C05_01_FIST_5-14.pdf

U.S. Department of the Interior August 2018 Bureau of Reclamation (FIST 012) 08/09/2018 Power Resources Office SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and Denver, Colorado minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

Hungry Horse Field Office Facilities Instructions, Standards, and Techniques Volume 5-14 Facility Electrical Safety Program (FESP)

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

REPORT DOCUMENTATION PAGE

Form Approved

OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing this collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS.

1. REPORT DATE (DD-MM-YYYY)

7-12-2018

2. REPORT TYPE

Final

3. DATES COVERED (From - To) Implementation Date:

October 1, 2018

4. TITLE AND SUBTITLE

FIST 5-14, Electrical Safety Program

5a. CONTRACT NUMBER

5b. GRANT NUMBER

5c. PROGRAM ELEMENT NUMBER

6. AUTHOR(S) 2018 Revision Team Talmadge Oxford, Gary Cawthorne, Michael Green, Benjamin Cano, Marty Chavers, Marcus Smith, Rijan Bhandari, Michael Gulsvig, Jarom Zimmerman, Nick Bunting, David Lawson, Vincent Lammers, Michael Pulskamp, Max Spiker.

5d. PROJECT NUMBER

5e. TASK NUMBER

5f. WORK UNIT NUMBER

7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES)

Power Resources Office, Bureau of Reclamation Denver Federal Center P.O. Box 25007 Denver CO 80225-0007

8. PERFORMING ORGANIZATION REPORT

NUMBER

FIST 5-14

9. SPONSORING / MONITORING AGENCY NAME(S) AND ADDRESS(ES)

Power Resources Office Bureau of Reclamation Mail Code 85-51000 PO Box 25007 Denver CO 80225-0007

10. SPONSOR/MONITOR’S ACRONYM(S)

11. SPONSOR/MONITOR’S REPORT

NUMBER(S)

12. DISTRIBUTION / AVAILABILITY STATEMENT

Available on Reclamation’s intranet and internet websites.

13. SUPPLEMENTARY NOTES

14. ABSTRACT

This document’s purpose is to establish clear and consistent instructions and procedures for dealing with electrical safety and arc flash hazards.

The Electrical Safety Program establishes coordinated and consistent procedures and operating criteria for safe and reliable operation and maintenance of those facilities. Program goals are defined in the document. This program prescribes procedures and minimum performance for the safety of maintenance and operations employees. These instructions and procedures supplement the requirements in the Reclamation Safety and Health Standards. Adherence to these procedures will enable workers to perform their duties with maximum confidence and safety. In the event of a difference between the requirements in this Facilities Instructions, Standards, and Techniques and those contained in the Reclamation Safety and Health Standard, the more rigorous requirement must apply.

15. SUBJECT TERMS

Arc flash, personal protective clothing, energy level, arc blast, Incident Energy Analysis, personal protective equipment, labeling, approach boundary, arc flash protection, arc flash boundary, working distance, safety control strategies, risk assessment, evaluation, procedures, arc-rated clothing, incident energy, Arc Flash Hazard Analysis Report.

16. SECURITY CLASSIFICATION OF:

17. LIMITATION

OF ABSTRACT

U

18. NUMBER

OF PAGES

19a. NAME OF RESPONSIBLE PERSON Power Resources Office

a. REPORT U

b. ABSTRACT U

c. THIS PAGE U

19b. TELEPHONE NUMBER (include area code) (303) 445-2922 tandard Form 298 (Rev. 8/98) Prescribed by ANSI Std. 239-18

Hungry Horse Field Office Facilities Instructions, Standards, and Techniques Volume 5-14

Facility Electrical Safety Program (FESP)

Hungry Horse Field Office facility specific procedures are identified within this document by text which is highlighted in yellow and underlined (as shown here).

minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

Mission Statements The Department of the Interior protects and manages the Nation's natural resources and cultural heritage; provides scientific and other information about those resources; and honors its trust responsibilities or special commitments to American Indians, Alaska Natives, and affiliated island communities.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

Disclaimer This written material consists of general information for internal use only by Bureau of Reclamation operations and maintenance staff. Information contained in this document regarding commercial products or firms may not be used for advertising or promotional purposes and is not to be construed as an endorsement or depreciation of any product or firm by the Bureau of Reclamation.

iv

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

N/A

N/A

Dennis R. Philmon, Field Office Manager

Dennis R. Philmon, Field Office Manager

Brian E. Blair, Fmn III, O&M

Patrick (Joe) Bouroncle, Electrician (PS)

N/A

3/12/2019 5671063 minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

Acronyms and Abbreviations AC Alternating current ANSI American National Standards Institute AR Arc rated ASTM American Society for Testing and Materials ATPV Arc thermal protection value cal/cm2 Calories per square centimeter CFR Code of Federal Regulations COR Contracting Officer’s Representative CARMA Capital Asset and Resource Management Application DC Direct current ESP Electrical Safety Program FESP Facility Electrical Safety Program FIST Facilities Instructions, Standards, and Techniques GCPO Grand Coulee Power Office HECP Hazardous Energy Control Program HEWP Hazardous Energy Work Permit HHFO Hungry Horse Field Office IEEE™ Institute of Electrical and Electronics Engineers JHA Job Hazard Analysis NFPA National Fire Protection Association O&M Operations and maintenance OSHA Occupational Safety and Health Administration PEBs Power Equipment Bulletins PPE Personal protective equipment PPG Personal protective grounding PRO Power Resources Office PRO&M Power Review of Operations and Maintenance PRIS Power Review Information System QEAL Qualified Electrical Employee Authorization List RSHS Reclamation Safety and Health Standards RO Responsible official

Power Resources Office SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and Denver, Colorado minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

SOPs Standing Operating Procedures TSC Technical Service Center

FIST Volume 5-14 Electrical Safety Program v

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

Table of Contents Acronyms and Abbreviations ................................................................................ vi

1.0 Introduction

1.1 Purpose

1.2 Scope

1.3 Reclamation Standard Practices

2.0 Responsibility and Authority

2.1 Senior Advisor, Hydropower

2.2 Manager, Asset Management Division

2.3 Director, Technical Service Center

2.4 Regional Director

2.5 Area Managers and designated Responsible Official (RO)

2.6 Supervisors

2.7 Employees

2.8 Contracting Officer’s Representative (COR)

2.9 Manager, PRO

3.0 Facility Electrical Safety Program (FESP) and Procedures

4.0 Training Program

4.1 Purpose

4.2 Requirements

4.3 Unqualified Employees

4.4 Qualified Employees

4.5 Documentation of Training

5.1 Hazard Identification

5.2 Assessing Risk

5.3 Safety Control Strategies

5.3.1 Elimination

5.3.2 Substitution

5.3.3 Engineering Controls

5.3.4 Awareness

5.3.5 Administrative Controls

5.3.6 PPE

6.0 Establishing an Electrically Safe Work Condition

6.1 Personal Protective Grounding Installation

7.0 Interaction with Energized Electrical Equipment

7.1 Performing Normal Operations

7.2 Interacting with or Working on Energized Electrical Equipment

8.0 Equipment Labeling and Approach Boundaries

8.1 Equipment Labeling

8.2 Approach Boundaries

9.0 PPE and Clothing

vi

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

9.1 Work Clothing within an Arc Flash Protection Boundary

9.2 Arc Rated (AR) Clothing and PPE

9.3 Care and Maintenance of AR Clothing and AR Flash Suits

9.4 Shock Protective Equipment and Clothing

10.0 Arc Flash Hazard Analysis

10.1 Incident Energy Analysis

10.2 Qualified Engineer

10.3 Task-Based Assessment without an Incident Energy Analysis

10.4 The Arc Flash Hazard Analysis Report

Appendix A – References

Appendix B – Definitions

Appendix C – Training Proficiency Sheets

Appendix D – Electrical Safety Program Review Job Plan

Appendix E – Normal Operations Assessment and Safety Control Strategy

1.0 Introduction

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

1.0 Introduction

{Each Reclamation facility must develop a facility electrical safety program (FESP).} The FESP consists of a copy of the Facilities Instructions, Standards, and Techniques (FIST) 5-14, Electrical Safety Program (ESP) in its entirety, with specific facility requirements integrated and identified by highlighting and/or underlining. This document defines the safety control strategies to be used when employees have potential exposure to electrical shock hazards greater than 50 volts or incident energies greater than 1.2 cal/cm2.

1.1 Purpose

The purpose of the FIST Volume 5-14 is to establish a Bureau of Reclamation ESP. The ESP establishes Reclamation’s exposure goal and includes basic electrical safety in the workplace, electrical safe working practices, policies, documentation, and standing operating procedures (SOPs). Reclamation’s goal is to reduce employee exposure to electrical shock hazards and arc flash hazards with incident energies greater than 8 cal/cm2. By reducing the exposure to arc flash hazards with incident energy greater than 8 cal/cm2, Reclamation seeks to reduce the number of maintenance tasks that exposes an employee to the arc flash hazards requiring category 3 personal protective equipment (PPE) (PPE categories per NFPA 70E are listed below). Category 3 PPE may protect the worker from skin burn caused by a potential incident with higher level energy involved but, there are significant risks while wearing PPE of category 3 and above if an incident were to occur.

PPE Categories (NFPA 70E)

• PPE Category 1 – 4 cal/cm2 minimum;

• PPE Category 2 – 8 cal/cm2 minimum;

• PPE Category 3 – 25 cal/cm2 minimum;

• PPE Category 4 – 40 cal/cm2 minimum;

Use of category 3 and above PPE may be associated with the following additional risks in case of a higher-level incident energy arc flash incident.

(1) Heat stress - Double layer fabric in the flash suit hood and the FR clothing creates a significant amount of heat stress due to the heat built up inside the protective gear.

(2) Pressure wave - Most flash suits and flash suit hoods are designed for the main purpose of skin burn protection and therefore offer limited protection from the blast pressure wave hazards. Incident energy at 8 cal/cm2 and below poses significantly less risk from a blast.

(3) Reduced visibility and dexterity - The materials used in the flash suit visor may cause the distortion of colors, thus degrading the visibility.

Multiple layers of fabric in the flash suit and hoods reduces the worker’s

1.0 Introduction

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017 dexterity, range of motion, and the ease of movement. All of these could potentially increase hazards while a work task is being performed.

It is ideal to minimize exposure to incident energy greater than 1.2 cal/cm2, but it may not always be technically and economically feasible to reduce the incident energy to that level. For example, use of a fast bus trip protection scheme or instantaneous over current scheme may significantly reduce the incident energy, but they can create protection coordination issues with the downstream equipment which may include critical devices.

{Reclamation’s objectives have always been, and will remain, that an electrically safe work condition must be established for the performance of all work by de-energizing and locking out all electrical equipment utilizing approved hazardous energy control procedures. When establishment of an electrically safe work condition is not feasible, the requirements set forth in this document must be followed.} Implement safety control strategies to reduce the exposure to the employee when the incident energy is greater than 40 cal/cm2.

{Employee exposure to incident energy greater than 40 cal/cm2 is prohibited.} This document follows the requirements established by the Occupational Safety and Health Administration (OSHA), National Fire Protection Association Standard 70E (NFPA 70E), and other referenced standards.

1.2 Scope

The ESP applies to all tasks and activities when interacting with energized electrical equipment at Reclamation owned and operated facilities. This includes all powerhouses, water infrastructures, spillways, fish facilities, pumping stations, irrigation and domestic water facilities, warehouses, garages, machine shops, office buildings, maintenance shops, laboratories, or similar type facilities.

1.3 Reclamation Standard Practices

Refer to the Reclamation Manual Directive and Standard FAC 04-14, Power Facilities Technical Documents (http://www.usbr.gov/recman/fac/fac04-14.pdf), for more details concerning Reclamation Standard Practices.

The FIST Revision Request Form (POM-226)1 is used to request changes to a FIST document. The request includes a summary of the changes and a basis for the revision or new FIST. These forms are submitted to the Manager, Power Resources Office (PRO).

Reclamation Manual FAC P14, Power Operations and Maintenance Technical Requirements (http://www.usbr.gov/recman/fac/facp-14.pdf), defines the use of red and black bold bracketed text.

1 Available to Reclamation employees through Reclamation’s Forms SharePoint® site at https://dosp/inforesc/itservices/PrintandDup/forms/POM%20Forms/POM-226.pdf.

http://www.usbr.gov/recman/fac/fac04-14.pdf http://www.usbr.gov/recman/fac/facp-14.pdf https://dosp/inforesc/itservices/PrintandDup/forms/POM%20Forms/POM-226.pdf

2.0 Responsibility and Authority

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

2.0 Responsibility and Authority

2.1 Senior Advisor, Hydropower

The Senior Advisor, Hydropower, sponsors the ESP for Reclamation.

2.2 Manager, Asset Management Division

Asset Management Division sponsors the ESP for the Asset Management Division including the Facility O&M program.

2.3 Director, Technical Service Center

The Director, Technical Service Center (TSC), is responsible for:

(1) The implementation and oversight of the ESP for their employees and equipment.

(2) Ensuring TSC employees follow site specific Facility ESP procedures during their field activities.

2.4 Regional Director

The regional director is responsible for:

(1) Implementing the ESP.

(2) Ensuring the appropriate mitigation techniques are funded for specific instances where employee exposure limits exceed the Reclamation goal.

2.5 Area Managers and designated Responsible Official (RO).

[The Area Manager or designated RO must ensure that:

(1) The FESP is implemented, documented and kept up to date.

(2) An RO is designated and identified.

The Responsible Official (RO) for the HHFO FESP is the Field Office Manager, or those persons designated as acting.

(3) Funding requests are developed and submitted where mitigation strategies are needed for all hazards that exposes employees to incident energy greater than 8 cal/cm2.

(4) A review of the FESP is performed annually.

(5) Employees are trained on the FESP.

(6) A Qualified Electrical Employee Authorization List (QEAL) is maintained.

(7) All FESP incidents are reported, investigated, documented, tracked and corrected.

(8) Appropriate personal protective equipment (PPE) is available for employees.

2.0 Responsibility and Authority

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(9) Reclamation non-facility personnel are trained or familiarized on the equipment based upon any special electrical safety requirements that apply to the scope of work they will be performing.]

2.6 Supervisors

[Supervisors must ensure that:

(1) The FESP is followed and safe work procedures are utilized.

(2) Personnel are trained and qualified for the tasks they are expected to perform.

(3) Risk assessments and/or a Job Hazard Analysis (JHA) are developed and implemented that address shock and arc flash hazards and related safety control strategies including approval of risk assessments.

(4) The Area Manager or designated RO is notified of completed hazard assessments that exposes employees to incident energy greater than 8 cal/cm2.

(5) Documentation including JHAs, Hazardous Energy Work Permits (HEWPs), Hazardous Energy Control Procedures (HECPs), and special work permits are complete, accurate, followed, filed, and retained for seven years.]

2.7 Employees

[Employees must:

(1) Be familiar with and comply with the policies and procedures in the FESP.

(2) Be properly trained on the FESP and the tasks they are expected to perform and follow their training.

(3) Participate in JHA and safe work procedure development and briefings.

(4) Notify their supervisor of any observed discrepancies in the program, equipment, labeling, procedures, etc.]

2.8 Contracting Officer’s Representative (COR)

[The COR must ensure that:

(1) The contractor is informed of known hazards that relate to the contract work.

(2) Facility personnel are familiar with the hazards related to the work performed by the contractor.

(3) The contractor is provided a copy of the FESP.]

2.9 Manager, PRO

[The Manager, PRO, is responsible for:

(1) Providing resources and guidance for program support.

3.0 Facility Electrical Safety Program (FESP) and Procedures

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(2) Providing standardized training materials to be used by the facilities for classroom training.

(3) Collecting and analyzing data from FESP reviews, Power Review of Operations and Maintenance (PRO&M)2 recommendations, and Unexpected Event Reporting3 documentation, to evaluate effectiveness of program implementation.

(4) Reviewing and updating FIST 5-14 as necessary to meet changing requirements.

(5) Providing feedback on the program to the regional directors, as necessary.

(6) Reviewing and taking appropriate action on suggested revisions, comments, and concerns for this program.]

3.0 Facility Electrical Safety Program (FESP) and

Procedures

{FIST 5-14 must be used to develop an FESP.} The FESP consists of a copy of the FIST 5-14 in its entirety, with the specific facility’s requirements integrated and identified by highlighting and/or underlining. The overall program is designed to address all known situations that could lead to the potential exposure of an employee to an electrical hazard.

Whenever Reclamation employees are required to perform work at transferred works or other agencies where FIST 5-14 is not utilized, the management of the facility being visited should ensure that personnel are provided information on their local program. In the absence of a local program, the authorized employee should follow the guidance implemented by FIST 5-14 and NFPA 70E. Do not perform work that cannot be performed safely under an approved procedure.

(1) {The FESP must:

(a) At a minimum, be as restrictive as the FIST Volume 5-14 requirements.

(b) Be readily available at each facility.

(c) Be made available to each employee.

(d) List facility-specific abbreviations and terms.

(e) Include documented risk assessments (which may be part of the JHA) for energized electrical work that does not meet the requirements for “normal operations” or exceptions.

Refer to Section 7.1.

2 See FIST Volume 6-5, Power Review of Operations and Maintenance Program.

3 See FIST Volume 6-3, Unexpected Event Reporting.

3.0 Facility Electrical Safety Program (FESP) and Procedures

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(f) Include documented safe work procedures for energized electrical work. The FESP must identify where the procedures are located, e.g. SOPs, Capital Asset and Resource Management Application (CARMA) job plans, JHAs, etc.}

Refer to Section 7.0.

(2) {A current QEAL must:

(a) Be maintained at each facility.

(b) Identify each qualified employee. The RO must determine the appropriate level of training for each employee based on their exposure.

(c) Be reviewed and signed by the responsible official at least annually, and when changes are made.}

HHFO QEAL will be maintained electronically in a folder located on the HHFO Common Drive T:/OPS/F-ESP FIST 5-14.

3.1 FESP Program Review

[The FESP must be reviewed annually to verify that the established procedures are in place and properly being applied.]

[The review must be properly documented and maintained,] (for example, a CARMA work order with the name(s) of the person(s) who performed the review, the date of the review, and copies of any supporting documents, recommendations and corrective actions.) As required in FAC 04-02, [all recommendations must be entered into the Power Review Information System (PRIS) or an applicable recommendation tracking system (e.g., DSIS). A report of the findings will be filed, and a copy will be sent to the area manager, regional power manager, and Manager, PRO.] Annual Review of the HHFO FESP will be performed under CARMA PM 58312

- Electrical Safety Program Review (Annual).

[The Area Manager or designated RO must ensure that the FESP review adequately addresses the following areas:

(1) The FESP is properly implemented.

(2) Procedures are properly used and documented.

(3) Employees are familiar with their responsibilities.

4.0 Training Program

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(4) Training requirements are met and documented.

(5) Corrective action plans have been prepared or completed to address previously identified recommendations.

(6) The Incident Energy Analysis and procedures are current for the existing equipment installation and configuration. This includes newly installed or modified electrical equipment.

(7) Recommendations from the Arc Flash Hazard Analysis have been reviewed, implemented and entered into PRIS or an applicable recommendation tracking system.

(8) Energized electrical safe work procedures are reviewed prior to each use.] An example of a FESP review job plan is available in Appendix D.

4.0 Training Program

4.1 Purpose

{Personnel must be trained to the level of work they will be expected to perform. The training must include basic electrical awareness training for both qualified and unqualified personnel as determined by the RO, as well as any specific electrical related safety practices outlined in this section that are necessary for their safety.} The RO trains and assesses the abilities of their employees to perform work based on training and demonstrated proficiencies. The skills and knowledge required are developed and assessed through training and apprenticeship programs. Example proficiency sheets can be found in Appendix C.

Subsequent to training and prior to addition of employee names to the HHFO QEAL, Foreman III(s) O&M will utilize proficiency sheets in the format provided in Appendix C. Blank copies of these forms are located on the HHFO Common Drive T:/OPS/F-ESP FIST 5-14/Proficiency Sheets (Blank).

Once employee proficiency sheets have been completed and signed, they will be scanned to PDF format and stored electronically in a folder located on the HHFO Common Drive T:/Management/Program Documents-Originals/FIST 5-14 F- ESP/Employee Proficiency Sheets. File naming convention will be “Last Name- Proficiency Sheet Title”. For example, “Jones-Basic Electrical”.

4.2 Requirements

The ESP defines different qualification categories and associated requirements for electrical safety work practices. The training consists of standardized classroom training, and on-the-job task-specific training.

4.0 Training Program

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

The PRO provides ESP standardized classroom presentations and exams (available from PRO upon request) and training materials to be used by the facilities. Facilities have the option to hire a contractor to perform the training, but Reclamation’s policies and requirements established by this FIST are to be addressed as part of the training.

(1) [Basic Electrical Safety Training Required for Reclamation employees annually as determined by RO.

Should be presented to new employees during orientation.

(2) Qualified Worker Electrical Safety Training Required for qualified employees every 3 years.

Should be presented to new employees during orientation.

(3) Risk Assessment and Mitigation Training Required for all facility supervisors and any qualified employee responsible for risk assessment and mitigation, one time only.

Should be presented to new supervisory employees during orientation.]

(4) FIST 5-14 Implementation Training

Available for all Facility Supervisors.

4.3 Unqualified Employees

An unqualified person does not perform electrical work or O&M on electrical equipment but may be exposed to electrical hazards. The duties of these personnel do not involve switching operations to change positions of breakers or disconnect switches for maintenance.

4.4 Qualified Employees

[A qualified employee must be trained and knowledgeable in the construction and operation of electrical equipment or a specific work method and be trained to identify and avoid the electrical hazards that might occur in connection with that equipment or work method. A qualified employee must be trained in the use of appropriate tools and PPE.] A person can be considered qualified with respect to certain equipment and methods, but still be unqualified for others.

An employee who is undergoing on-the-job training for the purpose of obtaining the skills and knowledge necessary to be considered a qualified person, and who in the course of such training demonstrates an ability to perform specific duties safely at his or her level of training, and who is under the direct supervision of a qualified person may be considered to be a qualified person for the performance of those specific duties.

[Qualified employees must receive:

(1) Basic Electrical Safety Training at least annually.

(2) Qualified Worker Electrical Safety Training every 3 years.

4.0 Training Program

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(3) Training upon employment prior to performing any type of electrical work. Additional training is required:

a. When the employee must use safety-related work practices that are not normally used during their regular job duties.

b. If a supervisor or annual reviews indicate that the employee is not complying with the safety-related work procedures and practices.

c. Upon installation of new technology or new types of equipment at the facility.

d. Whenever new safety-related work practices and procedures are required.]

4.5 Documentation of Training

[Managers are responsible for ensuring all training (including any retraining) is documented in the Department of the Interior’s designated learning database. All training is required to have signature confirmation by the employee for completion of training.] Documentation of training (training rosters) will be sent to the GCPO Training Department, and a copy filed electronically locally on the HHFO Common Drive T:/Management/Training Rosters. Documentation of training completion will be entered into DOI Talent.

5.0 Risk Assessment Considerations for Energized Work

A risk assessment uses the information in the Arc Flash Hazard Analysis Report as related to the tasks to be performed. If an electrical hazard exists, the risk assessment includes a procedure to carry out the following:

(1) Identify hazards

(2) Assess risks

(3) Implement safety control strategies utilizing the hierarchy of controls identified in Section 5.3.

5.1 Hazard Identification

{The risk assessment (which may be part of the JHA) must identify the electrical hazards associated with the energized electrical work/task to be performed. A risk assessment must be performed before interacting with any system that has incident energy of 8 cal/cm2 or greater.} The Arc Flash Hazard Analysis Report should be referenced to identify potential incident energy exposure.

The shock hazard assessment determines the voltage to which employees are exposed, the boundary requirements, and the PPE necessary to minimize the possibility of electrical shock to employees.

Refer to Section 7.1.

4.0 Training Program

(FIST 012) 08/09/2018

5.2 Assessing Risk

The Arc Flash Hazard Analysis Report should be referenced to identify potential incident energy exposure.

For assessing the shock hazard risk and for determining the approach boundaries for AC and DC systems, the Arc Flash Hazard Analysis Report and NFPA 70E (2018) Tables 130.4(D)(a) and 130.4(D)(b) should be referenced.

5.3 Safety Control Strategies

Reclamation has adopted ANSI Z-10, a U.S.-Based Consensus Standard for an Occupational Safety and Health Management System. The implementation of safety control strategies by eliminating hazards or reducing them to an acceptable level is the first step towards meeting Reclamation’s commitment to providing a safe workplace and establishing an electrically safe work condition. NFPA 70E, also a nationally recognized consensus standard, employs these control strategies for mitigating, reducing, and eliminating hazards associated with electrical work.

{Control strategies must be considered and documented in descending order of effectiveness to reduce hazards to the maximum extent possible.} It should be noted that PPE is the last strategy, which provides the least amount of protection, and that it should not be considered until other strategies have been considered and implemented. PPE is the last line of defense for employee safety.

The control strategies in section 5.3.1 through 5.3.6 are listed in descending order of effectiveness. While it is not a listed safety control strategy, consider body positioning for energized electrical equipment switching and/or interaction.

5.3.1 Elimination

De-energizing and establishing an electrically safe work condition is the ideal method of eliminating injuries due to shock or arc flash hazards. By following hazardous energy controls, the risks have been eliminated and the potential inherent electrical hazards have been effectively eliminated. Using FIST 1-1 and section 6.0 of this document, the hazards can be eliminated. It should be noted that the hazard elimination process, e.g. placing the equipment in an electrically safe work condition, could require interaction with energized equipment and the hazards can only be considered eliminated once the electrically safe work condition is established.

5.3.2 Substitution

Replacing equipment or changing procedures and processes may effectively eliminate or reduce the hazards to a tolerable level of risk or to a lower risk where a combination of controls can be implemented to reduce the risk and potential hazards to the employee.

5.3.3 Engineering Controls

(1) Modifying or adding protection controls such as the use of zone selective interlocking.

6.0 Establishing an Electrically Safe Work Condition

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(2) Replacing older breakers with breakers that have adjustable trip elements.

(3) Differential relaying.

(4) Energy-reducing maintenance switch systems.

(5) Energy-reducing active arc flash mitigation systems.

(6) Arc flash relay.

(7) High-resistance grounding coils.

(8) Current-limiting devices.

5.3.4 Awareness

The use of warning labels, signs, equipment labeling, and alerting techniques.

(NFPA 70E Art. 120, 130.5(D) and 130.7(E))

5.3.5 Administrative Controls

(1) Emergency procedures.

(2) Employee training.

(3) Risk assessment.

(4) Job briefing.

(5) Increasing working distances (including remote racking and operating).

(6) Reviewing Lockout/tagout procedures.

(7) Use of Hazardous Energy Work Permits.

(8) Approach boundaries.

(9) Arc flash boundaries.

(10) Arc Flash Hazard Analysis Report.

5.3.6 PPE

(1) Considered the least effective of the safety controls.

(2) Last line of defense before an event happens.

(3) Properly arc rated (AR) for the exposure.

(4) Most appropriate PPE for the tasks to be performed determined and used.

(5) Adequately maintained and inspected.

(6) Does not protect against hazards such as concussion, flying debris, or foreign objects.

6.0 Establishing an Electrically Safe Work Condition

Establishing an electrically safe work condition is the preferred method for working on electrical equipment or circuit parts. An electrically safe work condition is a state in which an electrical conductor or circuit part has been disconnected from energized parts, locked/tagged in accordance with FIST 1-1,

6.0 Establishing an Electrically Safe Work Condition

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017 tested to verify the absence of voltage, and, if necessary, temporarily grounded for personnel protection. This section should be used when possible.

Establishing an electrically safe work condition includes:

{Verify the absence of voltage using an adequately rated test instrument to test each phase conductor or circuit part. Perform the de-energization verification test using a 3-point test method.} A 3-point test consists of testing the voltage tester on a known energized source to verify it is working properly (Test No. 1). Then, test the circuit on which work is to be performed (Test No. 2).

Finally, test the voltage tester on the same energized source as was used in Test No.1 to verify the tester is still working properly (Test No. 3). Test each phase conductor or circuit part both phase-to-phase and phase-to-ground. Non-contact voltage detectors may be used as an alternative to direct contact meters but also follow the 3-point test method.

All electrical circuit conductors and circuit parts will be considered energized until the source(s) of energy is (are) removed, and absence of voltage is verified. Approach boundary and electrical PPE requirements are applicable until these conditions are met. However, an HEWP is not required when an electrically safe work condition is being established for all electrical parts and circuits that are part of the work.

6.1 Personal Protective Grounding Installation

The primary purpose of personal protective grounding is to provide adequate protection against electrical shock causing death or injury to personnel working on deenergized lines or equipment. This is accomplished by grounding and bonding lines and equipment to limit the body contact or exposure voltages at the worksite to a safe value until protective relays can operate to isolate the source of energy if the lines or equipment are accidentally energized.

The facility may choose to address the risk assessment for placement of personal protective grounds (PPGs) in either the overall risk assessment, the written grounding procedure, JHA or a specific risk assessment for the placement of grounds. Consider the following for a PPG risk assessment:

• Grounds are placed on circuits or conductors that have been disconnected from energized parts and locked/tagged as described in FIST 1-1;

• The shock hazard remains until PPG are applied to the circuit;

• The hierarchy of safety control strategies in descending order of effectiveness (Section 5.3) are employed to reduce hazard exposures;

• Placing grounds on the wrong equipment and other human errors create deadly consequences;

• Exposed equipment that is not locked/tagged per FIST 1-1 may be present in the work area and could be contacted by grounds, tools or body parts creating deadly consequences.

6.0 Establishing an Electrically Safe Work Condition

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

• Wearing full body coverage (including face and neck) 8 cal/cm2 arc flash clothing or greater for complete body coverage is a basic safety control strategy to be implemented whenever PPGs are applied;

• PPGs are sized to carry fault current for a limited number of cycles and rely on the relay protection system being functional to initiate the opening of circuit interrupting devices upon inadvertent energization; and

• Continue to implement safety control strategies to reduce the exposure to the employee when the incident energy is greater than 40 cal/cm2.

{Only qualified personnel trained on proper PPG selection and installation are allowed to install PPGs.} FIST 5-1, Personal Protective Grounding for Electric Power Facilities and Power Lines; FIST 1-1, Hazardous Energy Control Program; and the Reclamation Safety and Health Standards (RSHS) Ch. 12 define the requirements to be followed where the possibility of reenergization, induced voltages or stored electrical energy exists. The system is not to be considered safe to touch until all three phase conductors are effectively grounded.

{A written grounding procedure is required per RSHS Ch. 12 for the placement and removal of PPGs and specific details in FIST 5-1. These procedures will document the steps/tasks and the potential hazards for each step/task. The following minimum steps must be included in the procedures:

(1) Ensure the equipment has been disconnected from energized parts and locked/tagged using the appropriate hazardous energy control procedure per FIST 1-1. Use the two-person rule to ensure the proper procedures are followed and to double-check locations, etc.

(2) Ensure the relay protection system is in service and all reclosing capability has been disabled, if applicable.

(3) Wear the appropriate PPE for each step/task as identified in the safety control strategies. A minimum level of 8 cal/cm2 arc flash clothing and PPE is required when checking for absence of voltage and applying PPGs. Use appropriate shock hazard protection until the PPGs are fully applied. The shock protection boundaries remain in effect until PPGs are applied.} Refer to the Incident Energy Analysis or arc flash labeling to determine the selection of the appropriate shock hazard PPE.

(4) Verified for the absence of voltage by a 3-point test using the appropriate insulating tool/PPE.

(5) Touch or tap the exposed circuit parts using the PPGs to be applied with the appropriate insulating tool/PPE to verify the circuit is in a zero-energy state and ensure there is no presence of voltage/current detected. Do not use a static ground or lower ampacity ground for this test.

(6) Apply PPGs using the appropriate insulating tool/PPE.}

7.0 Interaction with Energized Electrical Equipment

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

Refer to HHFO Business Practice No. 20 – Equipment Grounding Using Personal Protective Grounds.

7.0 Interaction with Energized Electrical Equipment

Interaction is affecting or changing the state or condition, or performing work on, other than “Normal Operation” (as defined in this document, when all of the listed conditions are met). Interacting increases the risk of a potential hazard.

Safe work procedures (e.g., Facility SOPs, JHAs, HECPs, locally generated procedures, job plans, etc) are developed prior to work on any energized electrical equipment. Develop FESP safe work procedures in consultation with personnel who are familiar with performing and interpreting arc flash and shock hazard analysis, with various methods of safety control strategies, and with the equipment and tasks to be performed. Resources may include facility staff, TSC, PRO, and regional and area office staff.

The development of safe work procedures uses the hierarchy of safety control strategies identified in Section 5.3 to reduce potential hazards that employees are exposed to. These procedures become part of the overall FESP, and direct activity appropriate to the tasks to be performed. [The procedures must be peer reviewed by a second qualified person.] [The FESP must identify the locations of all such safe work procedures (e.g., Facility SOPs, JHAs, HECPs, locally generated procedures, job plans, etc.).] Where multiple pieces of equipment have the same operating criteria and hazards, (e.g. multiple devices in the same panel) one safe work procedure can cover these pieces of equipment, as long as the individual devices are listed.

Completed safe work procedures for energized electrical work will be reviewed prior to each use as part of the JHA approval process, be specific to the equipment to be worked on, and be filed with the CARMA work order upon completion.

{The applicable sections of 7.2 must be utilized if a documented evaluation determines that the Normal Operations requirements in section 7.1 are not met.}

7.1 Performing Normal Operations

{Normal operation of equipment involves interacting with the equipment, but for most equipment this does not meet the definition of working on.

Normal operations of electrical equipment that has incident energy greater than 1.2 cal/cm2 or less than 40 cal/cm2 will be permitted where a normal operating condition exists. A normal operating condition exists when all of the following conditions are satisfied:

(1) The equipment is properly installed.

7.0 Interaction with Energized Electrical Equipment

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(2) The equipment is properly maintained and documented as required by the applicable FIST manuals and Power Equipment Bulletins (PEBs). If the equipment is not identified in the Reclamation FIST manuals or PEBs, then appropriate maintenance meeting the manufacturer recommendations, NFPA 70B and NFPA 70E, inclusive, must be accomplished and documented as the maintenance program.

(3) The equipment is used in accordance with the manufacturer’s instructions.

(4) The equipment doors are closed and properly secured.

(5) All of the equipment covers are in place and properly secured.

(6) There is no evidence of damage, overheating, or impending failure.

(7) All protection devices, protective relays, and trip elements protecting the equipment or device have been properly maintained, tested and documented within the FIST-required time intervals.

(8) Proper configuration management of the protection systems has been verified, where applicable.}

Normal Operation assessment is not necessary for equipment that has incident energy less than 1.2 cal/cm2. {For equipment at or above 8 cal/cm2 a written risk assessment will be performed before performing Normal Operation. An example of normal operation assessment can be found in Appendix E}.

Completed Normal Operations Assessment and Safety Control Strategy forms will be maintained by the HHFO Foreman III(s) O&M. Following review and signature, the forms will be stored electronically in a folder on the HHFO Common Drive T:/Electrical Hazard Assessments.

Local form HH-O-21, represents the example provided in Appendix E.

Procedure for Performing the assessment:

Obtain the most recent copy of the Arc Flash Hazard Analysis tables.

Develop risk assessment(s) in the form of a JHA (separate procedure may be attached to the JHA as needed, but must contain peer review signature, date and WO number), using AF Hazard Analysis, Facility Rating, SOP procedures, etc. for all equipment where 8 cal/cm2. These risk assessments will also be performed for equipment where tasks are expected to be completed on energized electrical equipment that does not meet the requirements for “Normal Operations or exceptions”. CARMA will be used as needed to confirm that all requisite equipment maintenance has been performed to verify that equipment meets “Normal Operation” criteria.

8.0 Equipment Labeling and Approach Boundaries

(FIST 012) 08/09/2018

7.2 Interacting with or Working on Energized Electrical

Equipment

{At least two employees must be present when performing any work involving 600v and above.} {When interacting with or working on energized equipment that does not meet the requirements of section 7.1, an HEWP must be established.} Requirements for the HEWP are defined in FIST 1-1. Where a conflict exists between documents, the most restrictive applies. Exceptions to the HEWP are defined in FIST 1-1. {An HEWP must be used when energized work is performed under this section, and under either of the following conditions:

(1) When work is performed within the restricted approach boundary identified in the shock risk assessment.

(2) When the employee interacts with energized electrical equipment and the conductors or circuit parts are not exposed, but an increased likelihood of injury from an exposure to an arc flash hazard exists.}

8.0 Equipment Labeling and Approach Boundaries

8.1 Equipment Labeling

Equipment warning labels are a mitigation technique to alert employees that the equipment presents serious electrical safety hazards and that special precautions are required prior to interacting with or working on the equipment.

An Arc Flash Hazard Analysis Report (Section 10.0) or a task-based assessment (section 10.3) without an Incident Energy Analysis is necessary to provide the information contained on the label and for the information required by NFPA 70E, Article 130.5(D).

{The method of calculation and data to support the information for the label must be documented. Electrical equipment such as switchgear, switchboards, panel boards, industrial control panels, breaker panels, meter socket enclosures, and motor control centers that are likely to require operation, examination, adjustment, servicing, or maintenance while energized must be field-marked with a label containing the following information:

(1) At least one of the following:

(a) Available incident energy and the corresponding working distance.

(b) Minimum arc rating of clothing.

(c) Required level of PPE.

(d) Highest Hazard/Risk Category for the equipment (if an Incident

Energy Analysis was not performed).

8.0 Equipment Labeling and Approach Boundaries

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

(2) Nominal system voltage.

(3) Arc flash boundary.

(4) Shock protection boundaries.}

8.2 Approach Boundaries

{Boundaries must be established when an arc flash hazard or a shock hazard are present.} The arc flash hazard analysis must be referred to when determining the distances for shock protection and arc flash protection boundaries. In the absence of an arc flash study, the tables in NFPA 70E are used until an arc flash study is completed. If arc flash study is not available refer to NFPA 70E (2018) 130.4(D) (a) and (b) for shock protection boundaries and 130.7(C)(15)(a) and (b) for arc flash protection boundaries and PPE selection requirements. The minimum arc flash boundary will be considered to be 3 feet if the arc flash study has not been performed for any electrical system 240V or below. Any arc flash boundary from the table that is less than 3 feet should be rounded up to this minimum value.

Any arc flash boundary greater than 3 feet should be rounded up to the next whole foot.

Boundary markers and barricades clearly identify the arc flash hazard and the shock protection boundary. The use of barricades and barriers provide a warning to personnel and limit access, as well as provide a physical obstruction to prevent contact with equipment or energized electrical conductors and circuit parts to prevent unauthorized access to a work area. These may be of the retractable belt barrier type, safety tape, panels or of a similar nature. Painted lines on the floor, by themselves, are not adequate. If painted lines on the floor are used, a spotter, who is not involved in the work being performed and who is physically positioned outside of the arc flash boundary is required. Arc flash hazard boundary and shock protection boundaries are only applicable when the hazard exists.

Various methods to mark the arc flash boundaries are shown in the photos below.

8.0 Equipment Labeling and Approach Boundaries

(FIST 012) 08/09/2018

Figure 1. Marking arc flash hazard boundaries (with sign).

Figure 2. Marking arc flash hazard boundaries (with barricade).

9.0 PPE and Clothing

(FIST 012) 08/09/2018

SUPERSEDES FIST TRMR-5-14 (FIST 005) 12/18/2015 and minor revisions approved 12/15/2016, 06/08/2017, and 12/18/2017

9.0 PPE and Clothing

PPE includes protective clothing and equipment to protect personnel from exposure to arc flash hazards and shock hazards identified by the risk analysis.

PPE…