B08_-_140FS126Q0173_Solicitation_Package.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140FS126Q0173

See Schedule See Schedule

FWS SAT 1

FWS, SAT Team 1 5275 Leesburg Pike Falls Church VA 22041

09/02/2026 1300 CD

0044051908

Tanner Frank 0000000000

FS1 100.00

FS1

Tanner Frank

238220

$19

08/24/2026

0011280605

ADMINISTERED BY:

FWS SAT 1

FWS, SAT Team 1

5275 Leesburg Pike

Falls Church VA 22041 US

DELIVER TO:

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

FWS RED BLUFF FISH AND WILDL OFC

10950 TYLER ROAD

RED BLUFF CA 96080-7762 US

THIS IS A REQUEST FOR QUOTATIONS.

The U.S. Fish and Wildlife Service requires a contractor to repair and retrofit the wetlab air-conditioning system at the Red Bluff Fish and Wildlife Office in Red Bluff, California, in accordance with the attached Statement of

Work.

The resulting award will be a firm-fixed-price purchase order. This acquisition is set aside

100 percent for small business concerns under the following: NAICS: 238220 & PSC: J041

A mandatory site visit must be completed before submitting a quotation. Schedule the site visit with Robert Null at Robert_null@fws.gov or

530-551-3100.

Each quotation must include the following two individual PDF files:

A completed Bid Schedule, including the proposed completion timeline and licensing confirmation.

A Technical Submission describing the quoter¿s technical capability and approach, proposed

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140FS126Q0173

completion timeline stated in calendar days after award, and evidence that the quoter or its currently identified subcontractor is licensed to perform the required work.

The Government will conduct a best-value tradeoff among technically acceptable quotations considering Technical Capability, Proposed Completion Timeline, and Price. The

Government may select a higher-priced quotation when the advantages of its technical capability or proposed completion timeline warrant the additional cost.

Quotations are due by September 2, 2026, at

1300 Central Time. Email quotations to

Tanner_Frank@ios.doi.gov. The email subject line must contain ¿RFQ 140FS126Q0173.¿

Quoters must maintain an active SAM.gov registration and have no active exclusions at the time of quotation submission and award.

See the attached solicitation documents for the complete requirements, quotation instructions, evaluation criteria, and applicable terms and conditions.

Tech POC: Bill Poytress (530) 536-0273

Alt POC: Jacqueline Gonzale

Contracting Officer: Tanner Frank email at tanner_frank@ios.doi.gov

Delivery: 09/30/2026

Period of Performance: 09/04/2026 to

10/09/2026

00010 AC REPAIR

Period of Performance: 08/24/2026 to

09/30/2026

OFFER EVALUATION INFORMATION

Red Bluff Wetlab AC Repair

RFQ: 140FS126Q0173

Quotes Due: September 2, 2026 at 1300 Central Time Submission: Email to Tanner_Frank@ios.doi.gov Format: Email the required documents as two individual PDF files: the Bid Schedule and Technical Submission.

Submission: Email subject line must contain "RFQ 140FS126Q0173".

Mandatory Site Visit: Complete a site visit before submitting a quotation. Schedule with Robert Null at Robert_null@fws.gov or 530-551-3100.

REQUIRED SUBMISSION DOCUMENTS

Bid Schedule: Completed vendor information section, site visit date, and pricing for CLIN 0001.

Technical Submission: Brief description of the quoter's capability and approach to complete the Statement of Work, proposed completion timeline stated in calendar days after award, and evidence that the quoter or its currently identified subcontractor is licensed to perform the required work. Full resumes are not required.

TECHNICAL EVALUATION: BEST VALUE TRADEOFF

1. BEST VALUE TRADEOFF

The Government will comparatively evaluate all technically acceptable quotations and issue a purchase order to the responsible quoter whose quotation represents the best overall value to the Government, considering:

Technical Capability Proposed Completion Timeline Price The Government may select a higher-priced quotation when the advantages of its technical capability or proposed completion timeline warrant the additional cost. The proposed completion timeline will be evaluated based on the number of calendar days after award proposed to complete all work. Price will be evaluated for fairness and reasonableness.

2. Technical Acceptability, Pass/Fail Technical acceptability will be evaluated on a Pass/Fail basis. To receive a Pass rating, the quotation must:

Confirm completion of the mandatory site visit before quotation submission.

Provide a completed Bid Schedule with pricing for CLIN 0001.

Demonstrate the capability and approach to complete the required refrigerant conversion, repair and retrofit work, recovery, disposal, and testing in accordance with the Statement of Work.

Provide a proposed completion timeline stated in calendar days after contract award.

Demonstrate that the quoter or its currently identified subcontractor is licensed to perform the required work.

Confirm the quoted price includes all costs necessary to complete the Statement of Work.

Failure to complete the mandatory site visit, provide the required information, or meet all Pass/Fail criteria will result in a Fail rating and removal from further consideration.

BID SCHEDULE

RED BLUFF FISH AND WILDLIFE OFFICE

Wetlab AC Repair

CLIN Description Unit Price

0001 Wetlab AC repair and retrofit IAW SOW Lump Sum $

Total Quoted Price CLIN 0001: $____________________________

Proposed Completion Timeline: Complete all work within ______ calendar days after contract award.

Notes:

CLIN 0001 shall include all labor, travel, tools, equipment, refrigerant, oil, materials, parts, recovery, disposal, testing, coordination, overhead, profit, and all other costs necessary to complete the Statement of Work. Pricing shall be based on conditions observed during the mandatory site visit.

Vendor Information:

Company Name: ________________________________________________ SAM.gov UEI: _________________________________________________ Valid Email Address: ___________________________________________ Site Visit Date: ____________________ Confirmation of Active SAM Registration (no exclusions): Yes [ ] No [ ] Licensed to Perform the Required Work: Quoter [ ] Currently Identified Subcontractor [ ]

SCOPE OF WORK

FWS Red Bluff Wetlab AC Repair

BACKGROUND

A storage warehouse known informally as the “wetlab” currently houses acoustic telemetry equipment, chest freezers for biological sample storage and a supply of dozens of lithium-based batteries that support fish telemetry research projects conducted by this office and several other cooperating agencies; including USGS, NOAA Fisheries, UC Davis, CDFW and UC Santa Cruz. Air temperatures in the summer in Red Bluff typically exceed 100 degrees Fahrenheit and adequate cooling is needed in this particular storage building to maintain temperatures below 95 degrees Fahrenheit maximum, but also below that to allow staff to work in this area to prepare and demobilize receivers and associated data. Chest freezers perform best in temperatures less than 90 F to avoid risk of motor burnout. The two cooling units in the wetlab have failed and a repair of both the main unit (North) and a back-up (South) unit are being requested.

TIMEFRAME

This work is being requested to be completed in an expedited manner to ensure biological samples and sensitive research equipment are not compromised due to lack of cooling capacity. Work can begin as soon as the contracting documents have been completed (expected date is as soon as possible) and the Contracting Officer has given written acceptance of the contract to the chosen contractor.

Work is to be completed within 30 days of notice to proceed.

GENERAL

1.0 DESCRIPTION:

General: The Contractor is to supply expertise, personnel and equipment to repair or retrofit two BOHN Heat Transfer units. Each unit requires similar and differing levels of repair, based on a preliminary estimate.

All refrigerant, transformers, capacitors, fuses, fans, gaskets or other necessary parts and equipment including tools will be supplied by the contractor.

Currently known issues for each unit with work description.

1) North Heat Transfer Unit

a. Repairs include all materials for retrofitting the system from R-12 to R134A refrigerant plus refrigerant oil including recovery and evacuation of existing refrigerant and all non-condensables and moisture. All items will need to be disposed of properly by the vendor. Additional parts or labor may be needed to complete this repair.

2) South Heat Transfer Unit

a. Repairs may include all materials for retrofitting the system from R-12 to

R134A refrigerant plus refrigerant oil including recovery and evacuation of existing refrigerant and all non-condensables and moisture. All items will need to be disposed of properly by the vendor. Installation of a new 460 V Transformer Control, Cope Contactor (230 V 3 pole), (4) 10 MFD Capacitors along with the potential for multiple fuses, a condenser fan motor (1/2 HP 460 Volt 1PH) and associated gaskets. Additional parts or equipment may be needed to complete these repairs

1.1 LOCATION:

A. Work is to be performed at the Red Bluff Fish and Wildlife Office wetlab building located at 10950 Tyler Rd. Red Bluff, CA 96080.

B. All work will be performed under a single contract.

1.2 CONTRACTORS’ USE OF PREMSES:

A. Contractor shall conduct their operations during regular business hours for the Station. The site will be accessible Monday through Thursday 7:00 AM-4:30 PM. The contractor shall maintain a clean and safe worksite at all times.

B. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day Juneteenth National Independence Day

C. Confine materials/supplies within the worksite and space provided.

Additional storage areas will be designated by the station representative, if needed.

D. Contractor must protect all natural resources including canals or water conveyance structures either natural or man-made. If natural resource damage occurs, the contractor is responsible to restore, repair or replace any damaged resources at no additional expense to the government.

E. Contractor shall be responsible for locating and preventing damage to known utilities including existing electrical panel and infrastructure. If damage occurs, repair of such utility shall occur at no additional expense to the Government.

F. Legal disposal of materials is the responsibility of the contractor.

1.4 FIELD VERIFICATION/CONTACTS:

A. Primary Contact: Robert Null Robert_null@fws.gov 530.551.3100 Secondary Contact: Bill Poytress bill_poytress@fws.gov 530.536.0273

B. All fieldwork will be verified by the station contact person(s) and

Contracting Officer’s Representative (COR).

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C – Contract Clauses

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021) Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System

(IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Terms and Conditions - Commercial Products and Commercial Services. The IPP website address is https://www.ipp.gov.

The Contractor must use the IPP website to register and submit requests for payment. The Contractor Government Business Point of Contact listed in SAM.gov will receive enrollment instructions by email from the Federal Reserve Bank of St. Louis within 3 to 5 business days after award. Contractor assistance is available from the IPP Production Helpdesk at IPPCustomerSupport@fiscal.treasury.gov or 866-973-3131.

If the Contractor is unable to use IPP, it must submit a written waiver request to the Contracting Officer with its quotation.

(End of Local Clause)

SERVICE CONTRACT LABOR STANDARDS

Department of Labor Wage Determination No. 2015-5675, Revision No. 29, dated May 13, 2026, is incorporated into this solicitation and the resulting contract.

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the class of service employee expected to be employed under the contract and states the wages and fringe benefits payable if employed by the contracting agency subject to 5 U.S.C. 5341 or 5 U.S.C. 5332.

This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits Heating, Ventilation, and Air-Conditioning Mechanic (WG-10) $33.95 per hour

(End of clause)

52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION MAR 2026)

(a) Definitions. As used in this clause:

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the

Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer;

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause; and

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including subcontracts for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

RFQ 140FS126Q0173

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul (End of clause)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-13 System for Award Management Maintenance (DEVIATION MAR 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION MAY 2026)

52.212-4 Terms and Conditions - Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.219-6 Notice of Total Small Business Set-Aside (DEVIATION JAN 2026)

52.222-3 Convict Labor (JUN 2003)

52.222-36 Equal Opportunity for Workers with Disabilities (DEVIATION MAY 2026)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-50 Combating Trafficking in Persons (DEVIATION MAY 2026)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2024)

52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (DEVIATION MAY 2026)

52.223-23 Sustainable Products (DEVIATION MAY 2026)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.240-91 Security Prohibitions and Exclusions (DEVIATION MAR 2026)

52.244-6 Subcontracts for Commercial Products and Commercial Services (DEVIATION MAY 2026)

RFQ 140FS126Q0173

D – Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed and submitted with its quotation. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul (End of provision)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation (JAN 2017)

52.204-7 System for Award Management (DEVIATION MAR 2026)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION MAR 2026)