CN-370000-GC893-T5.pdf

ATTACHMENT C

DEP Contract No. GC893, Attachment C, Page 1 of 4

TASK ASSIGNMENT NOTIFICATION FORM

DEP Agreement Number: GC893 Task Assignment #: GC893-05

Local Program Name: Florida Department of Health in Escambia County

LP Contract Manager: Greg Berrian Phone #: (850) 595-6700 x2040

DEP Contract Manager: David G. Warfel Phone #: (850) 245-8891

Task Description: (use additional pages if necessary)

See attached .

Deliverables: See Attachment A, Paragraphs A, B, C and E.

Task Assignment Type Amount not to Exceed

Fixed Cost: $ 1,159,830.00 Task Performance Period July 1, 2020 to June 30, 2021

Total Task Assignment Value: $ 1,159,830.00

Organization Code E.O. Object Code Module Category Fiscal Year GAA Line Item # Budget Representative Approval

37450401002 JN 131545 4713 104138 00 GAA TBD

DEP Contract Manager Date

Cost Center Administrator Date

Program Administrator Date

Division Director Date

Deputy Secretary Date

Secretary Date

Contractor Representative Date

06/12/20

David G. Warfel Digitally signed by David G. Warfel Date: 2020.06.18 14:57:34 -04'00'

Susan Fields Digitally signed by Susan Fields Date: 2020.06.18 15:41:07 -04'00'

Natasha Lampkin Digitally signed by Natasha Lampkin Date: 2020.06.18 16:32:13 -04'00'

Tim J. Bahr Digitally signed by Tim J. Bahr Date: 2020.06.29 16:33:00 -04'00'

John Truitt Digitally signed by John Truitt Date: 2020.06.29 17:07:07 -04'00'

Justin Wolfe Digitally signed by Justin Wolfe Date: 2020.07.02 11:17:57 -04'00'

Gregory Berrian Digitally signed by Gregory Berrian Date: 2020.06.12 08:45:38 -05'00'

Monica J. Brady Digitally signed by Monica J. Brady Date: 2020.06.29 15:21:03 -04'00'

Brady_MJ Line

Brady_MJ Typewritten Text

DEP Contract No. GC893, Attachment C, Page 2 of 4

Task Assignment No. 5 (07/01/2020 – 06/30/2021) A. Tasks

Local Program performs all work as specified in Attachment A of the Contract GC893.

B. Performance Measures

Department Contract Manager shall review deliverable documentation to ensure that work has been performed as specified in the Scope. The Department Contract Manager will notify the Local Program of acceptance or any deficiencies in the work and/or deliverables. The Local Program will be given an opportunity to remedy deficiencies at no additional cost to the Department. In addition, the Department Contract Manager will perform a detailed performance analysis to determine retainage release on a monthly basis, per Paragraph D below.

C. Compensation

Fixed costs include all expenses associated with vehicle operation and maintenance, lease, or rental (including vehicle maintenance cost for field visits and operation and maintenance (O&M) inspections; all travel costs associated with Department training and/or meetings with Department representative(s) within Florida) all costs for staffing, including salaries, fringe benefits, rent, utilities, any overhead and indirect expenses; general administrative expenses and all other costs related to the performance of the work specified in the Attachment A of the Contract and this Task Assignment.

1. Level of Effort.

If the Local Program has been assigned more than one site (discharge) at a source property, the Local Program will only be compensated for the site with the highest level of effort.

Retainage will be withheld as specified in Paragraph D for the following activities:

a. The Local Program will be compensated at a rate of $3,000.00 per source property per year in planning phase

(site assessment (SA), including interim source removal, and remedial action plan (RAP)).

b. Remediation phase (remedial action construction (RAC), operation and maintenance (O&M) and source removal (SR)); because more effort is expected and required in managing sites in these phases, source properties with sites in remediation phase will be compensated at a rate of $6,000.00 per year for the first two

(2) years after a RAP Approval Order, UIC Approval Order, or County-issued approval letter, if no Order is required, is issued for a Level 1 or Level 2 RAP or a Level 4 Limited Scope RAP or RAP Modification Plan (as defined in Attachment B of the Contract), and $3,000.00 after the first two (2) years. For a Level 1, 2 or 3 Limited Scope RAP or RAP Modification Plan (as defined in Attachment B of the Contract) the source property will be compensated at a rate of $6,000.00 for one (1) year after a RAP Approval Order, UIC Approval Order or County-issued approval letter if no Order is required, is issued, and $3,000.00 for subsequent years. This includes SRs (not interim source removals under SA) which will be paid at $6,000.00 for one (1) year and $3,000.00 for subsequent years.

c. Sites in monitoring phase (natural attenuation monitoring (NAM), post active remediation monitoring (PARM), long term natural attenuation monitoring (LTNAM), and well abandonment for site closure (WASC)); because minimal effort is expected and required for sites in this phase, the Local Program will be compensated at a rate of $1,800.00 per year.

d. Non-Program and Voluntary Cleanup sites: The Local Program will be compensated at 75% of the level of effort cost as described above.

Retainage will not be withheld for the following activities:

a. Sites that are low score assessments (LSAs): for LSA sites, the Local Program will receive a one-time payment of $3,000.00 per source property once the first LSA purchase order is issued.

b. Once an LSA is complete, and if the Local Program determines that the site may qualify for conditional closure without remediation, either because a Conditional Closure Application or a No Further Action Proposal with Conditions has been submitted, the site may be paid at a rate of $3,000.00 on an annual basis

DEP Contract No. GC893, Attachment C, Page 3 of 4 until the Conditional Site Rehabilitation Completion Order or LSSI No Further Action Order is issued, or it is determined that conditional closure is not achievable without remediation.

2. Performance Incentives

a. In order to encourage more efficient site cleanup, and in addition to the fixed cost payments, the Local

Program shall be paid an additional target payment of $1,000.00, when the following is completed at a site:

i. A Site Rehabilitation Completion Order (SRCO) per Chapter 62-780.680, F.A.C., or Low Score Site

Initiative No Further Action Approval Order per Section 376.3071(12), F.S., is issued, but only if the order is submitted to the Department within 60 days of the approval of the no further action proposal or well abandonment report, whichever is later. The number of discharges listed in a SRCO should correspond with the number of discharges listed in the no further action proposal. For example, if multiple discharges were proposed for no further action in a report, only one SRCO shall be submitted.

b. 5% PERFORMANCE INCENTIVE PAYMENT MAXIMUM -The maximum amount that can be paid annually is 5% of the total non-LSA source property compensation amount, even if more performance incentives are met. Performance incentives must be billed for on the invoice for the month they are achieved.

3. Cost reimbursement: No cost reimbursement will be made under this Task Assignment.

D. Financial Consequences

No payment will be made for unsatisfactory work. In addition, retainage will be withheld in the amount of 5% of 1/12 of the total non-LSA source property compensation.

Retainage

1. 5% of 1/12 of total non-LSA source property compensation will be withheld as retainage each month.

2. Based on the level to which performance measures are met, up to eighty percent (80%) of the retainage will be released the month after the invoice is submitted. Performance for purposes of obtaining the eighty percent (80%) retainage is based on the following four (4) performance measures:

a. Performance Measure 1: Turnaround times for deliverable reviews – Percentage of deliverable reviews that met turnaround times (Attachment T of Contract) will be self-reported in the monthly invoice and a percentage of those will be verified by the Department;

b. Performance Measure 2: Turnaround times for requests for change – Percentage of requests for change that met turnaround times will be self-reported in the monthly invoice and a percentage of those will be verified by the Department;

c. Performance Measure 3: Data entry correctly and timely completed in the Storage Tank Contamination Monitoring (STCM) database – based on a review by the Department of a percentage of documents reported on the invoice and correctly and timely updated in STCM (Paragraphs A.1.a., A.1.e, A.1.i., and A.1.l. of Attachment A). The overall percentage of data correctly and timely updated or entered in STCM will be extrapolated from the Department’s review; and

d. Performance Measure 4: Document correctly and timely inserted into OCULUS – based on a review by the Department of a percentage of documents reported on the invoice and correctly and timely inserted into STCM (Paragraphs A.1.e., A.1.f, A.1.g.iii, A.1.h, A.1.i., and A.1.m. of Attachment A). The overall percentage will be extrapolated from the Department’s review.

3. Performance Measures: Monthly Retainage Release Schedule

a. The percentage calculated for each of the above four performance metrics will be averaged, and that average will be used to determine how much retainage will be released;

b. If the average of the four monthly performance metrics is 90% or above, then 80% of withheld retainage will be released the following month;

DEP Contract No. GC893, Attachment C, Page 4 of 4

c. If the average of the four monthly performance metrics is at least 80%, but less than 90%, then 60% of withheld retainage will be released the following month and 20% of the withheld retainage will be forfeited.

d. If the average of the four monthly performance metrics is at least 70%, but less than 80%, then 40% of withheld retainage will be released the following month and 40% of the withheld retainage will be forfeited.

e. If the average of the four monthly performance metrics is below 70%, then 0% of the withheld retainage will be released the following month and 80% of the withheld retainage will be forfeited.

4. The remaining twenty percent (20%) of retainage will be withheld from each monthly payment and shall be released at the end of the Task Assignment if 98% of all assigned source properties were visited or inspected during the fiscal year pursuant to Paragraph A.1.g of Attachment A of the Contract, based on self-reporting by the Local Program and a percentage of those will be verified by the Department. See attached List of Source Properties Requiring Inspection in FY 20/21 for list of source properties that are assigned to be visited inspected.

Failure to meet the 98% target shall result in forfeiture of this retainage.

E. Budget Summary

The total Task Assignment (TA) amount for TA #5 of DEP Contract No. GC893 is $1,159,830.00. The Local Program will be paid an annual fixed cost base rate of $1,104,600.00 for petroleum cleanup site management, $1,104,600.00 of which will be for petroleum cleanup site management of 394 non-Low Score Assessment (LSA) source properties Additional funds are considered in this Task Assignment for compensation associated with the completion of Performance Incentives (see Paragraph C.2., above). However, the actual payment amount may be less than the Task Assignment amount, based on the Local Program’s performance.

1. Payments for each month can range from 95% to 104% of 1/12 of the total non-LSA source property compensation amount, plus LSA costs (per Paragraph C.1.e above). An additional 1% of 1/12 of the total non- LSA source property compensation amount could be paid at the end of the Task Assignment.

2. 90% of the level of effort amount eligible for distribution each month will be paid in the monthly invoice and 10% will be reserved for the final invoice. Upon completion of the final deliverable, an agreed-upon portion of the remaining 10% will be released based on satisfactory completion of all units of work. The amount paid will be determined by completing a site reconciliation comparing the number of sites worked on to the number of sites assigned. At the end of the year, if there are sites that were not worked on, the amount paid for those sites will be subtracted from the payment of the remaining 10%.

3. SRCOs that are issued do not reduce the total non-LSA source property compensation amount for this Task Assignment.

4. If an additional number of source properties (increase of 5% or 15 sites, whichever is greater) are assigned to the

Local Program during a Task Assignment period, a Task Assignment Change Order may be issued to provide compensation for the increased number of source properties if the Local Program makes a written request.

List of Source Properties Requiring Inspection in FY 20/21

*Note - Per TA Attachment A Section A.1.g.i: "If a site will receive a site rehabilitation completion Order (SRCO) or if a low-score assessment (LSA) will be generally characterized for risk within the first two months of the fiscal year, a field visit or O&M inspection will not be required"

038500581 038500603 038500652 038500686 038521205 038521206 038945017 039046296 039401044 178507755 178508174 178520163 178521099 178626813 178732827 308735227 309102109 309201144 468512290 468512353 468512358 468623597 578516339 578516345 578631123 578631192 668517913 668517922 678518031 668519526 678731666 679201146 679201795 038500398 038500400 038500417 038500433 038500443 038500479 038500526 038500541 038500560 038500562 038500582 038500583 038500585 038500634 038500659 038500680 038500710 038500717 038500718 038500720

038518685 038520074 038520482 038625824 038626472 038626760 038736545 038736844 038736933 038838764 038840141 038943917 039046760 039100079 039100959 039200272 039200321 009201755 039202248 039202406 039102558 039300820 039300822 039400243 039400768 039401293 039812982 178507713 178507727 178507746 178507747 178507798 178507801 178507846 178507860 178507862 178507925 178507931 178507977 178507978 178508025 178508063 178508072 178508087 178508106 178508127 178508142 178508159 178508194 178508196 178508201 178519897 178519899

178519910 178519940 178519947 178519951 178519960 178519977 178519992 178520008 178520011 178520023 178520132 178520181 178520183 178520184 178521142 178626013 178626027 178626776 178626820 178626838 178627158 178627175 178732359 178732361 178732537 178732735 178736400 178736899 178839700 178841276 178842048 178942647 178942688 178942691 178942716 178942857 178943055 178944145 178944162 178944582 178945031 179046605 179046801 179100145 179102987 179300763 179401941 179601061 179800892 179801041 179802774 179805560 179808056

308509103 308509124 308509127 308509135 308509143 308509157 308518494 308628913 308630158 308736210 308837404 309200007 309201457 309201654 309201794 309201959 309201966 309201974 309202146 468512181 468512189 468512233 468512235 468512381 468512287 468512289 468512295 468512304 468512343 468512346 468512347 468512415 468512422 468512423 468512425 468512430 468623520 468623556 468623653 468626333 468629937 468630156 468630220 468732039 468732390 468734152 468736811 468945485 469100122 469100946 469101015 469101160 469102499

469103392 469816522 578516263 578516397 578631132 578732507 578736214 668517874 668517875 668517880 668517882 668517906 668519532 668519540 668520957 668733399 668735283 668840847 669200755 669807567 678509097 678517972 678517973 678517975 678517986 678517992 678518006 678518012 678518015 678518023 678518489 678629336 678731612 678732405 678735429 678736028 678839548 678840840 679045791 679046879 679201181 679807934 178508178 038500405 038500451 038500470 038500473 038500538 038500547 038500709 038518757 038626471 038733798

List of Source Properties Requiring Inspection in FY 20/21

*Note - Per TA Attachment A Section A.1.g.i: "If a site will receive a site rehabilitation completion Order (SRCO) or if a low-score assessment (LSA) will be generally characterized for risk within the first two months of the fiscal year, a field visit or O&M inspection will not be required"

039401344 178507722 178507723 178507756 178507833 178507839 178507841 178507874 178507932 178507975 178508119 178508140 178508147 178519926 178520009 178626783 178626821 178626935 178732790 178841711 179101018 179101029 179300068 308509089 308509096 308734254 308735515 308840737 309045563 469063913 309100162 309100432 309201201 309201658 309201956 309300272 309601106 468512267 468512309 468512331 468512340 468512342 468512344 468512373 468512379 468512393 468512397 468512440 468623519 468630244 468837452 469046990 469102503

469201073 578516294 578516390 578516445 578631111 578841759 578842333 668517863 668517923 668517934 668517941 668519550 668840861 668841853 669045865 669103414 669201824 669501554 678517970 678517974 678517985 678518018 678518029 678731625 678732639 678735379 678840849 679201659 679201745 178508006 668517930 668731633 038500539 038500643 039803561 178507745 178507822 178519974 178521138 178521139 178626031 179045786 179801339 179803175 179803402 468512252 468512375 468512435 469803062 579300233 579800040 579800564 579804687

579805882 668731660 668736027 669046689 669502565 669802007 679502715 178507750 178507974 178508094 178626732 178944176 178944981 179800543 179801317 179801876 308629776 468512354 578626136 579400910 579803278 669801761 578516260