B01 RFP 75H70124R00031 Belcourt Replace Steam Boiler Design Build.pdf

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INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

SEATTLE

Solicitation Number: 75H70124R00031 Belcourt Replace Steam Boiler Design Build

Belcourt, ND

PROPOSAL DUE DATE: SEE SF1442 BLOCK 13.

SITE VISIT: June 6, 2024 @ 10:30 AM CT unless changed by Amendment

PROJECT TABLE OF CONTENTS:

Section Section A Standard Form 1442, Solicitation, Offer, and Award Section B Schedule of Items / Price Schedule Section C Description and Specification (Statement of Work) Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award

Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

75H70124R00031

TBD

Indian Health Service - DES Seattle 701 5th Avenue, Suite 1600 Seattle, WA 98104

Project: Belcourt Replace Steam Boiler Design Build

Location: Belcourt, ND

This RFP is being solicited as 100% Small Business Set Aside under NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors. Size standard $19M. See Section M.

Magnitude of Construction IAW FAR 36.204 is between $250,000 - $500,000.

U.S. Department of Labor Wage Determination: See Attachment J01.

Site Visit: See Section L.8. FAR 52.236-27, Site Visit Construction.

TERO is applicable. See Section H, Para H.1.(d) for TERO Contact Information.

See Item 7

TBD

Jong Kim (206) 619-0638 / jong.kim@ihs.gov

GP22TM400H10

1 7505/21/2024

6/20/2024

1:00pm PT

FAR 52.211-10

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.5.

IHS - Great Plains Area Office 115 4th Avenue SE, Room 309 Aberdeen, SD 57401

ANDREW HART, Contracting Officer

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. CONSIDERATION

Contractor shall provide a firm-fixed-price for all labor, personnel, equipment, materials, tools, permits, insurance, supervision, transportation, and associated necessary and incidentals in order to perform Belcourt Replace Steam Boiler Design Build project in accordance with the attached specifications, drawings and other attachments.

B.2. PRICE SCHEDULE

CLINs Item/Task Description Qty Unit Unit Price Lump Sum Price

0001 Design Services 1 LS $_______________ $_______________

0002 Construction Services 1 LS $_______________ $_______________

Total Amount $_______________

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local and tribal taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable taxes, or applicable requirements that may be incurred as a result of this project. Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.3. Definitions: For purposes of this solicitation, the terms Offer, Offeror, or Offerors are synonymous with the terms Bid, Bidder, or Bidders.

B.4. Incidental Payment Items: The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees required to complete the project in accordance with the attached drawings, specifications, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.5. SF1442, Block 24: Submit invoices in accordance with Section I, HHSAR 352.232-71, Electronic Submission of Payment Requests (Feb 2022) and Section G, G.4 through G.6.

B.6. Disclosure of the Magnitude: In accordance with FAR 36.204, this project is estimated to be between $250,000 and $500,000.

B.7. Pricing Data Submission: In accordance with FAR 15.403-3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above CLIN(s). This may be requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out.

B.8. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222-6, Construction Wage Rate Requirements. The applicable Wage Determination(s) is included in Section J, Attachment J01.

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Replace Steam Boiler Design-Build Belcourt Service Unit

Belcourt, North Dakota

1. Project Description A. Title: Replace Steam Boiler Design-Build

B. Location: This project is at the Quentin N. Burdick Memorial Health Facility, in Belcourt, ND.

C. Period of Performance: 365 calendar days from notice to proceed. (Design Period: 90 days / Construction Period: 275 days)

D. Description: The project defined within this Scope of Work is complete replacement of the facilities existing steam boiler. The project will include the design of a new packaged steam boiler, demolition of the existing packaged steam boiler, and installation of new packaged steam boiler with integration into existing steam piping system.

E. Background: The existing steam boiler is aging and nearing the end of its life cycle. The existing system was retubed in 2021. During the retubing it was noted the condition of the pressure vessel and steam boiler overall was deteriorating and, considering the age of the system, should be replaced.

F. Related Documents

This SOW and any other standard government or IHS documents are included and considered a part of this contract.

1. ASME Boiler & Pressure Vessel Code

2. NFPA 70 National Electric Code (NEC)

3. NFPA 101 Life Safety Code – 2012

4. NFPA 99 Healthcare Facilities Codebook – 2012

5. NFPA 54 National Fuel Gas Code

6. NFPA 85 Boiler and Combustion Systems Code

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. CO – Contracting Officer

3. COR – Contracting Officer’s Representative

4. PM – Project Manager

5. IGCE – Independent Government Cost Estimate

6. RFI – Request for Information

2. Scope of Work (SOW) The scope of this project includes all design, demo, new installation, and clean up for installation of the products described below.

The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

A. Scope of Design: The design-builder shall provide a design for the replacement of the steam boiler to include the following: packaged steam boiler, feedwater tank with subsequent piping, chemical feed with subsequent piping, chemical feed controls, feed water controls. The design shall include the demolition of the existing packaged steam boiler and installation of a new package steam boiler.

a. Existing Steam Boiler: The existing steam boiler is a Cleaver Brooks CBH Packaged Boiler, Model# CBH 100-30, [Serial No. L 76488]. Photographs of the existing unit can be found in appendix A.

b. Boiler Selection and Sizing: A packaged steam boiler shall be selected to meet, at a minimum, the requirements stated below.

i. Fuel Source: The steam boilers primary fuel source shall be #2 fuel oil.

ii. Steam Demand: The steam boiler shall be sized to meet the demand of the facilities steam humidifiers. This shall include additional capacity for future expansion as indicated in the table below. The steam shall be provided @15 psi.

NAME AIR HANDLING

UNIT

STM. PRESS

PSIG

CAP LB/HR MANUFACTURER

& MODEL NO.

HUM-1 AHU-1 15 165

HUM-2A AHU-2 15 170

HUM-2B AHU-2 15 240

HUM-3A AHU-3 15 165

HUM-3B AHU-3 15 140

HUM-5 AHU-5 15 181

HUM-6A AHU-6 15 31

HUM-6B AHU-6 15 13

HUM-6C AHU-6 15 19.5

HUM-6D AHU-6 15 46

HUM-6E AHU-6 15 16.5

EXPANSION-CT TBD 15 ~15

EXPANSION-ED TBD 15 ~200

iii. Space Requirements: The steam boiler shall be designed to fit in the existing space as depicted in the design documents in appendix B. Design-builder shall verify spacing during required site visit.

iv. Integration w/ Existing System: The steam boiler shall be designed to integrate and utilize existing piping to the maximum extent possible. The existing piping includes:

the existing steam piping system between packaged steam boiler and steam humidifiers, existing combustion gas vent, existing fuel oil piping, and existing feedwater piping [excluding feedwater tank].

c. Miscellaneous System Components: The design shall include all additional components necessary to integrate new packaged steam boiler with existing system and ensure efficient distribution of steam to humidifiers. This shall include at a minimum: isolation valves, relief valves, strainers, electrical connections, etc.

d. Controls and Automation

i. Building Automation System: Configure the JCI Metasys building automation system to allow for remote monitoring of the new steam boiler. A new graphic shall be added to the Metasys system for the steam boiler. Include, at a minimum, the following monitoring points: Steam flow monitoring (Lb/hr), steam boiler pressure monitoring (PSIG), TDS blow down monitoring (#), and steam boiler status monitoring (on/off). The steam boiler system shall not be controlled through the Metasys system. Instead, the steam boiler shall be controlled locally by the manufacturers included controls. Metasys shall be used exclusively for monitoring.

ii. Automation Components: The design shall include automatic blow down function for surface skimmer blow down (removal of high TDS water). Additionally, the design shall include a steam flow monitoring device and all required components to ensure accurate steam flow measurement.

B. Demolition: The Design Builder shall remove and properly dispose of the existing packaged steam boiler and all associated piping and equipment. The existing packaged steam boiler is located in the boiler room as indicated on the drawings in appendix A. Owner has first right to salvage any components.

C. Construction: The construction shall be according to the approved design from above. No work shall commence prior to having a 100% complete design that is approved by the COR.

D. Commissioning: The Design Builder shall commission the system upon completion of the construction by a Certified Commissioning Professional (CCP) or a Certified Commissioning Authority (CxA). The systems in the building will be operated in their different modes of operation to ensure the facility operates properly as a whole. This testing provides both Owner with documentation that the building was operating properly at turnover. The commissioning will ensure the installed steam boiler meet the needs required by the facility. The Commissioning Authority shall schedule and direct the testing once all construction checklists have been completed by the Commissioning Authority. The Commissioning Authority will provide all participating parties, including the project officer, a performance test plan in advance of scheduled testing. Skilled technicians shall be provided by the appropriate contractor familiar with the system and building to execute the functional performance testing of the control system and perform functional performance testing of the equipment. The Design Builder shall assign representatives with expertise and authority to act on its behalf and shall schedule them to participate in and perform commissioning process activities including, but not limited to, the following:

a. Evaluate performance deficiencies identified in test reports and, in collaboration with entity responsible for system and equipment installation, recommend corrective action.

b. Cooperate with the Commissioning Authority for resolution of issues recorded in the Issues Log.

c. Integrate and coordinate commissioning process activities with construction schedule.

d. Review and accept construction checklists provided by the Commissioning Authority.

e. Complete paper construction checklists as work is completed and provide to the Commissioning Authority as requested.

f. Review and accept commissioning process test procedures provided by the Commissioning Authority.

g. Complete commissioning process test procedures and correct all note deficiencies identified by the Commissioning Authority.

B. Owner’s Training: The design-builder shall host an on-site training meeting to train facility maintenance staff on the proper operation and maintenance of the steam boiler. The training shall cover manufacturers recommended maintenance procedures and manufacturer’s recommended operating procedure required for the full operation of the steam boiler system.

E. Warranty: Provide a 1-year labor and material warranty at no additional cost to the government which provides for the repair of all work and equipment that was provided under this scope of work.

F. Clean Up: Jobsite shall be cleaned daily and must comply with the Infection Control & Safety Officer’s requirements given with the ICRA and PRCA. The construction areas involved shall be free of any debris, rubbish and left-over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer prior to final payment to ensure the sites return to their original condition prior to construction.

G. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the project engineer. Photos are to be taken before construction begins for documentation the sites original condition by the contractor.

H. Additional Facility Requirements: Contractor shall comply with the requirements of the hospital’s Facility Manager, Infection Control Officer and Safety Officer. These requirements will be laid out during the pre-construction meeting and will include providing a separated negatively pressurized work space, vented to the outside. Other permits and requirements will be given after the pre-construction meeting and the ICRA and PRCA assessments are completed.

3. Design Submission Requirements.

A. The Architectural and Engineering (AE) firm shall submit all individual work products or deliverables as described in paragraph 3.B. The AE shall provide all deliverables listed in each of the (4) submittal checklists shown in Appendix E to the Indian Health Service (IHS) Contracting Officer Representative (COR) in accordance with the schedule shown in paragraph B. The AE representative shall certify each of the (4) submittals listed below by checking off each equipment for completeness and accuracy and signing each of the checklists. Each checklist shall accompany the corresponding submittal with all the required documents and be placed in the front of the submittal binder. All final 100% drawings shall be signed and stamped by the engineer of record.

a. 65% Construction Documents

b. 95% Construction Documents

c. 100% Final Construction Documents

B. Schedule/Milestones

a. Table 1 provides the Milestone and Deliverable Schedule. All durations are in calendar days.

b. Table 2 provides Location of Design Review meetings.

c. The performance schedule shall begin on the date the contract is awarded.

Table 1. Milestone and Deliverable Schedule

No Item Duration Period 1 Design Contract Award 0 Date contract awarded

10 65% Construction Documents Submittal 28 days after previous milestone 11 Government Review 10 days after previous milestone 12 95% Construction Documents Submittal 28 days after previous milestone 13 Government Review 14 days after previous milestone 14 Final Construction Documents Submittal 10 days after previous milestone

TOTAL DESIGN DURATION 90 days

Table 2. Design Review Meeting Locations

No Item Location 1 Pre-Design Investigation Belcourt, ND 2 65% Schematic Review Meeting Conference Call 4 95% Design Development Meeting Conference Call 5 100% Final Construction Documents Conference Call

C. Coordination: The AE shall coordinate with the IHS project engineer and IHS hospital staff.

D. Submittal Checklist.

a. Design Schedule

b. 65% Construction Documents Submittal

c. 95% Construction Documents Submittal

d. Final Construction Documents Submittal

65% Construction Documents

Deliverables Initial Commissioning Plan Updated Design Schedule Demolition, Installation, & Controls Construction Drawings. Complete Layout of Existing Site and

Equipment.

Calculation of Steam Boiler Sizing Packaged Steam Boiler Selection & Specifications Preliminary Specifications Provide all 65% Construction Document submittals in a bound and tabbed binder. A/E’s

Representative certifies that the above indicated requirements have been complete as require.

Provide full size drawings outside the binder. This submittal shall be labeled with each of the associated deliverables shown above, followed by the submittal to that deliverable.

Provide 2 binders, and one electronic copy in pdf format.

Provide 2 hard copies of full size drawings.

A/E’s representation certifies that the above indicated requirements have been completed as required.

(signature) (date)

(Print name and title)

95% Construction Documents

Complete Commissioning Plan Updated Design Schedule Updated Demolition, Installation, & Controls Construction Drawings. Include Complete Installation of All New Equipment and Systems: Valves, Steam Piping, Feedwater Tank, Chemical Feed, Boiler Controls, Metasys Monitoring devices, Fuel Oil Piping, Electrical Connections, etc.

Updated Packaged Steam Boiler Selection & Specifications Updated Commissioning Plan Updated Specifications Provide all 95% Construction Document submittals in a bound and tabbed binder. A/E’s

Representative certifies that the above indicated requirements have been complete as require.

Provide half and full size drawings outside the binder. This submittal shall be labeled with each of the associated deliverables shown above, followed by the submittal to that deliverable.

Provide 2 binders, and one electronic copy in pdf format.

Provide 2 hard copies of full size drawings.

A/E’s representation certifies that the above indicated requirements have been completed as required.

Final 100% Construction Documents

Complete Commissioning Plan Final Demolition, Installation, & Controls Construction Drawings. Include Complete Installation of

All New Equipment and Systems: Valves, Steam Piping, Feedwater Tank, Chemical Feed, Boiler Controls, Metasys Monitoring devices, Electrical Connections, etc.

Include Fixes from comments on 95% Final Packaged Steam Boiler Selection & Specifications Final Specifications Complete Commissioning Plan Provide all 100% Final Construction Document submittals in a bound and tabbed binder. A/E’s

Representative certifies that the above indicated requirements have been complete as require.

Provide half and full size drawings outside the binder.

All final drawings are required to be stamped and signed by the architect or engineer that is responsible for that specific design. This submittal shall be labeled with each of the associated deliverables shown above, followed by the submittal to that deliverable.

Provide two copies in 2 binders, and one electronic copy in pdf format.

The binders are for the Specifications.

Provide 2 hard copies of the full size drawings. Provide a Final version of the complete Revit model for the entire project.

A/E’s representation certifies that the above indicated requirements have been completed as required.

4. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within 365 calendar days from notice to proceed. (Design Period: 90 days / Construction Period: 275 days)

5. Submittals

A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

1. Design drawings and specifications

2. Packaged steam boiler and associated equipment

6. Schedule/Meetings A. The general contractor shall submit a detailed schedule to the COR for approval within (30) calendar days of the award.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

D. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially Complete.

E. Final Completion: One final completion meeting shall be held following determination that the project is complete.

7. Miscellaneous A. Security Requirements.

1. All contractors are required to check-in with the facility manager/maintenance staff before commencing work on any project.

2. The contractor will be responsible for the security of the work site. The hospital and the Indian Health Service staff shall not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project.

B. Protection of Government Property. The contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

1. All damage caused by the contractor, whether to equipment, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match the existing and to the satisfaction of the Project Officer at no cost to the Government.

2. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

3. The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

4. The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

5. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

C. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security.

D. Correspondence. All correspondence shall be addressed to the COR. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

3. Name of those who were sent copies.

E. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is grant from the COR.

F. TERO/EPA. The contractor is required to acquire and maintain a tribal business license before any work will commence. The contractor shall comply with the Tribal Employment Rights Ordinance (TERO) and pay TERO and EPA fees.

G. Construction Materials and Storage

1. All materials shall be stored and handled according the manufacturers’ recommendations.

2. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

3. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

4. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction. All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

H. Hours of Operation

1. The project shall start after award.

2. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after-hours work may be available upon request.

8. Project Officer Contracting Officer’s Representative (COR) appointment letter will be issued at the time of the Contract Award.

Any change in COR designation will be documented by the Contracting Officer in writing.

9. Closeout Documents The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM.

Appendix A – Photos

West View

South View

Feed Water & Boiler Controls

Feed Water Make Up Water Supply

Access Door

Fuel Oil Feed & Feed Water Pump North View

Steam Boiler West View

Steam Boiler South View

SECTION D – PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the Facility Manager.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-12 Inspection of Construction Aug 1996

E.2. INSPECTION OF SITE

(a) The Contractor shall be responsible for the complete coordination and proper relation of the work of all trades.

(b) No allowances or extra construction on behalf of any Contractor will be permitted subsequently by reason of error or oversight on the part of any sub-contractor at any tier, or on account of interferences by the activities of the owner or others unless permissible in accordance with FAR 52.246-12, Inspection of Construction.

(c) All dimensions shown on government provided drawings are based on “as-built” record drawings and, to the extent possible, accurately represent existing conditions; however, there may be some variance between existing conditions and contract drawings. The Contractor is responsible for verifying all dimensions and for reporting to the CO any discrepancies that may affect performance of the work represented by contract drawings and specifications.

E.3. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation. Contractor is required to demonstrate full and complete operation of all work performed. Final acceptance will be based on an acceptable final inspection.

(a) Substantial Completion Inspection

(1) Substantial completion is the date when the work is sufficiently complete, in accordance with the contract documents, ready for beneficial occupancy or the designated portion thereof, for the use for which it is intended.

(2) The Government at this point will conduct an inspection for the development of punch list items in preparation for final inspection.

(3) The substantial completion inspection should be at least 15 days prior to the contractual completion date and the date of final inspection. The Contractor is to notify the CO at least 10 days in advance to schedule the substantial completion inspection.

(4) If at the time of the substantial completion inspection the Government finds that the Contractor will not have the project complete at the contract completion date, the CO will withhold 10% of any progress payment due the Contractor. These funds will be used to off-set any liquidated or actual https://www.acquisition.gov/far/ damages assessed against the Contractor. Remaining funds will be released upon final inspection, and completion of the contract.

(b) Final Inspection

(1) Final Inspection completion date is the date established in the contract when the project is to be fully complete and is ready to turn over to the Government. When the Contractor is ready for final inspection, he shall request so in writing to the Contracting Officer and his duly authorized representative (COR) at least 5 days prior to the desired date.

(2) This includes final clean-up of the site, removal of all trailers, construction signs and debris removed, all punch list items resolved, Government’s manuals turned over, all as built drawings completed and turned over to the Government.

(3) All contract items, including any punch-list items, and final clean-up of the project site shall be totally complete on the day and at the time the final inspection is scheduled. Any discrepancies noted at the final inspection shall be corrected by the Contractor within the time specified by the Contracting Officer.

(4) Failure on the part of the Contractor to have the project ready for final inspection may result in assessment of damages as specified in the contract.

(5) Final inspection and acceptance of the work will be by the CO or an authorized representative appointed in writing.

SECTION F – DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.236-15 Schedules For Construction Contracts Apr 1984 52.242-14 Suspension of Work Apr 1984

CLAUSES INCORPORATED IN FULL TEXT

F.2. FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

F.3. EVALUATION OF CONTRACTOR PERFORMANCE

In accordance with FAR 36.201 and FAR 42.1502 (e), the Contractor's performance will be evaluated upon completion of this contract. Interim evaluations may be prepared at any time during contract performance when determined to be in the best interest of the Government.

(a) Contractors will be sent an email notice to review and comment on the performance evaluations.

Contractor MUST be registered at the website Contractor Performance Assessment Reporting System (CPARS) in order to receive these evaluations. Contractor must register at https://www.cpars.gov/index.htm. A contractor point of contact (POC), to receive notification of performance evaluations, shall be identified at time of award. The POC must maintain a current email address on file with the Contracting Officer.

(b) Timely performance by the contractor is very important. Failure to perform the work diligently on this contract could result in a negative past performance rating that could affect a Contractor’s competitiveness for an award of future contracts.

https://www.acquisition.gov/far/ https://www.cpars.gov/index.htm

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government.

The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242-14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e-mail directly to the CO and COR. Include the Contract Number on all correspondence. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the CO, unless otherwise specified, at the following address:

Andrew Hart Indian Health Service (IHS) / Division of Engineering Services (DES) 701 5th Ave, STE 1600 Seattle, WA 98104

G.4. PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as-built drawings, etc., shall be pro-rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro-rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on-site manufacturing and assembly facilities, temporary on-site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro-rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the Contracting Officer. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre-Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request;

e.g., deficient work items, as-built, payrolls, reports, O&M manuals, warranties, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232-5 Payments Under Fixed-Price Construction Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high-cost items to be incorporated into the contract and for which payment, prior to installation, will be requested.

Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high-cost items. Payment of major high-cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on-site, and http://www.ipp.gov/ certified that none will be removed without written permission of the contracting officer. Materials may also be stored in a bonded warehouse offsite if no adequate storage space is available on base.

(5) Payments will be made monthly, or at more frequent intervals as determined by the contracting officer.

(6) The contractor shall remain responsible and retain title to the materials until incorporated into the work.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) 52.232-5, Payments Under Fixed -Price Construction Contracts (May 2014)

(2) 52.232-27, Prompt Payment for Construction Contracts (Jan 2017)

(3) 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018)

(4) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

(5) HHSAR 352.232-71, Electronic Submission of Payment Requests (Feb 2022)

(b) The Designated Billing Office for this contract is the same as the address for correspondence, sent to the attention of the CO. Invoices that have been verified as correct by the COR shall be emailed to the CO, unless otherwise instructed by the CO. The signed payment invoice shall be sent via e-mail to the IHS Contracting Officer for validity prior to any submission in the IPP system.

(c) Progress payments WILL be authorized for this project.

(d) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO.

Final payment will be made within 30 calendar days upon receipt of a properly executed invoice.

(e) The contractor will contact the Contracting Officer with any payment issues or concerns.

Note: In accordance with FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) -- Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. CERTIFICATION OF PAYMENTS - RELEASE OF CLAIM

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in accordance with established contractual arrangements; and

(b) A properly executed Contractor's Release. The Release of Claims form is available from the Contracting Officer. Failure to submit this completed release will result in a delay of final payment.

G.8. TIME EXTENSION FOR UNUSUALLY SEVERE WEATHER

This paragraph specifies the procedure for the determination of time extensions for unusually severe weather.

In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(a) The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(b) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

(c) Weather delays will be based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations.