CN-550000-BEG71-S0050000.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

375-040-07

PROCUREMENT

03/17

MODIFICATION # 4

Agreement No. BEG71

Financial Project I.D. 410957-1-82-04, 411451-4-82-01

Vendor No. F11-3538017001

Procurement No. DOT-RFP-24-5005-RRI4

DMS Catalog Class No.

77102003, 92101501, 90111900, 78141505

Amendment # 4

This Agreement, made and entered into on by and between the STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and AutoBase, Inc. , duly authorized to conduct business in the State of Florida, hereinafter called the "Vendor."

WITNESSETH:

WHEREAS, the Department and the Vendor heretofore on 2/1/2024 , entered into an agreement, hereinafter called the

"Original Agreement," whereby the Department retained the Vendor to furnish certain services in connection with District Five Road

Rangers Service Patrol (RRSP) for Interstate 4 (I-4) and Interstate 95 (I-95) ; and

WHEREAS, the Department has determined it necessary to amend the agreement to revise Exhibit "A" Scope of

Services and Exhibit "B" Method of Compensation, and add funds , NOW, THEREFORE, this Agreement witnesseth the following amendment is made;

1. Exhibit "A" Scope of Services is being revised to reflect the expansion of services to additional areas. Amendment 4, Exhibit "A" Scope of Services is attached hereto and made a part hereof, and details the revisions.

2. Exhibit "B" Method of Compensation, attached hereto and made a part hereof, is revised to reflect the increased monthly lump sum and required minimum hours amounts due to the expansion of services. It also authorizes and details compensation for Truck mounted DMS signs and RRSP camera access for seven (7) additional trucks to support the expanded services.

3. Funds in the amount of $5,527,641.19 are being added with this amendment. The funds that are being added per FY are detailed in the table below.Total compensation is expected to be funded by annual Legislative appropriations and is detailed in Table 3 of the attached Exhibit "B".

Except as hereby modified, amended, or changed, all of the terms and conditions of said agreement and any amendments thereto will remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month and year set forth above.

Docusign Envelope ID: 59F45821-7040-437D-A59A-403A4A4D345D

08/29/2025 | 9:38 AM EDT

FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

375-040-07

PROCUREMENT

03/17

AutoBase, Inc.

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

Name of Vendor

BY: BY:

Authorized Signature

Donna LaBella Charles M. Heffinger, Jr., P.E.

(Print/Type) (Print/Type)

Title: President Title: Director of Transportation Operations

FOR DEPARTMENT USE ONLY

APPROVED:

LEGAL REVIEW

Procurement Services Manager

Amendment 4

EXHIBIT “A”

District Five Road Ranger Patrol Services

Scope of Services

BEG71

Scope of Services

Exhibit “A” Section 2, Contract Objective, of the original agreement is modified as shown below in red.

The Florida Department of Transportation (FDOT) District Five, hereafter referred to as the DEPARTMENT, requires services by a Road Ranger Service Patrol (RRSP) provider, hereafter referred to as the CONTRACTOR. The CONTRACTOR is responsible for providing motorist assistance and Traffic Incident Management (TIM) support within select segments along I-4 and, I-95, SR-429, and any connecting roadways, in the counties of Brevard, Flagler, Lake, Orange, Osceola, Seminole, and Volusia.

Coverage includes all on and off ramps and requires additional mileage into counties of adjacent districts for turnaround points. Road Rangers can, at any time, be dispatched off the interstate to provide assistance at the DEPARTMENT’s discretion. The VENDOR shall provide a unit to respond to incidents on local arterial roadways. Coverage area can be modified to include express lanes, additional coverage hours, and/or other District Five (5) facilities with at least sixty (60) day’s notice per the contracted rate and adjustment to the minimum hours.

RRSP Vehicle Requirements

The CONTRACTOR shall furnish and maintain all RRSP vehicles required to provide the services described herein. The VENDOR is authorized to utilize the Road Rangers vehicles listed below in Table 1. In the event any of these units are taken out of service due to mechanical failure, a crash, or other circumstances requiring replacement of that unit, the VENDOR shall ensure that the replacement unit is new or has no less than 3,000 miles in accordance with the specifications outlined in the Scope of Services. The RRSP vehicle manufacturer and model shall be at the discretion of the CONTRACTOR. The vehicles furnished under this Contract shall meet the requirements herein unless otherwise specified. The CONTRACTOR shall submit all RRSP Vehicle information into the latest DEPARTMENT approved electronic application.

5.0 Road Ranger Truck Emergency Lighting

The VENDOR is authorized to utilize the existing emergency lighting systems installed on the units listed below in Table 1. In the event any of these units are taken out of service due to mechanical failure, a crash, or other circumstances requiring replacement of that unit, the VENDOR shall ensure that the replacement unit is equipped with emergency lighting in accordance with the specifications outlined in the Scope of Services.

Table 1

6.0 Hours of Operation

The expected hours of RRSP operation and minimum number of units are listed below and applicable fifty-two

(52) weeks of the year including DEPARTMENT observed holidays for the term of the Contract. CONTRACTOR shall ensure that RRSP vehicles are always fully operational with full deployment of assigned zones.

a. a. I-4 East Zone (MM 98-MM 132, plus additional miles to include turnarounds): 24-hrs; minimum 2-units from 6am-10pm and 1-unit from

10pm-6am.

b. I-95 (MM 160-298, plus additional miles to include turnarounds, minimum

c. of 5-units, Monday – Friday and 4 units on Saturday and Sunday.

d. I-4 West Zone (MM 74 – MM 58) plus additional miles to include turnarounds): 24- hrs;

minimum 2 units from 6am-10pm and 1-unit from 10pm-6am.

e. Arterials- minimum of 1 unit, Monday – Friday 6 am to 10 pm (subject to change as needed)

f. SR-429 (MM 55 – MM 42) plus additional miles to include turnarounds): minimum of 1 unit, Monday – Friday 6 am to 10 pm (subject to change as needed)

g. The DEPARTMENT recognized holidays include New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving, and the day after, and Christmas Day. The DEPARTMENT may elect to adjust coverage during holidays. The CONTRACTOR shall staff all shifts/assignments with the appropriate number and type of RRSP vehicles and RRSP Supervisors and Operators. With mutual agreement between the CONTRACTOR and the DEPARTMENT, hours of operation may be adjusted to add or delete hours to better accommodate demand and other needs.

h. Except during times of emergency, the DEPARTMENT and the CONTRACTOR shall agree to changes to the required hours of operation at least forty-eight (48) hours prior to the effective date of the change.

i. Except during times of emergency, the CONTRACTOR will be notified sixty (60) days in advance of the change, when hours of operations will be substantially increased or decreased and will impact the existing number of RRSP Operators or RRSP vehicles.

Note, these are minimum staffing requirements. The CONTRACTOR is responsible for determining the number of units and schedules necessary to ensure compliance with prescribed performance measures. For detailed information regarding the RRSP shift times, site locations and refueling, please see Attachment I, Section 3, General Requirements

Truck # Year Make Model Truck Type VIN#

541A 2019 Ford F-250 Utility 1F17X2B62KED86403

541B 2019 Ford F-250 Utility 1F17X2B64KED86399

541C 2019 Ford F-250 Utility 1F17X2B68KED86406

541D 2019 Ford F-250 Utility 1F17X2B60KED86397

541E 2019 Ford F-250 Utility 1F17W2B61KEC75067

5A-1 2018 Ford F-250 Utility 1F18W3B62JEC99192

Amendment 4

EXHIBIT “B”

District Five Road Ranger Patrol Services

METHOD OF COMPENSATION

BEG71

1.0 PURPOSE

This Exhibit defines the limits of compensation to be made to the contractor for the services set forth in Exhibit “A” and the method by which payments shall be made.

Method of Compensation Minimum hours and monthly updated to reflect expanded services

2.0 COMPENSATION

In addition to the compensation currently outlined in contract BEG71, the VENDOR will receive an additional monthly lump sum to align with additional areas of service being added to the contract.

This change will also increase the minimum monthly hours required for the remainder of the current contract. The VENDOR, for the satisfactory performance of services detailed in Exhibit “A” and Exhibit “B”, shall be paid an additional monthly lump sum price of $125,913.66, for a total monthly lump sum payment of $356,334.53. For the additional areas of service, required minimum hours are increased by 1760, for a total of 4,560 required minimum hours per month. Updated total unit price and required minimum hours are outlined in Table 1. If any additional hours beyond the assigned schedule for each zone and rotation are requested by the department for events that are considered national disasters, holidays, or for events such as the Daytona 500, community events, or as requested to provide assistance on incident scenes at or at the end of shift, additional service hours from the VENDOR will be paid at an hourly rate of $65.82, as noted in Table 2 below.

A Maximum Limiting amount of $23,453,800.07 will be paid for services provided in this contract for the contract term, as approved by the Department. Funding for the outlined RRSP expansion of services for the current Fiscal Year (FY 26) for authorized patrol services under this contract is approved in the amount of $4,732,789.14. All requirements outlined in the original contract still apply.

Table 1: Normal Service (Beginning 9/1/2025) Unit Unit Price # of Months Required Minimum Hours

Lump Sum (Monthly)

$356,334.53 41 4560

Table 2: Extended Service Item Unit Unit Price

Road Ranger Service Patrol (Extended Hours)

Per Hour $65.82

Table 3: Available Funding by Fiscal Year FY Months

FY 2023-2024 5 $1,672,198.00

FY 2024-2025 12 $3,315,480.44

FY 2025-2026 12 $4,732,789.14

FY 2026-2027 12 $5,031,078.54

FY 2027-2028 12 $5,491,353.70

FY 2028-2029 7 $3,210,900.25

Contract Total Funding $23,453,800.07

The Monthly Lump Sum outlined in this amendment should follow the established annual increase of four percent (4%) as outlined in the original contract and modified in Amendment #3.

Table 4: Escalation by Service Year

At the Department’s sole discretion, additional funding may be added to the contract by issuing a Letter of Authorization (LOA). The VENDOR shall not provide services that exceed the authorized amount(s) without approval from the Department.

3.0 INVOICING PROCEDURE

Invoices will be prepared by the VENDOR in a format prescribed by the Department. The invoices will be supported by such information as may be required by Department procedures to substantiate the charges being invoiced. The VENDOR will maintain for this purpose a job cost accounting system that is acceptable to the Department.

The Department reserves the right to withhold payments for work not completed, or work completed unsatisfactorily, or work that is deemed inadequate or untimely by the Department. Any payment withheld will be paid to the VENDOR on the next invoice submitted for that work, after the work is subsequently completed satisfactorily and adequately.

Invoices shall be submitted to: Florida Department of Transportation Lauren Pearson, RTMC Manager

4975 Wilson Rd.

Sanford, FL 32771

4.0 TRUCK MOUNTED DMS SIGNS

a. The DMS mount shall be a swivel mount that provides the capability of swiveling the sign (DMS) display 360 degrees in any direction to improve its visibility and allow for additional options of vehicle positioning the sign (DMS) display 360 degrees in any direction to improve its visibility.

b. As per the original contract the Department continues to deem it in the best interest of the Road Ranger Program to upgrade these manual swivel mounts to a powered swivel option, enabling the Road Ranger to swivel the mount within the vehicle. The Department will cover the cost of upgrading seven (7) Road Ranger vehicles with the swivel mounts in a one-time lump sum, not to exceed a total of $25,599.00 Prior to any payment, the CONTRACTOR must provide an invoice detailing the total cost of the upgrade, as referenced in table 4 below.

Table 4

Manual Swivel Mount Powered Swivel Mount Difference $2,098 $5,755 $3,657.00

Seven (7) Road Ranger Trucks $25,599.00

Contract Service Year

Escalation Dates

Escalated Unit Price

Current Units (Monthly Sum)

Escalated Unit Price

Expansion Units (Monthly Sum)

Escalated Unit Price

Current & Exp Units (Monthly

Sum) 1 0% 5/1/2024 – 4/30/2025

2 4% 5/1/2025 – 4/30/2026 $239,637.70 N/A N/A

3 8% 5/1/2026 – 4/30/2027 $248,854.54 $130,950.21 $379,804.75

4 12% 5/1/2027 – 4/30/2028 $258,071.37 $136,188.22 $395,021.58

5 16% 5/1/2028 – 1/31/2029 $267,288.21 $141,635.75 $408,923.96

5.0 INNOVATIVE PROPOSALS

The Department has decided to pursue the innovative proposals identified below, as submitted on the CONTRACTOR’S Price Proposal Form.

a) Line Item 5 Cameras

a. The Department has determined in the best interest of the Road Ranger Program to be able to view Road Ranger cameras.

b. Beginning September 1st of 2025. The CONTRACTOR is authorized to invoice the Department monthly for the live stream camera services for a total of 21 trucks, which includes the additional 7 trucks, for the remainder of the original contract term, at a rate of $1050 per month. This will appear as a separate line item on each monthly invoice.

6.0 PROJECT CLOSEOUT

If requested, the VENDOR will permit the Department to perform or have performed an audit of the records of the VENDOR and any or all sub-VENDORs to support the compensation paid the VENDOR. The audit will be performed as

Road Ranger Vehicle Live Video Feed (September 1, 2025 – January 31, 2029)

Truck 1 $2,050.00 ($50.00 per month)

Truck 2 $2,050.00 ($50.00 per month)

Truck 3 $2,050.00 ($50.00 per month)

Truck 4 $2,050.00 ($50.00 per month)

Truck 5 $2,050.00 ($50.00 per month)

Truck 6 $2,050.00 ($50.00 per month)

Truck 7 $2,050.00 ($50.00 per month)

Truck 8 $2,050.00 ($50.00 per month)

Truck 9 $2,050.00 ($50.00 per month)

Truck 10 $2,050.00 ($50.00 per month)

Truck 11 $2,050.00 ($50.00 per month)

Truck 12 $2,050.00 ($50.00 per month)

Truck 13 $2,050.00 ($50.00 per month)

Truck 14 $2,050.00 ($50.00 per month)

Truck 15 $2,050.00 ($50.00 per month)

Truck 16 $2,050.00 ($50.00 per month)

Truck 17 $2,050.00 ($50.00 per month)

Truck 18 $2,050.00 ($50.00 per month)

Truck 19 $2,050.00 ($50.00 per month)

Truck 20 $2,050.00 ($50.00 per month)

Truck 21 $2,050.00 ($50.00 per month)

TOTAL $43,050.00 ($1,050.00 per month)

Payment Summary

Live Feed Video September 1, 2025 – January 31, 2029) – Billed monthly at $1050.00 per month soon as practical after completion and acceptance of the contracted services. In the event funds paid to the VENDOR under this Agreement are subsequently properly disallowed by the Department because of accounting errors or charges not in conformity with this Agreement, the VENDOR agrees that such disallowed costs are due to the Department upon demand. Further, the Department will have the right to deduct from any payment due the VENDOR under any contract any amount due to the Department.

7.0 TANGIBLE PERSONAL PROPERTY

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273,F.S.