Checklist_-_Vendor_Checklist_.pdf
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- Solicitation number
- 25-8571
- Issued by
- Collier County, Florida
About this file
This is a Vendor Checklist document prepared by Collier County's Procurement Services Division in Florida for use in responding to a solicitation for Collier Area Transit Shelters and Amenities. The checklist establishes mandatory submission requirements for all bidders participating in the invitation to bid process. Vendors must acknowledge and accept General Instructions and Collier County Purchase Order Terms and Conditions, and must submit multiple required forms including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Affidavit Certification, Reference Questionnaire, and W-9 Form. Additional documentation requirements include proof of business status from Florida's Division of Corporations, E-Verify enrollment verification, executed Grant Provisions and Assurances if applicable, copies of all requested licenses and certifications, signed addenda, and acknowledgment of IT Technical Architecture Requirements where applicable. All documents must be submitted electronically through OpenGov with execution via wet signatures or verifiable electronic signatures.
The checklist indicates that vendors must demonstrate preparedness to provide required insurance certificates within five days of a Notice of Recommend Award and must comply with all supplemental requirements and terms specific to the solicitation. Failure to provide applicable documents may result in a determination of non-responsiveness or non-responsibility, which would eliminate a bidder from consideration. The historical spending pattern for this solicitation is approximately $100,000 per fiscal year, though this may not be indicative of future purchasing patterns. The results of this procurement may be used by other County departments once an award is made in accordance with the Board of County Commissioners Procurement Ordinance.
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Text version
Rev. 1 2025
Procurement Services Division
Vendor Check List
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions has been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation.
Form 5: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
Copies of all requested licenses and/or certifications to complete the requirements of the project.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements has been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable.
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