Final Amendment 2 Pg 2 - 29.pdf

80GSFC20R0005

Amendment 2

1. Attachment C – Installation Accountable Government Property is hereby deleted and replaced in its entirety.

2. Enclosure 8 – Pre-Award Survey of Prospective Contractor Accounting System – SF 1408-14B is hereby incorporated into the RFP.

3. Clause I.118 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION) (JUL 2019) is hereby deleted and replaced to read as follows:

I.118 (52.219-14) LIMITATIONS ON SUBCONTRACTING (MAR 2020) (DEVIATION)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. “Similarly situated entity,” as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award

(e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status);

and

(2) Is considered small for the size standard under the North American Industry Classification System

(NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Contracts that have been awarded on a sole-source basis in accordance with subpart 19.8;

(4) Orders set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and

16.505(b)(2)(i)(F), if the order amount is expected to exceed the simplified acquisition threshold;

(5) Orders competed among 8(a) participants in accordance with subpart 19.8 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F), regardless of dollar value;

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference; and

(7) Orders issued directly to small business concerns or 8(a) participants under multiple- award contracts as described in 19.504(c)(1)(ii).

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a NAICS code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs are excluded to the extent they are not the principal purpose of the contract and cannot be obtained from small business concerns;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the

Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(g) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1) and (2) of this clause—

[Contracting Officer check as appropriate.]

X By the end of the base term of the contract and then by the end of each subsequent option period; or

X By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(3) and (4) of this clause, by the end of the performance period for the order.

(End of clause)

4. Clause J.1 GSFC 52.211-101 LIST OF ATTACHMENTS (FEB 2016) is hereby revised to read as follows

(changes outlined below in bold, highlighted and italics):

J.1 (GSFC 52.211-101) LIST OF ATTACHMENTS (FEB 2016)

The following documents are attached hereto and made a part of this contract:

Attachment Document Name Date No. of

Pages

A Statement of Work 1/2020 49

B PIV Procedures 2/2015 5

C Installation Accountable Government Property 5/2020 18

D Financial Management Requirements 6/2014 5

E Safety and Health Plan **TBP **TBP

F WBS for Environmental Services 2/2020 3

G Contract Historical Data 3/2015 3

H Direct Labor Rates, Indirect Rates and Fee

Matrices

**TBP **TBP

I OCI Avoidance Plan **TBP **TBP

J IT Security Management Plan To be submitted

30 days from contract effective date

*TBS

K IT Security Applicable Documents 6/2016 15

*TBS within 30 days of the contract effective date

**TBP with proposal

(End of Clause)

5. Provision L.23 GSFC 52.215-201 PROPOSAL PREPARATION—GENERAL INSTRUCTIONS is hereby revised to read as follows (changes outlined below in bold, highlighted and italics):

L.23 (GSFC 52.215-201) PROPOSAL PREPARATION—GENERAL INSTRUCTIONS

It is NASA's intent, by providing the instructions set forth below, to solicit information that will demonstrate the

Offeror's competence to successfully complete the requirements specified in the Statement of Work (SOW), Attachment A, and Representative Task Orders. Generally, the proposal should:

• Demonstrate understanding of the overall and specific requirements of the proposed contract.

• Convey the company's capabilities for transforming understanding into accomplishment.

• Present in detail, the plans and methods for so doing.

• Present the costs associated with so doing.

In the event that other organizations are proposed as being involved in conducting this work, their relationships during the effort shall be explained and their proposed contributions shall be identified and integrated into each part of the proposal, as appropriate.

***As part of the Request for Proposal, the offer shall respond to how they would approach several Representative

Task Orders (See L.27). THE OFFEROR IS NOT TO PERFORM ANY ACTUAL WORK OR PRODUCE ANY

DELIVERABLES ON THE REPRESENTATIVE TASK ORDERS (RTOs) IN RESPONSE TO THE RFP!***

(a) PROPOSAL FORMAT AND ORGANIZATION

(1) Offerors shall submit proposals in four volumes as specified below:

Volume Title

I Offer Volume

II Mission Suitability Volume

III Cost Volume

IV Past Performance Volume

(2) All pages of Volumes I, II, III, and IV shall be numbered and identified with the Offeror’s name, RFP number and date. Subsequent revisions, if requested, shall be similarly identified to show revision number and date. A table of contents shall be provided with figures and tables listed separately.

(3) An electronic copy of the Offeror’s (Prime and proposed Significant Subcontractors) proposal shall be submitted in Microsoft Office Word (compatible with Word 2010) or Adobe Portable Document Format

(PDF) (compatible with version X). While the RFP provides the Cost Volume exhibits in PDF format, Offerors shall submit all Cost Volume exhibits in Microsoft Office Excel format (compatible with Excel

2010) and the exhibits shall contain all formulas. Instructions for converting from PDF format to Excel can be found in the Cost Volume Instructions provision. DO NOT password protect any portion of your electronic submission.

(4) The format for each proposal volume shall parallel, to the greatest extent possible, the format of the evaluation factors and subfactors contained in Section L of this solicitation. The proposal content shall provide a basis for evaluation against the requirements of the solicitation. Each volume of the proposal shall specify the relevant evaluation criteria being addressed, if appropriate.

The proposal shall include a matrix showing where in the proposal the technical requirements of the

SOW and the evaluation criteria of this RFP are satisfied (i.e. SOW element versus Offeror's proposal page numbers). It is intended that this be a simple matrix that should in no way inhibit an innovative approach or burden the Offeror. This proposal matrix is excluded from the page limitations contained in paragraph (b)(1) below.

(5) Information shall be precise, factual, detailed and complete. Offerors shall not assume that the evaluation team is aware of company abilities, capabilities, plans, facilities, organization or any other pertinent fact that is important to accomplishment of the work as specified in the SOW. The evaluation will be based primarily on the information presented in the written proposal. The proposal shall specifically address each listed evaluation factor and subfactor.

(b) PROPOSAL CONTENT AND PAGE LIMITATIONS

(1) The following table contains the page limitations for each portion of the proposal submitted in response to this solicitation. Additional instructions for each component of the proposal are located in the solicitation provision noted under the Reference heading.

Proposal Component Volume Reference Page Limitations

Offer Volume I L.24 None

Mission Suitability Volume II L.26 40 Pages

Cover Page, Indices, SOW

Compliance Matrix, Total

Compensation Plan, Phase-in Plan, List of Acronyms, Safety and Health

Plan, and Quality Assurance Plan

Excluded

Core Contract Hours and Skill Mix Excluded

Cost Volume III L.27 Mixed

(a) Direct Labor Rates, Indirect Rates, and Fee Matrices (Attachment H)

None

(b) Cost Exhibits None

(c) Basis of Estimates 16 Pages**

(d) Position Qualifications 1 Page per Position

Past Performance Volume IV L.28 Mixed

(a) Information from the Offeror 30 Pages**

(b) Cover Page, Indices, Customer

Evaluations, Termination/Descope information, and List of Acronyms

Excluded

*Prime Offeror individually and each Significant Subcontractor individually.

**Prime Offeror and all Significant Subcontractors (page limitation is for the total component (Prime and

Significant Subcontractors)).

(2) When page limitations apply to a volume or specific section, a page is defined as one side of a sheet, 8-

1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type Times New

Roman font. Line spacing or the amount of vertical space between lines of text shall not be less than single line (Microsoft Office Word’s default line spacing). Character spacing shall be “Normal”, not “Expanded” or “Condensed.” The margins may contain headers and footers, but shall not contain any proposal content to be evaluated. Electronic foldout pages count as an equivalent number of 8-1/2" x 11" pages. The metric standard format most closely approximating the described standard 8-1/2" x 11" size may also be used.

The excel exhibits provided are formatted using 9-12 point type Arial font.

Diagrams, tables, artwork, and photographs may be reduced and, if necessary, run landscape to eliminate oversize pages. Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point. Diagrams, tables, artwork, and photographs shall not be used to circumvent the text size limitations of the proposal.

(3) Title pages, tabs, and tables of contents are excluded from the page counts specified in paragraph (1) of this provision (as well as other documents specified in table (b)(1) above). In addition, the Cost Volume of your proposal is not page limited except for the page limit for the Basis of Estimate (BOE) section specified in table (b)(1) above. However, this volume is to be strictly limited to cost and price information.

Information that can be construed as belonging in one of the other volumes of the proposal will be so construed and counted against that volume's page limitation.

(4) The Government intends to evaluate proposals and award contract(s) without discussions with Offerors

(except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If discussions are held and final proposal revisions are requested, the Government will specify separate page limitations in its request for that submission.

(5) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the

Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b).

(End of provision)

6. Provision L.24 GSFC 52.215-203 OFFER VOLUME (MAR 2018) is hereby revised to read as follows

(changes outlined below in bold, highlighted and italics):

L.24 (GSFC 52.215-203) OFFER VOLUME (MAR 2019)

This must be a separate volume.

(a) STANDARD FORM (SF) 33, OFFEROR FILL INS AND SECTION K

Blocks 12 through 18 of the SF 33 and the indicated Offeror required fill-ins in Sections B-K must be completed. The signed SF33 and the pages with the required fill-ins must be submitted. Annual representations and certifications shall be completed electronically via the System for Awards Management (SAM) web site accessed through https://www.acquisition.gov, in accordance with Section K provision FAR 52.204-8, Annual

Representations and Certifications. The balance of the solicitation need not be returned unless the Offeror has made changes to other pages that will constitute part of the contract. Any such changes must be separately identified in the Summary of Exceptions. All SF 33s require original signatures. For Joint Venture (JV) proposals, see FAR 4.102 for signature requirements.

(1) It is requested that Offerors indicate, in Block 12 of the SF 33, a proposal validity period of 210 days.

However, in accordance with paragraph (d) of FAR provision 52.215-1, “Instructions to Offerors--Competitive

Acquisitions,” a different validity period may be proposed by the Offeror.

(2) Provide the names, phone numbers, and email addresses of persons to be contacted for clarification of questions of a technical nature and business nature. Identify any consultants and/or subcontractors used in writing this proposal (if any) and the extent to which their services will be available in the subsequent performance of this effort.

The contract schedule refers to TBD and TBP. They are defined as follows:

TBD = TO BE DETERMINED BY THE GOVERNMENT

TBP = TO BE PROPOSED BY THE CONTRACTOR

(b) SUMMARY OF EXCEPTIONS

Include a statement of acceptance of the anticipated contract provisions and proposed contract schedule, or list all specific exceptions to the terms, conditions, and requirements of Sections A through J of this solicitation, to the Representations and Certifications (Section K) or to the information requested in Section L. Include the reason for the exception, new terms, conditions, and/or clauses, including any proposed benefit to the

Government. This list must include all exception(s), deviation(s) and/or conditional assumptions taken.

Offerors are cautioned that exceptions or new terms, conditions, or clauses may result in a determination of proposal unacceptability (NFS 1815.305-70), may preclude award to an Offeror if award is made without discussions, or may otherwise affect an Offeror’s competitive standing.

(c) ADDITIONAL INFORMATION TO BE FURNISHED

(1) Business Systems

State whether all business systems, including but not limited to accounting, property control, purchasing, estimating, and employee compensation, which require Government acceptance or approval (as applicable) are currently accepted/approved without condition.

Provide the date of acceptance/approval for each system and the cognizant contract administration office.

Explain any existing conditional acceptances/approvals and the compliance status of any systems(s) for which acceptance or approval is currently withheld.

FAR 16.301-3 requires that a contractor's accounting system be adequate for determining costs applicable to the contract prior to the award of a cost-reimbursement contract. The Offeror shall provide evidence of an adequate accounting system as determined by the cognizant administrative office for accumulating and reporting incurred costs. If an Offeror is relying on the accounting system adequacy of a Joint Venture team member, sister company, or any other affiliated company’s accounting system, they must specifically assert such an intended reliance for the performance of this contract and must demonstrate a convincing basis for using that system as a source for determining their own adequacy in this proposal volume. Offerors who do not have an adequate accounting system determination from a cognizant administrative office shall provide evidence of any independent audit and system approvals as well as documented system ability to segregate and accrue costs by contract. An offferor may submit Enclosure 8 - Preaward Survey of Prospective Contractor Accounting

System SF1408-14b from an independent accounting firm as evidence of an adequate accounting system.

An adequate accounting system is not an evaluation criterion. It is a basic contract requirement with a pass/fail determination. A contract may only be awarded to the Offeror(s) who are determined to have an adequate accounting system.

Offerors who do not have an adequate accounting system determination shall provide evidence of any independent audit and system approvals as well as documented system ability to segregate and accrue costs by contract.

(2) Contract Administration

Furnish the information listed below:

a. Cognizant Government audit agency with mailing address, email address, telephone number, and fax number.

b. Cognizant Government inspection agency with mailing address, email address, telephone number, and fax number.

c. Cognizant Government Administrative Contracting Officer by name with mailing address, email address, telephone number, and fax number.

(3) Responsibility Information

Provide information addressing all of the elements under FAR 9.104 to demonstrate responsibility (address the elements under this section that are not addressed in another proposal volume).

(4) Taxpayer Identification Number

Prime Offerors shall provide their Taxpayer Identification Number (TIN) (the number required by the Internal

Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns).

(5) 8(a) Joint Ventures

The individual 8(a) participant(s) to an 8(a) Joint Venture (JV) shall be 8(a) program certified at the time of proposal submission, and in accordance with 13 CFR 124.513(e)(1), the SBA shall approve the 8(a) JV agreement prior to contract award.

If an 8(a) joint venture is proposed, the Offeror shall describe its status in achieving joint venture approval from the Small Business Administration, including:

- Identify the companies included in the joint venture.

- Identify the district SBA office and SBA Point of Contact/Business Development Specialist (name, address, phone number, and email) that the application will be submitted to for review and approval.

Award of the contract will only be made to a SBA certified 8(a) program company or SBA approved 8(a) Joint

Venture.

(6) Government Property

Offerors shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain)

Government property in its possession. Section L of this solicitation contains NFS provisions 1852.245 80, “Government Property Management Information” and 1852.245-81, “List of Available Government Property.”

The information regarding the Offeror’s Government property management procedures required by these two provisions shall be included in this volume. However, if an analysis of the Offeror’s property management policies, procedures, practices, and systems has not been previously performed by the Government, the Offeror shall describe their internal processes, systems, procedures, records, and methodologies to be employed to ensure effective and efficient control of Government property under this contract in accordance with the requirements specified in FAR 52.245-1, Government Property.

(7) Subcontractor Listing

The Offeror shall provide a summary listing (by name and address) of all subcontractors (regardless of dollar value) that have been identified throughout the Offeror’s proposal and the subcontract [GPM or RTO or

Core/RTO] value associated with each entity.

(8) Information Technology (IT) Security Management Plan

In accordance with NFS clause 1852.204-76, Security Requirements for Unclassified Information Technology

Resources, within 30 days after the contract effective date, the successful contractor shall submit for NASA approval a comprehensive IT Security Management Plan, which will be incorporated into the contract under

Clause J.1 as Attachment J. The Contracting Officer will review the plan for completeness and identify to the

Contractor substantive weaknesses and omissions for necessary correction. Once the Contractor has corrected the substantive weaknesses and omissions, the Contracting Officer shall incorporate the approved plan into the contract as a compliance document. The information to be included in this plan is outlined in Enclosure 2, Information Technology Security Management Plan, which is provided for information purposes at this time and shall be used by the successful offeror to prepare their plan.

(End of Provision)

7. Provision L.26 GSFC 52.215-210 MISSION SUITABILTY PROPOSAL INSTRUCTIONS (COMPETITIVE)

(NOV 2017) is hereby revised to read as follows (changes outlined below in bold, highlighted and italics):

L.26 (GSFC 52.215-210) MISSION SUITABILITY PROPOSAL INSTRUCTIONS (COMPETITIVE)

(NOV 2017)

Contents of Mission Suitability Proposal Instructions

1. General Instructions

2. Mission Suitability Proposal Format

3. Mission Suitability Instructions by Subfactor

(a) General Instructions

The Mission Suitability Volume should be specific, detailed, and provide all the information requested by these instructions. The Mission Suitability Volume must demonstrate that the Offeror understands the requirements and has the ability to meet the requirements. General statements such as the "requirements are understood" or "standard procedures will be employed" are not adequate. Also, restatement or paraphrasing of the requirements should be avoided. Information previously submitted, if any, will not be considered unless it is resubmitted as part of the Mission Suitability Volume. It must not be incorporated by reference.

(b) Mission Suitability Volume Format

The Mission Suitability Volume must be divided and presented by each Mission Suitability subfactor as follows:

Subfactor A – Program Management Approach

Subfactor B – Understanding of Technical Requirements

The Work Breakdown Structure (WBS) contained in Attachment F of this solicitation shall be used to structure the Mission Suitability information within each of the subfactors, consistent with the instructions for each subfactor (e.g., if the subfactor instruction requires that only a subset of WBS elements be addressed, offerors should not address the entire set of WBS elements in its response). This solicitation contains NASA FAR Supplement clause 1852.242-73, "NASA Contractor Financial Management

Reporting." The Mission Suitability Volume and the Cost Volume must follow the provided WBS. NF

533 reporting under any eventual contract must also follow the provided WBS.

(c) Mission Suitability Instructions by Subfactor

The paragraph numbering, formatting, and sub-paragraphs within the subfactors below should not be construed as any indication of priority, weighting or as any establishment of elements or lower level criteria. The paragraph numbering is only provided for clarity, traceability, and ease of reading between Mission Suitability Sections L and M.

A.1 Overall Approach

The Offeror shall describe its approach for managing the proposed work. The contract requires core support at multiple geographical locations. The Offeror shall describe its approach to managing, supervising and staffing the work requirements at the two primary geographical locations, which are

Greenbelt, MD and Wallops Island, VA.

There are several significant permit renewals that will occur during the contract period including air Title

V, NPDES and VPDES industrial discharge, and Sanitary Sewer industrial discharge. The Offeror shall describe its approach to supporting NASA's renewal of the permits considering the requirements specified in the SOW. The Offeror shall discuss the methodology of the renewal process, any special technical support needs, and methods to maintain ongoing requirements of the SOW while assembling the renewal packages.

The contract provides for a Core SOW area of ongoing environmental support as well as IDIQ services to accomplish requirements that are not directly integrated into the daily environmental operations of the

GSFC. The Offeror shall describe its approach to accomplishing IDIQ task order requirements while simultaneously accomplishing the Core SOW's ongoing environmental support. The Offeror shall describe how potential workload impacts will be addressed to assure Core SOW areas of ongoing environmental support are not at risk. At a minimum, the Offeror shall address resourcing, workload, and personnel responsibilities. The Offeror shall explain its approach for identifying the optimum skill/knowledge mix and matching the skill/knowledge mix to services/functions in the requirements of the Core SOW and IDIQ task orders.

A.2 Task Order Management

Task orders will be issued in accordance with the Task Ordering Procedure clause in Section H of this solicitation. The Offeror shall detail its process for responding quickly and efficiently to requests for task plans. The Offeror shall address its plan for organizing, assigning staff, tracking, and managing task orders from task initiation to completion, including configuration control, subcontracting, schedule, and cost. The

Offeror shall describe the approach for managing multiple tasks at multiple locations simultaneously.

A.3 Management Structure

The Offeror shall discuss interrelationships of technical management, business management, and subcontract management and address the structure relative to multiple geographical locations. The proposal shall include an organizational chart that identifies where this contract fits in the corporate structure. In addition, the proposal shall contain an organizational chart for this contract identifying all managerial positions by title.

The Offeror shall describe its structure, policies, procedures, and techniques for efficiently managing the required work. The Offeror shall describe its knowledge and processes that will be used to manage the resources in support of the diverse and complex environmental programs and projects.

The Offeror shall provide a detailed description of the responsibilities and authorities for management of this contract, from lower levels through intermediate management to top-level management. The Offeror should include such elements as the span of control, degree of autonomy, and lines of communication. All interfaces with GSFC personnel and subcontractors must be clearly delineated.

A.4 Program Manager

The management plan shall contain an in-depth discussion of the independence and autonomy of the

Program Manager, including the type and degree of support and resources that are under his/her direct control in the performance of this contract. In addition, the plan shall clearly address the Program

Manager's access to corporate officials and essential resources/functions necessary to accomplish the work, including the Program Manager's authority to utilize and redirect subcontract and/or Joint Venture resources (if applicable). The plan shall also describe the process to be followed by the Program Manager in obtaining decisions beyond his/her authority and in resolving priority conflicts for resources/functions not under the Program Manager’s direct control such as personnel, finances, and facilities.

A.5 Significant Subcontractors

The Offeror shall describe its strategy for using (or not using) significant subcontractors (based on the definition of significant subcontractor in the cost volume instructions). If significant subcontractors are proposed, the Offeror shall identify the interfaces between its organizational structure and the significant subcontractors. Additionally, the proposal shall describe: the nature and extent of the work to be performed by the subcontractor, including split of responsibilities and the potential percentages of work to be performed. The Offeror shall discuss its plans for addressing any performance issues on subcontracted portions of the contract.

A.6 Staffing

The Offeror shall provide a complete hiring plan that describes how the Offeror intends to staff this effort and how the approach will allow the Offeror to meet the requirements of this contract and address needs at the two primary geographical locations. The hiring plan shall present the expected number of personnel to be hired from incumbents, those to be transferred from within the Offeror’s own organization, and those from other sources, as well as the associated strategy for achieving each aspect of the proposed hiring plan.

Additionally, address plans to use staffing reach-back to corporate resources or supplemental capabilities to minimize staffing disruptions throughout contract performance.

A.7 Corporate Resources

The Offeror shall describe any corporate resources it intends to utilize in performance of this contract, including the availability of the resource(s) for contract-related work.

A.8 Position Qualifications

Offerors shall provide written Position Qualifications for each specific labor category proposed for contract performance. Per the directions in the Cost Volume Instruction provision, the Offeror’s Position

Qualifications are to be included in the contract Attachment entitled, “Direct Labor Rates, Indirect Rates, and Fee Matrices,” which shall be submitted in the Cost Volume (per table (b)(1) of GSFC provision

52.215-201). Offerors shall address the minimum requirements in the Position Qualifications, to include necessary experience, summary of duties and responsibilities, specific requirements/licensing, minimum education and/or experience required for the position.

A.9 Total Compensation Plan

The Offeror shall provide a Total Compensation Plan (TCP) for all personnel proposed, in accordance with

NFS provision 1852.231-71, “Determination of Compensation Reasonableness,” and FAR provision

52.222-46, “Evaluation of Compensation for Professional Employees.” The required TCP must:

Classify all labor categories proposed as “exempt” or “non-exempt” positions. Briefly define the terms

“exempt” and “non-exempt” as used by the Offeror’s organization and correlate this definition with that provided for in the Code of Federal Regulations.

Identify the categories of personnel that are in a bona fide executive, administrative or professional capacity as defined by FAR 22.1102 and 29 CFR 541.

In accordance with the Exhibits 17A and 17B “Fringe Benefit Chart", the Offeror and all service subcontractors (as defined in paragraph (d) of NFS provision 1852.231-71) shall provide a detailed list of their fringe benefits and company estimated cost per hour, along with an itemization of the benefits that require employee contributions and the amount of that contribution as a percentage of the total cost of the benefit. Two exhibits shall be submitted, one containing the average of fringe benefit information for all the exempt labor categories and one containing the average of fringe benefit information for all the non-exempt labor categories. (The Mission Suitability Volume must not include Exhibits 17A and 17B but should reference where the information appears in the Cost Volume.)

Provide supporting data, such as recognized national, regional, and local compensation surveys and studies of professional, public and private organizations, used in establishing the total professional compensation structure.

A.10 Phase-in Plan

The Offeror shall provide a detailed phase-in plan that will ensure continuity and a smooth transition with the incumbent Contractors during the 90 day phase-in period. The phase-in plan shall clearly demonstrate an ability to assume full contract responsibility on the effective date of the contract at Greenbelt (February

1) and at Wallops (April 1). The phase-in plan shall also specifically address how ongoing work will be transitioned, the proposed management organization, schedule, orientation and training of personnel. If the effort involves onsite performance, the Offeror shall address its preparation for the timely processing of the

Personal Identify Verification (PIV) requirements. If the phase-in plan assumes any dependency upon the incumbent contractor, please identify. Also, specify the extent of involvement of NASA personnel during this period. The phase-in period will be accomplished through the issuance of a separate firm fixed-price contract vehicle. The proposed phase-in plan will become an attachment and contractual requirement for the separate phase-in contract.

A.11 Quality Assurance Plan

The Offeror shall submit a written Contractor Quality Assurance Plan (QAP) that shall identify the

Offeror’s approach to ensuring quality services throughout the duration of the contract. Specifically, the

Offeror shall identify its procedure(s) for continually monitoring, surveilling, identifying and correcting deficiencies. The QAP shall describe the Offeror's method(s) (i.e. 100% inspection, planned sampling, random sampling, customer complaints, or incidental inspections) to determine whether performance requirements in the SOW are met. The QAP shall describe whether measurements of performance are subjective or objective and shall identify the quality, quantity, and timeliness of the services to be provided.

The QAP will be incorporated into the contract as an Attachment.

A.12 Safety and Health Plan

The Offeror shall provide a safety and health plan in accordance with NFS Provision 1852.223-73, “Safety and Health Plan”. The Offeror shall discuss its approach to compliance with all applicable NASA policies and procedures relative to safety, occupational health, and NASA Procedural Requirements (NPR) 8715.3

“NASA General Safety Program Requirements.” The Offeror shall also address, within the plan, its approach to provide adequate protection to subcontractor employees of every tier.

This plan, as approved by the Government, will be included in any resulting contract. Offerors are directed to NPR 8715.3, Appendix E instructions regarding the contents of Safety and Health Plan. NPR 8715.3 can be accessed at the following website:

http://nodis3.gsfc nasa.gov/displayDir.cfm?t=NPR&c=8715&s=3C

The Offeror shall indicate if any of the standard contents of the Safety and Health Plan, as prescribed by

NPR 8715.3, would not be applicable to this specific contract, and provide an explanation for that determination.

Subfactor B – Understanding of Technical Requirements

B.1 The Offeror's technical approach shall demonstrate an understanding of the requirements and provide the techniques and procedures that will be used to satisfy the requirements in a timely and cost effective manner. The technical approach shall address the following critical elements of the Statement of Work

(SOW) in enough detail to clearly and fully demonstrate that the Offeror understands the requirements and the inherent problems associated with the objectives of this procurement: the Offeror shall specifically address section 1.3.1 Greenbelt Waste Program, 1.3.2 Wallops Waste Program, 1.3.3 Water Quality, and

1.3.4 Air Quality of the SOW. Any assumptions made in preparing a response to these critical elements of the SOW shall be clearly stated.

B.2 The Offeror shall identify the most significant potential risks under this contract and also describe the risk management techniques that will be used to manage identified risks during contract performance. Risk factors may be those inherent in the work or unique to the Offeror's chosen approach. General areas of possible risk that are of concern to NASA are technical, schedule, cost, security (including personnel, information technology), export control and environmental risks. The identification of risks is the responsibility of the Offeror. The Offeror's discussion of a risk factor should provide the Offeror's approach to managing the risk--the probability of the risk, impact and severity, and risk acceptance or mitigation.

B.3 Core Contract Hours and Skill Mix

The Offeror shall identify the proposed labor categories and hours required to accomplish the entire SOW requirements.

B.4 Representative Task Plans

The Offeror shall provide written task plans addressing each representative task included as Enclosure 6.

Each task plan shall identify the technical approach, labor categories, and the flow of activities from start to completion (including time line). The plan must be sufficiently specific, detailed, and complete to demonstrate a clear and full understanding of the objectives; potential technical problems, risks, and critical issues; and possible problem mitigation/resolution. The Offeror shall clearly identify any assumptions made in preparing the response for any and all requirements of the representative task orders.

B.5 Wallops Analytical Services

The Offeror shall provide a detailed discussion of the approach planned for providing full analytical services for the Wallops Flight Facility as required by Section 1.4 of the SOW. The Offeror shall identify which analytical services will be provided via off-site commercial laboratory and, if proposed, which will be provided by an on-site laboratory operated by the Offeror under Core services. The Offeror shall describe the reasoning for offsite and onsite provision and shall explain the cost implications of the proposed methods. The Offeror shall describe potential technical problems, risks, and critical issues; and possible problem mitigation/resolution. The Offeror shall describe plans for maintenance, repair and replacement of required analytical supplies and equipment. The Offeror shall discuss the maintenance of required certifications. The Offeror shall provide an explanation of: the resources, staffing and planning to achieve responsiveness and availability of analytical services, meeting of sample holding times and overall approach to meet the needs of Wallops including the need for occasional night, weekend and holiday sampling and analytical requirements. The Offeror shall clearly identify any assumptions made in preparing the response for the Wallops Analytical Services.

8. Provision L.27 GSFC 52.215-226 COST VOLUMEN INSTRUCTIONS (DEC 2018) is hereby revised to read as follows (changes outlined below in bold, highlighted and italics):

L. 27 (GSFC 52.215-226) COST VOLUME INSTRUCTIONS (DEC 2018)

The Federal Acquisition Regulation (FAR) requires Contracting Officers to purchase supplies and services from responsible sources at fair and reasonable prices. It is expected that adequate price competition will be obtained under this solicitation so that submission of certified cost or pricing data is not required pursuant to FAR 52.215-20, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data--Alternate IV. The term “data other than certified cost or pricing data” is defined at FAR 2.101.

(a) Instructions

An important prerequisite for the award of the contract is the Prime Offerors must have an accounting system that has been determined adequate by the cognizant administrative office for accumulating and reporting incurred costs prior to contract award. If an Offeror is relying on the accounting system adequacy of a Joint Venture team member, sister company, or any other affiliated company’s accounting system, they must specifically assert (in the submitted Offer

Volume) such an intended reliance for the performance of the contract and must demonstrate a convincing basis for using that system as a source for determining their own adequacy.

While these proposals are not required to be cost certified, they are to be in sufficient detail to allow direct and indirect rate verification and audit of selected costs. The Cost Volume proposal should be prepared in a manner consistent with your current accounting system.

The required format for other than certified cost or pricing data is for evaluation purposes. The cost for any resultant contract will be awarded on the basis of the successful Offeror's normal estimating and/or accounting system or the system set forth in the CAS Disclosure Statement required by Public Law 100-679, if applicable. If the Offeror's estimating and/or accounting practice differs from the required cost proposal format, the costs should be computed in accordance with the Offeror’s normal accounting and estimating procedures and provide your rationale for the format adjustments.

Direct labor must be estimated on the basis of productive effort. Productive effort is the estimated number of hours required to perform the work. Vacations, holidays, sick leave, and any other paid absences shall not be cited as direct labor, but shall be separately identified and priced or included in indirect cost.

Final monetary extensions in the Cost Volume proposal should be expressed as the closest whole dollar amount, with cents omitted.

Duty charges, if any shall be included in the cost, regardless of whether or not duty free certificates are obtained

A "subcontract" is any contract, purchase order, material order, interorganizational transfer, etc. that is a direct cost to this acquisition. The Offeror shall provide sufficient detail to support and explain all costs proposed. For the purposes of the Cost Volume, a Significant Subcontractor is defined as any subcontractor whose estimated value causes the cumulative percentage of subcontractor work (from lowest to highest percentage of work) to meet or exceed 20% of the total estimated value (core basic and all core options combined, if applicable, plus total GPM estimated value). All

a. Under the “Save As XLSX Settings” window, ensure that following selections are made:

i. Under Excel Workbook Settings ensure “Create Worksheet for each Page” is selected.

ii. Under Numeric Settings ensure “Detect decimal and thousands separators using regional settings.”

iii. Under Text Recognition Settings ensure “Recognize text if needed” is selected.

1. Ensure “English” is the selected language.

b. Click “OK”

(4) Click Export.

(5) Name the Excel file and save it in a desired location.

All pricing and estimating techniques shall be clearly explained in detail (projections, rates, ratios, percentages, factors, etc.) and shall support the proposed costs in such a manner that audit, computation, and verification can be accomplished. All past actuals shall show the periods of time and costs in detail when used as a basis for estimating the proposed costs.

In order to establish the reasonableness and realism of the proposed costs, and the extent to which costs reflect performance addressed in the Mission Suitability Volume proposal, each Offeror, including proposed significant and non-significant subcontractors, shall submit the required other than certified cost or pricing data (exhibits and supporting narrative) set forth in this provision. These data requirements differ by Prime Offeror, Significant Subcontractors and

Non-Significant Subcontractors, as indicated in Section (b) below.

(b) Cost Volume Proposal Format

(1) DIRECT AND INDIRECT RATE SUBSTANTIATION

Any Offeror proposing to use the incumbent workforce should review the incumbent labor rates provided in Enclosure

8, Contract Historical Data, for those labor categories for which rates are provided, in order to better understand salary levels of the incumbent workforce. If the Offeror proposes direct labor rates for incumbent personnel that are lower than these provided rates, the Offeror should explain how they intend to attract and retain incumbent staff based on its Total

Compensation Plan. Failure to provide supporting rationale for lower direct labor rates may result in cost realism adjustments to your proposal due to the application of rates the Government deems more reasonable and supportable. For labor categories for which no incumbent labor rates were provided or for those labor categories to be filled with other than incumbent labor, provide the basis for the direct labor rates proposed. If salary surveys were used as the basis for the direct labor rates, provide a summarization of all salary surveys used, including the name, date of survey, geography, survey labor categories, survey percentiles, and survey salaries. If proposing a salary lower than the median, identify the median and provide rationale.

Indicate how you have computed and applied your indirect cost rates, including cost breakdowns. Show numerical trends and budgetary data to provide a basis for evaluating the reasonableness of pool costs and base projections. It is important that rate pool components are clearly defined and reasonably estimated, that projections regarding future sales are fully supported and are reasonable in their estimation, and that completed/expiring contracts are properly accounted for as reductions in the business base projections. As such, provide a detailed narrative explaining the basis of the indirect rate derivation, describing the types of costs accumulated for the specific rate pool and their estimation rationale, and the methodology for the projected base of application. Also provide the actual indirect rates realized for the last three contractor fiscal years, annotating if the rate is audited or unaudited. The further your proposed rates depart from established, historical indirect rates, the more essential it is that the proposal thoroughly addresses and justifies the basis for the changes in your proposed rates. Failure to provide this justification may result in cost realism adjustments to your proposal due to the application of rates the

Government deems more reasonable and supportable (e.g., historical rates as charged under existing contracts or as supplied by cognizant audit and administrative agencies).

The escalation proposed for labor must be stated along with the actual escalation experienced in the last three years.

Provide a statement of rationale, including the derivation, for the proposed escalation rates. If escalation is not proposed, explain why. The Offeror shall also discuss the rationale for any escalation proposed for the other cost elements. The Offeror shall also include the company's escalation history for each other cost element experienced in the past three years.

The Offeror shall clearly identify and list any cost items that will be routinely direct charged as an Other Direct Cost in all task orders. The supporting rationale associated with these proposed ODC expenses shall also be submitted.

The Government does not intend to issue a separate task order for overall contract program management. Accordingly, in accordance with the Offeror’s current accounting system, clearly indicate how program management costs will be captured and charged on a task-by-task basis during performance of the contract.

(2) DIRECT LABOR RATES, INDIRECT RATES AND FEE MATRICES

Prime Offerors shall complete Attachment H DIRECT LABOR RATES, INDIRECT RATES, AND FEE

MATRICES, for each Contract Year (CY). The direct labor and indirect rates and fee percentages included in

Attachment H are "not to exceed" bid rates. (Note: this “not to exceed” designation does not apply to the reimbursement of actual costs in task performance, but only to the pricing of task estimates and the negotiation of task values). During contract performance, Offerors will be permitted to offer costs for task orders to be placed at lower rates/fees than are listed in these matrices in accordance with the “Task Ordering Procedure” and

“Supplemental Task Ordering Procedures” clauses of this contract. The direct labor categories proposed must reflect all labor categories and levels within each individual labor category anticipated to perform the requirements of the Statement of Work and should range from entry level to the most senior level.

In Attachment H, the Prime Offeror shall propose, by CY, unburdened direct labor rates for all labor categories in

Section 1; all rates or factors for Cost Estimating Relationships in Section 2; and all individual bid indirect rates in

Section 3, clearly delineating Onsite, and Offsite rates. Onsite is defined as NASA Goddard Space Flight Center and

Wallops Flight Facility. Offsite is defined as the Contractor’s facility. The Offeror’s fee percentage(s) included in

Section 4 of the matrices shall be used to calculate the fixed fee for performing all task orders issued under the resultant contract.