Ecolane+-+Contract+Amendment-1.pdf
PDF 360 KB Posted
- Contract number
- 283
- Issued by
- North Dakota
About this file
This document is a Contract Amendment for Paratransit and/or Fixed-Transit Scheduling and Dispatch Software, specifically Amendment Number 1, between the State of North Dakota, acting through its Office of Management and Budget (STATE), and Ecolane USA, Inc. (CONTRACTOR). The amendment modifies the original contract numbered 283 and is dated November 9, 2023.
The contract covers software licensing, implementation, and ongoing support for a transit scheduling and dispatch system. The total cost is $14,734.00, which includes initial product and software licensing costs of $860, deliverable costs of $6,094, ongoing maintenance and support costs of $4,300, hosting costs of $3,480, and additional module/option costs of $58,222. Key features include a passenger information mobile application, interactive voice response (IVR) system, SMS text message notifications, and pre-post inspection modules. The contract includes a 60% existing customer discount on licenses and provides pricing for software licensing, implementation, and support over a five-year period, with various one-time and ongoing costs for different system components and services.
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Text version
CONTRACT AMENDMENT
Paratransit and/or Fixed-Transit Scheduling and Dispatch Software # 283
AMENDMENT NUMBER: 1
This amendment is made to Paratransit and/or Fixed-Transit Scheduling and Dispatch Software # 283 (Contract) between the State of North Dakota, acting through its Office of Management and Budget (STATE), and Ecolane USA, Inc. (CONTRACTOR).
The parties agree to the following terms and conditions and expressly agree that if any of the following terms and conditions conflict with any of the terms and conditions of the Contract, then, notwithstanding any term in the Contract, the following terms and conditions govern and control the rights and obligations of the parties.
The parties agree to amend the Contract as follows:
Exhibit C – Offeror’s BAFO Cost Proposal is hereby amended to add the traditional BAFO Cost proposal submitted by Ecolane.
BAFO Traditional Cost:
Description (with possible sub-categories) of Product or Service (Provide cost information for each referenced area of the RFP, if any. If no cost is associated, indicate such with a 0 in Column F.
Select One Vendor Name: Ecolane Category A
One-Time Cost Ongoing Cost Quantity Unit of Measure/Term (time) Price per Unit Extension
BASE Package Initial Product & Software Licensing Costs (Enter one-time costs only. Recurring support & Maintenance costs are to be entered in "Ongoing Costs" section below)
Base price per agency (if applicable)
One-Time Initial Cost 0 N/A $ -
* Specify License (minimums per entity if applicable) - Price per Vehicle/User/Trips
One-Time/On-going Cost
1 Year 1 Priced Per Vehicle $860 860.00
Required Third Party software, applications, libraries or drivers
One-Time Initial Cost
0 N/A $ -
Hosting Setup/Initialization (if applicable)
One-Time Initial Cost 0 N/A $ -
TOTAL COST INITIAL PRODUCT & SOFTWARE LICENSING COSTS
Deliverables based upon the proposed Scope of Work (The specific items below must be priced, please add all deliverables pertaining to your specific solution.)
Project Kick Off Meeting One-Time Cost 1 One-Time Cost $330
330.00
Planning One-Time Cost 1 One-Time Cost $330
330.00
Application Configuration One-Time Cost 1 One-Time Cost $330
330.00
Reports One-Time Cost 1 One-Time Cost $330 330.00
Data Conversion One-Time Cost 1 One-Time Cost $330
Data Migration (If applicable) One-Time Cost 1 One-Time Cost $330
330.00
Interfaces One-Time Cost 1 One-Time Cost $330 330.00
Installation One-Time Cost 1 One-Time Cost $330
System Setup/Configuration One-Time Cost 1 One-Time Cost $330
330.00
Testing One-Time Cost 1 One-Time Cost $330 330.00
Training One-Time Cost 1 Per Day on site $1,100
1,100.00
System Documentation One-Time Cost 1 INC 0 $ -
Implementation One-Time Cost 1 Per day (includes travel) $1,694 1,694.00
Final Acceptance One-Time Cost 1 INC 0 $ -
TOTAL DELIVERABLES COSTS
6,094.00
Ongoing Costs:
(Provide Post-implementation Years 1-5, add additional rows if necessary for mulitiple maintenance/support options)
Software Maintenance and Support Year 1
On-going Cost 1 Yearly $860
Support Year 2
On-going Cost 1 Yearly $860
Support Year 3
On-going Cost 1 Yearly $860
Support Year 4
On-going Cost 1 Yearly $860
Support Year 5
On-going Cost 1 Yearly $860
860.00
TOTAL ONGOING COSTS
4,300.00
Hosting Costs (if applicable)
Hosting Year 1 On-going Cost Included in Maintenance 0 $ - Hosting Year 2 On-going Cost Included in Maintenance 0 $ - Hosting Year 3 On-going Cost Included in Maintenance 0 $ - Hosting Year 4 On-going Cost Included in Maintenance 0 $ - Hosting Year 5 On-going Cost Included in Maintenance 0 $ -
Annual Data Plan for Tablets On-going Cost 1
(Pride reduced if agency buys seperately) $3,480
3,480.00
TOTAL HOSTING COSTS
3,480.00
TOTAL COST (this line item will be used to determine the allocation of cost points) $ 14,734.00
Offerors must fill pricing information below if applicable Hardware and Software Costs (Please enter any additional hardware and software costs not specified in the empty lines below)
CAD/AVL in vehicle hardware One-Time Cost 0 N/A $ -
Mounting & Locking Hardware (cost per each vehicle)
One-Time Cost
(Pride reduced if agency buys seperately) $214
214.00
Mobile Data Terminals (cost per for each vehicle)
One-Time Cost
(Pride reduced if agency buys seperately) $323
323.00
In Vehicle Cellular Data Modem/Router (i.e.
Cradlepoint)
One-Time Cost
0 N/A $ -
HARDWARE AND SOTWARE COSTS
537.00
Additional Module/Options Costs (Please add any additional options not specified in the empty lines below) One-Time Initial Cost
Web Services One-Time Initial Cost 0 N/A $ -
Passenger Information Mobile Application One-Time Initial Cost 1 Year 1 Cost $22,996
22,996.00
Automatic Voice Announcements One-Time Initial Cost 0 N/A $ -
Automatic Paassenger Counters One-Time Initial Cost 0 N/A $ -
Farebox Integration One-Time Initial Cost 0 N/A $ -
Headsign Integration One-Time Initial Cost 0 N/A $ -
Traffic Signal Priority One-Time Initial Cost 0 N/A $ - GTFS Real Time Feed One-Time Initial Cost 0 N/A $ - Route Monitors One-Time Initial Cost 0 N/A $ -
Interior nest stop bus signs One-Time Initial Cost 0 N/A $ -
Infotainment System One-Time Initial Cost 0 N/A $ -
IVR (Interactive Voice Response)
One-Time/On-going Cost 1
Year 1 Cost (Additional 3rd Party Monthly Minutes Fees
Apply) $23,948
23,948.00
SMS (Text Message Arrival Notification)
One-Time/On-going Cost 1 Year 1 Cost $8,598
8,598.00
Pre-Post Inspection One-Time/On-going
Cost 1 Yearly Minimum $2,500 2,500.00
Pre-Post Inspection One-Time/On-going
Cost 1 Yearly Cost Per Vehicle $180 180.00
TOTAL MODULE/OPTION COSTS
58,222.00
Additonal Module Ongoing Costs
Mobile App Module
- Year 2 - 5 On-going Cost 1 Cost Per Year $11,498
11,498.00
IVR Module - Year 2
- 5 On-going Cost 1 Cost Per Year $8,599
8,599.00
SMS Module - Year 2
- 5 On-going Cost 1 Cost Per Year $4,299
4,299.00
Pre-Post Inspection Module - Year 2 - 5 On-going Cost 1 Yearly Minimum $2,500
2,500.00
Pre-Post Inspection Module - Year 2 - 5 On-going Cost 1 Yearly Cost Per Vehicle $180
180.00
TOTAL ONGOING COSTS
27,076.00
Value Added Features/modules (Add costs for any value-added features proposed.)
Hourly Professional Services Rate On-going Cost 1 Per Day (8 Hour Work Day) $1,250
1,250.00
Discounts
Existing Customer discount (Specify the amount/percentage)
Exisiting Customer discount provided on selected Value Adds 60% $
Data Usage per unused vehicle 0 N/A $
Provide any additional discount information as a supplemental documentation to the cost proposal
60% Discount on Licenses (does not include maintenenance) (Discount is included in Total Cost) $
The parties agree that the terms and conditions of the Contract and this Amendment govern and control the rights and obligations of the parties.
This change is authorized under section 38 of the Contract, Merger and Modification, Conflict in documents.
All other terms of the Contract remain in effect. This Contract Amendment is not effective until fully executed by all parties.
EXECUTION
CONTRACTOR STATE OF NORTH DAKOTA
Ecolane USA Inc., Acting through its Office of Management and Budget
BY: BY:
Printed Name: Spiro Gjorgjievski Printed Name: Sowmya Karumanchi
Title: President Title: IT Procurement Officer
Date: Date: 11/09/2023
11/09/2023
EXECUTION
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