Attch 3 - SOW for CJEP BPA.pdf

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs

CRIMINAL JUSTICE EXPERTISE PROGRAM (CJEP)

BLANKET PURCHASE AGREEMENT

Statement of Work

Section 1 – General Information

Section 2 – Description/Specifications/Work Statement Section 3 – Staffing

Section 4 – Pricing Section 5 – Deliverables

Section 1 – General Information

1.1 Introduction

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities, international criminal justice issues, and foreign assistance for the United

States Department of State. As such, INL draws its legislative authority from the Foreign Assistance Act of 1961, as amended. The fundamental mission of INL is to design and execute programs bilaterally, regionally, and globally to develop the law enforcement and judicial capabilities of foreign governments, regional, and internationals organizations to combat the spread and influence of transnational organized crime. To implement these programs, the U.S.

Congress appropriates International Narcotics Control and Law Enforcement (INCLE).

1.2 Background

INL requires a wide range of criminal justice subject-matter expertise in support of INL’s bilateral and regional programs, therefore the Office of Knowledge Management (KM) seeks to augment its advisory services, external training, and knowledge management products when the expertise may not reside in KM or when the KM staff workload inhibits employing its in -house subject-matter experts (SMEs) for specific INL country, regional, or global program requirements.

1.3 Period of Performance

The period of performance will be five (5) years from date of award, with one base year and four

(4) one (1) year options.

Base = 12 months from date of award

OY 1 = 12 months OY 2 = 12 months OY 3 = 12 months OY 4 = 12 months

1.4 Place of Performance

The place of performance for this contract will be worldwide. Specific work requests will be provided in individual task orders that request services for a particular country and duration.

Work may also be requested to be conducted virtually and in-person at the Department of State main building in Washington, DC or other State Annexes in the metropolitan Washington, DC area.

1.5 Subcontractors

If the Prime contractor intends to propose subcontractors, then the Prime contractor shall submit a proposed Subcontracting Plan for approval by the Program Office and the Contracting Officer.

1.6 Labor Rates for Services

a) This section applies to labor-hour arrangements (i.e., delivery orders or line items in a delivery order), the time portion of time-and-materials arrangements, and when the

Contractor proposes, and the Government awards the fixed price under fixed-price arrangements.

b) The negotiated fixed fully-loaded hourly labor rates are in United States currency.

c) The negotiated fixed fully-loaded hourly labor rates apply only to individuals who have legal status to work in the United States of America (e.g., United States citizens, United States resident aliens, and individuals with permits showing authorization to work in the United States).

d) Fully-loaded hourly labor rates for host-country/local nationals and third-country nationals, if applicable, will be proposed and negotiated at the delivery order level.

e) Each negotiated fixed fully-loaded hourly labor rate consists of an unloaded hourly labor rate, any labor-related direct costs (e.g., fringe benefits, bonuses), applicable indirect costs, and profit amount. It does not consist of any other costs.

f) Any costs included in the negotiated fixed fully-loaded hourly labor rates shall not be charged elsewhere under this contract.

g) The negotiated fixed fully-loaded hourly labor rates shall be proposed and incorporated at the award level whenever the associated labor categories are included in the award proposal and award, respectively.

h) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will pay, for each labor category, the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract.

i) For labor-hour arrangements and the time portion of time-and-materials arrangements, labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

j) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will pay the negotiated fixed fully-loaded hourly labor rates multiplied by the actual incurred hours that the Contracting Officer determines allowable, pursuant to FAR 52.232-7 (Payments under Time-and-Materials and Labor-Hour Contracts).

1.7 Travel Costs

a) Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/visa costs.

b) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

c) Travel costs are authorized only for travel beyond a 50-mile radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

d) No travel costs (or associated labor time during travel) shall be allowable for work performed at a Contractor’s local office or any other work site within a 50-mile radius of the Contractor employee’s local place of performance (official duty station).

e) No travel costs (or associated labor time during travel) shall be allowable for regular commuting or telecommuting beyond (or within) a 50-mile radius of the Contractor’s local place of performance (official duty station). Exceptions to this requirement may be granted by the COR, in consultation with INL/KM.

f) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

g) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

h) Costs for car rentals for official travel are allowable pursuant to the f ollowing:

(1) such rentals are consistent with good business practice;

(2) such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and

(3) such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and Contracting Officer approval is obtained.

(4) Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

i) The Government will pay the Contractor, under the applicable labor category CLIN(s), for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

(1) Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

(2) Travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

(3) The Government will not pay for a Contractor employee's time spent in layovers that are for the convenience of the Contractor employee or Contractor.

(4) The Government will not pay more than eight (8) hours per day per Contractor employee for travel time.

(5) The Government will not pay for a Contractor employee's travel time that is outside the employee’s regular working hours.

(6) The Government will not pay for a Contractor employee more than the number of hours in the employee's normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

(7) “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

(8) Exceptions must be authorized in advance and in writing by the Contracting Officer.

j) The following items concern passports and visas:

(1) The Contractor shall be responsible for ensuring that all U.S. personnel and foreign nationals who will be required to travel overseas have a current and valid passport from their country of citizenship.

(2) The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

(3) The Contractor’s costs for obtaining and maintaining passports and/or visas will be generally allowable, but the Contractor shall pro-rate equitably such costs if they will benefit cost objectives (e.g., contracts) other than this cost objective.

(4) The Government will not reimburse the Contractor for travel expenses when travel is cancelled or modified as a result of the Contractor’s failure to obtain a visa.

(5) The Government will not reimburse the Contractor for the use of private visa procurement services provided by a third party.

k) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise exceeded the control of the Contractor.

l) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a

U.S.-flag air carrier service unless specific conditions exist. If such conditions exist under a fixed-price arrangement (i.e., delivery order or line item in a delivery order), the Contractor shall submit with its delivery order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the negotiated fixed-price is contingent upon Government acceptance of such explanation.

1.8 Post Hardship Differential Pay and Danger Pay

Post Hardship Differential Pay and Danger Pay, which are forms of incentive compensation, will be generally allowable. However, Government payment of such costs is contingent on the Contractor meeting all of the following requirements:

a) Paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy or employer/employee agreement entered into in good faith before the services are rendered, pursuant to FAR 31.205- 6(f)(1)(i) (Bonuses and Incentive Compensation).

b) When paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, such plan or policy is followed consistently as to imply, in effect, an agreement to make such payment, pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

c) The Contractor's basis for paying Post Hardship Differential Pay and Danger Pay is supported, pursuant to FAR Payment of such costs is otherwise consistent with FAR subpart 31.2.

d) Payment of such costs is otherwise consistent with FAR subpart 31.2.

e) Payment will be made only for areas identified as Post Hardship Differential Pay areas and/or Danger Pay areas in Section 920 of the Department of State Standardized

Regulations (DSSR).

f) Payment will be made only for eligible employees. Eligible employees are employees:

1. whose country of citizenship is not in the contract place of performance; and

2. whose primary residence is in an area not identified in Section 920 of the DSSR, or an area identified in Section 920 of the DSSR with an applicable DSSR percentage that is less than the respective applicable DSSR percentage for the place of performance.

g) Payment for a given workweek for an eligible employee will not exceed the dollar amount resulting from multiplying the applicable DSSR percentage by the employee’s basic compensation for the given workweek.

h) The applicable DSSR percentage will be the DSSR percentage effective at the time of proposal(s) (or later time until award, if feasible) when the Contractor proposes and the Government awards the fixed-price under fixed-price arrangements.

i) The applicable DSSR percentage will be the DSSR percentage effective at the time of performance for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

j) An eligible employee’s basic compensation for a given workweek is the dollar amount attributable to the employee as a result of the employee’s productive hours and paid time off (e.g., sick, vacation, holiday) hours for the given workweek. It is the employee’s base salary/unloaded compensation for the given workweek. However, such compensation must:

1. benefit the award; and/or

2. be an equitable amount that is necessary to the overall operation of the business, although a direct relationship to any particular cost objective cannot be shown.

k) The number of hours included in an eligible employee’s basic compensation for a given workweek cannot exceed the number of hours for the normal workweek.

l) Basic compensation included in the proposed and negotiated fixed-price under fixed-price arrangements will consist of each eligible employee’s proposed and negotiated base salary/unloaded compensation, respectively, for the period of performance.

m) Basic compensation will consist of actual incurred base salary/unloaded compensation for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time and materials arrangements, and progress payments based on costs under fixed-price arrangements).

n) An eligible employee may receive Post Hardship Differential Pay and Danger Pay during paid time off only when the employee takes paid time off in the place of performance or in another Post Hardship Differential Pay and Danger Pay area, respectively.

o) When an eligible employee takes paid time off in another Post Hardship Differential Pay and/or Danger Pay area, payment will be based on the applicable DSSR percentage(s) for the place of performance.

p) Payment of Post Hardship Differential Pay for an eligible employee will not commence until the eligible employee has served 30 calendar days in the place of performance.

Payment will commence on the first productive or non-productive day after day 30, and will not be retroactive to days previously served unless paragraph “q” immediately below applies. The 30 calendar days are not required to be consecutive, and “served” consists of productive time, paid time off, and time otherwise spent in the place of performance.

q) Once an eligible employee has served 30 calendar days in the place of performance, payment of Post Hardship Differential Pay will be retroactive to day one served in the place of performance if the place of performance is in an area identified in Footnote N in the Post Classification and Payment Tables in Section 920 of the DSSR. Currently, Afghanistan, Iraq, and Syria are the only such areas.

r) Payment of Post Hardship Differential Pay for an eligible employee will conclude when the eligible employee departs the place of performance, unless such departure is to another Post Hardship Differential Pay area during paid time off.

s) For Post Hardship Differential Pay, when an eligible employee has not yet served 30 calendar days and returns to the place of performance after an absence from the place of performance, the number of days served resumes on the day of return. For example, if an eligible employee served 20 calendar days in the place of performance and departed the place of performance for 14 days, the day of return (day 34) will be considered day 21 of days served.

t) Payment of Danger Pay for an eligible employee will commence on the day of arrival in the place of performance and conclude on the day of departure from the place of performance, unless such departure is to another Danger Pay area during paid time off.

1.9 Overtime

a) The Contractor agrees to perform this contract, so far as practicable, without using overtime, particularly as a regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs [reference FAR 22.103-2 (Overtime – Policy)].

b) Overtime is defined as time worked in excess of the number of hours in a normal workweek (40 hours).

c) “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

d) “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

e) “Travel time hours” consist of hours spent by the employee traveling to or from authorized work locations.

f) For fixed-price arrangements, the Government will not pay for overtime.

Section 2 – Description/Specifications/Work Statement

2.1. Scope of Work

CJEP, as a technical advisory and program development resource, will support INL’s mission to develop the capabilities of foreign criminal justice and law enforcement institutions along internationally recognized evidence-based best practices and standards. CJEP will also enable

INL to codify best practices in the criminal justice sector into standardized project packages for use globally. CJEP may also augment short-term technical staffing gaps in support of INL activities and programs. The Contractor will identify, recruit, screen, staff, and deploy, overseas and domestically when requested by INL, current and former experts with specific, contemporary, and relevant experience and training to mentor, advise, train, and deliver technical assistance to foreign criminal justice, law enforcement, and other governmental agencies and organizations. Additionally, the Contractor will provide administrative, program design, and monitoring and evaluation expertise needed to meet INL’s management goal to become a data driven, learning organization. The desired expertise will assist and advise INL domestic and overseas personnel on program development, delivery, measures of effectiveness, best practices in international criminal justice reform and other areas specified by INL.

The Contractor’s work will generally fall under two primary lines of effort: 1) technical expertise and assistance to overseas INL sections and their foreign partner agencies; and 2) domestic program design, administration, coordination, and advisory support to INL in Washington. A primary activity under CJEP is developing and maintaining a “bullpen” of subject-matter experts, both practitioners and academics, who are available, individually or in purpose-driven teams, for short-term assignments, in most cases for overseas deployments to meet requirements addressed in individual task orders requested under the CJEP contract. These experts do not need to be under the active employment of the contractor and INL will not pay experts when not assigned on a specific task order. Instead, they should be considered as experts “in waiting” who are qualified, willing, and available to meet services requested in individual task orders on an as-needed basis.

The Contractor will administer the base contract requirements and be responsible for evaluating and responding to orders issued under this contract. The Contractor shall be responsible for establishing an infrastructure to recruit, screen, hire, manage, task, pay, and, if necessary, terminate contracted employees. The contractor shall be responsible for furnishing all equipment and personnel needed to fulfil the requirements under the scope of work of the award. The contractor shall also be responsible for quality control of expert produced, to include written, visual, or analytical products of any form. In this contract, quality control is defined as the following. “All products furnished to INL by the contractor, produced by experts managed by the contractor, shall be proof-read for grammar, checked for citations and references, and fact-checked to the extent possible by the contractor.” The contractor is responsible for the quality of produced products and any that do not meet INL’s requirements are the responsibility of the contractor to rectify at cost to the contractor. All products furnished to INL by the contractor shall become the property of the U.S. government.

In training subject-matter experts prior to a domestic or international deployment, the Contractor shall be responsible for ensuring that the staff is familiarized with INL’s processes, project packages, and Foundations of Criminal Justice.

Within 60 days of the Notice to Proceed (NTP), the contractor will have a database of experts “in waiting” of at least 100 persons; be capable of deploying/supporting at least three task orders (of one assignment each) each six months; and executing at least five project packages each year throughout the period of performance.

2.1.1 Work Plans

Initially the contractor will prepare a draft comprehensive work plan that outlines and conceptualizes how the contractor intends to staff the CJEP requirement and the core competencies that the contractor envisions the CJEP will need to meet the requirements outlined in this SOW. The contractor shall prepare a draft comprehensive work plan that shows executions of the database of experts, capability of deployments and development of project packages that will be undertaken by the team with a specific timeline for each activity or task for the life of the program. This draft master work plan will be finalized 30 days after award and will be the overarching program work plan with detailed individual work plans for the database, capability of deployments, and development of project packages that will delineate the specific goals, tasks, deliverables, and time period of performance for each tasking event undertaken underneath the master work plan. It will also show dependencies between each activity and be updated on a continual basis. The draft work plans for the SME database and Project packages will be included in the proposal and evaluated as part of the proposal.

The final work plans will serve to track progress, track deliverables, and monitor and evaluate the Contractor’s performance in meeting the substantive requirements of the award. The Contractor shall keep the master and individual work plan up to date and shall submit work plan updates as directed in the award.

2.1.2 Requirements

The Contractor shall manage all activities and services provided under this SOW and the accompanying BPA Call orders for SME Database and Project Packages. The Contractor shall:

a) Assemble and maintain a database of SMEs of practitioners and academics, and be able to hire and deploy advisors, SMEs and other staff to meet individual task order requirements as required. Technical assistance and expertise under this contract are grouped into the following sectors: law enforcement; criminal justice; corrections; specialized areas of expertise (i.e. maritime, gender, diversity and inclusion in criminal justice, counternarcotics, forensics, and other areas identified by INL as needed), program design and implementation, and monitoring and evaluation. Administrative and program management activities include, but are not limited to: technical advisory support, training, assessments, monitoring and evaluation (M&E), administration, program design, quality control review, conferences, study visits, workshops, and program and logistics support. INL will specify the number, types of advisors, position descriptions, specific qualifications, and deployment location and duration required for each task order to address specific requirements.

b) Contractor shall be responsible for quality control of expert produced products, to include written, visual, or analytical products of any form. All products furnished to INL by the contractor, produced by experts managed by the contractor, shall be proof-read for grammar, checked for citations and references, and fact-checked to the extent possible by the contractor. In addition, the contractor shall have the experience and capability to review products from the perspective of what will be useful to the U.S. government, based on the task as noted by INL in any individual request. Products that do not meet INL’s requirements shall be deemed the responsibility of the contractor to rectify at cost to the contractor. All product deliverables, including but not limited to manuals, curriculum, and SOPs, become the property of the U.S. government.

c) Evaluate SMEs (those mentioned immediately above) for deployment overseas for assignments from several weeks to nine months, including travel to dangerous and harsh environments. As specified in individual task orders, SMEs may need to have foreign language fluency, security clearances, specified years of qualifying expertise, and country or regional experience. Assignments may also require virtual work with no domestic or international travel necessary.

d) Coordinate and manage logistics and travel requirements for deployments and be able to sustain overseas deployments from one (1) week to nine (9) months in duration. This includes all travel arrangements, including medical requirements and insurance and catastrophic event evacuation insurance, collecting receipts for reimbursement, and, as appropriate, facilitating the payment of honoraria and/or per diem. The Contractor must follow up with selected candidates during travel and troubleshoot and resolve any logistical or performance issues.

e) Research, plan, draft, and edit “project package” elements detailed by INL. Project packages are INL guidance documents that combine research, best practices, INL experience, and SME expertise in clear topic-specific reference guides to facilitate efficient and effective project design, monitoring, and implementation in line with stringent INL standards. The Contractor will use on-call SMEs to inform multiple concurrent project package drafting projects, interacting with INL staff, SMEs, and implementing partners in Washington and overseas (always via INL/KM coordination and facilitation). The Contractor will leverage highly skilled technical drafters, and editing, quality assurance, Design, Monitoring, and Evaluation (DME), and graphic design and data visualization expertise to produce polished products under INL/KM guidance.

f) The Contractor shall provide all facilities, labor, services, tools, materials, equipment, transportation, supervision, insurance, and all requirements necessary to accomplish the efforts described in this document. The Contractor shall be responsible for the accuracy, timeliness, and completion of all efforts under this contract.

g) Conduct investigations into matters concerning security, safety, property accountability, misconduct, employee injuries, automobile accidents or other events involving contract personnel; identify and initiate corrective action(s) as needed documented with date stamped photos or video.

h) Ensure timely and thorough report delivery to the COR with copies to Program Officers per the deliverable requirements, recordkeeping, administrative support, and internal administrative requirements.

i) Provide administrative, procurement and logistics support to the employees.

j) Participation by the Contractor in any situation where it might be assumed that they are agency employee or representatives is a risk to the government. In order to reduce the risk to the U.S. Government: strict limitations must be applied to the contractor in order to reduce the risk to the U.S. Government. Limitations include the following:

1) The Contractor(s) must clearly identify themselves as Contractors in all communications to include email, teleconferences, and meetings.

k) Additionally, INL will strictly adhere to the following regarding contracts, letters of agreement, and grants to mitigate risks associated with functions either inherently governmental or closely associated as inherently governmental. The US Government will retain all decision-making authority. This includes, but is not limited to the following:

Contract and grant award recommendations

Approval or amendments to contracts or grants Approval or amendments to contract costs or grant budgets Approval or amendments to statements of work Approval or amendments to terms and conditions

Approval of invoices Approval of disposition of property Making decisions based solely on contactor/grantee reporting Inspection and acceptance of Contract work

l) At a minimum, the Contractor shall maintain routine liaison with INL program and contract management staff on a bi-weekly basis.

2.2 SME Requirements

The Contractor shall develop and maintain a network of practitioners, who are well-qualified current and former criminal justice, foreign assistance, or regional experts ranging from technical experts to senior officers, executives, and training professionals, available to work with INL, primarily overseas, as advisors, mentors, assessors, trainers, or evaluators in line with internationally recognized practices in a particular field. The Contractor must also include in the network, academics or researchers who have conducted published academic, or equivalent, research in the subject areas, and/or working in international or nongovernmental organizations or civil society. These academics should have expert-level knowledge of international and innovative practices and trends in international law enforcement and criminal justice reform, or regional/country level expertise. The SMEs will have no police/corrections/judicial powers in foreign countries or at any time while working on INL-funded projects.

This network must include practitioners and academics who are current and former U.S. or international law enforcement, criminal justice, corrections, monitoring and evaluation, or foreign assistance experts with first-hand knowledge and experience in the topical areas outlined in the areas of expertise described in section 3.2.4. below. Practitioners must have worked in U.S. federal, state, or local levels or an international equivalent with a successful track-record, retiring or departing from their organization in good standing. Experience working in support of international development and/or foreign assistance programs overseas is strongly preferred and may be required for a specific area of assistance. For practitioners, a bachelor’s degree and the verifiable minimum level of experience in the area of expertise is required. For academics or researchers, they should hold at least a master's degree, or equivalent, and the minimum level of qualifying experience. Depending on the requirements of individual call orders, SMEs shall already possess an active security clearance, up to the Secret level. Practitioners and academics meeting all the SME qualification requirements except for holding an active security clearance may be considered after the Contractor consults with INL.

The Contractor will review the qualifications required by INL for an assignment and/or deployment; identify and vet well-qualified candidates to ensure that they are suitable and eligible for providing assistance and expertise to the U.S. Government in diplomatic engagements, including, but not limited to, background checks, verification of training requirements and valid travel documents.

The Contractor will verify SME availability for assignments from one (1) week to nine months, including travel to dangerous and harsh environments. Preferred candidates will have international development or assistance experience and would be available to deploy on short notice (within two weeks of INL contacting the recipient). As specified in individual task orders, SMEs may need to have foreign language fluency, security clearances, specified years of qualifying expertise, and country or regional experience. Assignments may require virtual work with no domestic or international travel required.

2.3 SME Travel

The Contractor will coordinate and manage logistics and travel requirements for deployments and be able to sustain overseas deployments from one (1) week to nine (9) months in duration.

The Contractor shall identify the most appropriate individual(s) from the group of pre-selected officers and/or experts who will mentor, advise, train, and deliver technical assistance to foreign partners, or who will otherwise support INL in performing activities. The Contractor shall work with the U.S. Embassy and other stakeholders in INL, working through an INL/KM, to prepare for the assignment. The Contractor shall coordinate and provide selected individuals with all travel arrangements, including medical requirements and insurance and catastrophic event evacuation insurance, obtaining relevant vaccinations, collecting receipts for reimbursement, and, as appropriate, facilitating the payment of honoraria and/or per diem. The Contractor shall prepare selected candidates by liaising with INL to schedule INL pre-deployment training where required and facilitate briefings to familiarize the candidate with the country context, as well as INL processes, project packages, and the Foundations of Criminal Justice. The Contractor must follow up with selected candidates during travel and troubleshoot and resolve any logistical or performance issues.

2.3.1 Responsibilities of Contractors

When SMEs are deployed

• Contractor will oversee traveler logistics, ensuring that:

▪ Travelers have a valid passport (blue cover) that are valid for at least six months following departure date and that they have at least one unused page.

▪ Coordinate country entrance clearance with the requesting Embassy and INL as required

▪ Travelers secure necessary Visas.

▪ Depending on the requirements of individual call orders, SMEs may need to have a clearance up to the Secret level.

▪ Travelers are up to date on routine vaccinations while traveling to any destination.

See the Department of State website for individual country vaccination requirements and recommendations.

▪ Travelers agree they will not travel outside of the country to which they are deployed without the knowledge and written agreement of INL.

▪ Travelers refer to http://travel.state.gov for updated travel information regarding the subject country. Upon arrival, travelers will receive information regarding points of contact and guidelines in the event of an emergency.

▪ Travelers register dates and location of travel with the State Department through

Smart Traveler Enrollment Program (STEP) to receive safety updates about travelers’ destination and be sure the State Department can find travelers in case of an emergency.

When SMEs are working domestically:

• Contract employees must be able to work virtually and on site, at INL offices in Washington, DC if required for the performance of the statement of work.

They must have an active security clearance, minimum MRPT.

2.3.2 Responsibilities of INL

INL will:

• Assist with contextual background information and participate in conference calls as needed to inform the project.

• Provide, as appropriate, reproduction of applicable policies, procedures, INL or host partner documentation in English as requested by the awardee.

2.4 SME Areas of Assistance and Technical Expertise

To meet INL mission areas, the contractor will provide expertise and assistance in the following sectors, to include but not limited to:

• Law enforcement:

o Law enforcement operations and training (i.e., patrol, crime prevention, crime analysis, investigations, special weapons and tactics/, special units (e.g. K-9, etc.), use of force, internal affairs, maritime interdictions, curriculum development, academy and field training, etc.);

o Law enforcement administration (i.e., finance, personnel, procurement, logistics, case management, etc.);

o Law Enforcement leadership (i.e., management, supervision, accountability, community relations, diversity and inclusion, human resources, budgeting and organizational development, including strategic planning, etc.); and http://travel.state.gov/ https://step.state.gov/ o Policy drafting.

• Criminal Justice:

o Comparative legal systems and institutions;

o Legislative drafting;

o Legal education;

o Access to justice and legal awareness;

o Victim and witness services;

o Human rights and anticorruption monitoring;

o Criminal defense, legal aid, and public defender;

o Operations of prosecutorial organizations (i.e., institutional procedures and processes, case management, training and professional development, international legal cooperation, and specialized prosecutorial units, etc.);

o Operations of judicial organizations (i.e., institutional procedures and processes, training and professional development, court facilities management, case management and administration, jury administration, specialized courts, etc.);

o Ethical codes and disciplinary systems;

o Probation, parole, and pre-trial services; and o Alternative dispute resolution.

• Corrections:

o Probation, parole, and pre-trial services;

o Corrections administration (i.e., case management, classification of prisoners, offender security and supervision, accountability and oversight, training, construction and facilities management, administrative and support services);

o Special corrections units (i.e., prison intelligence, emergency response, prisoner transportation);

o Educational and health services in correctional environments;

o Special populations in correctional environments (women, juveniles, minorities, LGBTQI+ individuals, and persons with disabilities); and o Accreditation.

• Cross-cutting issues:

o Technology in law enforcement (i.e. forensics, biometrics, communications, information management, etc.);

o Countering gender-based violence and sexual exploitation and abuse;

o Combating transnational organized crime;

o Combating illicit drugs and precursor chemicals;, including the bilateral agreements and diplomatic processes that enable operations at sea;

o Human trafficking and smuggling;

o Border security – air, land, and maritime;

o Complex cases especially cybercrime, financial crimes, asset forfeiture and recovery, corruption, intellectual property rights, and environmental crimes.

o Reducing recidivism, including prisoner education, community-based programs, and reintegration, discharge, and social work;

o Criminology;

o Conflict prevention and stabilization;

o Countering biases including gender bias (that affect women and LGBTQI+ persons) in law enforcement and criminal justice institutions; and o Embedding equity including through diversity, inclusion, and accessibility in law enforcement and other criminal justice agencies.

• Foreign assistance program design and implementation:

o Project design;

o Monitoring and evaluation;

o Data management and visualization;

o Graphic design;

o Adult education and instructional system design;

o External outreach and engagements; and o Foreign language skills.

2.5 SME Database

The Contractor will maintain this network of qualified SMEs and share this with INL in a searchable, simple, and low-cost database (Excel, searchable PDF or similar document with INL approval) with INL on a quarterly basis. The first iteration of the database will be provided to INL within 60 calendar days of award and quarterly thereafter. Further details of this requirement are contained in the SME Database Statement of Work. The database will include the SMEs’:

• Type of SME (practitioner or academic (or both))

• Name;

• Physical location;

• Primary area of expertise;

• Other areas of expertise;

• Synopsis of experience;

• Foreign language capabilities;

• Country(ies)/area(s) of expertise;

• Biographical details;

• SME shall already possess an active security clearance (MRPT up to the Secret level).

[Note: by exception, INL may consider candidates who do not possess an active clearance depending upon the individual Task Order.]

• Education level;

• Force protection and/or high threat personal security training (if taken) (see section 4.12)

• Prior or current qualifying employment;

• Deployment availability (yes/no); and

• Length of deployment availability (if they can deploy).

2.6 SME OCONUS Assignment Deliverables (Illustrative)

The following deliverables are illustrative for work under individual task orders. Each specific OCONUS assignment might require some different deliverables, which will be negotiated between INL program and functional offices and CJEP before the assignment proceeds. The Contractor shall ensure that reports meet INL quality control standards as outlined in above sections and provide substantive achievable recommendations tailored to the context of the INL program or requirement being reviewed. Any assessments should be conducted consis tent with the INL

Assessment Guide, and aligned with the Foundations of Criminal Justice framework and other documents as required by INL. INL will provide examples of acceptable reports following the contract award and may edit submitted written products for revisions.

2.6.1 Monthly Reports: The Contractor shall submit monthly reports in English to the CO, COR, and Program Officers no later than fifteen days after the month has ended. These reports shall succinctly summarize progress and status of the activities being undertaken in relation to the requirements of the assignment; and as appropriate, comparison of actual accomplishments with the goals and objectives established for the period of the report; deviations from the assignment work plan and explanations of such; indications of any problems encountered and proposals for remedial actions; and projected activities for the next reporting period. Templates for monthly reports must be developed by the contractor and approved by INL.

2.6.2 Work Plan: The Contractor shall submit a draft work plan that includes details on the activities to be performed and that meets all the assignment requirements per INL and the COR’s request. This includes identification of all critical milestones, specific start and completion dates with dependencies established. The work plan template must be developed by the contractor and approved by INL. The contractor must obtain approval of the COR and INL program officers on the work plan. Once INL approves, the contractor has ten days to submit the final plan.

2.6.3 Final Report: The contractor shall be required to submit a final report to Program Officers and the COR no later than 30 calendar days following the completion of the assignment. These shall be substantive after-action reports that capture SME analysis of the studies or assisted systems or specific capabilities, and recommendations for current and potential INL foreign assistance programming, as needed. The final reports shall be submitted to the COR via e -mail and shall not exceed 5 pages. Data visualizations should also be included as appropriate/requested. The contractor shall make revisions as necessary from INL feedback within ten calendar days of receipt and facilitate a meeting or teleconference with the relevant stakeholders, such as INL/KM, the INL program officer, and Embassy personnel, to discuss assignment outcomes.

2.7 Project Packages Requirements

The contractor shall complete a minimum of five (5) “project package” drafts (based on a per-hour staffing construct) across rule of law sectors, to include law enforcement, justice, and corrections in the base year with the potential for an additional 20 project packages across the four Option Years, pending approval by the Contracting Officer. Project packages combine relevant research, current best practices, and a distillation of INL’s forty+ years of program experience into reference guides that give broad information on a topic, detail specific activ ities toward a measurable outcome, and provide tool kits to help design, implement, and monitor a successful intervention. Each project package is structured to reinforce INL design, monitoring, and evaluation requirements, and use of the INL Elements of a Project Package and INL Foundations of Criminal Justice (FOCJ) organizing framework. INL seeks criminal justice sector SMEs; design, monitoring, and evaluation (DME) experts; and technical writing and graphic design assistance to help compile the elements of these packages delineated in the deliverables section that follows. Further details on Project Package Requirements and Deliverables are contained in the BPA Project Package Call Order.

The contractor will provide an appropriate number of staff to fully execute the structural planning, information collection, drafting, and editing of each project package. Each project package product (multiple may be developed currently) will require one (1) Lead Drafter with on-call access to one (1) to three (3) SMEs with the required experience in the topic addressed by each project package draft. The work of these topic-specific drafting teams will be augmented by additional staff providing support across all project package drafting teams. These staff will include one (1) DME Specialist, and one (1) Graphic Design and Data Visualization Specialist, as well as one (1) Executive Editor responsible for quality assurance of all products and product elements provided to INL/KM.

INL/KM will provide the contractor with one or multiple specific project package topics at least 60 days prior to the commencement of each drafting effort to allow for hiring of required staff.

INL/KM will also provide examples and templates of project package elements for the contractor’s reference. The contractor shall not share these products outside the CJEP team.

While the relative complexity and/or scope of each topic will require a variance in production time and SME support, in most cases the project package elements assigned to the contractor should be completed within four (4) months.

2.7.1 Project Package Deliverables (Illustrative)

The following project package draft deliverables are illustrative. Each specific project package draft might require additional components or sub-components, the need for which will become apparent during the drafting project and will be negotiated between INL and the contractor during the production process.

2.7.2 Project Package Topic Outline: Working with SMEs and in consultation with INL/KM/DDL, the contractor will produce a bulleted outline of the information that needs to be conveyed to guide the design and implementation of an INL project in the assigned topic area, to include identifying knowledge gaps, decisions on defining INL standards (where applicable), and the proposed took-kit elements (see description below) the package should include. This step should also include a summary of where INL is currently or has recently conducted similar projects. Due 14 days after project initiation.

2.7.3 Workplan: After initial consultation with INL/KM on the topic outline, the contractor will develop a workplan that details activities to be performed, suggested timelines, and points of facilitation needed from INL/KM staff. This includes identification of critical milestones, start, and completion dates. The workplan will include a list of anticipated information sources to inform the completion of the project, to include open-source, third-party, and INL internal resources. The contractor will develop a work plan template that must be approved by

INL/KM/DDL program officers. (Due 14 days after initiation of first project package topic, to be used as a general reference for subsequent topic efforts.) The contractor must obtain approval of the work plan from the COR and INL/KM/DDL program officers. Due 7 days after receiving approval from INL/KM on the Project Package Topic Outline.

2.7.4 Document and information collection: The contractor shall conduct a preliminary document and information collection effort accessing open source, third-party, and INL internal documents and other reference information. The Lead Drafter will review INL-provided evidence reviews, reports and other related materials, and access SME expertise to draw in other high-quality implementation guidance and best practices.

The contractor, with INL/KM’s assistance, will pull together information on current and past INL projects relevant to the project package topic, and with coordination by INL/KM, request input from INL’s subject matter expert network of advisors and INL sections in the field regarding INL’s current best practices, project structure, knowledge gaps, and implementation challenges. Via INL/KM coordination, in some cases the contractor may also discuss the project topic with INL interagency or implementing partners. NOTE: The contractor’s staff should never contact INL staff, INL implementers, or INL interagency partners directly without working through an INL/KM staff member, unless given explicit permission in writing (email) from an INL/KM program officer.

At a time agreed with the INL/KM program officer, usually six weeks after project commencement, the contractor will update the Topic Outline to include details gleaned from the information collection stage and convene a meeting with INL/KM to discuss and agree on key elements of the package to be drafted. Due 21 days after receiving approval from INL/KM on the Project Package Topic Outline.

2.7.5 Project Package Component Drafts: Upon completion of a first draft of each of the sub-components listed below (in consultation with the INL/KM throughout via no-less-than weekly meetings/calls/video calls, and based on examples/templates provided by INL/KM), and after review by the contractor’s Executive Editor, the Lead Drafter will submit for review the following required elements of the project package draft (they need not be…