Attachment A - SOW.pdf

Attachment A

Statement of Work (SOW)

Environmental Management Services

January 2020

RFP #80GSFC20R0005

CONTRACT TBD

TABLE OF CONTENTS

1 SCOPE OF WORK

1.1 INTRODUCTION

1.2 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) SERVICES

1.3 ENVIRONMENTAL PROGRAM CORE REQUIREMENTS

1.3.1 Greenbelt Waste Program

1.3.1.1 Greenbelt Waste Management

a. Waste Management Activities

b. Waste Disposal

c. Treatment, Storage, and Disposal Facility (TSDF) Inspection Reviews and Audits

d. Management and Disposal of Asbestos and Asbestos Containing Materials

Associated with Non-Facility Related Items

e. Spill/Release Control, Removal and Emergency Consultation (all media)

f. Hazardous Waste Management Inspections

g. Report on Hazardous Waste Activities

h. Hazardous Waste Focused Cleanouts

i. Construction Hazardous Waste Management

j. Waste Management Training

1.3.1.2 Greenbelt Regulatory Reporting

a. Polychlorinated Biphenyl (PCB) Inventory and Annual Report

b. Superfund Amendments and Reauthorization Act (SARA) Report (Tier II)

c. Toxic Chemical Release Inventory Report (TRI)

1.3.1.3 Greenbelt Chemical Re-Use

1.3.1.4 Greenbelt Solid Waste Permits and Reports

1.3.1.5 Greenbelt Waste Sampling and Analyses

1.3.1.6 Greenbelt Policy, Procedure, Plan and Work Instruction Development

1.3.1.7 Greenbelt Findings Management

1.3.2 Wallops Waste Program

1.3.2.1 Wallops Waste Management

a. Waste Management Activities

b. Waste Disposal

c. Treatment, Storage, and Disposal Facility (TSDF) Inspection Reviews and Audits

d. Management and Disposal of Asbestos and Asbestos Containing Materials

Associated with Non-Facility Related Items

e. Spill/Release Control, Removal and Emergency Consultation (all media)

f. Hazardous Waste Management Inspections

g. Report on Hazardous Waste Activities

h. Construction Hazardous Waste Management

i. Waste Management Training

1.3.2.2 Wallops Regulatory Reporting

a. Polychlorinated Biphenyl (PCB) Inventory and Annual Report

b. Superfund Amendments and Reauthorization Act (SARA) Report (Tier II)

c. Toxic Chemical Release Inventory Report (TRI)

1.3.2.3 Wallops Chemical Re-Use

1.3.2.4 Wallops Solid Waste Permits and Reports

a. VA Resource Conservation & Recovery Act, Open Burn Permit (OB Permit)

Implementation and Maintenance

b. Other Solid Waste Permits, Compliance and Reports

1.3.2.5 Wallops Waste Sampling and Analyses

1.3.2.6 Wallops Policy, Procedure, Plan and Work Instruction Development

1.3.2.7 Wallops Findings Management

1.3.3 Water Quality

1.3.3.1 Stormwater: Specific Permits

a. National Pollutant Discharge Elimination System (NPDES/VPDES) Specific

Permits Implementation and Maintenance

b. NPDES/VPDES Specific Permits Modification and Renewal

c. Stormwater Pollution Prevention Plans (SWPPP) Implementation and Maintenance

1.3.3.2 Stormwater: General Permits (except the General Permit for Stormwater Associated with Construction Activity)

a. NPDES/VPDES General Permits Implementation and Maintenance

b. NPDES General Permits Renewal

c. General Permits Requirement for SWPPPs

1.3.3.3 Stormwater: Associated with Construction

a. General Permit for Stormwater Associated with Construction Renewal

b. Construction Activities Oversight

1.3.3.4 Greenbelt Sanitary Sewer Discharge

a. Washington Suburban Sanitary Commission (WSSC) Permits Implementation and

Maintenance

b. WSSC Permit Modification and Renewal

1.3.3.5 Wallops Sewage Disposal

a. Sewage Permits Implementation and Maintenance

b. Sewage Permits Modification and Renewal

1.3.3.6 Wallops Waterworks

a. Water Works Operations Permits

b. Water Works Operations Permits Modification and Renewal

c. Safe Drinking Water Compliance

1.3.3.7 Oil Operations/Tank Management

a. Oil Storage and Operations Inspection and Inventory

b. Greenbelt Oil Operations Permit Implementation and Maintenance

c. Greenbelt Oil Operations Permit Modification and Renewal

d. Review, Update and Certification of the Integrated Contingency Plans (ICPs)

1.3.3.8 Water Appropriations Management

1.3.3.9 Water Management Training

1.3.3.10 Water Sampling and Analyses

1.3.3.11 Policy, Procedure, Plan and Work Instruction Development

1.3.3.12 Findings Management

1.3.4 Air Quality

1.3.4.1 Permit Management

a. Air Emissions Systems Management

b. Semi-Annual Fuel Report and Six-Month Monitoring Report

c. Reporting and Compliance Tracking

d. Annual Emissions Certification and Annual Compliance Certification

e. Ozone Depleting Substances (ODS) Reporting and Leak Rate Determination

f. Air Source Compliance Review and Permit Application Preparation

g. Permit Renewal

1.3.4.2 Policy, Procedure, Plan and Work Instruction Development

1.3.4.3 GSFC Findings Management

1.3.5 Other Environmental Compliance Requirements

a. Other Permit Applications

b. Plans, Applications, Procedures, Reports and Notifications

c. Policy, Procedure, Plan and Work Instruction Development and Processing

d. Record Management

e. Environmental Awareness Training

f. Regulatory Review and Assessment

g. Regulatory fees

h. NASA Environmental Functional Review and Self-Assessments

i. Environmental Module, SHEtrak (safety, health and environmental finding tracking system)

j. Configuration Management

k. Data Management, Tracking and Reporting Systems

l. Government Furnished Equipment

m. Reports

n. Meetings

o. Metrics

p. Facilities Operations and Emergency Action Plan Responsibilities

q. GSFC Findings Management

1.3.6 Environmental Planning and Impact Assessment Management

1.3.6.1 Environmental Planning

a. NEPA document processing and review

b. Environmental Resource Document (ERD)

c. Environmental Planning and Impact Assessment Action Tracking

d. Plans and Document Review

e. Support Management, Program, Project and Miscellaneous Meetings in Support of

Environmental Planning

f. Records of Environmental Consideration (RECs) and Categorical Exclusions

(CAT Ex)

1.3.6.2 Policy, Procedure, Plan and Work Instruction Development

1.3.6.3 GSFC Findings Management

1.3.7 Environmental Liability Management

1.3.7.1 Property Environmental Liability Assessments

1.3.7.2 Policy, Procedure, Plan and Work Instruction Development

1.3.7.3 GSFC Findings Management

1.3.8 Natural Resources Management

1.3.8.1 Flora and Fauna Management

a. Site Specific Plans

b. Species Surveys

c. Species Management

1.3.8.2 Policy, Procedure, Plan and Work Instruction Development

1.3.8.3 GSFC Findings Management

1.4 MULTI-MEDIA SAMPLING AND ANALYTICAL SERVICES

1.4.1 General Sampling and Analytical Service

1.4.2 Wallops Water Laboratory

1.5 GENERAL TECHNICAL REQUIREMENTS AND DEFINITIONS APPLICABLE TO

ALL WORK PERFORMED

1.5.1 General Limitations and Clarifications

1.5.2 Documentation

1.5.3 Facilities and Equipment

1.5.4 Support of Environmental Services Cost Allocation

1.6 ACRONYMS

1 SCOPE OF WORK

1.1 INTRODUCTION

The Environmental Management Services Contractor shall provide environmental management services for the National Aeronautics and Space Administration’s (NASA’s)

Goddard Space Flight Center (GSFC). The services support GSFC’s mission and commitment to environmental compliance and stewardship. GSFC’s environmental policy is to:

a. Comply with all applicable Federal, state, and local laws and regulations, Executive

Orders, NASA policies, and other requirements;

b. Prevent pollution, conserve natural resources, and consider the environmental impacts of Center actions during planning;

c. Implement pragmatic and cost effective solutions to environmental challenges;

d. Communicate with the GSFC community, our partners, and the public;

e. Continue to improve our environmental performance by:

(1) Promoting awareness through education and training;

(2) Integrating environmentally sustainable best management practices into our daily work activities;

(3) Exploring advances in environmental technology; and

(4) Providing a framework for setting goals, objectives and targets through our

Environmental Management System (EMS).

Environmental management services include planning, permitting, regulatory compliance

(including NASA regulations, policies and requirements), conservation, and restoration in the following areas:

Waste: Solid wastes, including hazardous wastes, other regulated wastes, and recyclable materials, to include waste minimization, pollution prevention, regulatory reporting and related materials data management requirements.

Water Quality: Discharges, or potential discharges, of pollutants into the sanitary sewer, storm water system, groundwater, or other waters; and water appropriations, drinking water, oil operations and tanks.

Air Quality: Airborne discharges and potential discharges to the atmosphere that include, but are not limited to, criteria pollutants, hazardous air pollutants, ozone depleting substances, and greenhouse gases.

Environmental Program: Record management, training, regulatory and rules review and assessment, policy consultation, procedures development and maintenance, miscellaneous permit application development, program assessment, plans review, action tracking, data management, program metrics, equipment management, environmental management system support, and sustainability support.

Environmental Planning and Impact Assessment: Evaluation of programs, missions, projects, activities, operations, and actions that have potential environmental implications for their impact on the environment and compliance with the National Environmental Policy Act (NEPA).

Environmental Liability: Assessment and investigation of potential environmental liability related to real and personal property, current and historical environmental releases, and environmental restoration of current and historical releases.

Natural and Cultural Resources: Natural resources, which includes, but is not limited to, land, water, soil, plants, and animals. Cultural resources including historic and prehistoric.

For the purposes of deliverables in this SOW, the contractor shall submit them to the appropriate

Civil Servant Environmental Media Manager and the Technical Area Monitor (TAM) or

Contracting Officer’s Representative (COR), as directed, in the timeframes specified.

1.2 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) SERVICES

The Contractor shall provide services as ordered through IDIQ task orders to support the NASA mission. IDIQ services may be required at any NASA facility or location where NASA has management responsibility, oversight responsibility, or potential environmental responsibility

(while not frequent or common, locations could potentially be world-wide). IDIQ task ordering is available under the contract to accomplish unique, one-time, or routine services that are not part of the Environmental Program Core Requirements (e.g., unique investigations, environmental program implementation, restoration of medium to large scale releases, or support of other environmental responsibilities).

1.3 ENVIRONMENTAL PROGRAM CORE REQUIREMENTS

The following services shall be provided to GSFC’s Greenbelt and Wallops Flight Facility campuses, including local, non-contiguous locations, throughout the period of performance of this contract. For the Wallops Flight Facility (Wallops), services shall be provided beginning

April 1, 2021.

As part of the resources provided to meet the performance requirements of these services, the

Contractor shall have at least one environmental professional available on site at Greenbelt and

Wallops each work day between 8:00 a.m. and 4:30 p.m. (normal business hours) unless otherwise approved by the COR.

The Contractor shall be responsible for managing office space provided as part of this contract as well as facilities of the Less-than 90-day Waste Accumulation Facilities (<90-day Facility). At

Greenbelt, this is inclusive of all buildings and grounds within the fenced compound encompassing buildings 27A and 27B, the spill materials storage shed and deer equipment storage shed. At Wallops, this includes two less-than-90-day facilities. The Contractor will also be responsible for managing the water laboratory space at Wallops, if utilized, associated with paragraph 1.4 below. Access to the GSFC Network will only be via computers provided by the government.

Except where specifically identified otherwise, all work described is for NASA operations and facilities only. Tenant operations and facilities are not included in environmental program core requirements.

1.3.1 Greenbelt Waste Program

1.3.1.1 Greenbelt Waste Management

a. Waste Management Activities

The Contractor shall: Collect NASA, and NASA contractor, appropriate waste and recyclables, including: hazardous waste, universal waste, petroleum, oil and lubricant

(POL) (used and waste), and non-regulated waste and recyclables (that are otherwise specially handled waste at GSFC), year round from waste satellite accumulation areas/collection sites/generation points, and transport to the less-than-90-day waste accumulation facility. Complete waste characterization and perform waste analysis in accordance with the latest version of the Greenbelt Waste Sampling and Analysis Plan.

Maintain the hazardous waste stream inventory and activity in the waste information management system (IMS). Establish new satellite accumulation areas (SAAs)/waste collection sites (WCS) and close SAAs/WCS no longer needed, as required to support

NASA operations. The Contractor shall designate an individual to serve as the Alternate

Facility Operations Manager (AFOM) and Fire Warden for the less-than-90-day waste accumulation facility inclusive of all buildings and grounds within the fenced compound encompassing buildings 27A and 27B. The AFOM shall accomplish all actions required by the latest version of GSFC Directive Goddard Procedural Requirement (GPR) 8830.1, Facilities Operations Manager and shall manage the facility Building Emergency Plan.

The AFOM shall track and coordinate building and building system maintenance and repair with the Center’s Facilities Management Division. Waste management information shall be maintained in the GSFC waste IMS.

The Contractor shall: Perform pick-ups and storage in accordance with applicable Federal and state regulations and GSFC policies and procedures at all times. Process requests for pickup of recorded waste containers within two workdays after receipt of notification from the requester or by the date requested by the requester, whichever is later.

b. Waste Disposal

The Contractor shall: Perform hazardous waste, universal waste, POL (used and waste), and non-regulated wastes (otherwise specially handled waste) disposition/disposal as defined above at facilities pre-approved by NASA. Submit complete, accurate, and compliant Hazardous Waste Manifests to the government Hazardous Waste Program

Manager or other designated person for signature. Coordinate shipments with the government Hazardous Waste Program Manager or other designated person to assure availability for signature. Track all hazardous waste shipments to ensure return copies of manifests are received and managed in accordance with federal and state regulations and that all required records are maintained. Ensure that all appropriate follow-ups are accomplished and documented and that required written reports and notifications are drafted and received by the appropriate civil servant environmental media manager and the COR for action.

The Contractor shall ensure compliant shipments, documentation, and holding times for all waste. The Contractor shall ensure tracking of shipments and compliant records. The

Contractor shall provide credits and indicate such on the NASA Form 533M Monthly

Contractor Financial Management Report for rebates or proceeds resulting from wastes managed under this contract which fit the description in 41 CFR 102-38.295(c)(5).

c. Treatment, Storage, and Disposal Facility (TSDF) Inspection Reviews and Audits

For the first 12 months of the contract only. The Contractor shall: Complete initial

TSDF reviews and site audits of proposed TSDFs in accordance with the latest version of

GSFC Directive Procedures and Guidelines (PG) 250-PG-8500.3.3, Less-than 90-Day

Waste Accumulation Facility and Program Procedures, and industry standards (includes

TSDFs for sub-facilities of GB, e.g., White Sands Complex (Las Cruces, New Mexico)).

Complete annual reviews of actively used TSDFs in accordance with the latest version of

GSFC Directive 250-PG-8500.3.3, Less-than 90-Day Waste Accumulation Facility and

Program Procedures, and industry standards. Submit reviews and audits for Government approval of the TSDF.

The Contractor shall ensure complete and accurate reports of reviews and audits.

d. Management and Disposal of Asbestos and Asbestos Containing Materials Associated with Non-Facility Related Items

The Contractor shall: Manage and dispose of asbestos containing material not associated with a facility or abatement project, includes brake maintenance waste (from overhead cranes) and items recovered from research and operational equipment identified for retirement that contains asbestos materials.

The Contractor shall ensure compliance with Federal and State regulations.

e. Spill/Release Control, Removal and Emergency Consultation (all media)

The Contractor shall: Maintain preparedness to control and remove petroleum and other hazardous materials spills at the facility, including but not limited to; in streams, bodies of water (such as ponds), soils, roads, and inside buildings for all materials present at covered facilities. Preparedness levels shall meet requirements presented by the GSFC

GB Integrated Contingency Plan that satisfies GSFC’s requirements for a Spill

Prevention Control and Countermeasure Plan, and Hazardous Waste Contingency Plan.

Preparedness for this paragraph is defined as maintaining on-site equipment, supplies, materials and agreements/subcontracts with outside providers for release response and cleanup. Participate in facility emergency drills. Actual response to control and remove spills is not included in Core services.

f. Hazardous Waste Management Inspections

The Contractor shall: Conduct weekly inspections of the less-than 90-day waste accumulation facility (building 27A) and other hazardous waste facilities in accordance with latest version of GSFC Directive 250-PG-8500.3.3, Less-than 90-Day Waste

Accumulation Facility and Program Procedures. Other 90-day and 180-day accumulation facilities shall be inspected as required by regulation. Provide summaries of 90-day and

180-day accumulation facilities inspections on a quarterly basis. The waste collection sites, including SAAs, shall be formally inspected annually in accordance with the latest version of GSFC Directive Work Instruction (WI) 250-WI-8500.3.1 Satellite

Accumulation Area and Waste Collection Site Inspections, and a trending report shall be assembled annually to assess common and repeat problems found at SAAs/WCSs. In addition to the annual trending report for SAA/WCS inspections, the Contractor shall include in the contract monthly status report a listing of the areas inspected during the previous month. Perform an annual program review of any Tenant hazardous or regulated waste activities.

The Contractor shall: Maintain all inspection records in accordance with Federal and state regulations. Submit complete and accurate reports for 90-day and 180-day accumulation facilities and SAAs/WCSs. Quarterly documentation submissions are due by the 15th calendar day following each calendar quarter. A schedule for completing SAA/WCS, Tenant activity and other inspections for the upcoming 12-months shall be submitted by the 5th calendar day of February, each year.

g. Report on Hazardous Waste Activities

The Contractor shall: Prepare a quarterly and annual reports on hazardous waste activities. The report will be used for management review and to prepare the regulatory

Biennial Report every other year.

The Contractor shall: Provide complete and accurate reports. Final draft of regulatory submission is due 15 calendar days prior to the regulatory due date. Annual reports for non-regulatory reporting years are due 45 calendar days after end of calendar year.

h. Hazardous Waste Focused Cleanouts

The Contractor shall: Provide the planning for management of hazardous waste involved with a focused activity or requirement. All planning for management of hazardous wastes shall be in accordance with Federal and state regulations and NASA and GSFC policies and procedures. When appropriate, the contractor shall establish alternative procedures for the activity. Cost reporting for the activity shall be planned in addition to the regular financial reporting for this activity to provide for cost allocation to the individual projects.

i. Construction Hazardous Waste Management

The Contractor shall: Provide hazardous and other MEMD managed waste management services to Greenbelt construction projects accomplishing related waste management actions as required in Section 1.3.1. Management includes, but is not limited to, interaction with the Management Operations Services and Information (MOSI) system, project estimation, weekly SAA inspections, and monthly individual project cost reports.

Monthly individual project cost reports shall be provided on the same schedule as financial reporting.

The Contractor shall meet project specific schedule requirements.

j. Waste Management Training

The Contractor shall: Maintain training materials on the shared drive for Resource

Conservation and Recovery Act (RCRA) GSFC Hazardous Waste Management training.

Maintain materials, including multimedia materials, speaker notes, and student handouts.

Materials shall also be provide in a format appropriate to submit for use on NASA online training system. Materials shall be maintained current with regulations and GSFC Policy and procedures. Review the Hazardous Waste Management training at least annually and update training as needed. Perform waste management training of GSFC generators.

The Contractor shall: Ensure that the ‘master copy’ training materials meet regulatory objective requirements, are complete and are accurate. Regulatory changes shall be incorporated prior to the effective date of the regulatory change. Substantive regulatory problems shall be updated/corrected within 30 calendar days of identification.

(Substantive problems are problems with an overall risk ranking of medium or high as defined in the latest version of NASA Directive NASA Procedural Requirement (NPR)

8553.1, NASA Environmental Management System).

1.3.1.2 Greenbelt Regulatory Reporting

a. Polychlorinated Biphenyl (PCB) Inventory and Annual Report

The Contractor shall: Maintain the PCB Inventory and submit an annual report. Provide complete and accurate inventories and reports. The report shall be delivered by March

31st for the prior calendar year.

b. Superfund Amendments and Reauthorization Act (SARA) Report (Tier II)

The Contractor shall: Prepare the annual Emergency Planning and Community Right to

Know Act (EPCRA) Section 312 Tier II Report. Provide a complete and accurate report.

The final report is due 30 calendar days prior to regulatory due date.

c. Toxic Chemical Release Inventory Report (TRI)

The Contractor shall: Prepare the annual EPCRA Section 313 Toxic Chemical Release

Inventory Report. Provide a complete and accurate report with supporting documentation. The final report is due 30 calendar days prior to regulatory due date.

Should Greenbelt not meet any of the reporting thresholds, the Contractor shall submit the report with thorough documentation supporting the reporting determinations.

1.3.1.3 Greenbelt Chemical Re-Use

The Contractor shall: Manage the chemical re-use process and chemical re-use center per

GSFC Directive 250-WI-8500.3.6, Chemical Reuse Center Operations. Provide pick-ups of unused materials, evaluate materials for re-use, accumulate materials eligible for re-use, and deliver re-use chemicals to the hazardous materials management office (building

35) or the new user. Complete a semi-annual review of inventory including expiration dates. Identify potential users based on waste streams and recommend possible re-use options to existing users. Maintain records and develop a quarterly report on re-use center metrics.

The Contractor shall: Ensure compliance with regulations. Provide complete and accurate reports, procedures, and inventory. Provide the quarterly report on re-use center metrics 30 calendar days after the calendar quarter. Maintain a less than 4 business day response to requests for submissions to and withdrawals from the re-use center.

1.3.1.4 Greenbelt Solid Waste Permits and Reports

The Contractor shall: Prepare all regulatory permit applications and reports for solid waste management activities at Greenbelt (e.g., scrap tire). Assist individual user organizations with implementation issues of the permits. Provide a permit renewal project schedule at least 12 months prior to the regulatory due date of the renewal application. Provide an evaluation of draft and final new, modified, and renewed permits for potential impacts to the Center. The evaluation of the draft and final modified and renewed permits shall include a line-by-line analysis to the existing permit, identifying each change, including individual word and punctuation changes. Perform an annual program review of permitted waste activities managed by other NASA organizations

The Contractor shall ensure compliance with regulations and provide complete and accurate applications and reports completed 30 calendar days prior to regulatory due date or 7 calendar days past the closure of data window, whichever is less. The permit impact evaluation shall be completed within 30 calendar days of receipt of the draft or final permit or prior to the regulatory comment due date or effective date, whichever is less.

1.3.1.5 Greenbelt Waste Sampling and Analyses

The Contractor shall: Maintain sampling and analysis plan(s) and related procedural documents. The plan(s) and related procedural documents shall provide valid sampling methodologies in accordance with regulatory requirements, appropriate procedures for documentation and records, and sampling processes and frequency in accordance with the applicable permits, regulations, and industry standards.

1.3.1.6 Greenbelt Policy, Procedure, Plan and Work Instruction Development

The Contractor shall: Develop draft environmental MEMD organizational level directives and program documents including Procedural Guidelines (PGs), Work

Instructions (WIs), and standard operating procedures (SOPs) necessary for waste management activities of MEMD. Ensure that PGs, WIs and SOPs comply with the latest versions of regulatory and NASA requirements. Prepare drafts as changes are identified and provide for an update prior to expiration. Coordinate resolution of comments in the review process.

The Contractor shall: Provide complete, accurate, efficient, and effective procedures, work instructions and standard operating procedures for all documents identified as needed, in draft, or final versions within 90 calendar days of identification of the need or

120 calendar days prior to expiration. Evaluate all documents at least annually; all documents shall be formally updated in accordance with expiration dates. Documents not managed in GDMS shall be managed in accordance with the most recent version of

GSFC Directive 250-PG-1410.2.1, Configuration Management Procedure.

1.3.1.7 Greenbelt Findings Management

The Contractor shall: Input findings and other related data to SHEtrak for inspection and other activities resulting in findings requiring documentation, action or closure.

Coordinate with users on corrective actions. Manage inspector responsibilities within

SHETrak.

The Contractor shall: Enter findings into the SHEtrak system within 10 work days after the associated inspection or discovery.

1.3.2 Wallops Waste Program

1.3.2.1 Wallops Waste Management

a. Waste Management Activities

The Contractor shall: Collect NASA and NASA contractor appropriate waste and recyclables, including: hazardous waste, universal waste, petroleum, oil and lubricant

(POL) (used and waste), and non-regulated waste and recyclables (that are otherwise specially handled waste) year round from satellite accumulation areas/waste collection sites/generation points and transport to the less-than-90-day facilities. Provide waste collection containers to generators. Complete waste characterization and perform waste analysis in accordance with the latest version of the Wallops Waste Sampling and

Analysis Plan. Maintain the hazardous waste stream inventory and activity in the information management system (IMS). Establish new satellite accumulation areas

(SAAs)/waste collection sites (WCSs) and close SAAs/WCSs no longer needed, as required to support GSFC operations. The Contractor shall designate an individual to serve as the Alternate Facility Operations Manager (AFOM) and Fire Warden for the less-than-90-day facilities. The AFOM shall accomplish all actions required by the latest version of GSFC Directive GPR 8830.1, Facilities Operations Manager and shall manage the facility Building Emergency Plan. The AFOM shall track and coordinate building and building system maintenance and repair with the Center’s Facilities Management

Division. Waste management information shall be maintained in the GSFC materials and waste IMS. Complete implementation of the GSFC materials and waste IMS at Wallops for hazardous waste.

The Contractor shall: Perform pick-ups and storage in accordance with applicable Federal and state regulations and GSFC policies and procedures at all times. Process requests for pickup of recorded waste containers within two workdays after receipt of notification from the requester or by the date requested by the requester, whichever is later.

Implementation of the GSFC materials and waste IMS for WALLOPS hazardous waste shall be accomplished by April 1, 2022.

b. Waste Disposal

The Contractor shall: Perform hazardous waste, universal waste, POL (used and waste), and non-regulated wastes (otherwise specially handled waste) disposition/disposal as defined above at facilities pre-approved by NASA. Submit complete, accurate, and compliant Hazardous Waste Manifests to the government Hazardous Waste Program

Manager or other designated person for signature. Coordinate shipments with the government Hazardous Waste Program Manager or other designated person to assure availability for signature. Track all hazardous waste shipments to ensure return copies of manifests are received and managed in accordance with federal and state regulations and that all required records are maintained. Ensure that all appropriate follow-ups are accomplished and documented and that required written reports and notifications are drafted and received by the appropriate civil servant environmental media manager and the TAM for action.

The Contractor shall ensure compliant shipments, documentation, and holding times for all waste. The Contractor shall ensure tracking of shipments and compliant records. The

Contractor shall provide credits and indicate such on the 533M for rebates or proceeds resulting from wastes managed under this contract which fit the description in 41 CFR

102-38.295(c)(5).

c. Treatment, Storage, and Disposal Facility (TSDF) Inspection Reviews and Audits

For the first 12 months of the contract only. The Contractor shall: Complete initial

TSDF reviews and site audits of proposed TSDFs in accordance with the latest version of

GSFC Directive 250-PG-8500.3.3, Less-than 90-Day Waste Accumulation Facility and

Program Procedures, and industry standards (includes TSDFs for sub-facilities of

Wallops, e.g., Poker Flats (Alaska), Columbia Scientific Balloon Facility (Palestine, Texas), Ft. Sumter (New Mexico)). Complete annual reviews of actively used TSDFs in accordance with the latest version of GSFC Directive 250-PG-8500.3.3, Less-than 90-

Day Waste Accumulation Facility and Program Procedures, and industry standards.

Submit reviews and audits for Government approval of the TSDF.

The Contractor shall ensure complete and accurate reports of reviews and audits.

d. Management and Disposal of Asbestos and Asbestos Containing Materials Associated with Non-Facility Related Items

The Contractor shall: Manage and dispose of asbestos containing material not associated with a facility or abatement project, includes brake maintenance waste (from overhead cranes) and items recovered from research and operational equipment identified for retirement that contains asbestos materials. Manage and dispose of properly bagged and labeled “stray” facility related asbestos containing materials generated by other than proper asbestos abatement projects.

The Contractor shall ensure compliance with Federal and State regulations.

e. Spill/Release Control, Removal and Emergency Consultation (all media)

The Contractor shall: Maintain preparedness to control and remove petroleum and other hazardous materials spills at the facility that are beyond the capability of the Wallops Fire

Department, including but not limited to; in streams, bodies of water (such as ponds), soils, roads, and inside buildings for all materials present at covered facilities.

Preparedness levels shall meet requirements presented by the GSFC Wallops Integrated

Contingency Plan which satisfies GSFC’s requirements for a Spill Prevention Control and Countermeasure Plan, and Hazardous Waste Contingency Plan. Preparedness for this paragraph is defined as maintaining appropriate waste containers for use by the

Wallops Fire Department and agreements/subcontracts with outside providers for release response and cleanup. Participate in facility emergency drills. Actual response to spills is not included in Core services.

f. Hazardous Waste Management Inspections

The Contractor shall: Conduct weekly inspections of the less-than 90-day waste accumulation facilities. Other 90-day and 180-day accumulation facilities shall be inspected as required by regulation. Provide summaries of 90-day and 180-day accumulation facilities inspections on a quarterly basis. The waste collection sites, including SAAs, shall be formally inspected annually in accordance with the latest version of GSFC Directive 250-WI-8500.3.1 Satellite Accumulation Area and Waste

Collection Site Inspections, and a trending report shall be assembled annually to assess common and repeat problems found at SAAs/WCSs. In addition to the annual trending report for SAAs/WCSs inspections, the Contractor shall include in the monthly status report a listing of the areas inspected during the previous month. Perform an annual compliance review of Tenant hazardous waste activities.

The Contractor shall: Maintain all inspection records in accordance with Federal and state regulations. Submit complete and accurate reports for 90-day and 180-day accumulation facilities and SAAs/WCS. Quarterly documentation submissions are due by the 15th calendar day following each calendar quarter. Submit status reports by the 15th calendar day of the following month. A schedule for completing SAA/WCS, Tenant activity and other inspections for the following calendar year shall be submitted by February 5 of each year.

g. Report on Hazardous Waste Activities

The Contractor shall:

Prepare quarterly and annual reports on hazardous waste activities. The report will be used to brief management and to prepare the regulatory Biennial Report every other year.

The Contractor shall: Provide complete and accurate reports. Final draft of regulatory submission is due 15 calendar days prior to the regulatory due date. Annual reports for non-regulatory reporting years are due 45 calendar days after end of calendar year.

h. Construction Hazardous Waste Management

The Contractor shall: Provide hazardous and other MEMD managed waste management services to Wallops construction projects accomplishing related waste management actions as required in in Section 1.3.2. Management includes, but is not limited to, interaction with the Management Operations Services and Information (MOSI) system, project estimation, weekly SAA inspections, and monthly individual project cost reports.

Monthly individual project cost reports shall be provided on the same schedule as financial reporting.

The Contractor shall meet project specific schedule requirements.

i. Waste Management Training

The Contractor shall: Maintain training materials on the shared drive for Resource

Conservation and Recovery Act (RCRA) Wallops Hazardous Waste Management training. Maintain materials, including multimedia materials, speaker notes, and student manuals. Materials shall also be provide in a format appropriate for submission to use on

NASA’s online training system. Materials shall be maintained current with regulations and GSFC Policy and procedures. Review the Hazardous Waste Management training at least annually and update training as needed. Perform waste management training of

Wallops generators.

incorporated prior to the effective date of the regulatory change. Substantive regulatory problems shall be updated/corrected within 30 calendar days of identification.

(Substantive problems are problems with an overall risk ranking of medium or high as defined in the latest version of NASA Directive NPR 8553.1, NASA Environmental

Management System).

1.3.2.2 Wallops Regulatory Reporting

a. Polychlorinated Biphenyl (PCB) Inventory and Annual Report

The Contractor shall: Maintain the PCB Inventory and submit an annual report. Provide complete and accurate inventories and reports. The report shall be delivered by March

31st for the prior calendar year.

b. Superfund Amendments and Reauthorization Act (SARA) Report (Tier II)

The Contractor shall: Prepare the annual Emergency Planning and Community Right to

Know Act (EPCRA) Section 312 Tier II Report. Provide a complete and accurate report.

The final report is due 30 calendar days prior to regulatory due date.

c. Toxic Chemical Release Inventory Report (TRI)

The Contractor shall: Prepare the annual EPCRA Section 313 Toxic Chemical Release

Inventory Report. Provide a complete and accurate report with supporting documentation. The final report is due 30 calendar days prior to regulatory due date.

Should Wallops not meet any of the reporting thresholds, the Contractor shall submit the report with thorough documentation supporting the reporting determinations.

1.3.2.3 Wallops Chemical Re-Use

The Contractor shall: Manage the chemical re-use process and chemical re-use center per

GSFC Directive 250-WI-8500.3.6, Chemical Reuse Center Operations. Provide pick-ups of unused materials, evaluate materials for re-use, accumulate materials eligible for re-use, and deliver re-use chemicals to the hazardous materials management office or the new user. Complete a semi-annual review of inventory including expiration dates.

Identify potential users based on waste streams and recommend possible re-use options to existing users. Maintain records and develop a quarterly report on re-use center metrics.

The Contractor shall: Ensure compliance with regulations. Provide complete and accurate reports, procedures, and inventory. Provide the quarterly report on re-use center metrics 30 calendar days after the calendar quarter. Maintain a less than 4 business day response to requests for submissions to and withdrawals from the re-use center.

1.3.2.4 Wallops Solid Waste Permits and Reports

a. VA Resource Conservation & Recovery Act, Open Burn Permit (OB Permit)

Implementation and Maintenance

The Contractor shall: Perform compliance verification of the OB Permit (as of

04/01/2020) issued to Wallops. Perform an annual program review and inspection to validate compliance with all permit related conditions and requirements. Track all findings to closure.

The Contractor shall: Provide a complete report of the findings from the annual program review and inspection. Provide reports of other inspections and actions.

b. Other Solid Waste Permits, Compliance and Reports

The Contractor shall: Prepare all regulatory permit applications and reports for solid waste management activities at Wallops. Assist individual user organizations with implementation issues of the permits. Provide a permit renewal project schedule at least

12 months prior to the regulatory due date of the renewal application. Provide an evaluation of draft and final new, modified, and renewed permits for potential impacts to the Center. The evaluation of the draft and final modified and renewed permits shall include a line-by-line analysis to the existing permit, identifying each change, including individual word and punctuation changes. Perform an annual compliance review of activities managed by other NASA organizations (e.g., Regulated Waste Compliance

Agreement).

The Contractor shall ensure compliance with regulations and provide complete and accurate applications and reports completed 30 calendar days prior to regulatory due date or 7 calendar days past the closure of data window, whichever is less. The permit impact evaluation shall be completed within 30 calendar days of receipt of the draft or final permit or prior to the regulatory comment due date or effective date, whichever is less.

1.3.2.5 Wallops Waste Sampling and Analyses

methodologies in accordance with regulatory requirements, appropriate procedures for

1.3.2.6 Wallops Policy, Procedure, Plan and Work Instruction Development

Instructions (WIs), and standard operating procedures (SOPs) necessary for waste management activities of MEMD. Ensure that PGs, WIs and SOPs comply with the latest versions of regulatory and NASA requirements. Prepare drafts as changes are identified and provide for an update prior to expiration. Coordinate resolution of comments in the review process.

needed, in draft, or final versions within 90 calendar days of identification of the need or

120 calendar days prior to expiration. Evaluate all documents at least annually; all documents shall be formally updated in accordance with expiration dates. Documents

1.3.2.7 Wallops Findings Management

The Contractor shall: Input findings and other related data to SHEtrak for inspection and other activities resulting in findings requiring documentation, action or closure.

1.3.3 Water Quality

1.3.3.1 Stormwater: Specific Permits

a. National Pollutant Discharge Elimination System (NPDES/VPDES) Specific Permits

Implementation and Maintenance

The Contractor shall: Perform monitoring, sampling and analysis, and inspections required by NPDES/VPDES permits (as of 04/01/2020) issued to GSFC. Field sampling and field analysis for the Wallops Outfall 001 (waste water treatment plant) is performed by a third party, laboratory analysis supporting outfall 001 is conducted under this scope of work. Investigate causes of non-compliance and provide recommendations for resolutions. Implementation and maintenance shall include, but is not limited to, all follow-up actions, investigations and additional sampling required to address identified non-compliances and plans of action. Perform an annual program review and inspection to validate compliance with all permit related conditions and requirements. Track all

The Contractor shall: Provide complete and accurate reports and perform timely and compliant sampling and analysis. Provide a complete report of the findings from the annual program review and inspection. Provide reports of other inspections and actions.

Implementation and maintenance shall include, but is not limited to, report preparation

(e.g., Discharge Monitoring Reports), all follow-up actions, investigations and additional sampling required to address identified non-compliances and plans of action. Sampling shall be scheduled early in the sampling time frame window to allow for weather and other technical delays. Submit the final draft of regulatory compliance submittals 15 calendar days prior to regulatory submission date. Each non-compliance letter delivery due date shall be coordinated with the appropriate civil servant environmental media manager and shall not be later than one business day prior to date that it must be mailed to the regulatory authority.

b. NPDES/VPDES Specific Permits Modification and Renewal

The Contractor shall: Complete one permit modification each year and one permit renewal every five years with all necessary data, information, analysis, and field activity.

Complete the NPDES/VPDES permit renewal application package with all required monitoring, analysis, data collection and information. Provide a permit renewal project schedule at least 12 months prior to the regulatory due date of the renewal application.

Provide an evaluation of draft and final new, modified, and renewed permits for potential impacts to the Center. The evaluation of the draft and final modified and renewed permits shall include a line-by-line analysis to the existing permit, identifying each change, including individual word and punctuation changes. Assist individual user organizations with implementation of permit requirements as directed by the appropriate civil servant environmental media manager and the COR.

The Contractor shall: Provide complete and accurate schedules and application packages.

Final draft modification packages shall be due 30 calendar days prior to submission deadline to prevent impact on GSFC projects/missions. Final draft renewal package shall be due 90 calendar days prior to regulatory submission deadline. The Contractor shall provide updates of the status throughout the renewal process in accordance with the schedule. The permit impact evaluation shall be completed within 30 calendar days of receipt of the draft or final permit or prior to the regulatory comment due date or effective date, whichever is less.

c. Stormwater Pollution Prevention Plans (SWPPP) Implementation and Maintenance

The Contractor shall: Coordinate reviews and updates of the SWPPPs annually and as required by regulations. Complete the annual review and inspections required by the

SWPPPs. Support individual user organizations with implementation of the SWPPPs as directed by the appropriate civil servant environmental media manager and the COR to include providing briefs and guidance to Activity Coordinators on their responsibilities and the contents of the SWPPPs.

The Contractor shall: Provide complete, accurate and compliant SWPPPs. Provide complete and accurate reports. Reviews shall be completed within one calendar year of the last review or 30 calendar days prior to the regulatory due date. Final draft updates to the plan are due within 60 calendar days of the review of identification of a requirement to update the plan. Annual review and inspection final draft reports are due September 1 of each year.

1.3.3.2 Stormwater: General Permits (except the General Permit for Stormwater Associated with

Construction Activity)

a. NPDES/VPDES General Permits Implementation and Maintenance required by NPDES/VPDES permits (as of 04/01/2020) applicable to GSFC. Identify causes of non-compliance and provide recommendations for resolutions. Implementation and maintenance shall include, but is not limited to, report preparation (e.g., Discharge

Monitoring Reports), all follow-up actions, investigations and additional sampling required to address identified non-compliances and plans of action. Track all findings to closure.

The Contractor shall: Provide complete and accurate reports, timely and compliant sampling and analysis. Provide reports of inspections and other actions. Final draft is due 30 calendar days prior to regulatory submission date. Each non-compliance letter delivery due date shall be coordinated with the appropriate civil servant environmental media manager and shall not be later than one business day prior to date that it must be mailed to the regulatory authority.

b. NPDES General Permits Renewal

The Contractor shall: Complete the NPDES/VPDES permit renewal application package

(Notice of Intent or other required format) with all required monitoring, analysis, data collection and information. Provide a permit renewal tracking and impact assessment project schedule at least 12 months prior to the permit expiration date. Provide an evaluation of draft and final new, modified, and renewed permits for potential impacts to the Center. The evaluation of the draft and final modified and renewed permits shall include a line-by-line analysis to the existing permit, identifying each change, including individual word and punctuation changes. Assist individual user organizations with implementation issues of the permit requirements as directed by the appropriate civil servant environmental media manager and the COR.

The Contractor shall: Provide complete and accurate application packages. Final draft renewal packages are due 90 calendar days prior to regulatory submission deadline. The

Contractor shall provide updates of the status throughout the renewal process in accordance with the schedule. The permit impact evaluation shall be completed within

30 calendar days of receipt of the draft or final permit or prior to the regulatory comment due date or effective date, whichever is less.

c. General Permits Requirement for SWPPPs

The Contractor shall: Incorporate appropriate General permit requirements (as of

01/31/2020) into the SWPPPs required under 1.3.2.1(c).

1.3.3.3 Stormwater: Associated with Construction

a. General Permit for Stormwater Associated with Construction Renewal

The Contractor shall: Provide a permit renewal tracking and impact assessment project schedule at least 12 months prior to the permit expiration date. Provide an evaluation of draft and final new, modified, and renewed permits for potential impacts to the Center.

The evaluation of the draft and final modified and renewed permits shall include a line-by-line analysis to the existing permit, identifying each change, including individual word and punctuation changes.

The Contractor shall provide updates of the status throughout the renewal process in accordance with the schedule. The permit impact evaluation shall be completed within

30 calendar days of receipt of the draft or final permit or prior to the regulatory comment due date or effective date, whichever is less.

b. Construction Activities Oversight

The Contractor shall: Perform field verification and validation oversight of construction compliance activities at GSFC, Erosion…