Attachment Nine- iLottery Prize Payments Workflow.pdf
PDF 81 KB Posted
- Solicitation number
- RFP-123127
- Issued by
- Richmond City, Roanoke City, Virginia
About this file
This document is an operational workflow diagram for the Virginia Lottery's iLottery prize payment system, detailing the processes and decision points involved in managing winning ticket claims and prize distributions. The workflow establishes a comprehensive system for handling player wins through multiple verification and compliance stages, including SSN verification, security reviews, accounting reviews, and debt offset checks. The process accommodates various prize types and payment options, including cash transfers to player wallets, annuity arrangements, and external wire payments for prizes exceeding specified thresholds. The system maintains a 180-day claim window for pending prizes before funds are redirected to the state literary fund, and incorporates automated tax deduction calculations based on state and federal requirements.
The workflow defines specific financial thresholds that trigger different processing pathways: the pending prize threshold of $600, compliance threshold of $50,000, visit claim center/lottery payment threshold of $100,000, security threshold of $5,000 for Powerball prizes, player debt deduction threshold of $100, and tax deduction threshold exceeding $5,000. The document outlines reconciliation responsibilities assigned to Finance and NPI (National Player Interface) teams, including prizes payable reconciliation, wallet reconciliation to identify discrepancies, and banking information updates. The system employs a dual accounting review process performed by separate users to ensure accuracy before prize payment completion, with all tax reporting and payment information accessible to players through the platform. The workflow was last updated and reviewed on June 2, 2025, indicating current operational procedures for the Virginia Lottery's iLottery system.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Fully verified SSN exist?
(S1)
Yes
Start
No
Win on security hold? (S1)
Any winning line > (pending prize threshold)
Yes
No
Any winning line > $100?
Completed Win amount transferred to balance.
No Pending
Prize Created
Yes
No
Player has debts?
(S2)
Yes
No
Yes
Player is offered to submit a claim.
Not Started
Yes
Total win > Compliance threshold?
Player is prompted to enter full SSN (verifcation.
Must pass SSN verification
Compliance Checks completed by
NPI
Yes
No
Total win > Visit Claim
Center threshold?
No
Yes Player is required to reach out to
PACR/Finance
Security hold OR Security Threshold (S1)
Security ReviewYes
No
Annuity OR total win > Lottery Payment
Threshold?
First Accounting
Review
No
Yes Second
Accounting Review
Completed
Win amount (minus deductions, if applicable) is paid to the player depending on options elected during account review
If a pending prize is created the player has 180 days from the win date to complete the entire process otherwise the prize expires and is sent to the literary fund.
205630 Prizes Payable recon performed by Finance for any outstanding prizes (S7)
NPI reviews any changes to the banking information within the wallet.
205190 Player wallet recon will catch discrepancies in the wallet. (S6)
Does full SSN exist?
(S1) No
Release d
Pending prize created. On hold until released by security or expired.
Expired System marks claim expired. Win amount sent to literary fund.
Expired
Player returns to game. Prize is pending to be claimed. Claim process can be manually initiated from Pending Prizes screen or will expire after 180 days
System deducts state and federal tax from each eligible line:
line prize – line wager > Tax Deduction Threshold. The system then does a similar deduction for debt setoff on remaining funds for any winning line > Player Debt Deduction Threshold. Note: Net prize maybe $0 after all deductions. Funds transferred to balance
Resumed Claim
Threshold Values
Pending Prize Threshold - > $600 Compliance Threshold - $50,000
Visit Claim Center Threshold/Lottery Payment Threshold - $100,000
Security Threshold - $5,000 for Powerball prizes Player Debt Deduction Threshold - $100
Tax Deduction Threshold - > $5,000
Yes
ARMICS - iLOTTERY PRIZE PAYMENTS WORKFLOW
Last updated: June 2, 2025 Last reviewed: June 2, 2025
Annuity or Prize Exceeding Lottery Payment Threshold
Prize TypeAnnuityPlayer elects Cash or Annuity Option Non-annuity Payment Process selection
Annuity Option
Cash Option Entered
Pending Prize is completed and annuity is set up on Aurora.
All selections are confirmed during the first and second accounting review by separate users
Wires do not impact the wallet and are performed outside ot the NPI platform but the tax reporting is accessible to the player similar to other prizes.
If external or annuity is selected the prize is marked complete but there is no impact to the players wallet. Tax reporting and payment are handled outside of the NPI platform.
Transfer to balance/External/ Wire – Pending Prize completed
ARMICS - iLOTTERY PRIZE PAYMENTS WORKFLOW
Last updated: June 2, 2025 Last reviewed: June 2, 2025
File details come from the government source that posted it. Updated .