Bid_Specs_FINAL_Event_4213.pdf

July 2026

S P E C I F I C A T I O N S for

FINE AGGREGATE (STREET SAND)

EVENT: 4213

City of Minneapolis Department of Public Works

Section 1. WORK – The work consists of producing, furnishing and delivering quantities of FINE AGGREGATE as needed by the City. The expected purchase quantity is stated as a good faith estimate in the Bid Event (10,000 tons). Quantities shown must not be construed to represent the quantity the City is obligated to purchase under this contract or relieve the Contractor of its obligation to fill all orders placed by the City. The actual quantity purchased may be increased or decreased, to meet the City's requirements for the said period, without any adjustment to the vendor’s bid price.

Section 2. GENERAL REQUIREMENTS

(A) FINE AGGREGATE must be natural or crushed angular sand consisting of particles of durable rock, free from injurious amounts of adherent coatings, and clay or earth lumps.

(B) FINE AGGREGATE must be washed clean and free from an injurious amount of organic matter, clay lumps, and other deleterious substances, unless otherwise specified. Freshly washed aggregate must be drained for at least 12 hours prior to delivery.

(C) Definition: The “City Engineer” refers to the City of Minneapolis Department of Public

Works deputy director, or their designee.

Section 3. SPECIFIC REQUIREMENTS – Fine Aggregate Gradation and Quality Requirements. Table 3126.2-3 MnDOT 2025 Standard Specifications

Sieve Size Percent Passing* 3/8 inch (9.5 mm) 100 #4 (4.75 mm) 95-100 #8 (2.36 mm) 80-100 #16 (1.18 mm) 55-85 #30 (600 µm) 30-60 #50 (300 µm) 5-30 #100 (150 µm) 0-10 #200 (75 µm) 0-2.5 *Percent passing by weight through square opening Sieves.

Maximum % at time of delivery Organic impurities, color plate: #2 or lighter Shale, maximum % by weight: 2.5 Strength Ratio: 1.00+ Washing required: yes

Note: The Engineer may approve sand which shows a color plate darker than Plate 2, provided the sand passes structural strength tests.

Section 4. SAMPLING AND TESTING – Sample and test of FINE AGGREGATE in accordance with the following methods:

Sampling .....................................................A.S.T.M. .......................D 75 - 97 Sieve analysis ..............................................A.S.T.M ........................C 136 - 01 Structural strength .......................................A.S.T.M. .......................C 87 - 03 Shale & other lightweight particles.............A.S.T.M. .......................C 123 - 98 Organic impurities ......................................A.S.T.M ........................C 40 - 99 Material Passing #200 Sieve .......................A.S.T.M. .......................C 117 - 95

Section 5. DELIVERY – Material must be ordered for delivery by end dump trucks only.

Material must be delivered in any amount, not to exceed 600 tons per day. Material must be delivered to any of City of Minneapolis warehouses, as designated by a representative(s) from the City of Minneapolis Public Works Department. Material must be delivered within 24 hours of time of order. Supplier must provide stamped weigh tickets, from an approved scale, for each truckload of material delivered. Occasionally, trucks may be required to go to a City approved scale for a weigh check.

Possible locations for delivery include the following:

1809 Washington Ave NE

Minneapolis MN 55418

1901 26th St E Minneapolis MN 55404

198 Aldrich Ave N Minneapolis MN 55405

6063 Harriet Ave S Minneapolis MN 55419

Section 6. DELIVERED MOISTURE CONTENT – At the time of delivery the maximum allowable moisture contents, by weight, are:

a) Portland Cement Concrete/Street Sand ................. 5.0%

For all materials delivered above these moisture contents, there will be a three-percent (3%) price reduction for each one-percent (1%), or portion thereof, of excess moisture.

Section 7. INSPECTION AND REJECTION – All material furnished will be subject to inspection at its destination, by the City Engineer or City Representative. Materials not complying with the specification percentages will be rejected and fine aggregate containing other injurious deleterious materials shall be subject to the approval of the City Engineer. Rejected materials must be removed from the work site by the Contractor, or upon their failure or refusal to do so, the City may remove them or have them removed and credit all reasonable cost of such transportation and storage against any unpaid balance due the Contractor. Upon failure of the Contractor to comply with these specifications, the City of Minneapolis will have the right to obtain material from other sources and the contractor must pay any additional cost.

Section 8. PRICE – Proposals must state a firm price per ton for the total contract period, delivered by truck and unloaded, for the specified material, as per Section 1. Each unit price must include all costs associated with supplying and delivering the specified material including but not limited to fuel and service truck charges. No additional fees will be paid.

Section 9. CONTACT – The name and email for a contact person must be included with the bid. This person must be able to provide information pertaining to the aggregate source, physical characteristics, and any problems that may be encountered with the aggregate.

Section l0. DELAYS AND DELIVERY FAILURES – The Contractor must keep the City advised at all times of status of parties’ agreement. If delay is foreseen, the Contractor must give immediate written notice to the City Project Manager. Should the Contractor fail to deliver the proper item(s) at the time and place(s) contracted for, or within a reasonable period of time thereafter as agreed to in writing by the City Project Manager, or should the Contractor fail to make a timely replacement of rejected items/services when so required, the City may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services. The Contractor must reimburse the City for all costs in excess of the Agreement price when purchases are made in the open market; or, in the event that there is a balance the City owes to the Contractor from prior transactions, an amount equal to the additional expense incurred by the City as a result of the Contractor's nonperformance shall be deducted from the balance as payment.

If the Contractor is prevented from making delivery of materials by reason of any strike among the workmen of the manufacturers of the materials or among the employees of the common carriers necessarily depended upon to transport the said materials to the City, or by government regulations preventing the performance of the contract, or by other like reasons beyond the control of the contractor, the foregoing provisions for liquidated damages shall be deemed to be waived by the City.

Section l1. LIQUIDATED DAMAGES – The contract must provide that in case of failure on the part of the Contractor to deliver material under the contract, of the quality and in the quantities as ordered by the City Purchasing Agent, and as provided for in the specifications, the Contractor is liable for liquidated damages in the sum of $1.00 per ton per day for materials ordered but not delivered, or not up to specifications, to cover the damages to the City resulting from the delay and interference with its operations. The accrual of liquidated damages will continue until the City is able to make arrangements for the purchase of the necessary materials in the open market, but will not continue for a period in excess of five days for the failure to deliver any one specific order. The liquidated damages provided for in this paragraph will be in addition to the damages provided for in Section 7 of these specifications, resulting from the additional cost to the City for the purchase of materials from other sources.

Section 12. RIGHTS OF THE CITY – The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible contractors to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

Section 13. MINIMUM QUALIFICATIONS – Bidders must demonstrate that they have the resources and capability to provide the materials and services as described in these specifications. Upon request of the City, bidders must submit the documentation indicated below. Failure to provide any of the required documentation will be cause for bid to be deemed non-responsible and rejected.

The following criteria must be met in order to be eligible for this contract:

1) The successful bidder must be in business for a minimum of 5 years.

2) The Contractor must meet the license, certification, registration and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation.

Section 14. BASIS OF AWARD – The successful bidder will be awarded an initial one (1) year contract with the option to renew for up to two (2) additional 12-month terms, if agreeable to both parties. The maximum contract amount for this informal bid is $175,000. The overall total of the contract award cannot exceed $175,000. If the maximum amount is reached during a contract term, the City will have to issue a new bid and terminate the contract early.

Section 15. PRICE ESCALATION – Prices must be firm for the initial contract period. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry wide, regional and/or operational increases in the Contractor’s costs. In order for documentary evidence to be considered, it must be submitted to the City of Minneapolis Purchasing Department sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Purchasing Department. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher.

I hereby certify that this specification was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota.

#49040 Michael L. Richie, P.E.

Michael L. Richie