C05_01_FIST_1-1.pdf

U.S. Department of the Interior August 2019 Bureau of Reclamation (FIST 002) 01/31/2013 Power Resources Office NEW RELEASE Denver, Colorado (Minor revisions approved 08/08/2018, 08/15/2019)

Facilities Instructions, Standards, and Techniques Volume 1-1

Hazardous Energy Control Program

REPORT DOCUMENTATION PAGE

Form Approved

OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing this collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS.

T1. REPORT DATE (DD-MM-YYYY)

August 15, 2019

T2. REPORT TYPE

Final

T3. DATES COVERED (From - To) Implementation Date:

Upon publication.

T4. TITLE AND SUBTITLE

FIST 1-1, Hazardous Energy Control Program

5a. CONTRACT NUMBER

5b. GRANT NUMBER

5c. PROGRAM ELEMENT NUMBER

6. AUTHOR(S)

Minor Revision:

Joe Summers, David Arend, Talmadge Oxford, Mike Maroncelli, Mike Gulsvig, Marty Chavers, Mike Pulskamp, Russell Anderson, Thomas Glover, Steve Melavic, Max Spiker Original Team:

Brian Kitt, Stephen (Steve) E. Marquez, Michael J. Mckay, H. Deon Murphy, Talmadge L. Oxford, Dale R. Rey, Allen K. Shomaker, Robert G. Skordas, Stacey B. Stanley, James D. Stewart, Tom Tauscher, Bart D. Vanderhoof, Richard C. McDaniel (U.S. Army Corps of Engineers)

5d. PROJECT NUMBER

5e. TASK NUMBER

5f. WORK UNIT NUMBER

7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES)

Power Resources Office, Bureau of Reclamation Denver Federal Center P.O. Box 25007 Denver CO 80225-0007

8. PERFORMING ORGANIZATION REPORT

NUMBER

FIST 1-1

9. SPONSORING / MONITORING AGENCY NAME(S) AND ADDRESS(ES)

Power Resources Office Bureau of Reclamation Mail Code 86-51000 PO Box 25007 Denver CO 80225-0007

10. SPONSOR/MONITOR’S ACRONYM(S)

PRO

11. SPONSOR/MONITOR’S REPORT

NUMBER(S)

12. DISTRIBUTION / AVAILABILITY STATEMENT

Available from the National Technical Information Service, Operations Division, 5285 Port Royal Road, Springfield, Virginia 22161

13. SUPPLEMENTARY NOTES

14. ABSTRACT

The Bureau of Reclamation owns, operates and maintains 53 hydroelectric powerplants and many switchyards, pumping plants, dams, canals, and associated facilities that are important to electric power and water delivery systems. This document establishes consistent procedures for the control of hazardous energy. The latter is intended to satisfy the requirements of OSHA 29 CFR 1910.147 and 29 CFR 1910.269.

15. SUBJECT TERMS

Lockout, hazardous energy controls, clearance, Hot line order, special work permit, switching program forms, facility hazardous energy control program

16. SECURITY CLASSIFICATION OF:

17. LIMITATION

OF ABSTRACT

UL

18. NUMBER

OF PAGES

19a. NAME OF RESPONSIBLE

PERSON

Power Resources Office

a. REPORT

UL

b. ABSTRACT

UL

c. THIS PAGE

UL

19b. TELEPHONE NUMBER (include area code)

(303) 445-2922

SS Standard Form 298 (Rev. 8/98) P Prescribed by ANSI Std. 239-18

U.S. Department of the Interior August 2019 Bureau of Reclamation (FIST 002) 01/31/2013 Power Resources Office NEW RELEASE Denver, Colorado (Minor revisions approved 08/08/2018, 08/15/2019)

Facilities, Instructions, Standards, and Techniques Volume 1-1

Hazardous Energy Control Program

FIST Volume 1-1 Hazardous Energy Control Program

(FIST 002) 01/31/2013

NEW RELEASE

ii (Minor revisions approved 08/08/2018, 08/15/2019)

Mission Statements

The Department of the Interior (DOI) conserves and manages the Nation’s natural resources and cultural heritage for the benefit and enjoyment of the American people, provides scientific and other information about natural resources and natural hazards to address societal challenges and create opportunities for the American people, and honors the Nation’s trust responsibilities or special commitments to American Indians, Alaska Natives, and affiliated island communities to help them prosper.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

Disclaimer

This written material consists of general information for internal use only by Bureau of Reclamation operations and maintenance staff. Information contained in this document regarding commercial products or firms may not be used for advertising or promotional purposes and is not to be construed as an endorsement or depreciation of any product or firm by the Bureau of Reclamation.

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Table of Contents Page Codes and Standards ................................................................................................................. viii Reclamation Standards and Documents .................................................................................. viii

Acronyms and Abbreviations ..................................................................................................... ix

Introduction

Purpose and Scope

Reclamation Standard Practices

FIST Revision Requests

Philosophy

Facility Hazardous Energy Control Program and Procedures

Job Hazard Analysis

Emergencies

Document Retention

Air, Water, Hydraulic Systems

Responsibility and Authority

Responsible Official

Supervisors

Emergency Switching

Employees

Manager, Power Resources Office

Training Program

Purpose

Requirements

Retraining

Documentation

Facility Hazardous Energy Control Program Review

Requirements

Responsibility

Lockout Devices, Tagout Devices, and Forms

Locks

Clearance Lockbox iv (Minor revisions approved 08/08/2018, 08/15/2019)

Multi-Lock Device

Tags

Standard Forms

Other Forms

Station Log Entries

Colors

Actions

Status of Actions

Tracking HEC Records

Personal Lockout (Tagout) Records

Special Condition Tag Records

Special Work Permit Records

Hazardous Energy Work Permit Records

Operational Configuration Management

Purpose

Procedure for Switching to Change Configuration

Positive Controls in Public Access Areas

Special Conditions

Capacitor Banks

Release Under Abnormal Conditions

Purpose

Procedure

Personal Lockout (Tagout)

Use Restrictions

General

Procedure

Clearances

Use

Use of Personal Locks and Personal Tags

Procedure

Request clearance

Prepare and place clearance

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Accept and issue clearance

Working under a clearance

Placement of Personal Protective Grounds

Release and remove clearance

Additional Requirements (Lockbox Option)

Identical Clearance

Purpose

Procedure

Changing Job Supervisor

Clearances at Remote Sites

Limits of the Clearance (Changing Scope)

Testing Under a Clearance

Hot Line Orders

Use

Operating Under a Hot Line Order

Procedure

Procedures for a line that has tripped out while under a hot line order

Changing Job Supervisor for a hot line order

Change Scope of hot line order

Interconnected System Clearances and Hot Line Orders

Use

Procedure

Issue interconnected system clearance or hot line order

Receive interconnected system clearance or hot line order

Release interconnected system clearance or hot line order

Hazardous Energy Work Permits

General

Hazardous Energy Work Permit Exceptions

Procedure

Tagging of Equipment Operated by Supervisory Control

Special Work Permits (SWP)

General vi (Minor revisions approved 08/08/2018, 08/15/2019)

Procedure for Issuing Special Work Permits

Placing and Removal of Personal Protective Ground(s)

Procedure for Releasing Special Work Permits

Changing Scope of Work Under a Special Work Permit

Change in Representative for a Special Work Permit

Reclamation Non-Facility Personnel

General

Authorized Non-Reclamation Personnel

When a Formal Agreement Exists

When a Formal Agreement Does Not Exist

Requirements

Appendix A – Definitions

Appendix B – Facility Hazardous Energy Control Program Example

Appendix C – Forms and Tags

Figure 1: Hazardous Energy Control Program (POM-210)

Figure 2: F-HECP Annual Review (POM-211)

Figure 3: Clearance Request (POM-212)

Figure 4: Hazardous Energy Work Permit (POM-213)

Figure 5: Release Under Abnormal Conditions (POM-214)

Figure 6: Special Work Permit (POM-215)

Figure 7: Switching Program Form (POM-216

Figure 8: Hazardous Energy Work Permit Record (POM-217)

Figure 9: Personal Lock and Tag Record (POM-218)

Figure 10: Special Condition Tag Record (POM-219)

Figure 11: Special Work Permit Record (POM-220)

Figure 12: Authorized Employee Proficiency Checklist (POM-221)

Figure 13: Job Supervisory Proficiency Checklist (POM-222)

Figure 14: Switchman Proficiency Checklist (POM-223)

Figure 15: Operations Supervisor Proficiency Checklist (POM-224)

Figure 16: FIST Revision Request Form (POM-226)

Figure 17: Personal Lock Label (POM-139)

Figure 18: Clearance Lock Label (POM-140)

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Figure 19: Clearance Tag (POM-137)

Figure 20: Hot Line Tag (POM-135)

Figure 21: Personal Tag (POM-166)

Figure 22: Special Condition Tag (POM-138)

Figure 23: Example Job Plan Details Report viii (Minor revisions approved 08/08/2018, 08/15/2019)

Codes and Standards 29 CFR 1910.147, The control of hazardous energy (lockout/tagout) 29 CFR 1910.269, Electric Power Generation, Transmission, and Distribution 29 CFR 1910.333, Selection and use of safe work practices NFPA 70E, Standard for Electrical Safety in the Workplace

Reclamation Standards and Documents FAC P04, Hydroelectric Power FAC P14, Power Operations and Maintenance (PO&M) Technical Standards.

FAC 04-14, Power Facilities Technical Documents.

ADM 07-01, Programmatic Internal Control Program Management.

RCD 03-03, Request for Deviation from a Reclamation Manual Requirement and Approval or Disapproval of the Request.

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Acronyms and Abbreviations ANSI American National Standards Institute ASSE American Society of Safety Engineers CFR Code of Federal Regulations DOI Talent Department of Interior (Talent) EAL Employee Authorization List FIST Facilities Instructions, Standards, and Techniques FIST 1-1 Facilities Instructions, Standards, and Techniques, Volume 1-1 F-HECP Facility Hazardous Energy Control Program HEC Hazardous Energy Control HECP Hazardous Energy Control Program HEWP Hazardous Energy Work Permit JHA Job Hazard Analysis NERC North American Reliability corporation NFPA National Fire Protection Association O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PO&M Power Operations and Maintenance PRO Power Resources Office PPE Personal Protective Clothing and Equipment Reclamation Bureau of Reclamation RM D&S Reclamation Manual Directives and Standards RO Responsible Official RSHS Reclamation Safety and Health Standards SCADA Supervisory Control and Data Acquisition SOP Standing Operating Procedure SPF Switching Program Form SWP Special Work Permit TSC Technical Service Center x (Minor revisions approved 08/08/2018, 08/15/2019)

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Introduction The Bureau of Reclamation operates and maintains hydroelectric powerplants, switchyards, pumping plants, water delivery equipment and associated facilities in the 17 western United States. These facilities house complex electrical and mechanical equipment that must be kept operational because they are critical to the electric power and water delivery systems relied on by many. FIST manuals provide criteria and procedures that should be utilized by the offices involved in managing Reclamation facilities and assets.

This document establishes standard technical practices to ensure the safe, reliable, economic and efficient operations and maintenance of Federal facilities by keeping related assets in good condition and ultimately protecting Federal investments. These technical practices provide a sufficient level of detail to ensure consistent application while providing flexibility for the use of innovative techniques and approaches. These instructions are to be utilized by transferred facilities and other entities as appropriate. These instructions are intended to promote uniformity in the manner that assets are managed, documented, and coordinated. This document was developed with input from staff in Reclamation’s Denver, regional, and area offices.

Purpose and Scope FIST 1-1 establishes an HECP to provide for the physical safety of employees and the public who work on or near any equipment (or system) that produces, uses, or stores hazardous energy.

The HECP provides consistent procedures for controlling hazardous energy and maintaining operational control of a facility’s configuration. It establishes minimum standards and performance requirements for the control of hazardous energy at all Reclamation operated or maintained facilities. All Reclamation facilities must comply with the procedures described herein.

Reclamation Standard Practices Reference Reclamation Manual Policy FAC P14, Power Operations and Maintenance (PO&M) Technical Standards, for requirements regarding responsibilities with respect to text designations within this Technical Document.

There may be multiple ways to accomplish tasks outlined in this document, and facilities may exercise discretion as to how certain tasks will be accomplished based on equipment configurations and available resources. Reclamation’s regions, PRO, and TSC agree that certain practices are required to be consistent across all Reclamation facilities.

Refer to the Reclamation Manual Directive and Standard FAC 04-14, Power Facilities Technical Documents, for more details concerning technical documents.

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{The entirety of this document, unless otherwise noted, is to be considered as red bold and bracketed.}

FIST Revision Requests The FIST Revision Request Form (POM 226) is used to request changes to a FIST document.

The request will include a summary of the recommended changes and a basis for the revision or new FIST. These forms will be submitted to the Manager, PRO. The PRO Manager will keep a list of Revision Requests for each FIST and include these in the next scheduled revision unless it is important enough to prioritize the change sooner.

Philosophy Safe work practices take precedence over immediate job production. All switching operations must be guided and tested by the following fundamental principles:

1) Start with the correct procedure and follow it exactly.

2) The six basic steps of switching:

a. Carry the SPF with you while switching;

b. Touch or point to the device identification nameplate to verify correct device;

c. Recheck the SPF for correct device and sequence;

d. Verify anticipated device position;

e. Perform requested action on the device; and

f. Verify desired device position.

3) Clearance Tags, Hot Line Tags, or Personal Tags are to be considered the same as locks.

Tags must not be used on devices capable of receiving a lock.

4) Violating a Clearance Lock, Clearance Tag, Hot Line Tag, Personal Lock, or Personal Tag can kill somebody.

5) Equipment must not be operated, moved, or removed when Clearance Tags, Hot Line Tags, Personal Tags, Clearance Locks, or Personal Locks are in place.

6) NO EMPLOYEE WILL BE REQUIRED TO WORK ON A JOB OR PIECE OF

EQUIPMENT THAT THEY CONSIDER UNSAFE. The employee is responsible for requesting additional protection deemed necessary.

7) Energy isolation devices capable of being locked must be locked when using hazardous energy control procedures.

8) Equipment must be considered energized until appropriate tests have been performed to verify the equipment is de-energized.

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Facility Hazardous Energy Control Program and Procedures Each area office or facility must use this FIST 1-1 to develop facility specific programs. The F- HECP must be comprised of a copy of FIST 1-1 in its entirety, with the specific facility’s requirements integrated and identified by highlighting and/or underlining. See Appendix B – Facility Hazardous Energy Control Program Example for a sample of this integration.

In situations where Reclamation employees are required to perform work at transferred works or other agencies where the FIST 1-1 is not utilized, Reclamation personnel must ensure that they are provided information and trained on the local program. In the absence of a local program, the Job Supervisor must follow the guidance implemented by FIST 1-1. If an employee does not feel that the work can be performed safely under an approved procedure, the work must not be performed.

1) The F-HECP must:

a. At a minimum, be as restrictive as the FIST 1-1 requirements;

b. Incorporate specific hazardous energy control procedures for the facility;

c. Identify the Responsible Official (RO);

d. Be reviewed and updated at least annually;

e. Be annually approved and signed by the RO;

f. Be readily available at each facility;

g. Be made available to each employee; and

h. List facility specific abbreviations and terms.

2) A current Reclamation Employee Authorization List (EAL) must:

a. Be maintained at each facility;

b. Identify the employees and the HEC roles they are authorized to perform:

i. Authorized Employees;

ii. Switchmen;

iii. Job Supervisor; and

iv. Operations Supervisors.

c. Be reviewed and signed by the RO at least annually.

3) An EAL must be maintained and reviewed as required in the F-HECP to identify:

a. Reclamation non-Facility personnel and the HEC roles they are authorized to perform;

b. Authorized Non-Reclamation personnel and the HEC roles they are authorized to perform; and

c. Contractor’s Workplace representatives.

4) The EAL should be provided to the appropriate non-Reclamation organizations listing personnel who are authorized to request, issue, or receive interconnected system clearances or hot line orders.

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Job Hazard Analysis A hazard assessment must be performed to identify all hazards specific to the work or tasks to be performed. Refer to RSHS Section 4, Work Planning. Analysis must include electrical shock and arc flash hazard considerations. See FIST Volume 5-14 for more information concerning arc flash hazards.

A hazard assessment would determine when a JHA must be developed and the identification of any hazardous energy control procedures necessary to ensure the safety of personnel and facilities. All hazards identified by a hazard assessment shall be addressed and mitigation techniques identified on the JHA.

Emergencies The F-HECP may be suspended as necessary to permit proper handling of an emergency as defined in Appendix A, Definitions. However, in handling such emergencies, safety of personnel must be given paramount consideration.

Document Retention Upon completion of the work, HEC procedures and supporting documentation, including JHAs, job plans, clearance/hot line requests, HEWP, Release Under Abnormal Conditions, SWP, SPF, etc., must be kept for a minimum of 7 years. If another program requires retention of the same document, such as mandatory reliability compliance or unexpected event reporting, the longer retention requirement prevails for that document. Records may be retained in any format (e.g., electronic or hard copy) that can be identified and disposed of when the retention period is met.

Air, Water, Hydraulic Systems There are not any generally accepted industry pressure levels for air, water, and hydraulic systems. Each facility in their F-HECP must define, in Section 11.1.5, the threshold where the energy level in an air, water, or hydraulic system becomes subject to:

1) Personal Lockout and Tagout; and

2) Clearance.

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Responsibility and Authority

Responsible Official The RO at each facility or Area Office must ensure that the requirements of the F-HECP are:

1) Properly applied;

2) Complied with; and

3) Understood by all employees.

Supervisors Supervisors must ensure that all personnel under their jurisdiction receive the appropriate level of instruction concerning the F-HECP and its application.

Emergency Switching An Operations Supervisor is responsible for directing emergency switching. If emergency switching is required and a Switchman is not available, any person may perform switching if deemed qualified by the Operations Supervisor.

Employees Employees must not work under an HEC procedure until:

1) Trained;

2) Tested;

3) Authorized by the RO; and

4) Issued Personal Locks.

It is the responsibility of each employee to act within their authority and immediately report any violations of the F-HECP or any HEC procedures to their supervisor.

Additional employee F-HECP responsibilities are described in subsequent sections of this document.

Manager, Power Resources Office The Manager, PRO, is responsible for the following:

1) Providing technical support;

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2) Providing standardized materials to be used by the facilities for training and examination;

F-HECP specific information must be provided by the Area Office or facility.

3) Collecting data from F-HECP reviews, Review of Power Operations and Maintenance1 recommendations, and Unexpected Event Reporting2 documentation including:

a. Effectiveness of training program (examination, presentation, trainer, etc.);

b. HECP related recommendations; and

c. HECP related incident investigation findings;

4) Reviewing Reclamation FIST 1-1;

5) Providing feedback and report to regional directors; and

6) Reviewing and taking appropriate action on suggested revisions, comments, and concerns.

1 See FIST Volume 6 5, Power Review of Operations and Maintenance Program.

2 See FIST Volume 6 3, Unexpected Event Reporting.

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Training Program

Purpose Ensure that all Reclamation employees involved with the F-HECP have an understanding that is appropriate for their level of hazardous energy exposure.

Requirements The RO must ensure that facility-specific information is developed and included with the standardized training materials. The following training is required annually for Authorized Employees and Incidental Employees:

1) Authorized Employees:

a. Prior to being authorized to work under an HEC Procedure, employees must receive a minimum of four hours of F-HECP training.

b. Employees must complete an examination, with a minimum score of 80% to demonstrate adequate working knowledge of the F-HECP. Examinations must include the questions provided by the PRO and additional F-HECP related questions.

c. Employees passing the examination will be recommended to the RO for placement on the EAL.

d. Employees may be subject to examination at any time on F-HECP.

Note: Optional Proficiency Checksheets are available in Appendix C – Forms and Tags for Authorized Employees, Job Supervisors, Switchmen, and Operations Supervisors.

2) Incidental Employees must receive awareness training.

Retraining Additional training must be provided annually or if:

1) There is a change in:

a. An employee’s classification;

b. Assignment of duties;

c. Equipment;

d. Systems or processes that present a new energy control hazard; or

e. The F-HECP;

2) There is reason to suspect deficiencies or inadequacies in the employee’s knowledge of the F-HECP or use of energy control procedures;

3) An employee does not complete the annual training.; or

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4) An employee fails the examination.

Documentation The RO is responsible for documenting all training (including any retraining) in the U.S.

Department of Interior training tracking system. DOI Talent is the current U.S. Department of Interior training tracking system.

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Facility Hazardous Energy Control Program Review

Requirements

1) The RO must ensure that the F-HECP review is conducted at least annually, to ensure:

a. Proper implementation;

b. Proper documentation;

c. Employees are familiar with their responsibilities;

d. Employees maintain proficiency;

e. Training requirements are met; and

f. Corrective action plans are prepared and completed to address any identified deficiencies;

2) These reviews must include:

a. A random sampling of the HEC procedures (including JHAs, job plans, etc.),

b. Program deficiencies, such as:

i. Incidents,

ii. HECP errors,

iii. Status of previously noted incidents, and

iv. Other applicable information;

c. Employee interviews;

d. Training program documentation;

e. Confirmation that the EAL is current;

f. F-HECP review and revision has been completed;

g. An assessment of the legibility of the tags; and

h. An evaluation of progress toward having lockable energy isolation devices so that use of Personal and Clearance Tags can be eliminated.

3) The review must be documented on the “F-HECP – Annual Review Form” (POM-211).

Reserved power facilities must send a copy to the PRO Manager, Area Manager, and Regional Power Manager. A sample job plan for the review is provided in Appendix C.

Responsibility The RO must designate an authorized employee(s) to conduct the review of the F-HECP. The designated employee(s) must not have been involved in developing the HEC procedures being reviewed. The designated employee(s) must be able to determine:

1) Whether the steps in the HEC procedures are being followed;

2) Whether the employees involved know their responsibilities under the HEC procedures;

3) Whether the HEC procedures are adequate to provide the necessary protection; and

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4) Whether changes, if any, are needed.

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Lockout Devices, Tagout Devices, and Forms

Locks

1) General.

Each facility must provide uniquely designated locks as described in its F-HECP. Locks must be substantial enough to prevent removal without the use of excessive force or unusual techniques, such as the use of bolt cutters or other metal cutting tools.

2) The locks must be defined in the F-HECP and standardized within the facility in at least one of the following criteria:

a. Color;

b. Shape;

c. Size; or

d. Specific markings.

3) Personal locks.

a. Personal locks must:

i. Be used by Authorized Employees;

ii. Be for personal protection only;

iii. Not be used for any other purpose;

iv. Indicate the identity of the person who applied them;

v. Be used on energy isolation devices that are capable of being locked out, or lock boxes; and

vi. Be a uniquely keyed lock or set of locks with a single key controlled by the Authorized Employee. If combination locks are used for personal locks, the combination must be known only by the Authorized Employee.

Spare keys must not be created or used.

b. Personal locks must also be labeled (POM 139) with:

i. DANGER,

ii. HANDS OFF,

iii. DO NOT OPERATE,

iv. EMPLOYEE’S NAME.

Note: Lock labels with sleeves and tags are available from publishing services at (303)-445- 2066, or publishingservices@usbr.gov. The labels and tags can also be ordered online on the WEBCDR site (https://print).

4) Clearance locks.

a. Clearance locks must:

i. Be used by authorized switchmen;

ii. Be used for clearance purposes only;

https://print/

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iii. Establish the limits of the clearance;

iv. Be used on each energy isolation device that is capable of being locked out;

v. Have the key uniquely identified with its associated clearance lockset, on an easily readable label; and

vi. Not have spare keys created or used.

b. Clearance locks must be labeled (POM-140) with:

i. DANGER,

ii. DO NOT OPERATE,

iii. PEOPLE WORKING,

iv. CLEARANCE.

c. Combination locks must not be used as clearance locks.

5) Operations Locks.

a. Operations Locks must:

i. Be used by Switchmen;

ii. Be used for Operational Configuration Management as directed in SPF, SOP, job plan or JHA;

iii. Not be used on an isolation device as part of an HEC procedure;

iv. Be used and recorded as described in the F-HECP; and

v. Be identified in the F-HECP.

Clearance Lockbox A clearance lockbox must:

1) Be described in the F-HECP, including how the clearance will be associated with the lockbox;

2) Be used to capture the key(s) associated with a clearance;

3) Allow the key(s) to be visually identifiable; and

4) Be the only place associated with a clearance where a personal lock is placed to control all forms of hazardous energy associated with the scope of work to be performed.

Multi-Lock Device A device that allows multiple locks to be placed on an energy isolation device. Use of a multi-lock device is recommended on all lockable energy isolation devices and lock boxes.

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Tags Energy isolation devices for machinery or equipment installed after January 2, 1990, must be capable of receiving a lock. Equipment that currently does not have provisions to accept a lock must be retrofitted to enable placing a lock if practicable.

1) General:

a. Standardized:

Tags must be standard Reclamation wide. Tags are shown in appendix C. Tags are available from publishing services at 303-445-2066. Tags are available by the box, in units of 50.

b. Tag Attachment:

Tags, including their means of attachment, will be substantial enough to prevent inadvertent or accidental removal. The means of attachment must be non-reusable, attachable by hand, self-locking, and non-releasable with a minimum unlocking strength of 50 pounds. It must also have the general design and basic characteristics of being at least equivalent to a one piece, all environment tolerant nylon cable tie.

c. Tag Numbering:

Clearances and Hot Line Tags will be uniquely numbered by the facility. The number will be permanently attached or engraved on the tag.

d. Tag Replacement:

Tags that become damaged or illegible must be replaced immediately.

2) Personal Tags (POM 166):

Each facility must define the use of Personal Tags in its F-HECP. A Personal Tag may be used in conjunction with a Personal Lock for informational purposes.

a. Personal Tags must:

i. Be used by Authorized Employees;

ii. Be for personal protection only;

iii. Be used on energy isolation devices that are incapable of being locked out;

and

iv. Be completely filled out prior to placement.

3) Clearance Tags (POM 137):

a. Clearance Tags must:

i. Be used by Switchmen;

ii. Establish the limits of the clearance; and

iii. Be used on energy isolation devices that are incapable of being locked out.

4) Special Condition Tags (POM 138):

These tags are used to designate special conditions affecting Equipment. Special Condition Tag must be numbered and completely filled out prior to placement.

5) Hot Line Tags (POM 135):

These tags are used in connection with hot line orders to prevent reenergizing equipment.

a. Hot Line Tags must:

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i. Be used by Switchmen; and

ii. Be applied to the appropriate circuit breaker control switches.

Standard Forms Required forms listed below are shown in Appendix C. They are available on the Reclamation intranet site at:

https://teamssp.bor.doi.net/printanddup/forms/POM%20Forms/Forms/AllItems.aspx

1) General The following forms have been standardized and must be used:

a. F-HECP Title Page (POM 210)

b. F-HECP – Annual Review (POM 211)

c. Clearance Request (POM 212)

d. Hazardous Energy Work Permit (POM 213)

e. Release Under Abnormal Conditions (POM 214)

f. Special Work Permit (POM 215)

g. Switching Program Form (SPF) (POM 216)

h. Personal Lock Label (POM 139)

i. Clearance Lock Label (POM-140)

j. Personal Tag (POM 166)

k. Clearance Tag (POM-137)

l. Special Condition Tags (POM 138)

m. Hot Line Tags (POM 135)

2) F-HECP Title Page This form is to be used as the title page for the F-HECP, documenting annual approval by the RO.

3) F-HECP – Annual Review This form is used to document the annual F-HECP review.

4) Clearance Request This form is used to request a clearance on equipment (or a system). As there are not to be any standing HEC procedures, there must be documentation of the initiation of a request. This form is also to be used to request Hot Line Orders.

5) Hazardous Energy Work Permit (HEWP) This form is used to document the process for work on systems that have not been isolated from all forms of hazardous energy.

6) Release Under Abnormal Conditions This form documents the removal of an Authorized Employee’s Personal Lock (Tag) or release of their clearance.

7) Special Work Permit (SWP) https://teamssp.bor.doi.net/printanddup/forms/POM%20Forms/Forms/AllItems.aspx

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Formally documents the coordination between Reclamation and contractor personnel to authorize work by the contractor’s forces on or near Reclamation facilities when Hazardous Energy Control Procedures are required. This form includes:

a. Contractor name;

b. Special Work Permit number;

c. Clearance or hot line order number. If a personal lockout is used instead of a clearance, the lockout procedure must be attached to the SWP;

d. A detailed written description of the purpose and scope of the work to be accomplished and if feasible, drawings identifying the limits of the clearance;

e. Personal protective ground(s) required;

f. A statement that the Contractor’s Workplace Representative, Reclamation

Representative and Authorized Reclamation Employee:

i. Discussed the work to be performed;

ii. Reviewed the details of the hazardous energy control procedures to be utilized for adequacy; and

iii. Verified understanding regarding placement of:

1. Shorts;

2. Jumpers; and

3. Personal protective ground(s).

iv. Conditions of the working area.

g. Signature blocks for each of the parties to acknowledge the conditions of the

Special Work Permit;

h. A release statement to be signed by the Contractor’s Workplace Representative, Reclamation Representative and Authorized Reclamation Employee certifying:

i. All contractor work associated with this Special Work Permit is complete;

ii. Verification of removal of, or an accounting for all:

1. Shorts;

2. Jumpers; and

3. Personal protective ground(s).

iii. All contractor personnel and equipment are in the clear.

8) Switching Program Form (SPF)

a. Purpose The SPF is used to formalize and document each step in the process of placing and releasing clearances, hot line orders, and performing switching (for operational configuration management).

b. Numbering Each SPF must be given a unique number. The necessary coding for the year and facility must be described in the F-HECP. One series of consecutive numbers may be used for all programs, or a separate series of consecutive numbers may be used for clearances, hot line orders, and switching.

c. Use

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Note: No modifications may be made to this form. It is acceptable to add extra page(s) as needed to record additional information. Use of these additional pages should be defined in the F-HECP.

i. The SPF must be prepared as identified under the appropriate section of the F-HECP.

ii. The SPF will not be valid for switching until signed and dated by the preparer and a person performing a second check.

iii. Previously prepared SPFs may be used for reference only.

iv. The SPF (or a copy) must be carried by the Switchman during switching.

v. The SPF is used to record in detail the exact operation and the locking or tagging information required.

vi. Each operation must be listed in the precise sequence to be performed, including those operations or steps not requiring a lock or tag.

vii. The SPF must adhere to the following:

1. Only one operation per step on the SPF.

a. Checking one device in the desired position and locking or tagging it must be considered one step.

b. Operating one device and locking or tagging it in the desired position must be considered one step.

c. A communication action must be numbered as one step on the SPF:

2. The equipment description, for a switching step, must be specific enough to identify the device;

3. The SPF must identify the locations of the locks and tags for a hot line order or clearance;

4. Be legibly generated in indelible ink; and

5. Contain no erasures.

viii. Corrections or changes to the SPF must be:

1. At the discretion of the preparer;

2. Documented;

3. Initialed by the preparer; and

4. Second checked and initialed by another qualified person.

ix. When the SPF cannot be provided to the Switchman, the F-HECP must define the process to be used to meet the requirements established by this document.

x. The initial placement and final removal of all personal protective ground(s) must be documented on the cover page of the SPF. It is not required to track temporary removal of personal protective grounds for testing purposes. Documentation must include:

1. The personal protective ground identification number(s);

2. Date and time;

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3. The name of the employee who placed or removed the personal protective ground(s); and

4. The initial placement location of the personal protective ground(s) and final removal of personal protective grounds.

Note: When personal protective grounds are required to perform work per FIST 5-1, Personal Protective Grounding for Electric Power Facilities and Power Lines, and temporary removal is necessary to perform testing, only the initial installation and final removal must be documented on the SPF. If the grounds are relocated to a different location, then they must be documented as a new line item on the SPF.

Other Forms

1) Examples of these forms are shown in Appendix C. They are also available on

Reclamation’s Forms site.

a. General. The following forms have been standardized and may be used in this program:

i. FIST Revision Request (POM 226)

ii. Hazardous Energy Work Permit Record (POM 217)

iii. Personal Lockout and Tagout Record (POM 218)

iv. Special Condition Tag Record (POM 219)

v. Special Work Permit Record (POM 220)

vi. Proficiency Checksheets:

1. Authorized Employee (POM 221)

2. Job Supervisor (POM 222)

3. Switchman (POM 223)

4. Operations Supervisor (POM 224)

vii. FIST Revision Request (POM-226). This standard form is used to suggest or request a revision or change to a FIST volume.

2) Use of the following forms will be described in the F-HECP:

a. Hazardous Energy Work Permit Record (POM-217). This form is used to document the authorization and expiration of Hazardous Energy Work Permits;

b. Personal Lockout and Tagout Record (POM-218). This form is used to document the placement and removal of locks and tags under Personal Lockout and Tagout;

c. Special Condition Tag Record (POM-219). This form is used to document the placement and removal of special condition tags;

d. Special Work Permit Record (POM-220). This form is used to document the issue and release of special work permits; and

e. Proficiency Checksheets (POM-221, POM-222, POM-223, POM-224). These example forms are used to evaluate the proficiency of employees by the supervisor prior to making a recommendation to the RO;

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Station Log Entries All station log entries related to HEC procedures must be typed, legibly handwritten, or stamped in ink. Such entries must be made as soon as practicable after the action has been accomplished.

In addition to the documentation provided by the SPF, entries in the dispatch center, control center, or station log must be made as follows:

Colors Red must be used for issuing clearances (and hot line orders).

Green must be used for releasing of clearances (and hot line orders).

Actions After a clearance or hot line order has been issued or released, or special condition or operational configuration management switching has been completed, the following must be logged:

1) Clearance or Hot Line Order:

a. Date;

b. Time;

c. Type of action (placed or removed);

d. Number assigned;

e. Issued to or released by; and

f. Equipment covered by action.

2) Special condition or operational configuration management switching:

a. Date;

b. Time;

c. Type of action (placed or removed);

d. Number assigned;

e. Issued to or released by; and

f. Equipment covered by action.

Status of Actions Each facility must develop a systematic method of keeping appropriate personnel informed concerning the status of clearances, hot line orders, operation configuration management switching, and special conditions. A readily accessible file of F-HECP forms or records will be maintained for current clearances, hot line orders, special conditions, and special work permits.

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Tracking HEC Records Section 1.8, Document Retention, covers retention requirements for HEC procedures and supporting documentation. The F-HECP will describe the location of all supporting documentation.

Personal Lockout (Tagout) Records

1) Placement and removal of all personal locks and tags must be recorded. Personal locks placed on clearance lockboxes are exempt.

2) Each facility will describe in the F-HECP what equipment (or system) does not require coordination with operations.

3) The F-HECP will describe the location of records and how the records will be reviewed to ensure accuracy.

4) The information to be recorded at a minimum is the following:

a. Date and time placed;

b. Date and time removed;

c. Name of person placing and removing the device; and

d. Device location and equipment.

Special Condition Tag Records

1) Placement and removal of all special condition tags must be recorded.

2) The F-HECP will describe the location of records and how the records will be reviewed to ensure accuracy.

3) The information to be recorded at a minimum is the following:

a. Tag number;

b. Original date and time placed;

c. Name of person placing and removing the tag;

d. Device location and equipment;

e. Date and time removed;

f. Current review date and reviewer; and

g. Remarks.

Special Work Permit Records

1) Issuance and release of all SWPs must be recorded in the station log.

2) The F-HECP will describe the location of records and how the records will be reviewed to ensure accuracy.

3) The information to be recorded at a minimum is the following:

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a. SWP number;

b. Date and time issued;

c. Issue to;

d. Device location and equipment; and

e. Date and time released.

Hazardous Energy Work Permit Records

1) Authorization and expiration of all HEWPs must be recorded.

2) The F-HECP will describe the location of records and how the records will be reviewed to ensure accuracy.

3) The information to be recorded at a minimum is the following:

a. HEWP number;

b. Date and time authorized;

c. Person issued to;

d. Device location and equipment; and

e. Expiration date and time.

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Operational Configuration Management

Purpose Operational configuration management is performed by changing the position and status of electrical, mechanical, hydraulic, etc., systems and devices.

1) Operational configuration management includes changes for:

a. Emergencies;

b. Maintenance;

c. Testing;

d. Changes in operating conditions; and

e. Restoration to normal operating conditions.

2) HEC procedures are considered operational configuration management procedures.

Procedure for Switching to Change Configuration

1) Configuration changes directed by the Operations Supervisor must be conducted using three-part communications.

2) All configuration changes must be documented by a written step by step procedure such as:

a. SPF;

b. Standing Operating Procedure;

c. Job plan; or

d. JHA.

3) All configuration changes must be approved and recorded in the station logbook. The log records included in this publication are considered extensions of the station logbook.

Positive Controls in Public Access Areas Locks, or other positive controls, must be installed on the energy isolation devices or equipment in areas with:

1) Non-restricted access or

2) Public access.

Special Conditions

1) Purpose.

The special condition procedure is used to provide TEMPORARY special operating or limiting instructions. Although a special condition tag may serve as temporary protection

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(Minor revisions approved 08/08/2018, 08/15/2019) for equipment, IT MUST NEVER BE USED FOR PERSONNEL PROTECTION. A special condition tag must not be used for permanent instructions. Permanent instructions should be given on permanent instruction plates or by other acceptable means. If a special condition tag is used for an extended period, the condition for which it is providing temporary special operating or limiting instructions must be reviewed annually. Following the review, if the condition is to continue without permanent instructions, the tag must be replaced. The replacement special condition tag must be updated to reflect current date, equipment, operating conditions, instructions, and include in the remarks the date the original special condition tag was placed.

2) Responsibility and authority.

An employee who observes any equipment that is damaged or in a condition that may limit its operation or compromise its integrity must immediately report the condition to the Operations Supervisor or another supervisor. The Operations Supervisor must determine if a special condition exists, provide any necessary instructions, and assign a unique identifying number to each special condition tag. The numbering format must be identified in the F-HECP. Where provided, display screen SCADA points also must reflect the special condition tag.

3) Use.

Placement and removal of special condition tags must be logged in the station logbook.

A record will be maintained as described in the F-HECP. A sample special condition tag record sheet is provided in Appendix C (POM 219).

Capacitor Banks

1) At least 5 minutes must elapse between the de-energizing of a capacitor bank and the closing of its ground switch.

2) A capacitor bank must remain de-energized for at least 5 minutes before it is re-energized.

3) An additional 5 minutes must be allowed after the ground switch is closed before issuing the clearance permitting personal protective ground(s) to be installed.

4) The time required in (3) above must be explicitly expressed on the SPF.

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Release Under Abnormal Conditions

Purpose This section describes the process used to document the removal of an Authorized Employee’s personal lock or tag; or the Job Supervisors release of their clearance in their absence. The Release Under Abnormal Conditions form (POM-214) must be used to document the release.

Procedure Each personal lock or tag must be removed by the Authorized Employee who placed it. Each clearance must be released by the Authorized Employee who holds it. When this Authorized Employee is not available to remove/release it, the Authorized Employee’s supervisor, in consultation with the Operations Supervisor, must remove the personal lock, tag or clearance in the following manner:

1) Document the removal utilizing the Release Under Abnormal Conditions form (POM- 214);

2) The Authorized Employee's supervisor must verify that the Employee who placed the personal lock is not at the facility;

3) The Authorized Employee's supervisor must make reasonable efforts to inform the Authorized Employee that their personal lock, tag, clearance will be removed/released;

4) The Authorized Employee’s supervisor must take responsibility for the personal lock or tag;

5) If applicable, a new job supervisor must request and accept an identical clearance prior to release of the original clearance;

6) The Authorized Employee's supervisor must authorize the removal/release of the personal lock, tag, clearance;

7) The Authorized Employee's supervisor must direct the removal of the personal lock or tag; and

8) The Authorized Employee's supervisor must inform the Employee upon their return to the facility and prior to commencing work that their personal lock, tag, clearance has been removed/released.

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Personal Lockout (Tagout)

Use Restrictions Personal lockout (tagout) must NOT be used when the protection requires a clearance. An employee must NOT work under the protection of another employee’s personal lock (tag).

For contractor work that requires the use of hazardous energy controls, but does not meet the requirements of Section 11, the F-HECP must document the process for contractors to follow that will establish energy isolation and control of equipment and/or systems. Documentation of the Personal Lockout on the Special Work Permit (Section 16) is required.

General

1) Equipment that can be removed from service and restored to service without a clearance must have an approved JHA that includes, or has attached, a procedure identifying where the personal lock(s) or tag(s) are to be placed.

2) Placement and removal of any personal lock(s) or tag(s) must be:

a. Coordinated with operations;

b. Second checked by a second Authorized Employee as defined in the F-HECP;

c. Documented; and

d. Recorded.

3) Up to four personal locks (tags) may be used by an Authorized Employee on the energy isolation devices for equipment (or system).

4) When a personal tag (POM-166) is used, the following requirements apply:

a. The personal tag must be attached directly to the energy isolation device whenever possible;

b. Where a personal tag cannot be affixed directly to the energy isolation device, the personal tag must be located as close as safely possible to the energy isolation device, in a position that will be immediately obvious to anyone…