BC25-001 - Technical Specifcations - 2025-03-31_SCCC_SSB.Spec.Bid.pdf

12-1 TECHNOLOGY DRIVE EAST SETAUKET, NY 11733 PH: 631-689-8450 FAX: 631-689-8459 WWW.WFCAIA.COM

Partners Steven R. Saraniero, AIA, LEED AP Neil A. MacDonald, AIA, LEED AP Eldon W. Smith, AIA Robert F. Heymach, AIA

Partners, Emeritus William F. Collins, AIA Thomas R. Turkel, AIA

Senior Associate Christopher M. Crans, AIA, NCARB

Associates William S. Brady, AIA, LEED AP Joseph W. Pignataro, AIA, LEED AP

TECHNICAL SPECIFICATIONS

Roof Replacement Project

Suffolk County Community College

Smithtown Science Building 533 College Road, Selden, NY 11784

VOLUME 2 of 2

DATE: March 31, 2025

PROJECT NO. 24-15885

PREPARED BY:

Suffolk County Community College - Ammerman Campus Smithtown Sciences Building - Roof Replacement Project wfc Project No: 24-15885

000003 SEALS PAGE - 1

3/31/2025

ARCHITECT OF RECORD

Neil A. MacDonald, AIA, LEED AP William F. Collins AIA, Architects, LLP 12-1 Technology Drive Setauket, NY 11733

Architect of Record Date

END OF DOCUMENT

3/31/25

Suffolk County Community College- Ammerman Campus

000010 - TABLE OF CONTENTS - 1

DOCUMENT 000010

TABLE OF CONTENTS

VOLUME 1 OF 2 – Suffolk Community College Contract Documents Document 000001 Suffolk Community College Contract Documents

VOLUME 2 OF 2 – Technical Specifications

INTRODUCTORY INFORMATION

Document 000002 Project Title Page Document 000003 Seals Page Document 000010 Table of Contents Document 001000 Supplementary Instructions to Bidders

SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

Section 011000 Summary Section 012200 Unit Prices Section 012300 Alternates Section 012500 Contract Modification Procedures Section 012900 Payment Procedures Section 013100 Project Management and Coordination Section 013200 Construction Progress Documentation Section 013300 Submittal Procedures Section 013300A Schedule of Values Section 014000 Quality Requirements Section 015000 Temporary Facilities and Controls Section 016000 Product Requirements Section 017300 Execution Requirements Section 017310 Cutting and Patching Section 017700 Closeout Procedures

DIVISION 2 – EXISTING CONIDTIONS

Section 024119 Selective Structure Demolition

DIVISION 3 – CONCRETE

Section 037300 Concrete Rehabilitation

DIVISION 4 – MASONRY

Section 042000 Concrete Unit Masonry Section 045000 Masonry Restoration

DIVISION 5 – METALS

Section 051200 Structural Steel Framing Section 054000 Cold Formed Metal Framing Section 055213 Pipe & Tube Railings

DIVISION 6 – WOOD, PLASTIC, AND COMPOSITIES

Section 066000 Miscellaneous Rough Carpentry Section 066100 Fiberglass Reinforced Plastics (FRP) Pultruded Pedestrian Grating

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

Section 071813 Pedestrian traffic Coatings Section 071900 Water Repellents Section 072100 Building Insulation Section 074419 Porcelain Tile Wall System Section 075216 Styrene-Butadiene-Styrene (SBS) Modified Bituminous Membrane Roofing Section 076200 Sheet Metal Flashing & Trim Section 077100 Roof Specialties Section 077616 Deck Pedestals and Concrete Pavers Section 079200 Joint Sealants

DIVISION 8 – OPENINGS

Section 081100 Steel Doors and Frames Section 087100 Door Hardware

DIVISION 22 – PLUMBING

Section 221423 Storm Drainage Piping Specialties

END OF DOCUMENT

001000 – SUPPLEMENTARY INSTRUCTION TO BIDDERS -1

SECTION 001000 — SUPPLEMENTARY INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 SUMMARY

A. These instructions relate to the alterations to the project titled above.

B. Material contained in this Invitation for Bid (IFB) is to be considered confidential and proprietary. As a condition of the receipt of such information, the recipient agrees that all information contained in this IFB shall be treated confidentially and shall be used solely for the purpose of preparing a response. The Supplier shall restrict the distribution of this IFB to only those persons who have a need to use it for preparing the response. No other use or disclosure can be made by the Supplier without the written consent of Suffolk County Community College.

C. Each bidder shall fully acquaint themselves with conditions, as they exist so that they may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall also thoroughly examine and be familiar with the Drawings and the Specifications. The failure or omission of any bidder to receive or examine any form, instrument, or document, or to visit the site and acquaint themselves with conditions existing there, shall in no way relieve the Bidder from any obligation with respect to their bid.

1.2 INTERPRETATION OF DOCUMENTS

A. No oral interpretations will be made to any Bidder as to the meaning of the Drawings and Specifications. Every request for such interpretation shall be made in writing and addressed and forwarded to the Architect and the Owner. Every interpretation made to a Bidder will be in the form of an Addendum to the Contract Documents, which, if issued, will be sent as promptly as is practicable to all persons to whom the Contract Documents have been issued. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid submitted. All such Addenda shall become part of the Contract Documents.

1.3 PERMITS

A. The Owner will pay for and secure the building permit.

B. The Contractor will pay for and secure any and all required ancillary and trade permits and licenses.

1.4 COORDINATION

A. Contractor must coordinate all work so as to not interfere or interrupt any aspect of other work currently being done on site. Contractor must coordinate their work with that of any other

001000 – SUPPLEMENTARY INSTRUCTION TO BIDDERS -2

vendor retained by Owner. Provide all necessary means of temporary protection including requirements for protection from Environmental and Mechanical damage and for dust-tight means of protection for Owner’s installation of sensitive communications equipment that is to be installed concurrently with the on-going building construction, and / or for areas turned over to the Owner for the permanent intended occupancy.

1.5 SEQUENCE OF CONSTRUCTION

A. The successful bidder shall begin work immediately following the awarding of the contract.

B. Contractor to sequence, and shall assist to facilitate the installation of Owner’s equipment and furnishings, including those for areas of work to be completed, turned over to the owner, and occupied prior to completion of the contract in total.

C. Contractor shall submit with their bid, a printed copy of the initial construction schedule, for the work.

D. Milestones:

1. Refer to Suffolk County Community College front end documentation for project milestones.

1.6 SUPERVISION

A. Contractor must include in his bid, full time, qualified, on-site supervision of all trade work.

PART 2 - MISCELLANEOUS

2.1 COMMUNICATION

A. During the pre-bid and bidding phases, up until such time as a bidder is selected all communication and correspondence shall be to:

1. Seema Menon

Associate Administrative Director of Business Operations Suffolk County Community College Ammerman Campus 533 College Road Selden, NY 11784 Phone: 631-451-4141 Email: menons@sunysuffolk.edu

2. Refer to the SCCC Contract Documents for further information.

B. To arrange for site access, other than at the pre-bid meeting, it is necessary to contact:

1. Project Contact: SCCC Purchasing Dept. as stated in the SCCC Project Manual

END OF SECTION

011000 – SUMMARY -1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Access to site.

5. Use of Premises.

6. Specification and drawing conventions.

1.3 PROJECT INFORMATION

A. Project Identification: Smithtown Science Building Roof Replacement

B. Project Location: Smithtown Science Building, Selden, New York 11784

C. Owner: Suffolk County Community College, 533 College Road, Selden, New York, 11784

D. Architect: William F. Collins AIA, Architects, LLP

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The work of the construction contract for the Suffolk Community College, Smithtown Science Building Roof Replacement comprises all work required to complete this project and to coordinate with work being performed by other vendors retained by the Owner.

Smithtown Science Building Roof Replacement compromises demolition of the existing roofing systems and installation of a new SBS modified roofing assembly along with misc.

scope of work indicated in the construction documents.

B. Type of Contract

1. Project will be under a single prime contract.

C. The contract documents consist of the items included, or attached and incorporated by reference, technical specifications dated 03/31/2025 and contract drawings dated 3/31/2025.

011000 – SUMMARY -2

Refer to the Title Sheet of the included contract drawings for a list of all drawings included in the contract documents.

1.5 CONSTRUCTION SEQUENCE

A. The Work shall be conducted in 1 phase, substantially complete as indicated, as well as crews, equipment and materials, etc. demobilized in time indicated by the milestones indicated in section 001000 - Instructions to Bidders:

1. Before commencing Work, the contractor shall submit an updated copy of the construction schedule showing the sequence, commencement, and completion dates.

2. The contractor shall prepare submittals for each phase of the work with sufficient time for review and approval by the architect/engineer. Long lead time equipment and material milestones shall be included in the construction schedule, and the contractor shall ensure equipment and materials are purchased and delivered timely, so as to maintain the schedule and orderly progress of the project.

1.6 USE OF PREMISES

A. General: Contractor shall have use of premises for construction operations, including use of Project site, during construction period. Contractor's use of premises is limited by Owner's right to perform work on portions of Project, to retain other contractors and vendors to perform work on portions of Project, and to partially occupy completed portions of Project. Such occurrences are at the discretion of the Owner.

B. Refer to Safety and MOP Notes on drawing G-101.

1.7 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 50-division format and CSI/CSC's "MasterFormat" numbering system.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred, as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

011000 – SUMMARY -3

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

012200 – UNIT PRICES -1

SECTION 012200 - UNIT PRICES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Section:

1. Division 01 Section "Contract Modification Procedures" for procedures for submitting and handling Change Orders.

1.2 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.3 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: Refer to individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included on drawing G-101. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

012200 – UNIT PRICES -2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Refer to drawing G-101 for schedule of Unit Prices.

END OF SECTION 012200

012300 - ALTERNATES - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.3 PROCEDURES

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included on drawing G-101 of the contract documents.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

012300 - ALTERNATES - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. See drawing G-101 for schedule of alternates.

END OF SECTION 012300

012600 - CONTRACT MODIFICATION PROCEDURES -1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Refer to contract documents for client specific requirements for contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within a time specified in the Proposal Request, Contractor shall submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

012600 - CONTRACT MODIFICATION PROCEDURES -2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

5. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

012900 - PAYMENT PROCEDURES - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Correlate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date but no later than 7 days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of 5 percent of Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

012900 - PAYMENT PROCEDURES - 2

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Progress payments shall be submitted to Architect once per month. The period covered by each Application for Payment is one month, ending on the last day of the month.

D. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

E. Application for Payment Forms: Use forms provided by Owner for Applications for Payment.

Sample copies are included in the Project Manual.

F. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

G. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

012900 - PAYMENT PROCEDURES - 3

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

J. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, in accordance with General Conditions Paragraph 27 Payments to Contractor, Item J Close-Out Documentation.

012900 - PAYMENT PROCEDURES - 4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

013100 PROJECT MANAGEMENT AND COORDINATION - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project meetings.

1.2 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information from each other during construction.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

013100 PROJECT MANAGEMENT AND COORDINATION - 2

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.4 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings in accordance with requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire protection, fire alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire protection, fire alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility.

013100 PROJECT MANAGEMENT AND COORDINATION - 3

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

013100 PROJECT MANAGEMENT AND COORDINATION - 4

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

E. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log with each payment requisition.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: The Contractor shall prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: The Contractor is responsible for conducting the meeting and will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, and Architect, within three days of the meeting.

B. Preconstruction Conference: The Contractor will Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

013100 PROJECT MANAGEMENT AND COORDINATION - 5

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Sustainable design requirements.

l. Preparation of record documents.

m. Use of the premises and existing building.

n. Work restrictions.

o. Working hours.

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect, of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

013100 PROJECT MANAGEMENT AND COORDINATION - 6

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: The Contractor will conduct progress meetings at weekly intervals.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

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9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

013200 - CONSTRUCTION PROGRESS DOCUMENTATION -1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Daily construction reports.

4. Field condition reports.

5. Construction photographs.

B. See Division 1 Section "Payment Procedures" for submitting the Schedule of Values.

C. See Division 1 Section "Closeout Procedures" for submitting photographic negatives as Project Record Documents at Project closeout.

1.2 DEFINITIONS

A. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.

B. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

C. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

D. Major Area: A story of construction, a separate building, or a similar significant construction element.

1.3 SUBMITTALS

A. Submittals Schedule: Submit three (3) copies of schedule. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

013200 - CONSTRUCTION PROGRESS DOCUMENTATION -2

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Architect's final release or approval.

B. Contractor's Construction Schedule: Submit an electronic copy of initial schedule. The schedules shall be large enough to show entire schedule for entire construction period, as well as any 'milestones' listed in specification section 001000 - Instructions to Bidders.

C. Construction Photographs: Submit digital copies of each photographic view within seven (7) days of taking photographs.

1. Format: Digital. Photos shall be of high enough resolution to all allow for printing and reproduction of the photo as well as the ability clearly identify all relevant information in the photo.

2. Photos shall be of a size that allows for easy distribution via email or cloud sharing service.

3. Provide photos to the Architect and Owner on CD, USB Flash Drive, or Cloud Storage medium that is free to use and allows easy access to the photos.

4. Identification: Identify folder/file names with the following:

a. Name of Project.

b. Name and address of photographer.

c. Name of Architect.

d. Name of Contractor.

e. Date photograph was taken.

f. Description of vantage point, indicating location, direction (by compass point), and elevation or story of construction.

D. Field Condition Reports: Submit two (2) copies at time of discovery of differing conditions.

1.4 QUALITY ASSURANCE

A. Photographer Qualifications: An individual of established reputation who has been regularly engaged as a professional photographer for not less than three years.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

013200 - CONSTRUCTION PROGRESS DOCUMENTATION -3

C. Auxiliary Services: Cooperate with photographer and provide auxiliary services requested, including access to Project site and use of temporary facilities including temporary lighting.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.

2. Submit concurrently with the first complete submittal of Contractor's Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice of Award to date of Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than twenty (20) days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than thirty (30) days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than seven (7) days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Architect's administrative procedures necessary for certification of Substantial Completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work under More Than One Contract: Include a separate activity for each contract.

013200 - CONSTRUCTION PROGRESS DOCUMENTATION -4

3. Work by Owner: Include a separate activity for each portion of the Work performed by Owner.

4. Work Restrictions: Show the effect on the schedule of the following:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Use of premises restrictions.

e. Provisions for future construction.

f. Seasonal variations.

g. Environmental control.

5. Work Stages: Indicate important stages of construction for each major portion of the Work.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, interim milestones indicated below, Substantial Completion, and Final Completion.

1. Refer to Section 00100, Instructions to Bidders, for Interim Milestones.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall project schedule.

2.3 REPORTS

A. Daily Construction Reports: Prepare a daily construction report and maintain on-site for Owner/Architect review recording events at Project site, including the following:

1. List of subcontractors.

2. High and low temperatures and general weather conditions.

3. Accidents.

4. Stoppages, delays, shortages, and losses.

5. Meter readings and similar recordings.

6. Orders and requests of authorities having jurisdiction.

7. Services connected and disconnected.

8. Equipment or system tests and startups.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a request for information.

Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

013200 - CONSTRUCTION PROGRESS DOCUMENTATION -5

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before the regularly scheduled end of the month progress meeting.

1. As the Work progresses, indicate Actual Completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Architect, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations.