPARTMENT’s manuals and guidelines incorporate, by requirement or reference, all applicable federal and state laws, regulations, and Executive Orders. The CONSULTANT will use the latest editions of the manuals, procedures, and guidelines to perform work for this project.

All work shall be prepared with English units (unless otherwise specified) in accordance with the latest editions of standards and requirements utilized by the DEPARTMENT.

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT is responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project.

Page A-11

Technical Special Provisions: N/A

Modified Special Provisions: N/A

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services of this contract. This includes meetings with CITY and DEPARTMENT and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroads, airports, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare and submit to the CITY and the

DEPARTMENT's Project Managers for review, the meeting minutes for all meetings attended by them. The meeting minutes are due within five (5) working days of attending the meeting.

Quality Assurance/Quality Control: It is the intention of the CITY and the

DEPARTMENT that design CONSULTANTS, including their subconsultant(s), are held responsible for their work, including plans review. The purpose of

CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the FDOT Design Manual, that state and federal design criteria are followed with the DEPARTMENT concept, and that the

CONSULTANT submittals are complete. All subconsultant document submittals shall be submitted by the subconsultant directly to the CONSULTANT for their independent

Quality Assurance/Quality Control review and subsequent submittal to the CITY and the DEPARTMENT.

It is the CONSULTANT'S responsibility to independently and continually QC their plans and other deliverables. The CONSULTANT should regularly communicate with the CITY's Design Project Manager to discuss and resolve issues or solicit opinions from those within designated areas of expertise.

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications, and other services furnished by the CONSULTANT and their subconsultant(s) under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The

CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control

Plan shall be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within twenty (20) business days of the written Notice to Proceed and it shall be signed by the CONSULTANT's Project

Page A-12

Manager and the CONSULTANT QC Manager. The Quality Control Plan shall include the names of the CONSULTANT's staff that will perform the quality control reviews.

The Quality Control reviewer shall be a Florida Licensed Professional Engineer fully prequalified under F.A.C. 14-75 in the work type being reviewed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component

(structures, roadway, drainage, signals, geotechnical, signing and marking, lighting, landscape, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required, if requested by the DEPARTMENT, with each phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor &

Mapper that performed the Quality Control review will sign a statement certifying that the review was conducted and found to meet required specifications.

The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, specifications and/or other products and services.

Supervision: The CONSULTANT shall supervise all technical design activities.

Coordination: The CONSULTANT shall coordinate with all disciplines of the project to produce a final set of construction documents.

Project General Tasks

Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the

CONSULTANT when included in the project scope.

3.1 Public Involvement

3.1.1 Community Awareness Plan: N/A

3.1.2 Notifications: N/A

3.1.3 Preparing Mailing Lists: N/A

3.1.4 Median Modification Letters: N/A

3.1.5 Driveway Modification Letters: N/A

3.1.6 Newsletters: N/A

3.1.7 Renderings and Fly-Throughs: N/A

3.1.8 PowerPoint Presentations

The CONSULTANT shall prepare technical information and rendering for roundabout only for use in public meetings.

Page A-13

3.1.9 Public Meeting Preparations: N/A

3.1.10 Public Meeting Attendance:

The CONSULTANT shall attend two public meetings.

3.1.11 Other Agency Meetings: N/A

3.1.12 Web Site: N/A

3.2 Joint Project Agreements: N/A

3.3 Specifications & Estimates

3.3.1 Specifications Package Preparation

The CONSULTANT shall prepare and provide a Specifications Package in accordance with the CITY's procedure. The Specifications Package shall be prepared using the

DEPARTMENT's Specs on the Web application. The CONSULTANT shall be able to document that the procedure defined in the Handbook for the Preparation of

Specifications Packages is followed, which includes the quality assurance/quality control procedures.

Final submittal of the Specifications Package must occur at least 10 working days prior to the contract package due date. This submittal shall be digitally signed, dated, and sealed in accordance with applicable Florida Statutes.

3.3.2 Estimated Quantities Report Preparation: Summary of quantities are to be provided.

3.4 Contract Maintenance and Project Documentation

Contract maintenance includes project management effort for complete setup and maintenance of files, electronic folders and documents, developing technical monthly progress reports and schedule updates. Project documentation includes the compilation and delivery of final documents, reports or calculations that support the development of the contract plans.

3.5 Value Engineering (Multi-Discipline Team) Review: N/A

3.6 Prime Consultant Project Manager Meetings

Includes only the Prime Consultant Project Manager's time for travel and attendance at

Activity Technical Meetings and other meetings listed in the meeting summary for Task

3.6 on tab 3 Project General Task of the staff hour forms. Staff hours for other personnel attending Activity Technical Meetings are included in the meeting task for that specific

Activity.

3.7 Plans Update: N/A

3.8 Post-Design Services: N/A

Page A-14

3.9 Digital Delivery

The CONSULTANT shall deliver final contract plans and documents in digital format. The final contract plans and documents shall be digitally signed and sealed files delivered to the

CITY and the DEPARTMENT on acceptable electronic media, as determined by the CITY and the DEPARTMENT.

3.10 Risk Assessment Workshop: N/A

3.11 Railroad, Transit and/or Airport Coordination: N/A

3.12 Landscape and Existing Vegetation Coordination: N/A

3.13 Other Project General Tasks:

N/A

4 ROADWAY ANALYSIS

The CONSULTANT shall analyze and document Roadway Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

4.1 Typical Section Package: N/A

4.2 Pavement Type Selection Report: N/A

4.3 Pavement Design Package: N/A

4.4 Cross-Slope Analysis: N/A

4.5 Safety Analysis: N/A

4.6 Design Analysis: N/A

Monitoring Existing Structures: N/A

Access Management: N/A

4.7 Operational Analysis: Roundabout layout & design (1 lane by 1 lane roundabout)

4.8 Design Reports: N/A

4.9 Design Variations and Exceptions: N/A

4.10 Master Design File Setup & Maintenance, Model Management Plan: N/A

4.11 Horizontal/Vertical Master Design Files

The CONSULTANT shall design the geometrics using the Standard Plans that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design

Page A-15 consistency and driver expectancy, aesthetics, existing vegetation to be preserved, pedestrian and bicycle concerns, ADA requirements, Safe Mobility For Life Program, access management, PD&E documents and scope of work.

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files

The CONSULTANT shall design a safe and effective TTCP to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of roadways ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, transit stops, and traffic monitoring sites. Special consideration shall be given to the construction of the drainage system when developing the construction phases. Positive drainage must be maintained at all times. The design shall include construction phasing of roadways to accommodate the construction or relocation of utilities when the contract includes Joint Project Agreements (JPAs).

The CONSULTANT shall investigate the need for temporary traffic signals, temporary highway lighting, detours, diversions, lane shifts, and the use of materials such as sheet piling in the analysis. The Traffic Control Plan shall be prepared by a certified designer who has completed training as required by the DEPARTMENT. Before proceeding with the

TTCP, the CONSULTANT shall meet with the appropriate CITY and DEPARTMENT personnel. The purpose of this meeting is to provide information to the CONSULTANT that will better coordinate the Preliminary and Final TTCP efforts.

The CONSULTANT shall consider the local impact of any lane closures or alternate routes. When the need to close a road is identified during this analysis, the

CONSULTANT shall notify the CITY's Project Manager as soon as possible. Proposed road closings must be reviewed and approved by the CITY. Diligence shall be used to minimize negative impacts by appropriate specifications, recommendations or plans development.

Local impacts to consider will be local events, holidays, peak seasons, detour route deterioration and other eventualities. CONSULTANT shall be responsible to obtain local authorities permission for use of detour routes not on state highways.

Master TTCP Design Files: The CONSULTANT shall develop master TTCP files showing each phase of the TTCP. This includes all work necessary for designing lane configurations, diversions, lane shifts, signing and pavement markings, temporary traffic control devices, and temporary pedestrian ways.

4.13 Utility Data Collection and Analysis

The CONSULTANT shall collect, analyze, and coordinate utility data. This includes reviewing the Utility Work Schedule (UWS) and developing and coordinating utility conflict information (if not included in section 7 Utilities).

4.14 Roadway Quantities for EQ Report: Summary of Quantities sheet to be provided.

Page A-16

TTCP Quantities for EQ Report: Summary of Quantities sheet to be provided.

4.15 Cost Estimate

4.16 Technical or Modified Special Provisions: N/A

4.17 Other Roadway Tasks: One Engineering Study to be prepared to evaluate four locations for unsignalized mid-block crosswalks. The study will determine whether crosswalks are warranted at the identified locations. Traffic Data Collection is not included in this activity.

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings

4.21 Field Reviews

4.22 Coordination

5 ROADWAY PLANS

The CONSULTANT shall prepare Roadway, TTCP, Utility Adjustment Sheets, plan sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and scope of the project for the purposes of construction.

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets

5.3 Cross Slope Correction Details: N/A

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management

5.6 Plan View (Plan Sheets)

5.7 Profile View (Plan/Profile Sheets)

5.8 Special Profiles

5.9 Sidewalk Profiles

5.10 Interchange Layout Sheet: N/A

5.11 Details: for roundabout only

5.12 Soil Survey Sheets: N/A

5.13 Cross Sections: for roundabout only

5.14 Temporary Traffic Control Plan

Page A-17

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets

5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS – (N/A)

6b DRAINAGE PLANS – (N/A)

6c SELECTIVE CLEARING AND GRUBBING – (N/A)

7 UTILITIES

The CONSULTANT shall identify utility facilities and secure agreements, utility work schedules, and plans from the Utility Agency Owners (UAO) ensuring all conflicts that exist between utility facilities and the CITY's construction project are addressed. The CITY shall certify all utility negotiations have been completed and that arrangements have been made for utility work to be undertaken.

7.1 Utility Kickoff Meeting

7.2 Identify Existing Utility Agency Owner(s)

7.3 Make Utility Contacts

First Contact: The CONSULTANT shall send letters and plans to each Utility Agency

Owner (UAO), one set for the utility office, and one set to the DEPARTMENT Offices as required by the District. Includes contact by phone for meeting coordination. Request type, size, location, easements, and cost for relocation if reimbursement is claimed. Request the voltage level for power lines in the project area. Send UAO requests for reimbursement to

FDOT for a legal opinion. Include the meeting schedule (if applicable) and the design schedule. Include typical meeting agenda. If scheduling a meeting, give a 4-week notice.

Second Contact: At a minimum of 4 weeks prior to a schedules utility coordination meeting, the CONSULTANT shall transmit Phase II plans and the utility conflict information (when applicable and in the format requested by the CITY) to each UAO having facilities located within the project limits, and one set to the CITY and

DEPARTMENT Offices as required by the District.

Third Contact: Identify agreements and assemble packages. The CONSULTANT shall send agreements, letters, the utility conflict information (when applicable and in the format requested by the CITY and/or the DEPARTMENT) and plans to the UAO(s) including all

Page A-18 component sets, one set for the utility office, one set to construction and maintenance if required. Include the design schedule.

7.4 Exception Processing: N/A

7.5 Preliminary Utility Meeting: N/A

7.6 Individual/Field Meetings: N/A

7.7 Collect and Review Plans and Data from UAO(s)

7.8 Subordination of Easements Coordination: N/A

7.9 Utility Design Meeting

The CONSULTANT shall schedule (time and place), notify participants, and conduct a

Utility meeting with all affected UAO(s). The CONSULTANT shall be prepared to discuss impacts to existing trees/vegetation and proposed landscape, drainage, traffic signalization, temporary traffic control plans (TTCP) (construction phasing), review the current design schedule and letting date, evaluate the utility information collected, provide follow-up information on compensable property rights from the CITY and/or FDOT Legal Offices, discuss with each UAO the utility work by highway contractor option, discuss any future design issues that may impact utilities, etc., to the extent that they may have an effect on existing or proposed utility facilities with particular emphasis on drainage and TTCP with each UAO. The intent of this meeting shall be to assist the UAOs in identifying and resolving conflicts between utilities and proposed construction before completion of the plans, including utility adjustment details. Also, to work with the UAOs to recommend potential resolution between known utility conflicts with proposed construction plans as may be deemed practical by the UAO. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees within 3 days.

7.10 Review Utility Markups & Work Schedules and Processing of Schedules

& Agreements

The CONSULTANT shall review utility marked up plans and work schedules as they are received for content and coordinate review with the designer. Send color markups and schedules to the appropriate CITY and DEPARTMENT office(s) such as survey, geotechnical, drainage, structures, lighting, roadway, signals, utilities, landscape architecture, municipalities, maintaining agency, and District Traffic Operations for review and comment if required by the District. Coordinate with the District for execution.

Distribute Executed Final Documents. Prepare Work Order for UAO(s). The

CONSULTANT shall coordinate with the DUO the programming of necessary Work

Program funds.

7.11 Utility Coordination/Follow-up

The CONSULTANT shall provide utility coordination and follow-up. This includes follow- up, interpreting plans, and assisting the UAOs with completion of their work

Page A-19 schedules and agreements. Includes phone calls, face-to-face meetings, etc., to motivate and ensure the UAO(s) complete and return the required documents in accordance with the project schedule. Ensure the resolution of all identified conflicts. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees. This task can be applied to all phases of the project.

7.12 Utility Constructability Review

The CONSULTANT shall review utility schedules against construction contract time, and phasing for compatibility. Coordinate with and obtain written concurrence from the construction office.

7.13 Additional Utility Services: N/A

7.14 Processing Utility Work by Highway Contractor (UWHC): N/A

7.15 Contract Plans to UAO(s): N/A

7.16 Certification/Close-Out

This includes hours for transmitting utility files to the DUO and preparation of the Utility

Certification Letter. The CONSULTANT shall certify to the appropriate CITY representative the following:

All utility negotiations (Full execution of each agreement, approved Utility Work

Schedules, Technical Special Provisions or Modified Special Provisions written, etc.) have been completed with arrangements made for utility work to be undertaken and completed as required for proper coordination with the physical construction schedule.

7.17 Other Utilities: N/A

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES – (N/A)

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS

AND DRAWINGS – (N/A)

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT – (N/A)

11 STRUCTURES - TEMPORARY BRIDGE – (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE – (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE – (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE – (N/A)

Page A-20

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE – (N/A)

16 STRUCTURES - MOVABLE SPAN – (N/A)

17 STRUCTURES - RETAINING WALLS – (N/A)

18 STRUCTURES – MISCELLANEOUS – (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

The CONSULTANT shall analyze and document Signing and Pavement Markings Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

19.1 Traffic Data Analysis

The CONSULTANT shall review the approved preliminary engineering report, typical section package, traffic technical memorandum and proposed geometric design alignment to identify proposed sign placements and roadway markings.

19.2 No Passing Zone Study: N/A

19.3 Signing and Pavement Marking Master Design File

The CONSULTANT shall prepare the Signing & Marking Design file to include all necessary design elements and all associated reference files.

19.4 Multi-Post Sign Support Calculations: N/A

19.5 Sign Panel Design Analysis

19.6 Sign Lighting/Electrical Calculations: N/A

19.7 S&PM Quantities for EQ Report: Summary of Quantities sheet to be provided.

19.8 Cost Estimate

19.9 Technical Special Provisions and Modified Special Provisions: N/A

19.10 Other Signing and Pavement Marking Analysis: N/A

19.11 Field Reviews

19.12 Technical Meetings

19.13 Quality Assurance/Quality Control

19.14 Independent Peer Review: N/A

19.15 Supervision

Page A-21

19.16 Coordination

20 SIGNING AND PAVEMENT MARKING PLANS

The CONSULTANT shall prepare a set of Signing and Pavement Marking Plans in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums that includes the following.

20.1 Key Sheet & Signature Sheet

20.2 General Notes/Pay Item Notes

20.3 Project Layout: N/A

20.4 Plan Sheet

20.5 Special Details: N/A

20.6 Service Point Details: N/A

20.7 Guide Sign Data

20.8 Cross Sections (Sign Installations): N/A

20.9 Quality Assurance/Quality Control

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of traffic design drawings, specifications and other services furnished by the CONSULTANT under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all design drawings, specifications and other services prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan may be one utilized by the

CONSULTANT as part of their normal operation or it may be one specifically designed for this project.

20.10 Supervision

21 SIGNALIZATION ANALYSIS – (N/A)

22 SIGNALIZATION PLANS – (N/A)

23 LIGHTING ANALYSIS

The CONSULTANT shall analyze and document Lighting Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

Page A-22

23.1 Lighting Justification Report: N/A

23.2 Lighting Design Analysis Report (LDAR)

The CONSULTANT shall prepare a Preliminary Lighting Design Analysis Report in accordance with the requirements of the FDOT Design Manual. The report shall be submitted under a separate cover with the Phase II plans submittal. After approval of the preliminary report, the CONSULTANT shall submit a revised report for each submittal.

23.3 Voltage Drop Calculations: N/A

23.4 FDEP Coordination and Report: N/A

23.5 Reference and Master Design Files

The CONSULTANT shall prepare the Lighting Design file to include all necessary design elements and all associated reference files.

23.6 Temporary Highway Lighting: N/A

23.7 Design Documentation

The CONSULTANT shall submit a design documentation with each plans submittal under a separate cover and not part of the roadway documentation book.

23.8 Lighting Quantities for EQ Report: N/A

23.9 Cost Estimate: N/A

23.10 Technical Special Provisions and Modified Special Provisions: N/A

23.11 Other Lighting Analysis: N/A

23.12 Field Reviews

The CONSULTANT shall collect information from the maintaining agencies and conduct a field review. The review should include but is not limited to the following:

• Existing Lighting Equipment

• Load Center, Capabilities and Condition/Age

• Condition of Lighting Structure(s)

• Verification of horizontal clearances

• Verification of breakaway requirements

23.13 Technical Meetings

23.14 Quality Assurance/Quality Control

23.15 Independent Peer Review: N/A

Page A-23

23.16 Supervision

23.17 Coordination

24 LIGHTING PLANS

The CONSULTANT shall prepare a set of Lighting Plans in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

Lighting Plans will not be a component of the contract plans. Lighting Plans will be provided to the CITY as a standalone document.

24.1 Key Sheet & Signature Sheet: N/A

24.2 General Notes/Pay Item Notes: N/A

24.3 Pole Data, Legend & Criteria: for proposed light poles only.

24.4 Project Layout: N/A

24.5 Plan Sheets: for proposed light poles only.

24.6 Special Details: N/A

24.7 Service Point Details: N/A

24.8 Temporary Highway Lighting Plan Sheets: N/A

24.9 Quality Assurance/Quality Control

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of traffic design drawings, specifications and other services furnished by the CONSULTANT under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all design drawings, specifications and other services prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan may be one utilized by the

CONSULTANT as part of their normal operation or it may be one specifically designed for this project.

24.10 Supervision

25 LANDSCAPE ANALYSIS – (N/A)

26 LANDSCAPE PLANS – (N/A)

Page A-24

27 SURVEY

The CONSULTANT shall perform survey tasks in accordance with all applicable statutes, manuals, guidelines, standards, handbooks, procedures, and current design memoranda.

The CONSULTANT shall submit all survey notes and computations to document the surveys.

All field survey work shall be recorded in approved media and submitted to the

DEPARTMENT. Field books submitted to the DEPARTMENT must be of an approved type.

The field books shall be certified by the surveyor in responsible charge of work being performed before the final product is submitted.

The survey notes shall include documentation of decisions reached from meetings, telephone conversations or site visits. All like work (such as bench lines, reference points, etc.) shall be recorded contiguously. The DEPARTMENT may not accept field survey radial locations of section corners, platted subdivision lot and block corners, alignment control points, alignment control reference points and certified section corner references. The DEPARTMENT may instead require that these points be surveyed by true line, traverse or parallel offset.

27.1 Horizontal Project Control (HPC)

Establish or recover HPC, for the purpose of establishing horizontal control on the Florida

State Plane Coordinate System or datum approved by the District Surveyor (DS) or District

Location Surveyor (DLS); may include primary or secondary control points. Includes analysis and processing of all field collected data, and preparation of forms.

27.2 Vertical Project Control (VPC)

Establish or recover VPC, for the purpose of establishing vertical control on datum approved by the District Surveyor (DS) or the District Location Surveyor (DLS).; may include primary or secondary vertical control points. Includes analysis and processing of all field collected data, and preparation of forms.

27.3 Alignment and/or Existing Right of Way (R/W) Lines

Establish, recover or re-establish project alignment. Also includes analysis and processing of all field collected data, existing maps, and/or reports for identifying mainline, ramp, offset, or secondary alignments. Depict alignment and/or existing R/W lines (in required format) per DEPARTMENT R/W Maps, platted or dedicated rights of way.

27.4 Aerial Targets: N/A

27.5 Reference Points: N/A

27.6 Topography/Digital Terrain Model (DTM) (3D)

Locate all above ground features and improvements for the limits of the project by collecting the required data for the purpose of creating a DTM with sufficient density. Shoot all break lines, high and

Page A-25 low points. Effort includes field edits, analysis and processing of all field collected data, existing maps, and/or reports.

Limits are within the existing right-of-way along Crystal Lake Drive from south of NW 45th Street to east of Veleiros Blvd. Please refer to exhibit attached to M.G. Vera staff-hour estimate.

27.7 Planimetric (2D): N/A

27.8 Roadway Cross Sections/Profiles

Perform cross sections or profiles. May include analysis and processing of all field-collected data for comparison with DTM.

27.9 Side Street Surveys: N/A

27.10 Underground Utilities: N/A

27.11 Outfall Survey: N/A

27.12 Drainage Survey: N/A

27.13 Bridge Survey (Minor/Major): N/A

27.14 Channel Survey: N/A

27.15 Pond Site Survey: N/A

27.16 Mitigation Survey: N/A

27.17 Jurisdiction Line Survey: N/A

27.18 Geotechnical Support: N/A

27.19 Sectional/Grant Survey

Perform field location/placement of section corners, 1/4 section corners, and fractional corners where pertinent. Includes analysis and processing of all field-collected data and/or reports.

27.20 Subdivision Location

Survey all existing recorded subdivision/condominium boundaries, tracts, units, phases, blocks, street R/W lines, common areas. Includes analysis and processing of all field collected data and/or reports. If unrecorded subdivision is on file in the public records of the subject county, tie existing monumentation of the beginning and end of unrecorded subdivision.

27.21 Maintained R/W: N/A

27.22 Boundary Survey: N/A

27.23 Water Boundary Survey: N/A

Page A-26

27.24 Right of Way Staking, Parcel / Right of Way Line: N/A

27.25 Right of Way Monumentation: N/A

27.26 Line Cutting: N/A

27.27 Work Zone Safety

Provide work zone as required by DEPARTMENT standards.

27.28 Vegetation Survey: N/A

27.29 Tree Survey: N/A

27.30 Miscellaneous Surveys: N/A

27.31 Supplemental Surveys: N/A

27.32 Document Research:

Perform research of documentation to support field and office efforts involving surveying and mapping.

27.33 Field Review

Perform verification of the field conditions as related to the collected survey data.

27.34 Technical Meetings

Attend meetings as required and negotiated by the Surveying and Mapping Department.

27.35 Quality Assurance/Quality Control (QA/QC)

Establish and implement a QA/QC plan. Also includes subconsultant review, response to comments and any resolution meetings if required, preparation of submittals for review, etc.

27.36 Supervision

Perform all activities required to supervise and coordinate project. These activities must be performed by the project supervisor, a Florida P.S.M. or their delegate as approved by the

District Surveying Office.

27.37 Coordination

Coordinate survey activities with other disciplines. These activities must be performed by the project supervisor, a Florida P.S.M. or their delegate as approved by the District Surveying

Office.

28 PHOTOGRAMMETRY – (N/A)

29 MAPPING

29.1 Alignment: N/A

Page A-27

29.2 Section and 1/4 Section Lines: N/A

29.3 Subdivisions / Property Lines: N/A

29.4 Existing Right of Way: N/A

29.5 Topography: N/A

29.6 Parent Tract Properties and Existing Easements: N/A

29.7 Proposed Right of Way Requirements: N/A

29.8 Limits of Construction: N/A

29.9 Jurisdictional/Agency Lines: N/A

29.10 Control Survey Cover Sheet: N/A

29.11 Control Survey Key Sheet: N/A

29.12 Control Survey Detail Sheet: N/A

29.13 Right of Way Map Cover Sheet: N/A

29.14 Right of Way Map Key Sheet: N/A

29.15 Right of Way Map Detail Sheet: N/A

29.16 Maintenance Map Cover Sheet: N/A

29.17 Maintenance Map Key Sheet: N/A

29.18 Maintenance Map Detail Sheet: N/A

29.19 Reference Point Sheet: N/A

29.20 Project Control Sheet

This sheet depicts the baseline, the benchmarks, the primary and secondary control points and their reference points including the type of material used for each point, their XYZ coordinates, scale factors and convergence angles. This sheet(s) may be included with the

Control Survey Map, Right of Way Map and Maintenance Map.

29.21 Table of Ownerships Sheet: N/A

29.22 Parcel Sketches: N/A

29.23 TIITF Sketches: N/A

29.24 Other Specific Purpose Survey(s): N/A

29.25 Boundary Survey(s) Map: N/A

29.26 Right of Way Monumentation Map: N/A

Page A-28

29.27 Title Search Map: N/A

29.28 Title Search Report: N/A

29.29 Legal Descriptions: N/A

29.30 Final Maps/Plans Comparison: N/A

29.31 Field Reviews: N/A

29.32 Technical Meetings: N/A

29.33 Quality Assurance/Quality Control

29.34 Supervision

29.35 Coordination: N/A

29.36 Supplemental Mapping: N/A

30 TERRESTRIAL MOBILE LiDAR – (N/A)

31 ARCHITECTURE DEVELOPMENT – (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT – (N/A)

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS – (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS – (N/A)

35 GEOTECHNICAL – (N/A)

36 PROJECT REQUIREMENTS

36.20 Liaison Office

The DEPARTMENT and the CONSULTANT will designate a Liaison Office and a

Project Manager who shall be the representative of their respective organizations for the

Project. While it is expected the CONSULTANT shall seek and receive advice from various state, regional, and local agencies, the final direction on all matters of this project remain with the DEPARTMENT Project Manager.

36.21 Key Personnel

The CONSULTANT's work shall be performed and directed by the key personnel identified in the proposal presentations by the CONSULTANT. Any changes in the indicated personnel shall be subject to review and approval by DEPARTMENT.

36.22 Progress Reporting

Page A-29

The CONSULTANT shall meet with the CITY as required and shall provide a written monthly progress report. with approved schedule, schedule status, and payout curve or by using the earned value method that describe the work performed on each task. The report will include assessing project risk through monthly documentation of identifying and updating the risk category and approach for monitoring those tasks. Invoices shall be submitted after the DEPARTMENT approves the monthly progress report and the payout curve or with earned value analysis. The Project Manager will make judgment on whether work of sufficient quality and quantity has been accomplished by comparing the reported percent complete against actual work accomplished.

36.23 Correspondence

Copies of all written correspondence between the CONSULTANT and any party pertaining specifically to this contract shall be provided to the DEPARTMENT for their records within one (1) week of the receipt or mailing of said correspondence.

36.24 Professional Endorsement

The CONSULTANT shall have a Licensed Professional Engineer in the State of Florida sign and seal all reports, documents, Technical Special Provisions and Modified Special

Provisions, and plans as required by…