CN-550000-BEG71-00020000.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

375-040-07

PROCUREMENT

03/17

MODIFICATION # 3

Agreement No. BEG71

Financial Project I.D. 410957-1-82-04,411451-4-82-01

Vendor No. F11-3538017001

Procurement No. DOT-RFP-24-5005-RRI4

DMS Catalog Class No.

77102003, 92101501, 90111900, 78141505

Amendment # 3

This Agreement, made and entered into on by and between the STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and AutoBase, Inc. , duly authorized to conduct business in the State of Florida, hereinafter called the "Vendor."

WITNESSETH:

WHEREAS, the Department and the Vendor heretofore on 2/1/2024 , entered into an agreement, hereinafter called the

"Original Agreement," whereby the Department retained the Vendor to furnish certain services in connection with District Five Road

Rangers Service Patrol (RRSP) for Interstate 4 (I-4) and Interstate 95 (I-95) ; and

WHEREAS, the Department has determined it necessary to amend the agreement to revise Exhibit "B" Method of

Compensation of original agreement and Amendments 1 and 2 , NOW, THEREFORE, this Agreement witnesseth the following amendment is made;

Exhibit "B" Method of Compensation, Table 3, of the original agreement is being revised to identify the escalation rates for the monthly sum in Table 1, per contract service year. The revised Exhibit "B" Method of Compensation is attached hereto and made a part hereof.

Additionally, Amendments 1 and 2 of this agreement authorized the Vendor to provide live camera stream services for a total of fifteen (15) trucks, for a period of 57 months. Revisions are being made to the invoicing and payment for these services, and are detailed in the attached Exhibit "C," Revisions to Amendments 1 & 2.

No funds are being added at this time. The total compensation is expected to be funded by annual Legislative appropriations.

Except as hereby modified, amended, or changed, all of the terms and conditions of said agreement and any amendments thereto will remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month and year set forth above.

Docusign Envelope ID: 835E1C82-079A-44E8-BEE3-B6869721F14D

03/24/2025 | 9:03 AM EDT

FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

375-040-07

PROCUREMENT

03/17

AutoBase, Inc.

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

Name of Vendor

BY: BY:

Authorized Signature

Donna LaBella Charles M. Heffinger, Jr., P.E.

(Print/Type) (Print/Type)

Title: Title: Director of Transportation Operations

FOR DEPARTMENT USE ONLY

APPROVED: LEGAL REVIEW

Procurement Services Manager

President

BEG71

AMENDMENT 3

EXHIBIT "B"

District Five Road Rangers Service Patrol (RRSP) for Interstate 4 (I-4) and Interstate

95 (I-95)

METHOD OF COMPENSATION

1.0 PURPOSE

This Exhibit defines the limits of compensation to be made to the contractor for the services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 COMPENSATION

For the satisfactory performance of services detailed in Exhibit "A", the Vendor shall be paid the lump sum monthly price of $230,420.87 in Table 1 below for the first year of service. If any additional hours are requested by the Department for events that are considered national disasters, the Thanksgiving holiday, or for events such as the Daytona 500, the Department will request additional service hours from the Vendor/Contractor and will be paid an hourly rate of $65.82 in

Table 2 below. The rate in Table 1 will be escalated by the percentage in Table 3 for payment in Table

3 for all other years. A Maximum Limiting amount of $17,500,000.00 will be paid for services provided on this contract for the contract term, as approved by the Department. Funding for the current Fiscal Year for authorized services under this contract is approved in the amount of

$1,481,000.00. Funding for services will be authorized annually in the amounts shown in Table 4 below. At such time as the funding for future years becomes available, a “Letter of Authorization” will be issued authorizing those funds.

Table 1: Normal Service

Item Unit Unit Price

Number of

Months

Minimum Monthly

Hours

Road Ranger Service Patrol Normal

Service

(Lump Sum)

Monthly $230,420.87 12 2800

Table 2: Extended Service

Item Unit Unit Price

Road Ranger Service Patrol Extended

Service (Per Hour) $65.82

Table 3: Escalation by Service Year

Contract Service Year Escalation Dates

Escalated Unit Price (Monthly lump sum, per Table 1)

1 0% 5/1/2024 – 4/30/2025

2 4% 5/1/2025 – 4/30/2026 $239,637.70

3 8% 5/1/2026 – 4/30/2027 $248,854.54

4 12% 5/1/2027 – 4/30/2028 $258,071.37

5 16% 5/1/2028 – 1/31/2029 $267,288.21

Table 4: Available Funding by Fiscal Year

Fiscal Year Months Annual Amounts

FY 2023-2024 6 $ 1,481,000

FY 2024-2025 12 $ 3,080,000

FY 2025-2026 12 $ 3,199,000

FY 2026-2027 12 $ 3,445,000

FY 2027-2028 12 $ 3,842,000

FY 2028-2029 6 $ 2,217,000

At the Department's sole discretion additional funding may be added to the contract by issuing a

Letter of Authorization (LOA). The Vendor shall not provide services that exceed the authorized amount(s) without approval from the Department.

Day trips for local training and to attend District Five meetings shall be paid for by the Contractor and will not be reimbursed by the Department.

3.0 ACTUAL EXPENDITURES

Limiting Amount Only

At the Departments sole discretion, the Vendor may be reimbursed at the actual cost for expenses necessary to successfully complete the services required under this contract. These expenses are beyond the services detailed in Exhibit “A”, Scope of Services, and will be reimbursed when invoiced with the proper receipt and must be approved by the Department. These expenses, if any, shall be agreed to in advance by the Department.

4.0 INVOICING PROCEDURE

Invoices will be prepared by the Vendor in a format prescribed of the Department. The invoices will be supported by such information as may be required by Department procedures to substantiate the charges being invoiced. The Vendor will maintain for this purpose a job cost accounting system that is acceptable to the Department.

If requested by the Department, the final invoice for this agreement will be accompanied by a certified job cost summary report generated by the accounting system. The report will include at a minimum the total number of hours and salary cost actually charged to the project.

The Department will render a decision on the acceptability of services within 5 working days of receipt of either the services or invoice, whichever is later. The Department reserves the right to withhold payments for work not completed, or work completed unsatisfactorily, or work that is deemed inadequate or untimely by the Department. Any payment withheld will be paid to the

Vendor on the next invoice submitted for that work after the work is subsequently completed satisfactorily and adequately.

Invoices shall be submitted to:

Florida Department of Transportation

Traffic Operations Mail Station #563

4975 Wilson Road

Sanford, Florida 32771

Exhibit “C”

Revisions to Amendments 1 & 2

Amendment 1, Exhibit “A” Scope of Services, Section 6. INNOVATIVE PROPOSALS, b) Line Item 5

Live Stream Cameras is replaced with the following:

b) Line Item 5 Live Stream Cameras

a. The Department has determined that it is in the best interest of the Road Ranger Program to be able to view live camera streams of Road Ranger vehicles.

b. Upon execution of this amendment, the CONTRACTOR is authorized to invoice the Department for the period of May 2024 through February 2025 (10 months) of live stream camera services for a total of fourteen (14) trucks. The Department will provide a one-time lump sum payment not to exceed a total of $7,000.00 for the services.

c. The CONTRACTOR is authorized to invoice the Department monthly for the live stream camera services for a total of fourteen (14) trucks for the remainder of the original contract term, at a rate of $700 per month. This will appear as a separate line item on each monthly invoice.

d. Prior to any payment, the CONTRACTOR must provide an invoice detailing the total cost of the system.

In Amendment 1, Exhibit “B” Method of Compensation, the Table is replaced with the following tables:

Compensation for Amendment #2

One-Time Payment Issued by The Department

Road Ranger Vehicle

Upgrade Swivel Mount

EV Charger Install Live Video Feed 60 Months

Truck 1 $3,657 $8,000.00 $3,000.00 Truck 2 $3,657 $8,000.00 $3,000.00 Truck 3 $3,657 $8,000.00 $3,000.00 Truck 4 $3,657 $8,000.00 $3,000.00 Truck 5 $3,657 $8,000.00 $3,000.00 Truck 6 $3,657 $8,000.00 $3,000.00 Truck 7 $3,657 $3,000.00 Truck 8 $3,657 $3,000.00 Truck 9 $3,657 $3,000.00

Truck 10 $3,657 $3,000.00 Truck 11 $3,657 $3,000.00 Truck 12 $3,657 $3,000.00 Truck 13 $3,657 $3,000.00 Truck 14 $3,657 $3,000.00

TOTAL $51,198.00 $48,000.00 $42,000.00

Total One-Time Payment: $99,198.00

Compensation for Live Stream Camera Services (Table being added with this Amendment)

Road Ranger Vehicle Live Video Feed (May 1, 2024 – February 28, 2025)

Live Video Feed (March 1, 2025 – January 31, 2029)

Truck 1 $500.00 $2,350.00 ($50.00 per month)

Truck 2 $500.00 $2,350.00 ($50.00 per month)

Truck 3 $500.00 $2,350.00 ($50.00 per month)

Truck 4 $500.00 $2,350.00 ($50.00 per month)

Truck 5 $500.00 $2,350.00 ($50.00 per month)

Truck 6 $500.00 $2,350.00 ($50.00 per month)

Truck 7 $500.00 $2,350.00 ($50.00 per month)

Truck 8 $500.00 $2,350.00 ($50.00 per month)

Truck 9 $500.00 $2,350.00 ($50.00 per month)

Truck 10 $500.00 $2,350.00 ($50.00 per month)

Truck 11 $500.00 $2,350.00 ($50.00 per month)

Truck 12 $500.00 $2,350.00 ($50.00 per month)

Truck 13 $500.00 $2,350.00 ($50.00 per month)

Truck 14 $500.00 $2,350.00 ($50.00 per month)

TOTAL $7,000.00 $32,900.00 ($700.00 per month)

Payment Summary

Live Feed Video (May 1, 2024 – February 28, 2025) – One-time lump sum payment of $7,000.00 Live Feed Video (March 1, 2025 – January 31, 2029) – Billed monthly at $700.00 per month

Amendment 2, Exhibit “A” Scope of Services

Section 4. INNOVATIVE PROPOSALS, a) Line Item 5 Live Stream Cameras is replaced with the following:

a) Line Item 5 Live Stream Cameras

a. The Department has determined that it is in the best interest of the Road Ranger

Program to be able to view live camera streams of Road Ranger vehicles.

b. The CONTRACTOR is authorized to invoice The Department for the period of May 2024 through February 2025 (10 months) of live stream camera services for a total of one (1) truck. The Department will provide a one-time lump sum payment not to exceed a total of $500.00 for the services. This will appear as a separate line item on the next invoice.

c. The CONTRACTOR is authorized to invoice the Department monthly for the live stream camera services for a total of one (1) truck for the remainder of the original contract term, at a rate of $50 per month. This will appear as a separate line item on each monthly invoice.

d. Prior to any payment, the CONTRACTOR must provide an invoice detailing the total cost of the system. As referenced in table 4.

In Amendment 2, Exhibit “B” Method of Compensation, Table 4 is replaced with the following tables:

Table 4

One-Time Payment Issued by The Department

Road Ranger Vehicle

Upgrade Swivel Mount

Live Video Feed 60 Months

Truck 1 – SR 528 $3,657.00 $3,000.00

TOTAL $3,657.00 $3,000.00

Total One-Time Payment: $3,657.00

Compensation for Live Stream Camera Services (Table being added with this Amendment)

Road Ranger Vehicle Live Video Feed (May 1, 2024 – February 28, 2025)

Live Video Feed (March 1, 2025 – January 31, 2029)

Truck 1 $500.00 $2,350.00 ($50.00 per month) Payment Summary

Live Feed Video (May 1, 2024 – February 28, 2025) – One-time lump sum payment of $500.00 Live Feed Video (March 1, 2025 – January 31, 2029) – Billed monthly at $50.00 per month

WITNESSETH: