AVSWAB 2026 Questions.xlsx

This file contains bidder questions and responses related to IFB AVSWAB2026, a procurement by the Maryland State Highway Administration for an Advisory Variable Speed warning system and Workers Alert Beacon trailer project. The procurement requests a turnkey system comprising three Advisory Variable Speed trailers equipped with 4860-inch changeable message signs mounted on orange trailers, and one Workers Alert Beacon trailer featuring two 12-inch circular yellow flashing beacon signal heads. These systems integrate with University of Maryland software and drone-collected traffic data to provide real-time driver alerts and worker safety warnings. The original bid closing date was January 8, 2026, which was extended to January 12, 2026 via Addendum No. 1. The contract includes vendor-furnished equipment testing near the project site in Baltimore County at least one week prior to first deployment, approximately four hours of training (split between field and classroom/virtual instruction), and ongoing technical support throughout the pilot duration of up to three weeks on I-695. Award will be made on a single-award, firm fixed-price basis to the lowest responsive bidder, with a one-year contract term and no specified renewal options.

Pricing is established on a per-unit basis with payment constituting full compensation for all materials, labor, equipment, software integration, management software support, training, cellular service, delivery, and incidentals. No MBE or VSBE subcontracting goals apply to this procurement. The contract is federally funded through a USDOT SMART Grant, making compliance with federal funding conditions mandatory. Bidders must demonstrate financial capability and maintain Commercial General Liability insurance ($1 million per occurrence/$3 million aggregate), Crime Insurance ($1 million minimum), and Cyber Security/Data Breach Insurance ($5 million per occurrence). Equipment must feature solar-powered electrical systems with battery backup capable of 21 consecutive days of continuous operation without auxiliary charging, vendor-supplied cellular modem communication systems with all cellular data and plan fees included for the pilot program duration or minimum six months, GPS monitoring, and real-time reporting capabilities. Delivery is directed to 10690 Red Run Boulevard, Owings Mills, Maryland 21117, and the contract is subject to Maryland's Prompt Payment Policy, electronic funds transfer requirements, and the Maryland Healthy Working Families Act.