Attachment D - 533 Attach Core and IDIQ--Both Onsite and Offsite.pdf
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- Attached to
- Environmental Services Follow-on Federal contract opportunity
- Solicitation number
- 80GSFC20R0005
About this file
This document provides the financial management reporting requirements for a hybrid cost-plus-fixed-fee core contract and indefinite delivery indefinite quantity contract for environmental services. The contractor must submit NASA form 533 reports on a monthly and quarterly basis containing direct labor hours and costs by labor category for the prime contractor and any subcontractors, as well as other direct costs. The reports must include variance narratives for cost or labor hour variances exceeding 10%. The contractor must provide reports at the task order level and in summary, with details by work breakdown structure elements for the core contract. The solicitation requests environmental services for waste management, compliance, studies, and other areas at NASA's Greenbelt and Wallops sites over a potential five-year period including options. Due to COVID-19, site visits are not available and documents will be posted to an electronic library for offerors to monitor. Questions are due by May 20, 2020 via email.
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Text version
ATTACHMENT D
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
JUNE 2014
RFP #80GSFC20R0005
CONTRACT TBD
Contract TBD
Attachment D
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
For the Core baseline portion of the contract, the Contractor’s 533 Reports shall contain a summary of total Core baseline contract costs at the total contract level as well as a separate 533 sheet for each Work Breakdown Structure (WBS) Level 3 element of the
Statement of Work.
An individual 533 Report shall be provided for each Task Order at the total Task Order level, in addition to a cumulative 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2E, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the
Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month for each individual Task Order and at the Core baseline WBS Level 3. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the
Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month
(06/2014) 3 preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Prime Direct Labor Hours - Onsite
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite
Subcontractor B Direct Labor Hours – Onsite
Subcontractor B Direct Labor Hours – Offsite
Subcontractor C Direct Labor Hours – Onsite
Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite
Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
(06/2014) 4
5. Prime Fringe & Overhead Expenses:
Onsite Fringe Benefits (if applicable)
Offsite Fringe Benefits (if applicable)
Onsite Overhead
Offsite Overhead
Total Prime Fringe & Overhead
6. Total Prime Burdened Labor
7. Subcontractor Burdened Labor Cost
Subcontractor A
Subcontractor B
Subcontractor C
Total Subcontractor Burdened Labor Cost
8. Other Direct Costs (ODCs):
a. Subcontractor ODCs (list separately, Subcontractor A, B, C, etc.)
b. Waste
c. Permits
d. Lab Analysis
e. Technical Supplies and Equipment
f. Material
g. Travel
h. Other (specify)
Total ODCs
9. Subtotal (Direct Labor, Overhead & ODCs)
10. Distributed Management Cost
(06/2014) 5
11. G&A Expense
12. Total Estimated Cost
13. Fixed Fee
14. Total Cost-Plus-Fixed-Fee (CPFF)
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