BC25-002 - Smithtown Science Roof Replacement - Project Manual for Phase 2 final draft - Updated 04-03-2025 JD acp.pdf

PROJECT MANUAL

FOR

SMITHTOWN SCIENCE BUILDING ROOF REPLACMENT

SUFFOLK COUNTY COMMUNITY COLLEGE

AMMERMAN CAMPUS

SELDEN, NEW YORK

APRIL 2025

Prepared by

Capital Projects/Facilities Department

TABLE OF CONTENTS

SUFFOLK COUNTY COMMUNITY COLLEGE SELDEN, NY

i

TABLE OF CONTENTS

LIST OF DRAWINGS 1

NOTICE TO BIDDERS 2

PROPOSAL FORM 4

SPECIAL INSTRUCTIONS 12

THE SUFFOLK COUNTY AFFIRMATIVE ACTION PLAN 13

BIDDER’S CHECKLIST 20

INSTRUCTIONS TO BIDDERS 21

GENERAL CONDITIONS 29

SUPPLEMENTARY AND SPECIAL CONDITIONS 68

LIST OF DRAWINGS

LIST OF DRAWINGS

NOTICE TO BIDDERS

Suffolk County Community College is accepting bids from qualified contractors for the Suffolk

Community College, Smithtown Science Building Roof Replacement Project, located in Selden, NY.

The Smithtown Science Building Roof Replacement comprises the demolition of the existing roofing systems, and installation of a new SBS modified roofing assembly along with miscellaneous scope of work indicated in the construction documents. All electrical work required to disconnect and reconnect equipment will be performed by the Owner and is not included in this bid scope.

The Drawings, Specifications and the Project Manual are available on the Empire State Purchasing

Group website at bidnetdirect.com/new-york/sunysuffolk, starting April 3, 2025. Bid documents can be accessed once you click on the link, and complete your registration if necessary.

BID SUBMISSION: Sealed bids are due by the bid submission due date and time of 11:00 a.m.., on

Thursday April 24, 2025. Sealed bids must be addressed to:

Procurement Office

Ammerman Campus

533 College Road

Selden NY 11784

Bid envelope must reference the Name and Address of Bidder, Bid Number, Title, and Bid Opening

Date and Time. Bidder must complete and include with its bid, the forms provided in Section V –

Forms and Legal Appendices. Bids received after the bid submission due date and time shall be rejected without exception. The College reserves the right to reject any and all bids.

DROP BOX

The College has set up a drop box in front of the Public Safety Booth for the purpose of physically dropping off bid submissions. The Public Safety Booth is located at the College entrance off College

Road on Washington Ave. All bids being physically dropped off shall be submitted by 11:00 AM to this drop-box. On the day of the bid opening, if the Contractor is waiting on line at 11:00 AM to drop off their bid, the Contractor will be allowed to drop off the bid. If Contractor is not on line as of 11:00

AM and a bid is brought for drop-off after this time, it will be strictly rejected without exception.

OVERNIGHT DELIVERY

Alternatively, Bidders are welcome to send their bids by overnight delivery. For bidders mailing their bid to the above address, please ensure that the bids are mailed in sufficient time to reach the

College’s mailroom, undergo processing, and then be delivered to the Procurement Office by the bid submission due date and time. The College will not be responsible for bid packages that are misdirected due to information missing from the bid mailing envelope, resulting in bids not being received by the Procurement Office in a timely fashion.

https://www.bidnetdirect.com/new-york/sunysuffolk

Please note that overnight delivery service carriers have different schedules when coming on Campus.

Below are the timelines in which overnight deliveries are made to the College’s mailroom by various carriers:

FedEx: 10:30 AM for Priority Packages

3:00 PM for Standard Overnight Packages

UPS: There is no scheduled delivery time. However, the carrier offers next day overnight shipping for 10:30 AM or 12:00 PM.

USPS: The Post Office does not make deliveries to the College. The College’s mailroom staff makes two pickups per day, at 7:00 AM and 3:00 PM, to collect mail and deliveries from the Post Office.

BID OPENING: Bids will be publicly opened on April 24, 2025 at 11:30 AM in the following location:

Alumni Room

Brookhaven Gym

Ammerman Campus

Selden NY 11784

PREBID MEETING/SITE VISIT: The pre-bid meeting/site visit is scheduled for April 10, 2025

9:30 am – 11:00 am. All interested bidders are strongly encouraged to attend this pre-bid meeting.

Bidders shall assemble in Room 122 of the Smithtown Science Building, located on the Ammerman

Campus, Selden, NY. The walkthrough shall commence from this location.

TECHNICAL QUESTIONS:

All technical questions must be submitted via email to Seema Menon at menons@sunysuffolk.edu, by

April 17, 2025 no later than 4:00 PM.

Awards will be made to the lowest responsible bidders in conjunction with Local Law #5-1993, which establishes an optional ten percent (10%) local (Nassau/Suffolk) preference program.

mailto:menons@sunysuffolk.edu

NAME OF BIDDER: PROPOSAL FORM

PROPOSAL FORM

PROJECT: Smithtown Science Building Roof Replacement

AMMERMAN CAMPUS, SELDEN, NY

FOR: Contract No. 1 – General Construction

TO: Suffolk County Community College

Selden, New York 11784

This document constitutes a proposal to do the work specified in the Contract Documents for this project. Should the Undersigned be a joint venture or other plural entity, the nouns, pronouns and verbs in the proposals that apply to the Undersigned shall be understood to be written in the plural sense.

The Undersigned also hereby declares that he has carefully examined the plans, specifications, and form of contract and that he has personally inspected the actual location of the work, together with the local sources of supply, is satisfied as to all the quantities and conditions, and understands that in signing this proposal, he waives all right to plead any misunderstanding regarding the same.

In submitting this bid, the Undersigned declares that he is the only person interested in the bid, that it is made without any connections with any person making another bid for the same contract, that the bid is in all respects fair and without collusion, fraud, or mental reservation, and that no official of the College or the County, or any person in the employ of the College or the County, is directly or indirectly interested in the bid or in the supplies or work to which it relates or in any portion of the profits thereof.

All blank spaces for bid prices must be filled in, using both words and figures. In the event of a discrepancy between the Bid Amount in words and the Bid Amount in figures, the Bid Amount in words shall govern. Conditional bids will be rejected. Bids shall not contain any recapitulation of the Work to be done. No oral, telegraphic, telephonic or electronic modifications will be considered.

Bids that are illegible or that contain omissions, alterations, additions or items not called for in the bidding documents may be rejected as non-responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, will be rejected as non-responsive.

The College may reject as non-responsive, any bid not prepared and submitted in accordance with the provisions of the Contract Documents.

The Undersigned further declares that he has received and examined the following addenda:

ACKNOWLEDGEMENT OF ADDENDA

Addendum# Dated:

Addendum# Dated:

Addendum# Dated:

The Undersigned further understands and agrees that he/she is to furnish all labor, materials, equipment, supplies and other facilities and things necessary and required for the execution and completion of

Smithtown Science Building - Roof Replacement – Contract No. 1 in strict accordance with the Contract Documents for the lump sum price of

(Written in Words)

$ which is the Base Bid.

(Written in Figures)

ALLOWANCES

NOT USED

BID SECURITY

Each Bidder shall deposit with its bid a Certified Check or Bid Bond in an amount not less than five percent (5%) of the Base Bid made payable to Suffolk County Comptroller, in the amount of:

and agrees such surety shall be the measure of liquidated damages should he default in delivery of agreement.

ADD/ALTERNATES

The Undersigned proposes to perform Alternates as set forth in the drawings and specifications, and described in section(s), for the listed Lump Sum Alternate Prices.

The College General Counsel or designee hereby reserves the right to accept and/or reject any or all

Alternate(s) which constitute a part of this proposal.

BID PRICE FOR ALTERNATES

Alternate No. GC-1: INSTALLATION OF METAL PANEL ASSEMBLY

The Contractor shall state the amount to be ADDED to the Base Bid to provide all labor and materials to install a metal panel assembly around the perimeter in these areas to fully encapsulate the porous exposed aggregate cornice/surface in order to provide a sufficient weatherproofing treatment to prevent moisture intrusion.

Alternate No. GC-1 - ADD

Alternate No. GC-2: SNAKING EXISTING ROOF DRAINS WITH CAMERAS materials for all existing roof drains to be snaked with cameras in order to further investigate the condition and determine if there are areas of piping that require replacement.

Alternate No. GC-2 - ADD

Alternate No. GC-3: REMOVAL OF EXISTING VAPOR BARRIERS material, on all roof surfaces and setbacks, to remove the existing vapor barrier down to the existing concrete topping slab.

Alternate No. GC-3 - ADD

Alternate No. GC-4: ROOF ACCESS LADDERS

The Contractor shall state the amount to be ADDED to the Base Bid to supply and include all labor and material for roof access ladders per Construction Note 31.

Alternate No. GC-4 - ADD

UNIT PRICES

The Contract shall include unit prices as herein stated. Should the amount of work required by the

Contract Documents be increased or decreased as a change order, the Undersigned agrees the following unit prices shall be used as a basis for computing the cost to the Owner, or the credit due the Owner, as the case may be, for such increases or decreases in the work. Prices shall be on the basis for furnishing all labor, material, equipment and other related items necessary for the completion of work (in place). The quoted figures shall include the Undersigned's overhead and profit.

The College General Counsel or his designee hereby reserves the right to order any addition or deduction of materials on the basis of unit cost figures quoted.

Refer to construction drawings for detailed description on unit price scope of work.

UNIT PRICES

ITEM DESCRIPTION UNIT PRICE

NO. 1 CONCRETE DECK REPAIR SF $

NO. 2 2X12 PT WD BLOCKING LF $

NO. 3 ROOF PROTECTION PADS SF $

NO. 4

ROOF DRAIN REPLACEMENT,

AND ASSOCIATED WORK

EA $

NO. 5

ROOF DRAIN PIPING, AND

ASSOCIATED WORK

PER 10 LF $

NO. 6 MASONRY REPOINTING SF $

NO. 7 LINTEL REPLACEMENT LF $

NO. 8

CRACKED/DAMAGED BRICK

VENEER REPLACEMENT

SF $

NO. 9

SUSPENDED CEILING TILE AND

GRID ASSEMBLY

REPLACEMENT

SF $

WICKS TRADE WORK

A "Wicks" subcontractor is defined as a subcontractor performing construction work in the HVAC, Plumbing & Gas Fitting or Electrical Trades and (except for HVAC) licensed to do business in Suffolk

County in that trade.

The College has determined that the work under this solicitation does not involve HVAC, Plumbing and

Gas Fitting and/or Electrical Work. Therefore, the bidder is not required to complete and submit with its bid, the “Wicks” Subcontractors and the estimates for their respective trades. Bidders intending to perform any Electrical, Plumbing, and/or HVAC work with their own forces must be properly licensed to perform this work in Suffolk County. Bidders intending to perform any or all of the work with its own forces must furnish, upon the College’s request, evidence satisfactory to the College, that it possesses the technical capability to perform the work in accordance with the Contract

Documents.

PRICES

The Undersigned understands and agrees to hold all pricing submitted in this Proposal Form for sixty (60) days from the date of the bid opening.

COMPLETION

It is intended that the work under this contract be substantially completed by August 22, 2025.

Final completion is anticipated to be on or before September 15, 2025.

Substantial Completion is the stage in the progress of the work when the work or designated portion is sufficiently complete in accordance with the Contract Documents so that the owner can occupy or utilize the work for its intended use. The date of Substantial Completion of the Project or portion designated thereof, is the date of issuance established by the letter of Substantial Completion Issued by the Architect after receiving authorization from the Owner, which is also the date of commencement of applicable warranties required by the Contract Documents, unless otherwise noted.

The General Contractor, shall complete the remaining minor items and the punch list items as required by the Contract Documents and as directed by the Owner and the Architect. The punch list(s) shall be provided by the Owner to the Contractor for their use under separate cover. The

General Contractor shall complete or correct the Work on the punch list(s) with in thirty (30) days from the date of Substantial Completion.

Substantial completion shall include all roof and façade work.

The contractor shall be permitted to work all seven days of the week. Daily start and stop times will also be at the contractor’s discretion unless the College needs to modify early morning or late evening work in response to complaints from community residents.

BID MUST BE SIGNED BY OFFICER AUTHORIZED TO SIGN FOR CORPORATION

NAME OF BIDDER

ADDRESS

CITY STATE ZIP CODE

PHONE NO. E-MAIL ADDRESS

FEDERAL TAX IDENTIFICATION NUMBER

SIGNATURE OF AUTHORIZED INDIVIDUAL PRINT NAME AND TITLE OF SIGNER

EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATIONS

A. Bidder's Certifications - A Bidder will not be eligible for award of a contract under this

Invitation for Bids, unless such Bidder has submitted as a part of his bid the following certification, which will be deemed a part of the resulting contract:

BIDDER'S CERTIFICATION

certifies that:

(Bidder)

a. He intends to use the following listed construction trades in the work under the contract

; and

b. As to those trades set forth in the preceding Paragraph One hereof, he will comply with the

Nassau-Suffolk Plan on all construction work (both State and non-State) in the

Nassau-Suffolk Counties area within the scope of coverage of that Plan.

c. He will obtain from each of his Subcontractors and submit to the College prior to the award of any subcontract under this contract, the Subcontractor Certification required by these Bid

Conditions.

(Signature of Authorized Representative of Bidder)

B. Subcontractors' Certifications - Prior to the award of any subcontract under this Invitation for

Bids, regardless of tier, the prospective Subcontractor shall execute and submit to the Prime

Contractor, the following certification, which will be deemed a part of the resulting subcontract:

SUBCONTRACTOR'S CERTIFICATION

certifies that:

(Subcontractor)

a. He intends to use the following listed construction trades in the work under the subcontract

; and

b. As to those trades set forth in the preceding Paragraph One hereof, he will comply with the

Nassau-Suffolk Plan.

In order to ensure that the Subcontractors' Certification becomes a part of all subcontracts under the prime contract, no subcontract shall be executed until an authorized representative of the

College has determined, in writing, that the certification has been incorporated in such contract regardless of tier. Any subcontract executed without such written approval shall be void.

C. Materiality and Responsiveness - The Certifications required to be made by Bidder pursuant to these Bid Conditions is material, and will govern the Bidder's performance on the project and will be made a part of his bid. Failure to submit the Certification will render the bid non-responsive.

SPECIAL INSTRUCTIONS

SPECIAL INSTRUCTIONS

1. The pre-bid meeting/site visit is scheduled for April 10, 2025 9:30 am – 11:00 am. All interested bidders are strongly encouraged to attend this pre-bid meeting. Bidders shall assemble in the Smithtown Science Building Room 122 at the Ammerman Campus, Selden, NY. The walkthrough shall commence from this location

2. The Schedule of Prevailing Hourly Wage Rates and the Prevailing Hourly Supplements, as provided by the New York State Department of Labor, must be complied with in accordance with Article 8 of the New York State Labor Law. These rates and supplements are available on the College’s website.

3. All bidders must comply with Resolution No. 190 – 2002, To Require Apprenticeship

Training Programs for County Contracts (See Instructions to Bidders, Section 15). This resolution is available upon request.

4. The Bidders shall include with their bids a preliminary schedule identifying principal activities and starting and completion dates in bar chart format. The College reserves the right to modify any dates to meet the anticipated schedule, or if deemed to be in the best interest of the College.

5. The Bidders shall include with their bids a complete schedule of values inclusive of all equipment, systems, etc. Labor and materials should be broken out for each item on the schedule.

6. Minimum Qualifications

• The Bidders and subcontractors must be licensed to perform the work they are bidding on in the jurisdiction the work will take place.

• Experience: Bidders must include with their bids, documentation demonstrating that bidder possesses a minimum of (5) years continuous experience as a firm engaged principally as a contractor.

• Project-Related Experience: Bidders must include with their bids, documentation demonstrating that they have completed at least (5) projects similar to the project being contemplated under this solicitation. As part of this documentation, bidder must list the project name, type and scope of work, dates of project/contract completion, as well as names, addresses and contact information of owners. The College has the right to verify the documentation.

THE SUFFOLK COUNTY AFFIRMATIVE ACTION PLAN

CONTRACTS AND GRANTS PROGRAM W/MBE’S

INFORMATION, FORMS AND INSTRUCTIONS FOR CONTRACTORS

A. POLICY STATEMENT

One of the goals of the Suffolk County Affirmative Action Plan is to prohibit discrimination and provide equal opportunity to qualified applicants for contract, subcontracts and grants with the County.

The College is committed to assuring compliance with all Federal and State requirements designed to guarantee that protected classes have equal access to contracting opportunities.

B. SUFFOLK COUNTY /SUFFOLK COUNTY COMMUNITY COLLEGE

CONTRACTING REQUIREMENTS

1. Required Provisions

a) The contractor will not discriminate against employees or applicants for employment on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability , and will undertake or continue existing programs of affirmative action to ensure that women and minority group members are afforded equal employment opportunities without discrimination. Affirmative action shall mean recruitment, employment, job assignment, promotion, upgradings, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation.

b) The contractor shall require each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability, and that such union or representative will affirmatively cooperate in the implementation of the contractor’s obligations herein.

c) The contractor shall state, in all solicitations or advertisements for employees, that, in the performance of the Suffolk County contract, all qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability.

d) The contractor shall include the provisions of section “a”, “b” and “c” in every subcontract, in such a manner that the provisions will be binding upon each subcontractor for all work in connection with the contract.

e) The contractor shall use all good faith efforts to implement the Suffolk

County Women and Minority owned business enterprise program and to solicit active participation by enterprises identified in the “Suffolk County

Women/Minority Business Enterprise Directory” (“County W/MBE

Directory”) as certified women and minority-owned business enterprises.

f) Definitions:

(1) Women-owned business enterprise: A business enterprise, including a sole proprietorship, partnership or corporation that is:

i. At least fifty-one percent owned by one or more citizens or permanent resident aliens who are women;

ii. An enterprise in which the ownership interest of such women is real, substantial and continuing;

iii. An enterprise in which such women ownership has and exercises the authority to control and operate, independently, the day-to-day business decisions of the enterprise; and

iv. An enterprise authorized to do business in New York State and which is independently owned and operated.

(2) Minority-owned business enterprise: A business enterprise, including a sole proprietorship, partnership or corporation that is:

i. At least fifty-one percent owned by one or more minority group members;

ii. An enterprise in which such minority ownership is real, substantial and continuing;

iii. An enterprise in which such minority ownership has and exercises the authority to control and operate, independently, the day-to-day business decisions of the enterprise; and

iv. An enterprise authorized to do business in New York State and is independently owned and operated.

(3) Minority group member: A United States citizen or permanent resident alien who is and can demonstrate membership in one of the following groups:

i. Black persons having origins in any of the Black African racial groups;

ii. Hispanic persons of Mexican, Puerto Rican, Dominican, Cuban, Central or South American descent of either Indian or

Hispanic origin, regardless of race;

iii. Native American persons having origins in any of the original peoples of North America;

iv. Asian and Pacific Islander persons having origins in any of the

Far East countries, South East Asia, the Indian subcontinent or the Pacific Islands.

(4) Utilization Plan: A plan prepared by a contractor and submitted in connection with a proposed College contract that indicates what measures and procedures the contractor intends to take to utilize women/minority business enterprises for the project that is the subject of the bid proposal.

(5) Contractor: An individual, a business enterprise including a sole proprietorship, a partnership, a corporation, a not-for-profit corporation, or any other party to a College contract, or a bidder in conjunction with the award of a College contract or a proposed party to a College contract for the purchase of services or goods.

(6) Contract: A written agreement or purchase order instrument, or amendment thereto, whereby the College is committed to expend or does expend funds in return for labor, services, supplies, equipment, materials or any combination of the foregoing, to be performed for, or rendered or furnished to the College, or a written agreement whereby the College is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon;

(7) Subcontract: An agreement providing for the construction, demolition, replacement, major repair, renovation, planning or design of real property and improvements thereon or services between a contractor and any individual or business enterprise, including a sole proprietorship, partnership, corporation, or not-for-profit corporation, in which a portion of a contractor’s obligation under a College contract is undertaken or assumed, but shall not include any construction, demolition, replacement, major repair, renovation, planning or design or real property or improvements thereon or services for the beneficial use of the contractor.

g) The contractor shall be required to acknowledge that after bid opening and prior to contract award, such contractor will be required to submit a

“Detailed Utilization Plan” (“Utilization Plan”).

h) The contractor’s Utilization Plan shall include, but not be limited to:

(1) identification of the certified women or minority owned business enterprises that have committed to perform work in connection with the proposed Suffolk County contract as well as any such enterprises which the contractor intends to use in connection with the contractor’s performance of the proposed Suffolk County contract;

(2) whether the contractor has advertised in general circulation media, trade association publications, and women-focus and minority-focus media and if so, the names of such media and publications and the dates of the advertisements;

(3) whether certified women/minority businesses which have been solicited by the contractor have responded in a timely fashion to the contractor’s requests for proposal or solicitations for timely competitive bid quotations;

(4) whether there has been written notification to appropriate certified women/minority businesses that appear in the County W/MBE

Directory or State Directory if applicable;

(5) a description of the contract scope of work which the contractor intends to structure to increase the participation by certified women and minority-owned business enterprises on the Suffolk

County contract;

(6) the estimated or, if known, actual dollar amounts to be paid to certified women and minority-owned enterprises and the performance dates of each component of the Suffolk County contract which the contractor intends to be performed by a certified W/MBE;

and

(7) documentation of the contractor’s actual utilization of women/minority business enterprises during the previous year.

i) If selected as the lowest responsible bidder, the contractor shall submit periodic reports relating to the operation and implementation of the submitted utilization plan, including a final report at the end of the contract term. A contractor compliance report shall include, but not be limited to:

(1) the name, address and telephone number of each certified women and minority-owned business enterprise the contractor is using or intends to use to comply with the utilization plan;

(2) a brief description of the contract scope of work to be performed for the contractor by each certified women and minority-owned business enterprise and the scheduled dates for performance;

(3) a statement of whether the contractor has a written agreement with each certified women and minority-owned business enterprise and, if requested, copies of such agreements;

(4) the actual total cost of the contract scope of work to be performed by each certified women and minority-owned business enterprise for the contract; and

(5) documentation of the actual amounts of any payments made by the contractor to each certified women and minority-owned business enterprise as of the submission date of the compliance report.

j) In the event of the contractor’s noncompliance with the non-discrimination clauses and W/MBE requirements of any College contract such contract may be cancelled, terminated or suspended in whole or in part.

k) Failure to comply with the non-discrimination clauses and W/MBE requirements of any College contract shall be a factor in determining whether a contractor is in default of such contract. Upon request, a contractor who is declared in default of a contract may be notified of the grounds for notice of default on such contract.

AFFIDAVIT AND CERTIFICATION

STATE OF NEW YORK)

COUNTY OF SUFFOLK)

, being duly sworn, deposes and says that he resides at

That the bidder hereby agrees that every good faith effort shall be made to solicit and utilize certified women/minority businesses on this project through either subcontracting to and/or entering into purchase or service agreements. That the undersigned has recognized and acknowledged that the statements herein are being given under oath and any material misrepresentation will be grounds for terminating any contract which may be awarded in reliance hereon. That this affidavit and statements herein are made knowing that the truth of the contents hereof will be relied upon.

Sworn to before me this day of , 20

Notary Public

STATE OF NEW YORK)

COUNTY OF SUFFOLK)

On the day of , 20 , before me personally came to be known to be the individual described in and who executed the foregoing instrument and acknowledged that he executed same.

BIDDER WHO FAILS OR REFUSES TO COMPLETE AND RETURN THIS AFFIDAVIT

SHALL NOT BE DEEMED A RESPONSIVE BIDDER AND WILL NOT BE

ACKNOWLEDGED.

CONSULTANT’S/CONTRACTOR’S DETAILED MBE/WBE UTILIZATION PLAN

Consultant/Contractor Project

Name/Number

Address Total Bid Price: $

Contract/Project Description:

Name, Address, Telephone of

MBE/WBE Firm

Work to be Done/Materials to be

Supplied by MBE/WBE Firm

(Include Item Numbers)

Dollar Value of Each

(by Item

OFFICE OF MINORITY/WOMEN ENTERPRISE USE ONLY

SUBTOTALS OF

UTILIZATION

U.P.APPROVED

BY:

U.P.

DISAPPROVED

BY:

COMMENTS

MBE

WBE

Telephone#:

Signature of Contractor/Owner

Fax#:

BIDDER’S CHECKLIST

BIDDER’S CHECKLIST

All bid packages must have met all the requirements and include all the necessary submissions, forms and certifications specified in this Project Manual, in particular those items and activities outlined in the

‘Notice to Bidders’, ‘Proposal Form’, ‘Special Instructions’, “Instructions to Bidders’, and ‘Section V –

Forms and Legal Appendices’. This includes the below items. To the extent possible, please assemble your bid submission in the following order:

Completed Requirement Page in

Project Manual

1. Review of the Project Manual and Contract Drawings

2. Review Special Instructions and take action, if indicated 12

3. Review of Model Agreement to enter into contract

4. Attend Pre-bid Walk-through

5. Submission of declaration of addendum received 5

6. Submission of Lump sum base bid and Signature Page signed by

Officer Authorized to Sign for Corporation 6 and 9

7. Submission of bid security 6

8. Submission of Alternates, if required 6-7

9. Submission of Unit prices, if required 8

10. Submission of Equal Employee Opportunity Certifications 10

11. Submission of MBE/WBE Affidavit and Certification 18

12. Submission of MBE/WBE Utilization Plan 19

13. Bidder’s Checklist 20

14. Submission of Affidavit of Registered/Approved NYS

Apprenticeship Program (Res. No. 190-2002) 27 - 28

15. Submission of WICKS sub-contractors (if applicable)

16. Submission of Bid Bond/Security (A310)

17. Financial Statements and Backlog

18. Submission of Project Schedule pg 12, #4

19. Submission of Schedule of Values pg 12, #5

20. References

21. Submission of Experience documentation pg 12, #6, bullet 2

22. Submission of Project experience documentation pg 12, #6, bullet 3

23. Submission of Contractor’s Qualifications Statement (A305)

24. Submission of Forms from Section V – Forms and Legal

Appendices which include:

a) LL52-Disqualification of Non-responsible bidders

b) FTS - Non-Collusion

c) Local Business Certification Form

d) SCEX Form 22 Public Disclosure Statement

e) LHE-1 and LHE-2

f) Living Wage Form DOL-LW1/38

g) Labor Law Section 220-I Certification

Bids that do not contain the required submissions may be considered informal bids. The MBE/WBE

Utilization Plan may be submitted after the bid opening but prior to the contract award.

INSTRUCTIONS TO BIDDERS

1. GENERAL

a. All of the Contract Documents relating to the work included under this Contract, with the exception of the Drawings and Addenda (if any) to such documents, are contained in the Project Manual and Technical Specifications.

b. The "drawings" referred to in the Project Manual or Technical Specifications form are part of this Contract, and are available separately.

c. The Bidder shall examine all of the documents relating to all trades involved and submit one bid which includes all work shown and/or specified under the contract.

All of these documents may be examined at the location specified in the ‘Notice to

Bidders’.

2. PROPOSALS

a. Proposals must be submitted in sealed envelopes, and in the form as attached hereto, with all blanks appropriately filled in.

b. All blank spaces for bid prices shall be filled in, with either blue or black ink, using both words and figures. In the event of a discrepancy between the Bid Amount in words and the Bid Amount in figures, the Bid Amount in words shall govern.

Signatures shall be in ink and in longhand. Proposals which are incomplete, conditional or obscure may be rejected as informal.

c. Bids shall not contain any recapitulation of the Work to be done.

d. Bids that are illegible or that contain omissions, alterations, additions or items not called for in the bidding documents may be rejected as non-responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, will be rejected as non-responsive.

e. No oral, telegraphic, telephonic, or electronic proposals or modifications of proposals will be considered. The Bidder shall base their bid (proposal) on furnishing all items exactly as shown and/or specified.

f. The College may reject as non-responsive any bid not prepared and submitted in accordance with the provisions of the Contract Documents.

g. Proposal forms are included in this project manual.

h. All bid pricing submitted in this Proposal Form shall be held for forty-five (45) days from the date of the bid opening.

i. Contractor's Qualifications Statement, Public Disclosure Statement, MBE/WBE

Affidavit and Certification shall be submitted with the proposal.

1) The Contractor’s Qualification Statement must be American Institute of

Architects (AIA) Document #A305, latest edition. This document can be purchased from the AIA

• Phone Number: (800) 242 3837

• Email: docinfo@aia.org

• Link to documents online: https://www.aiacontracts.org/find

3. AWARD

a. The award of contract and alternates will be made as soon after the opening of bids as practicable. College General Counsel may consider informal any bids not prepared and submitted in accordance with the provisions hereof, and hereby reserves the right to waive any informalities in or to reject any or all bids, or to accept any bid which in his opinion will be in the best public interest.

4. BID SECURITY

a. Each bid must be accompanied by the Certified Check of the Bidder or by a Bid

Bond duly executed by the Bidder as principal and having as surety thereon a Surety

Company licensed to do business in the State of New York, subject to the approval of the County of Suffolk and U.S. Treasury Department rated, and in the amount specified in the ‘Proposal Form’, made payable to Suffolk County Community

College, 533 College Road, Selden, NY 11784. Upon award of the Contract, the successful bidder will be required to furnish Performance and Payment Bonds within 2 weeks. Failure to do this may result in forfeiture of bidder’s security to the

College as liquidated damages.

b. Upon request, the Bid Bonds and Certified Checks of all except the two lowest formal bidders will be returned within one business week after the Board of Trustees approves the project, and the remaining Bid Bonds or Certified Checks of the two lowest formal bidders will be returned when the contract is executed, or in any event within 45 days after the determination by the Board of Trustees. If either of the two lowest bidders has submitted a Certified Check, a Bid Bond may be substituted within 24 hours.

c. The successful Bidder shall provide: a Payment Bond (Labor and Materials Bond) and Performance Bond for the full amount of the contract price, guaranteeing the full payment for all labor, materials, and equipment and the full payment of all subcontractors. Bonds shall identify the owner as Suffolk County Community

College, 533 College Road, Selden, NY 11784. American Institute of Architects

(AIA) bond forms are preferred.

mailto:docinfo@aia.org https://www.aiacontracts.org/find

d. The premium on these bonds shall be paid by the Contractor.

5. VISIT TO SITE

a. The Bidder shall, by careful examination of the site and/or buildings and by such other means as he may prefer, satisfy himself as to the extent and character of the work to be performed and materials to be furnished, the character of the equipment and facilities needed during the prosecution of the work, and all other matters which in any way affect the work specified herein. No representation is made that surface, subsurface or overhead conditions at the site are completely shown in the Project

Manual and Drawings.

b. The submission of a Proposal will be construed as conclusive evidence that such an examination has been made, and no subsequent claims for additional cost of labor, material, appliances, or equipment, for difficulties encountered which could have been foreseen by such examination will be recognized.

6. REVIEW OF CONTRACT DOCUMENTS

a. The Bidder shall carefully examine all drawings and specifications of all branches of trades, for the purpose of thoroughly acquainting himself with the exact nature and extent of the work included under each heading and Contract. The failure of, or omission of, any Bidder to receive or examine any drawings, forms, instructions or documents shall in no way relieve such Bidder from any obligations in respect to his bid.

b. Discrepancies between any drawings and/or specifications and the parts thereof, any omissions of detail, materials and/or appurtenances normally required or items that are open to possible variations to interpretation shall be referred to the Engineer for clarification before submitting a bid.

7. ADDENDA AND INTERPRETATION

a. No oral interpretation of the drawings, specifications or other Contract Documents will be given to any Bidder. Every request for such interpretation shall be addressed in writing to the contact specified in the ‘Notice to Bidders’ and must be received at least five business days prior to the date set for the opening of the bids.

b. All such interpretations and supplemental instructions will be in the form of written addenda to the specifications and drawings which, if issued, will be sent to each

Bidder not later than three days prior to the date set for the opening of the bids.

Failure to receive any such addenda shall not relieve any Bidder from any obligation under his bid as submitted. All addenda so issued shall become a part of the

Contract Documents.

8. TIME OF COMPLETION

a. Time is of the essence for this Contract. It is intended that the work under the

Contract be substantially complete by the date set forth in the ‘Proposal Form’ of the

Project Manual.

b. On demand of the College General Counsel, the contractor shall furnish proof of the disposition and status of materials ordered and/or required for the subject project.

9. LABOR

a. The contractor shall employ such workmen and methods in the prosecution of the work as will not cause interruption of, or interference with, his own work and/or that of any other contractor on this or other building projects at the site.

10. GOVERNING LAWS

a. The Bidder is cautioned that work under this Contract is governed by specific provisions of the Labor Law and the General Municipal Law of the State of New

York. While certain of these specific provisions are quoted in the General

Conditions of the Contract, no representation is made that all applicable provisions of law are so quoted.

11. NONCOLLUSIVE BIDDING

a. In accordance with Section 103-d of the General Municipal Law, ALL BIDDERS shall be required to execute and submit a noncollusive bidding certification, which shall be attached to the bid. For your convenience, a noncollusive bidding certification has been provided in the Forms and Legal Appendices attachment.

12. ALTERNATES, UNIT PRICES & ALLOWANCES

a. The attention of all Bidders is directed to the unit prices requested and the alternate bids specified under the Alternates Section of the ‘Proposal Form’ and ‘Technical

Specifications’. The Contractors are further cautioned to include all allowances in their base bid if required.

13. PUBLIC DISCLOSURE

a. In accordance with Suffolk County Administrative Code Section A5-7, the successful bidder shall be required to execute and submit a public disclosure statement prior to being awarded the contract.

14. GRATUITY LAW

a. The successful bidder must represent and warrant that it has not offered or given any gratuity to any official, employee or agent of Suffolk County or New York State or of any political party, with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement or the making of any determinations with respect to the performance of an agreement, and that the signer of the Contract has read and is familiar with the provisions of Local Law No, 32-1980 of Suffolk County (Chapter 386 of the

Suffolk County Code).

15. REGISTERED/APPROVED NYS APPRENTICESHIP PROGRAM(S)

a. If the bid amount for this Contract, or the aggregate value of the individual contracts that comprise this project, is in excess of $250,000 and up to

$3,000,000, the Contract(s) will be subject to Resolution No. 190-2002, which requires that firms entering into contracts with the County participate in apprenticeship agreements, appropriate for the type and scope of work to be performed, which have been registered with and approved by the New York State

Commissioner of Labor in accordance with Article 23 of the New York Labor

Law. The Contractor and his Subcontractors shall provide evidence of participation in these apprenticeship training programs.

b. The Contractor shall provide an affidavit of the firm’s and the firm’s subcontractors’ participation in approved apprenticeship programs. Failure to provide this affidavit will result in disqualification.

c. The Contractor shall also submit an affidavit of participating in an approved apprenticeship training program from each subcontractor. This affidavit is to be included with the Contractor’s notification to the College of its subcontractors

(General Conditions, Section 28)

16. ADDITIONAL SUBMISSIONS

a. In addition to a Payment Bond and a Performance Bond, the successful bidder shall submit an MBE/WBE Utilization Plan, insurance certificates, and a list of subcontractors as required under the ‘General Conditions’ of this Project Manual before commencing work. The Payment Bond, Performance Bond and insurance certificates shall be in a form acceptable to the College. A progress schedule and schedule of values should be included in all bids.

17. BIDDER’S SEXUAL HARRASSMENT POLICY

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

18. COLLEGE SEXUAL HARRASSMENT POLICY

Bidders are advised that the College’s Sexual Harassment Policy can be accessed using the following link:

https://www.sunysuffolk.edu/legalaffairs/documents/equalopportunityantidiscrimi nationpolicy.pdf https://www.sunysuffolk.edu/legalaffairs/documents/equalopportunityantidiscriminationpolicy.pdf https://www.sunysuffolk.edu/legalaffairs/documents/equalopportunityantidiscriminationpolicy.pdf

SUFFOLK COUNTY COMMUNITY COLLEGE

CONTRACTOR / SUBCONTRACTOR AFFIDAVIT OF PARTICIPATION IN

NEW YORK STATE APPRENTICESHIP TRAINING PROGRAM

Date:

Capital Fund No./ Project Name:

Letting Date:

I being duly sworn, deposes and states:

(Name of Responsible Party) that I am an Officer, a Partner, the Owner of

(Name and Address of Firm)

That I affirm of my own knowledge that the above firm 1) participates in registered and approved

New York State Apprenticeship Training Programs for all trades to be utilized under this contract; 2) will only employ subcontractors who participate in registered and approved New

York State Apprenticeship Training Programs; and 3) will require all such subcontractors to execute an Affidavit of Participation which is to be submitted to the College with the

Contractor’s request for subcontractor approval.

Contractor / Subcontractor Corporate Name

(CORPORATE SEAL) By

Print ( Name and Title)

State of }

} ss.

County of }

On this day of , 20 , before me personally came to me know, who being

(Name of Individual) sworn, did depose and say that (s)he is the

(Title of Individual) of

(Name of Corporation) the corporation described in and which executed the above instrument; that (s)he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation and that (s)he signed his / her name thereto by like order.

My commission expires

SCCC Form Affidavit 3/03

GENERAL CONDITIONS

INDEX TO GENERAL CONDITIONS OF CONTRACT

1. DEFINITIONS

2. CONTRACT DOCUMENTS

3. DRAWINGS AND INSTRUCTIONS

4. SCHEDULES

5. SHOP DRAWINGS

6. SAMPLES

7. ACCESS TO WORK

8. SEPARATE CONTRACTS

9. USE OF PREMISES AND REMOVAL OF DEBRIS

10. SURVEYS AND LAYOUT

11. CLIMATIC CONDITIONS

12. PROTECTION OF WORK AND PROPERTY

13. ACCIDENT PREVENTION

14. CONTRACTOR'S TITLE TO MATERIALS

15. MATERIALS AND WORKMANSHIP

16. ASSIGNMENTS AND SUBLETTING

17. CHANGES IN THE WORK

18. EXTRAS

19. CONDITIONS OF THE SITE

20. PATENTS

21. RECORDS AND DRAWINGS

22. SUPERINTENDENCE BY CONTRACTOR

23. SUPERVISION, INTERPRETATIONS AND DECISIONS

24. INSPECTION

25. FINAL INSPECTION

26. PAYMENTS BY THE CONTRACTOR

27. PAYMENTS TO THE CONTRACTOR

28. SUB-CONTRACTS

29. LAWS, PERMITS AND REGULATIONS

30. OWNER'S RIGHT TO TERMINATE CONTRACT

31. CONTRACT SECURITY

32. FORMS ENCLOSED

33. CONTRACTORS AND SUBCONTRACTORS INSURANCE

34. OWNER'S INSURANCE

35. INDEMNIFICATION

36. GUARANTEE OF WORK

37. MAINTENANCE BOND – Not Applicable

38. TIME OF COMPLETION

39. TEMPORARY OCCUPANCY AND OPERATIONS

40. LIQUIDATED DAMAGES – Not Applicable

41. OWNER'S REPRESENTATIVE

42. SUBSTITUTIONS

43. LIABILITY OF THE OWNER

44. HOURS AND WAGES

45. DISCRIMINATION IN EMPLOYMENT

46. PREFERENCE IN EMPLOYMENT

47. DUST HAZARDS

48. PROVISIONS OF LAW

49. UNIT PRICES

50. TAXES

51. CASH ALLOWANCES

52. LIENS

53. PUBLIC DISCLOSURE

54. ASBESTOS

55. WORKING HOURS, HOLIDAYS AND OVERTIME

1. DEFINITIONS

Whenever the following words or expressions are used in these specifications or accompanying documents, it is understood that they have the meaning defined below:

ADMINISTRATIVE DIRECTOR OF EDUCATIONAL FACILITIES: The person holding the appointment for that position at Suffolk County Community College, who shall act for the Interim Associate Vice President of Facilities and Project Management as his authorized expert representative. His official instructions, approvals or disapprovals of the work shall be received and acted upon as if they had been received from the Interim Associate Vice

President of Facilities and Project Management personally.

APPROVED OR APPROVAL: Written acceptance: where this term is used, it shall be understood that reference is made to the ruling or judgment of the Engineer or Architect.

ARCHITECT: The Architect listed for the project under contract to Suffolk County

Community College, or the Interim Associate Vice President of Facilities and Project

Management or the Administrative Director of Educational Facilities.

INTERIM ASSOCIATE VICE PRESIDENT OF FACILITIES AND PROJECT

MANAGEMENT: The person holding the appointment for that position at Suffolk County

Community College, who shall act for the Vice President for Business and Financial Affairs as his authorized expert representative. His official instructions, approvals or disapprovals of the work shall be received and acted upon as if they had been received from the Vice

President for Business and Financial Affairs personally.

COLLEGE: Suffolk County Community College, Selden, New York

CONTRACT AGREEMENT: The agreement covering the performance of the work and the furnishing of labor and materials in the construction of the work.

CONTRACT DOCUMENTS: The advertisement of proposals; the Contractor's proposal;

the Agreement; the Project Manual; the Specifications; the plans or drawings; any addenda to specifications and all provisions required by law to be inserted in the Contract whether actually inserted or not.

CONTRACT TIME: The Contract Time is the period of time allotted in the Contract

Documents for completion of the work.

CONTRACTOR: The person, firm or corporation named as such in the Agreement including the plural number and the masculine gender when such are named in the

Agreement as the Contractor. Only one firm is recognized as a party to this Contract.

COUNTY: Suffolk County, New York, represented by Suffolk County Community

College through the Vice President for Business and Financial Affairs.

ENGINEER: The Engineer listed for the project under contract to Suffolk County

Community College, or the Interim Associate Vice President of Facilities and Project

Management or the Administrative Director of Educational Facilities.

FINAL ESTIMATE OR PAYMENT: Final payment to Contractor for work performed under the contract and made as set forth in Contract Documents.

LABORATORY: The Suffolk County Department of Public Works testing laboratory or an independent laboratory especially…