Attachment J-D FINANCIAL MANAGEMENT REPORTING REQUIREMENTS.pdf
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- Attached to
- Enterprise Multimedia and Integrated Technical Services (eMITS) Federal contract opportunity
- Solicitation number
- 80TECH22R0001
About this file
This document provides financial management reporting requirements for a contract with the National Aeronautics and Space Administration. The contractor must submit NASA Form 533 reports on a monthly and quarterly basis detailing direct labor hours and costs by labor category and cost element, including subcontractors. Variances exceeding 10% from the prior month's estimated to the current month's actual amounts require a narrative explanation addressing the reason for variance and corrective actions. Reports are due the 10th day following the close of the monthly accounting period for monthly reports and the 15th of the month prior to the quarter for quarterly reports.
A related solicitation seeks proposals for the Enterprise Multimedia and Integrated Technical Services contract to provide information technology management, multimedia, communication services and related services to the NASA Office of Chief Information Technology and Office of Communications at all NASA centers and facilities. Proposals are due by June 30th, 2022. Questions regarding the solicitation must be submitted by June 7th. The contract will be awarded on a best value basis.
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Text version
pg. 1 (06/2014)
ATTACHMENT J - D
FINANCIAL MANAGEMENT
REPORTING REQUIREMENTS
National Aeronautics and Space Administration
RFP 80TECH22R0001
CONTRACT # TBD
JUNE 2014
pg. 2
(06/2014)
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
For the Core baseline portion of the contract, the Contractor’s 533 Reports shall contain a summary of total Core baseline contract costs at the total contract level.
An individual 533 Report shall be provided for each Task Order at the total Task Order level, in addition to a cumulative 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual Task Order and at the Core baseline total contract level. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
pg. 3
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(List all applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours (List all applicable labor categories)
Subcontractor B Direct Labor Hours (List all applicable labor categories)
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Subcontractor Direct Labor Costs:
Total Subcontractor Direct Labor Costs
6. Total Prime and Subcontractors Direct Labor Costs
7. Prime Overhead Expense
8. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
pg. 4
d. Other (specify)
Total ODCs
9. Subtotal (Direct Labor, Overhead & ODCs)
10. G&A Expense
11. Total Estimated Cost
12. Provisionally Billed Award Fee
13. Award Fee Earned
14. Total Cost-Plus-Award-Fee (CPAF)
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