25-8571_Solicitation_1.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

GRANT FUNDED

FOR

COLLIER AREA TRANSIT SHELTERS AND AMENITIES PURCHASE

SOLICITATION NO.: 25-8571

HANNAH JONES, PROCUREMENT STRATEGIST II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-1306

Hannah.Jones@collier.gov mailto:Hannah.Jones@collier.gov

INTRODUCTION

BACKGROUND

TERM OF CONTRACT/AGREEMENT

AWARD CRITERIA

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 25-8571

PROJECT TITLE: COLLIER AREA TRANSIT SHELTERS AND AMENITIES PURCHASE

PRE-AWARD CONFERENCE July 28, 2026, AT 10:00 AM EST

PRE-AWARD CONFERENCE

LOCATION

PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST,

BLDG C-2 NAPLES, FL 34112

DUE DATE: August 17, 2026, AT 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

As requested by the Public Transit and Neighborhood Enhancement Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

Historically, County departments have spent approximately $100,000 per fiscal year; however, this may not be indicative of future buying patterns.

The intent of this solicitation is to obtain a vendor(s) responsible for supplying the Collier Area Transit (CAT) bus shelters and associated amenities including benches, bike racks, waste containers and solar light packages.

The contract term, if an award(s) is made is intended to be for three (3) years with two (2) one (1) year renewal option .

Prices shall remain firm for the initial term of the awarded contract. Refer to Section #12 for Price Increases.

Pricing shall be all exclusive, including delivery cost. Shelters shall be shipped upon approval of the County’s Project Manager and/or designee, and delivery addresses will be provided at that time.

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a Bidder’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible Bidder(s) that represents the best value to the County.

For the purpose of determining the winning bidder, the County will select the Bidder with the lowest price as outlined below:

• Category I: Lowest Total Bid per Category

• Category II: Lowest Total Bid per Category https://procurement.opengov.com/portal/collier-county-fl

DETAILED SCOPE OF WORK

• Category III: Lowest Total Bid per Category

• Category IV: Lowest Total Bid per Category

• Category V: Lowest Total Bid per Category

• Category VI: Lowest Total Bid per Category Collier County reserves the right to select one, or more than one Bidder award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Primary/Secondary awardee per category

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications stated herein.

1. Brief Description of Purchase

1. The specifications indicated in this Bid will be considered the minimum requirements. Bidder’s offer must meet or exceed these minimum requirements.

2. Manufacturer’s name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer’s items of equal or similar material. See Section #14.

3. Shelters and components must be in full compliance with the Americans with Disabilities Act (ADA) regulations.

4. Every component needs to meet the Florida Building Code (FBC) 2023 or the current FBC wind standard for Collier County.

If an updated Florida building code is released, the subsequent components ordered will meet the most up-to-date code.

2. Category I - Shelter Details

2.1 Shelter A – Standard Shelter w/ Extended Roof (See Model BL-06-13-OF-SSG)

• Shelter Width: Approximately 11.5’

• Shelter Depth: Approximately 4’

• Shelter Height: Approximately 7’ (bottom of roof rafter)

• Roof Width: Approximately 12.6’

• Roof Depth: Approximately 5.6’

• Roof Height: Approximately 2’ (30 Degree Roof Angle)

• Rear Panels Width: Approximately 32.5” (Typ. 3)

• Side Panel Width: 31” (Typ. 2)

• All mesh panels shall be welded on to the side panel frame, tap screws will not be accepted

• Solar lighting System (integrated)

• Two (2) 24” x 36” Information/ System Map Case with Clear Tempered Glass or Polycarbonate Lens .250” thick.

2.2 Shelter B – Standard Shelter (See Model BL-05-13-OF-SSG)

• Shelter Depth: Approximately 4’

• Shelter Height: Approximately 7’ (bottom of roof rafter)

• Roof Width: Approximately 12.6’

• Roof Depth: Approximately 4.6’

• Roof Height: Approximately 2’ (30 Degree Roof Angle)

• Rear Panels Width: Approximately 32.5” (Typ. 3)

• Side Panel Width: 31” (Typ. 2)

• All mesh panels shall be welded on to the side panel frame, tap screws will not be accepted

• Two (2) 24” x 36” Information/ System Map Case with Clear Tempered Glass or Polycarbonate Lens .250” thick.

2.3 Shelter C – Slim Shelter (See Model BL-05-13-C-SSG)

• Shelter Depth: Approximately 3’

• Shelter Height: Approximately 7’ (bottom of roof rafter)

• Roof Width: Approximately 12.6’

• Roof Depth: Approximately 4.6’

• Roof Height: Approximately 2’ (30 Degree Roof Angle)

• Rear Panels Width: Approximately 32.5” (Typ. 3)

• Side Panel Width: 21” (Typ. 2)

• All mesh panels shall be welded on to the side panel frame, tap screws will not be accepted

• Two (2) 24” x 36” Information/ System Map Case with Clear Tempered Glass or Polycarbonate Lens .250” thick.

2.4 Shelters A through C

• Color: Sides powder coated in white, Roof powder coated in ALK-20CM-1 RAL 6005 Moss Green or equivalent.

• Shelter shall be constructed of durable components and designed to be erected on-site without specialized equipment or tools.

• Withstand FBC 2023 or the current FBC Wind Load or latest edition at time of request for purchase

• Exposure Category “C”

• All extruded aluminum components shall be 6063T5 or 6061T6.

• Shelters shall include all fasteners necessary to anchor shelter to concrete slab.

• Aluminum structure with 3”x3”x1/4” columns

• Wall glazing (sides and rear): 1”x1” aluminum tube frame with .90” perforated aluminum infill panel (1/4” holes on a 3/8” stagger).

• Infill panels shall have a ¾” margin around the full perimeter for a smooth finish. Cut perforated sheet is not an acceptable alternative.

• Powder coated finish- RAL 600.5 Roof – RAL 9003 Walls and grillwork.

• All aluminum surfaces shall be Polyester Powder Coat with a minimum 4-stage pretreatment, and a finish coat 4 – 5 mil thickness and shall have Anti-Graffiti Coat.

• Components shall be sized to comply with the load requirement for the project and shall not be less than the dimensions shown on the plan and indicated in this specification

• At time of request for purchase structural engineering plans and specifications must be included; include concrete specifications for shelter pad and installation instructions.

• Welding certificates must be included at the time of request for purchase

2.5 Shelter D – Pole Shelter with built-in seating–

Signa Sunset Series 70 or equivalent – These are slimmer designed shelter with built in seats with backs solution

• Withstand FBC 2023 or the current FBC Wind Load or latest edition at time of purchase

• Height: Approximately 7’ (bottom of roof rafter)

• Roof Width: Approximately 6’

• Roof Depth: Approximately 7’

• Roof panels can be 1/4-inch twin-wall polycarbonate, bronze tinted 3/8-in heat formed monolithic polycarbonate, or 1/8-in aluminum panels.

• Roof panels secured through gasketed pressure ribs for a watertight seal.

• ADA compliant

• All structural steel shall be ASTM A36, minimum yield strength 36,000 PSI.

• All structural aluminum members shall be of Alloy 6005-T5 or greater.

• Steel welding shall conform to American Welding Society Standard D1.1-10; electrodes shall conform to AWS 5.1 Class E70S-

6. Welding certificate to be included with each purchase.

• Aluminum welding shall conform to American Welding Society Standard D1.2-08; electrodes shall conform to AWS/SFA 5.10 Class ER4043.

2.5.1 Solar Lighting System (integrated):

• Withstand FBC 2023 or the current FBC Wind Load

• Dusk-to-dawn solar-powered LED lighting.

• 8W LED light fixture, 80W roof mounted solar panels (or 50W photovoltaic panels), a custom under roof mounted enclosure with integrated battery storage, solar controller, and components mounted in weather tight enclosures.

• UL-listed components

2.5.2 Seating (integrated):

• Includes perforated seats with backs

• Benches shall be supplied with stainless steel anchors, installation hardware, and instructions.

2.5.3 General Features and Construction:

• All aluminum construction with fully welded roof structure.

• Powder coated finish- RAL 600.5 Roof – RAL 9003

2.6 Shelter Roof

• Roof material – Aluminum, Standing Seam Roof shall be minimum .060” thick aluminum sheet with 1” seam. Roof to be powder coated on all sides.

• Roof type - Gable with 30-degree roof angle.

• Roof Construction: Self-drilling or self-tapping fasteners in tension (or pull-out condition) shall not be an acceptable method of securing the roof assembly to frame

• Roof assembly shall consist of fully welded Perimeter, Beams, and Rafters. All welds to be ground smooth.

• Roof shall be Aluminum Standing Seam Gable style with fully enclosed ends, and shall accommodate insert for logo, or branded image.

• Each roof seam will be supported by a rafter.

2.7 Map Case

• (2) 24” x 36” Information/ System Map Case with Clear Tempered Glass or Polycarbonate Lens .250” thick.

• Map frame constructed of extruded aluminum.

• Back Cover Plate shall be minimum .060” thick and powder coated to match.

• Contents shall be visible from one side. The frame must accommodate a document measuring 24” X 36” without folding and shall include security hardware.

• Frames shall be fully gasketed and weatherproof.

• Door shall have an integral horizontal sliding track to securely contain printed material.

• Door shall have continuous Stainless Steel Piano hinge or equivalent and be secured with Tamperproof fasteners.

• The map case must withstand winds of 170 miles an hour and any unauthorized effort to remove it.

2.8 Fasteners

• All fasteners shall be stainless steel, aluminum, or a combination of both. Zinc plated fasteners will not be accepted.

• Fasteners shall be tamper proof

2.9 Roof Mounted Solar Lighting Package (Adjustable to various positions)

• Withstand FBC 2023 or the current FBC Wind Load or latest edition at time of request for purchase

• Daylight LED light fixture

• 55-Watt Rigid Solar Panel

• 5 Day Autonomy minimum

• Dusk to Dawn Operation

• Minimum 32 Amp 12 V Battery

• Minimum 12 V 10 Amp Controller

• Self-test system to allow field diagnostic and system status

• Minimum 5w LED Light Fixture, UL listed fixture and manufactured in the US. LED color is cool white.

• Manufacturer to provide detailed calculations for Autonomy, System Loss Compensation, Power Requirements, Temperature Compensation, Battery Reserve, Solar Array, and demonstrate 1.25 Minimum ALR. All Calculations shall be based on Worst Case Solar Insolation (WCSI = December) for Collier County.

• Manufacturers shall provide a photometric plot for light output and demonstrate a minimum 6-foot candles at bench height, with a minimum 2-foot candles at ground level through the entire shelter footprint.

• Solar lighting shall be factory installed into Shelter Roof Assembly and will require no field assembly of the system.

• Activation of the system will require only field connection to the battery source, with instructions to be included.

• Solar panels shall be installed in a manner that will prevent theft.

3. Category II - Waste Containers

These waste containers are for the purpose of installing by bus shelters for public use. They must have the following characteristics:

3.1 Container A - TF1030 or equivalent

• Units need to be 53 gallons square concrete receptacle in Charcoal with 44 gal. liner.

• Units shall include Retainer ring, security cable, Leveling bolts,

• Units shall include all fasteners necessary to anchor units to concrete slab

• Units shall include oval CAT brand sign imbedded in concrete front of receptacle green letters/LOGO white background

• Units need to have black dome top recycled plastic lids preferably.

• Unit needs to be a material that will not rust or corrode in outdoor installations and will not be affected by any weather conditions

3.2 Container B – TF1015 or equivalent

• Units need to be 30 gallons square concrete receptacle in Charcoal with 22 gal. liner.

• Units shall include Retainer ring, security cable, Leveling bolts.

• Units shall include all fasteners necessary to anchor units to concrete slab.

• Units shall include oval CAT brand sign imbedded in concrete front of receptacle green letters/LOGO white background

• Units need to have black dome top recycled plastic lids preferably.

• Unit needs to be a material that will not rust or corrode in outdoor installations and will not be affected by any weather conditions.

3.3 Container C – WR-L-10 GR or equivalent

• Units need to be 10 gallons circular, rust-proof powder coated steel with hinged lid in green.

• Units shall include retainer bands.

• Units shall include all fasteners necessary to mount unit to pole.

• Unit needs to be a material that will not rust or corrode in outdoor installations and will not be affected by any weather

4. Category III - Bike Racks

These bike racks are for the purpose of being installed by the bus shelters for the public to use for storing their bicycles. They must have the following characteristics

• Units need to be U shape rack with surface flange mount.

• Racks shall include all fasteners necessary to anchor rack to concrete slab (6” Minimum Slab).

• Units need to be powder coated gray.

• Units need to be a material that will not rust or corrode in outdoor installations and will not be affected by any weather

5. Category IV - Bench with Intermediate Armrest Style

These benches are for installation within the bus shelters and need to be ADA compliant. Units must have the following characteristics:

• Measure 6’ feet long (Approximately 16” inches high and 21” inches deep).

• Must meet minimum ADAAG requirements

• Powder-coated steel in gray

• 3 Anti-Vagrant Arms

• Powder coated stainless steel arm rests on each end and in the middle.

• Each of the legs must anchor easily with bolts to cement for security.

• Benches shall include all stainless-steel fasteners necessary to anchor bench to concrete slab.

• Units must be of a material that will not rust or corrode in outdoor installations and will not be affected by any weather

6. Category V – Accessory Packages Units must be same as listed in Categories II, III, & IV and need to be ADA compliant.

Units must be of a material that will not rust or corrode in outdoor installations and will not be affected by any weather conditions.

6.1 Accessory Package A –

• Waste Container - 53 Gallon square concrete receptacle w/lid

• Bench, 6' Stainless steel with multiple Armrest

• Bike Rack - "U" Rack

6.2 Accessory Package B –

• Waste Container - 30 Gallon square concrete receptacle w/lid

6.3 Accessory Package C -

• Waste Container - 10 Gallon Circular Powder Coated Steel Receptacle w/lid

7. Category VI –Miscellaneous

7.1 Solar Package for Courthouse Style Shelter (Retrofit)

These solar packages must be designed for installation on existing Collier County Courthouse style shelter (Brasco Model JR Executive Series - JR EX513-ILS)

• Daylight LED light fixture

• 55-Watt Rigid Solar Panel

• 5 Day Autonomy minimum

• Dusk to Dawn Operation

• Minimum 32 Amp 12 V Battery

• Minimum 12 V 10 Amp Controller

• Self-test system to allow field diagnostic and system status

• Minimum 5w LED Light Fixture, UL listed fixture and manufactured in the US. LED color is cool white.

• Manufacturer to provide detailed calculations for Autonomy, System Loss Compensation, Power Requirements, Temperature Compensation, Battery Reserve, Solar Array, and demonstrate 1.25 Minimum ALR. All Calculations shall be based on Worst Case Solar Insolation (WCSI = December) for Collier County.

• Manufacturers shall provide a photometric plot for light output and demonstrate a minimum 6-foot candles at bench height, with a minimum 2-foot candles at ground level through the entire shelter footprint.

• Provide a means to install the solar panel that will prevent theft.

7.2 Lean Rail

Perforated Series or equivalent – These leaning rails for installation within the bus shelters or stand alone and need to be ADA compliant.

• Withstand FBC 2023 or the current FBC Wind Load or latest edition at time of request for purchase

• Measure 4’ or 6’ feet long

• Must meet minimum ADAAG requirements

• Leaning Surface: 12".

• Tubing: 1 1/2" x 1 1/2" x 3/16" Square Tubing.

• Material: 1/4" Perforated Aluminum.

• Finish: Powder Coat – Gray

• Each of the legs must anchor easily with stainless steel bolts to cement for security.

• Leaning rails shall include all fasteners necessary to anchor leg(s) to concrete slab.

• Units must be of a material that will not rust or corrode in outdoor installations and will not be affected by any weather

7.3 Map Case

• 24” x 36” Information/ System Map Case with Clear Tempered Glass or Polycarbonate Lens .250” thick.

• Map frame constructed of extruded aluminum.

• Back Cover Plate shall be minimum .060” thick and powder coated in white to match.

• Contents shall be visible from one side. The frame must accommodate a document measuring 24” X 36” without folding and shall include security hardware.

• Frames shall be fully gasketed and weatherproof.

• Door shall have an integral horizontal sliding track to securely contain printed material.

• Door shall have continuous Stainless Steel Piano hinge or equivalent and be secured with Tamperproof fasteners.

• The map case must withstand winds of 170 miles an hour and any unauthorized effort to remove it.

8. References

• The Aluminum Association – Aluminum Design Manual 2010

• American Welding Society – AWS D1.2/D1.2M: 2008

• ASCE 7 2010 Minimum Design Loads for Buildings and Other Structures

• ASTM B 209 Specification for Aluminum and Aluminum Alloy - Sheet and Plate

• ASTM B221 Specification for Aluminum and Aluminum Alloy – Extruded Bars, Rods, Wire, Profiles, and Tubes

• Florida Building Code 2023 (180 MPH Wind Speed)

• ANSI Z97.1-1975 Safety Glazing Materials Used in Buildings

• Americans with Disabilities Act of 1990 (ADA)

9. Submittals – The County Request the Bidder to Provide Upon Notice of Recommended Award

A. Product Data - Manufacturers’ brochures, specifications, and installation instructions.

B. Shop drawings of the complete shelter layout include cut section and connection details.

C. Submit structural engineering design documents bearing the seal of a structural engineer registered in the State of Florida for each shelter size, to include concrete specifications for shelter pad.

D. Manufacturer’s statement of certification that materials meet or exceed all applicable loadings (wind load, live load, dead load, snow load) for the project location in accordance with current IBC 2024, and ASCE/SEI 7-22.

10. Quality Assurance

• Shelter shall be designed to comply with local building codes.

• Modifications to the approved infrastructure will need to be requested in writing, the Project Manager will accept or reject any changes.

11. Delivery and Storage

• Deliver shelter with roof fully assembled including solar components – no field assembly of roof components or solar lighting system will be accepted.

• Each shelter ordered must have structural plans and the welding certificate (if welded).

• ½ Pint of paint shall be delivered with every order for each shelter.

• Orders shall be fulfilled within 35 weeks from the time of the purchase order.

• Walls and other components shall be assembled to the maximum extent possible in clearly labeled crates and cartons.

12. Price Increases

Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made prior to the contract renewal date thereafter and submitted in writing to the Project Manager and/or designee of Public Transit and Neighborhood Enhancement. Price adjustments are dependent upon the most recent 12-month Consumer Price Index for all Urban Consumers (CPI-U) for the Miami-Ft. Lauderdale area, budget availability, and Procurement Director or designee approval, and cannot exceed 3% annually, whichever is less.

REFERENCES

The Procurement Director or designee has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. Price increase requests are not guaranteed. If approved, the Contractor will be notified in writing with the effective date of any approved price increases.

The County may, after examination, refuse to accept the adjusted rates if they are not properly documented, or considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted rates, and the matter cannot be resolved to the satisfaction of the County, a contract termination will be processed.

13. Warranty

Manufacturer warrants that shelter shall be free from defect in parts and manufacture for a period of one year. Manufacturers shall maintain inventory of replacement parts for ten years after delivery of shelter.

14. Equal Product Can Be Considered

14.1 References to specific brand names, manufacturers, catalog numbers, or model numbers are intended to describe the minimum requirements for the commodities being solicited and shall be construed as “or approved equal,” unless otherwise stated.

14.2 Requests for Substitutions

Vendor desiring to propose a substitute or “equal” product shall submit a written request for approval to the County within 30 days of the County’s requisition order.

14.3 Information Required

Each substitution request shall include sufficient technical data to permit the County to determine equivalency, including, but not limited to:

• Manufacturer name and model number

• Complete product specifications and dimensions

• Materials of construction, finishes, and coatings

• Structural integrity and anchoring requirements, if applicable

• ADA compliance documentation, if applicable

• Warranty terms and anticipated service life

• Maintenance, repair, and replacement availability

• Identification of all deviations from the specified product

14.4 Evaluation Standard

The County shall evaluate substitution requests solely to determine whether the proposed product meets or exceeds the minimum requirements with respect to quality, performance, durability, safety, functionality, and intended use.

14.5 Approval

Only substitute products approved in writing by the County shall be acceptable. Approved substitutions shall be issued by addendum or by writing.

14.6 Pricing and Competitive Basis

Approval of a substitute product shall not result in any increase in cost to the County or extension of delivery schedules. All costs associated with a substitute product shall be the sole responsibility of the Vendor.

The County reserves the right, in accordance with the Collier County Procurement Ordinance and applicable Florida law, to accept or reject any substitute request and to determine whether the proposed product complies with the requirements.

Shelter manufacturers shall have a minimum of 5 years’ experience in designing, fabrication, and installing the specified shelter.

The County requests that the Vendor submit no fewer than three (3) and no more than ten (10) completed reference forms from clients within the past five (5) years for whom the Vendor has provided similar large-quantity orders of HVAC parts, supplies, equipment, special-order items, or customized components using the County’s Reference Form. Include up to two additional pages per project to illustrate relevant experience. The references must be for projects within the last five (5) years whose projects are of a similar nature, size, scope and complexity of this solicitation. Bidders may include two (2) additional pages for each project to illustrate aspects of the completed project that provides information to assess the experience of the Bidder on relevant project work.