Attch 6 - SOW-RFP CJEP SME Database BPA Call R1.pdf

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See FAR 3.104

SENSITIVE BUT UNCLASSIFIED

Bureau of International Narcotics and Law Enforcement Affairs (INL)

INL

Criminal Justice Expertise Program

Subject Matter Expert (SME) Database BPA Call

191NLE22FXXXX

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LIST OF SECTIONS AND APPENDICES

Section 1 - Solicitation Considerations

Section 2 - Submission Information Pertaining to Request for Proposal Section 3 - Proposal Submission Format and Requirements Section 4 - Statement of Work (SOW) Section 5 - Basis of Award and Evaluation Criteria

(Rest of Page Intentionally Left Blank)

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SECTION 1

SOLICITATION CONSIDERATIONS

SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR PROPOSAL

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Proposal (RFP) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFP shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Support Specialist via email.

QUESTION AND ANSWER PERIOD

• Refer to the Criminal Justice Expertise Program (CJEP) Solicitation 191NLE22R0004

NOTICE OF RFQ CLOSING DATE AND TIME

• Refer to the Criminal Justice Expertise Program (CJEP) Solicitation 191NLE22R0004

PERIOD OF ACCEPTANCE OF OFFERS

All proposals must be valid for 90 days from the closing date for this solicitation. Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set within the time specified.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

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SECTION 3

PROPOSAL SUBMISSION FORMAT AND REQUIREMENTS

FORMAT FOR TECHNICAL AND COST/PRICE PROPOSAL

File Format Requirements

Vendors’ technical proposals / price proposal shall:

• Be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

• Limit the number of pages to no more than thirty (30), 12 Point Font, Times New Roman

(TNR) or Arial; 8 pt. for tables/graphics/ inserts; 10 pt. for headers/footers.

Vendor shall be limited to no more than five (5) separate digital files for a proposal package.

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal

Volume II – Cost/Price Proposal

• Cost Breakdown for all labor and other direct cost. This will include a breakout of the pricing for the base year, and four (4) potential option years

AT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE:

• A fully supported Technical Proposal describing the methods and techniques for the start-up and development of the platform, recruiting and retaining qualified personnel, and maintaining the Subject Matter Expert Database to meet this requirement in accordance with Section 3.9 of the CJEP BPA Statement of Work and this Request for Proposal.

• Pricing of efforts that support and are in line with the methodologies and rationale contained within the technical proposal.

Price: Production hours are to be proposed against labor rates in accordance with the fixed fully-loaded hourly rates as priced under the Criminal Justice Enterprise Program (CJEB) BPA

Solicitation Pricing Tables. Indirect billing rates and any profit/fee shall also be in accordance with said tables. Include any additional ODCs and/or travel costs in accordance with the CJEP

BPA Statement of Work Section 1.7 Travel.

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Description

SECTION 4

STATEMENT OF WORK (SOW)

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities, international criminal justice issues, and foreign assistance for the United States Department of State. As such, INL draws its legislative authority from the Foreign Assistance Act of 1961, as amended. The fundamental mission of INL is to design and execute programs bilaterally, regionally, and globally to develop the law enforcement and judicial capabilities of foreign governments, regional, and internationals organizations to combat the spread and influence of transnational organized crime. To implement these programs, the U.S.

Congress appropriates International Narcotics Control and Law Enforcement (INCLE).

INL requires a wide range of criminal justice subject-matter expertise in support of INL’s bilateral and regional programs, therefore the Office of Knowledge Management (KM) seeks to augment its advisory services, external training, and knowledge management products when the expertise may not reside in KM or when the KM staff workload inhibits employing its in -house subject-matter experts (SMEs) for specific INL country, regional, or global program requirements.

1. Period of Performance

The period of performance will be five (5) years from date of award, with one base year and four

(4) one (1) year options.

Base = 12 months from date of award

OY 1 = 12 months OY 2 = 12 months OY 3 = 12 months OY 4 = 12 months

1.2 Place of Performance

The place of performance for this contract will be at the Contractor’s facility. Work may also be requested to be conducted virtually and in-person at the Department of State main building in

Washington, DC or other State Annexes in the metropolitan Washington, DC area.

2. SME Scope of Work

The Contractor shall develop and maintain a network of practitioners, who are well-qualified current and former criminal justice, foreign assistance, or regional experts ranging from technical experts to senior officers, executives, and training professionals, available to work with INL, primarily overseas, as advisors, mentors, assessors, trainers, or evaluators in line with

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internationally recognized practices in a particular field. The Contractor must also include in the network, academics or researchers who have conducted published academic, or equivalent, research in the subject areas, and/or working in international or nongovernmental organizations or civil society. These academics should have expert-level knowledge of international and innovative practices and trends in international law enforcement and criminal justice reform, or regional/country level expertise. The SMEs will have no police/corrections/judicial powers in foreign countries or at any time while working on INL-funded projects. Within 60 days of the

Award or Notice to Proceed (NTP), the contractor will have a database of experts “in waiting” of at least 100 persons.

This network must include practitioners and academics who are current and former U.S. or international law enforcement, criminal justice, corrections, monitoring and evaluation, or foreign assistance experts with first-hand knowledge and experience in the topical areas outlined in the areas of expertise described below. Practitioners must have worked in U.S. federal, state, or local levels or an international equivalent with a successful track-record, retiring or departing from their organization in good standing. Experience working in support of international development and/or foreign assistance programs overseas is strongly preferred and may be required for a specific area of assistance. For practitioners, a bachelor’s degree and the verifiable minimum level of experience in the area of expertise is required. For academics or researchers, they should hold at least a master's degree, or equivalent, and the minimum level of qualifying experience. SMEs must also have an active security clearance, at a minimum a Moderate Position of Public Trust (MPRT) clearance, up to the Secret level. Practitioners and academics meeting all the SME qualification requirements except for holding an active security clearance may be considered after the Contractor consults with INL.

The Contractor will review the qualifications required by INL for an assignment and/or deployment; identify and vet well-qualified candidates to ensure that they are suitable and eligible for providing assistance and expertise to the U.S. Government in dip lomatic engagements, including, but not limited to, background checks, verification of training requirements and valid travel documents.

The Contractor will verify SME availability for assignments from one (1) week to nine months, including travel to dangerous and harsh environments. Preferred candidates will have international development or assistance experience and would be available to deploy on short notice (within two weeks of INL contacting the recipient). As specified in individual task orders, subject matter experts may need to have foreign language fluency, security clearances, specified years of qualifying expertise, and country or regional experience. Assignments may require virtual work with no domestic or international travel necessary.

2.1 SME Areas of Assistance and Technical Expertise

To meet INL mission areas, the contractor will provide personnel with expertise and qualifications listed in Section 3.3.3.

2.2 SME Database

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The Contractor will maintain this network of qualified SMEs with the qualifications outlined in Section 3.3.3 and share this with INL in a searchable, simple, and low-cost database (Excel, searchable PDF or similar document with INL approval) with INL on a quarterly basis. The first iteration of the database will be provided to INL within 60 calendar days of award or NTP, and then every quarter thereafter. The database will include the SMEs’:

• Type of SME (practitioner or academic (or both))

• Name;

• Physical location;

• Primary area of expertise;

• Other areas of expertise;

• Synopsis of experience;

• Foreign language capabilities;

• Country(ies)/area(s) of expertise;

• Biographical details;

• SME shall already possess an active security clearance (MRPT up to the Secret level);

• Force protection and/or high threat personal security training (if taken);

• Education level;

• Prior or current qualifying employment;

• Deployment availability (yes/no); and

• Length of deployment availability (if they can deploy).

3. General

3.1 Personnel

All key personnel are subject to government approval. All key personnel require resumes and are subject to government approval. Resumes shall be provided for all Non-Key Personnel with the exception of SMEs.

Personnel and Labor Category Determination

Program Manager Non-Key Personnel

Project/Human Resources Manager Non-Key Personnel

SMEs Non-Key Personnel

Budget Officer Non-Key Personnel

3.2 Retention of Key Persons

The Contractor shall ensure all positions are filled at all times for the entire life of the award. In the case of sudden departures of personnel, the Contractor shall backfill the affected position within sixty (60) days.

3.3 Duty Descriptions (taken from the CJEP BPA Solicitation Statement of Work for reference)

3.3.1 Program Manager

Responsibilities:

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• Serve as focal point for all contractor functions that pertain to personnel working under CJEP.

• Responsible to the Contracting Officer (CO), Contracting Officer’s Representative (COR), and INL Program Officers for all performance issues.

• Primarily responsible for all CJEP activities.

• Supervises, oversees, and directs continuity of operations in accordance with the requirements specified in the SOW.

• Provides direction to personnel.

• Ensures all aspects of planning, scheduling, organizing, managing, and assessing performance of all personnel under this contract and task orders.

• Works with the INL Program Officers to coordinate with other stakeholders as defined in task orders.

• Coordinates with INL/KM and the INL Program Officers to ensure all components of the program are implemented in a complementary way to achieve the overall project goals.

• Ensures timely and accurate reporting, provision of qualified personnel for each assignment, and timely and accurate implementation of the requirements.

• Oversees on-time delivery of requirements, including all work products, deliverables, training, equipment, etc.

• Review, assess, and determines any disqualification of any behavior by Contractor personnel that would reflect poorly on the U.S. government, Department of State, U.S. Embassy, Foreign Diplomatic, and local governments.

Minimum Qualifications:

• Bachelor’s degree

• Must have at least 10 years of professional experience

• Must have at least 7 years of program management experience

• Must have at least 5 years of experience managing overseas programs and contracts

• Must demonstrate ability to manage contracts and personnel

• Must demonstrate experience in general planning, evaluating, analyzing, and implementing government programs

• Must have at least three (3) years of leadership/supervisory experience

• Excellent oral and written communication skills, including ability to communicate solutions effectively to both technical and non-technical audiences

• Shall already possess an active security clearance (minimum eligibility for MRPT) Preferred Qualifications:

• Experience working on an INL program

• Familiarity with foreign assistance programs

3.3.2 Project/Human Resources Manager

Responsibilities:

• Support the Program Manager.

• Responsible for the completion of all requirement logistics (procurement, delivery/shipping, storage, personnel travel arrangements) to support implementation of each facet of the CJEP contract and subsequent task orders.

• Provide administrative, logistics, and implementation support for all CJEP activities.

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• Authorizes training as required for contract personnel, ensures personnel are properly screened, and obtains security clearances when needed as described in this SOW.

Minimum Qualifications:

• Bachelor’s degree

• Must have at least 5 or more years of professional experience

• Must have at least 2 years of program experience working on a U.S. government contract with overseas operations

• Must demonstrate ability to manage contracts and personnel

• Must demonstrate experience in general planning, evaluating, analyzing, and implementing government programs

• Experience supporting a field based foreign assistance project

• Shall already possess an active security clearance (minimum eligibility for MRPT)

Preferred Qualifications:

• Experience working on an INL program

• Familiarity with foreign assistance programs

3.3.3 SMEs

To meet INL mission areas, the contractor will provide expertise and assistance in the following sectors, to include but not limited to:

• Law enforcement:

o Law enforcement operations and training (i.e., patrol, crime prevention, crime analysis, investigations, special weapons and tactics/, special units (e.g. K-9, etc.), use of force, internal affairs, maritime interdictions, curriculum development, academy and field training, etc.);

o Law enforcement administration (i.e., finance, personnel, procurement, logistics, case management, etc.);

o Law Enforcement leadership (i.e., management, supervision, accountability, community relations, diversity and inclusion, human resources, budgeting and organizational development, including strategic planning, etc.); and o Policy development.

• Criminal Justice:

o Comparative legal systems and institutions;

o Legislative drafting;

o Legal education;

o Access to justice and legal awareness;

o Victim and witness services;

o Human rights and anticorruption monitoring;

o Criminal defense, legal aid, and public defender;

o Operations of prosecutorial organizations (i.e., institutional procedures and processes, case management, training and professional development, international legal cooperation, and specialized prosecutorial units, etc.);

o Operations of judicial organizations (i.e., institutional procedures and processes, training and professional development, court facilities management, case management and administration, jury administration, specialized courts, etc.);

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o Ethical codes and disciplinary systems;

o Probation, parole, and pre-trial services; and o Alternative dispute resolution.

• Corrections:

o Probation, parole, and pre-trial services;

o Corrections administration (i.e., case management, classification of prisoners, offender security and supervision, accountability and oversight, training, construction and facilities management, administrative and support services);

o Special corrections units (i.e., prison intelligence, emergency response, prisoner transportation);

o Educational and health services in correctional environments;

o Special populations in correctional environments (women, juveniles, minorities, LGBTQI+ individuals, and persons with disabilities); and o Accreditation.

• Cross-cutting issues:

o Technology in law enforcement (i.e. forensics, biometrics, communications, information management, etc.);

o Countering gender-based violence and sexual exploitation and abuse;

o Combating transnational organized crime;

o Combating illicit drugs and precursor chemicals;, including the bilateral agreements and diplomatic processes that enable operations at sea;

o Human trafficking and smuggling;

o Border security – air, land, and maritime;

o Complex cases especially cybercrime, financial crimes, asset forfeiture and recovery, corruption, intellectual property rights, and environmental crimes.

o Reducing recidivism, including prisoner education, community-based programs, and reintegration, discharge, and social work;

o Criminology;

o Conflict prevention and stabilization;

o Countering biases including gender bias (that affect women and LGBTQI+ persons) in law enforcement and criminal justice institutions;

o Embedding equity including through diversity, inclusion, and accessibility in law enforcement and other criminal justice agencies;

o Construction; and o Engineering.

• Foreign assistance program design and implementation:

o Project design;

o Monitoring and evaluation;

o Data management and visualization;

o Graphic design;

o Adult education and instructional system design;

o External outreach and engagements; and o Foreign language skills.

3.3.3.1 SME Minimum Qualifications

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In order to meet the necessary expertise listed in the subject areas of assistance, the Contractor shall identify and retain SMEs with the following minimum qualifications. Additional minimum qualifications and specific requirements may be addressed within other specific orders.

3.3.3.1.1 Overall Minimum Qualifications:

• SMEs must be employed in the respective lines of work for which they are being considered (i.e. police officer, prosecutor, etc.), or be recently retired/separated within the last five (5) years.

• Excellent verbal and writing skills. Ability to communicate in English (Foreign Service Institute standard level 4 for writing, reading comprehension, speaking for

U.S. citizens and level 3 for third/host country nationals) foreign languages.

• Valid U.S. driver’s license and ability to operate a standard transmission vehicle (an International Driving Permit for third/host country nationals).

• SME shall already possess an active security clearance, MRPT up to the Secret level if required for their specific project performance requirements.

• Good health and be able to pass requisite physical, medical and psychological tests if required for assigned mission/country and be able to sustain a deployment up to nine

(9) months.

• Valid U.S. passport (for non – U.S. citizens, valid passport from their country of citizenship) for at least six months at all times.

• The ability and willingness to train other individuals in their area of expertise.

• Unblemished background.

• Additional qualifications, such as specific language f luency, will be enumerated in other specific orders.

3.3.3.1.1.1 Level 1

• Bachelor’s degree from an accredited institution in international relations, law enforcement, public policy or related field;

• Five (5) years’ work experience;

• Three (3) to five (5) years of experience within field of expertise as required by INL.

3.3.3.1.1.2 Level 2

• Bachelor’s degree from an accredited institution in international relations, law enforcement, public policy or related field;

• Five (5) to nine (9) years’ work experience;

• Five (5) to eight (8) years of experience within field of expertise as required by INL.

3.3.3.1.1.3 Level 3

• Master’s degree from an accredited institution (bachelor’s degree from an accredited institution in international relations, law enforcement, public policy or related field plus 10 years’ experience within field of expertise as required by INL can be substituted);

• 10 to 15 years’ work experience;

• Eight (8) to 15 years of experience within field of expertise as required by INL.

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3.3.3.1.1.4 Level 4

• Doctorate degree from an accredited institution (bachelor’s degree from an accredited institution in international relations, law enforcement, public policy or related field plus 20 years’ experience within field of expertise as required by INL can be substituted);

• 15 years’ work experience.

3.3.3.2 SME Preferred Requirements:

• Experience working overseas;

• Experience working with INL;

• Experience working in an Embassy environment; and

• Demonstrated experience and familiarity with U.S. Government contracting processes and procedures.

3.3.4 Budget Officer

Responsibilities:

• All areas relating to CJEP’s accounting functions and financial reporting including contract, COR, and DCAA compliance.

• Manages and consolidates all financial backup documentation to streamline approval and invoice process.

• Advises on the development of policies and procedures to reduce costs, update processes and implement solutions.

• Manages CJEP’s finance records.

• Maintains systems to ensure follow-up and administration of purchase order and finance files consistent with the priorities of the CJEP contract.

• Compiles, records, and tracks pertinent Finance and Purchase Order data within established computer programs.

• Works closely with INL on Procurement Requests and task orders for services purchase requests.

• Develops and maintains a financial system to ensure the timely accounting for invoices, purchase orders, tracking logs, phone cards and other services in support of CJEP base contract and all task orders.

Minimum Qualifications:

• Bachelor’s degree

• Excellent written and oral communications skills.

• Knowledge of various computer applications such as Microsoft applications (i.e.

Excel, Word, PowerPoint, Access)

• Knowledge of the Federal Acquisition Regulation (FAR) and related federal and state legislation and regulations.

• Demonstrated experience in leading successful organization in consistency of service, orientation to clients or customers and operational efficiency

• Minimum of 5 years of financial accounting management experience or 3 years of public accounting experience.

• Experience with Federal Acquisition Regulation (FAR), Cost Accounting Standards

(CAS), DCAA compliance, and JTR.

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• Familiar with accounting software, Microsoft Suite, and expert skills in Excel.

• Shall already possess an active security clearance (MRPT up to the Secret level).

• Preferred experience within a federal contractor.

4. Travel All travel will be approved in advance by the COR. If travel costs are projected to exceed the estimated travel costs negotiated at award, the contractor shall obtain advance written authorization from the Contracting Officer before proceeding.

Contractor shall follow procedures set forth in the FTR (Federal Travel Regulations). This process will increase speed and efficiency by placing travel planning and approval in the hands of the on-site government official with direct travel coordinating responsibilities, procedures for all third-party contractor travel are as follows:

For travel that is already authorized and funded by the contract:

1. The COR will request a travel quote directly from the Contractor if necessary/applicable

2. INL/KM will approve/disapprove travel quotes and notify the Contractor

3. Contractor will notify third party contractors of travel approval

For travel that is not already authorized on the order, or if funds need to be added to the order for travel not anticipated:

1. The COR will notify Contracting Officer of the travel requirement and travel quote from contractor

2. CO will approve/disapprove travel quotes and notify the Post and the Contractor

3. Contractor will notify third party contractors of travel approval

Please note the following:

• Any travel that does not comply with these instructions may be considered unauthorized travel and may not be reimbursed by the government.

• If a third-party contractor travels without prior approval from the designated COR or the CO, government liability for reimbursement will be determined through ratification.

5. Deliverables

5.1 SME Database Deliverable

The Contractor will maintain this network of qualified SMEs and share this with INL in a searchable, simple, and low-cost database (Excel, searchable PDF or similar document with INL approval) with INL on a quarterly basis. The first iteration of the database will be provided to INL within 60 calendar days of NTP or award and quarterly thereafter. The database will include the SMEs’:

• Type of SME (practitioner or academic (or both))

• Name;

• Physical location;

• Primary area of expertise;

• Other areas of expertise;

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• Synopsis of experience;

• Foreign language capabilities;

• Country(ies)/area(s) of expertise;

• Biographical details;

• Active security clearance level (e.g. MRPT, Secret);

• Force protection and/or personal security training (if taken)

• Education level;

• Prior or current qualifying employment;

• Deployment availability (yes/no); and

• Length of deployment availability (if they can deploy).

5.2 Quality Control: All products furnished to INL by the Contractor, produced by experts managed by the contractor, shall be proof-read for grammar, checked for citations and references, and fact-checked to the extent possible by the Contractor. In addition, the Contractor shall have the experience and capability to review products from the perspective of what will be useful to the U.S. government, based on the task as noted by INL in any individual request.

Products that do not meet INL’s requirements shall be deemed the responsibility of the Contractor to rectify at cost to the Contractor. All product deliverables, including but not limited to manuals, curriculum, and SOPs, become the property of the U.S. government.

TYPE OF CONTRACT

This is a Time and Material contract based on the level of effort required to establish and maintain the SME database during the period of performance.

Upon completion of the base year of this order the type of contract may become more of a hybrid contract with the ability to establish Firm Fixed Price CLINS within the Option years once a steady operation and maintenance state is achieved. New or revisions in efforts will be based on a time and material basis thereby providing a hybrid contract type. However, for the purpose of this solicitation, pricing shall be proposed as Time and Materials.

This contract is a single award contract.

ACQUISITION METHOD

This will be a BPA Call against the Criminal Justice Expertise BPA, Solicitation

191NLE22R0004

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SECTION 5

BASIS OF AWARD AND EVALUATION CRITERIA

BASIS OF AWARD

This shall be awarded as a Time and Material BPA Call Order (Task Order) under the Criminal Justice Expertise Program (CJEP) BPA – Solicitation 191NLE22R0004. As such, this proposal shall be evaluated in accordance, and in conjunction, with the evaluation factors as stated within the aforementioned solicitation. The purpose of the submission of the Call is to evaluate pricing in accordance with the BPA Schedule with actual application. The Call will be issued immediately after the BPA is issued.

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APPENDIX A

DELIVERABLES

Deliverables

ITEM Program Area Description Due

1.10 SME Database SME Database 60 calendar days after

the contract award date with at least 100 SMEs as defined in

Staffing; and subsequently quarterly; 1st of

January, 1st of April, 1st of July, 1st of October.