ATTACHMENT C - TASK ORDER PROCEDURE.pdf
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- Solicitation number
- OP142160(2)
- Issued by
- California
About this file
This document is an Attachment C to a contract between Los Angeles County Metropolitan Transportation Authority (Metro) and a contractor for cafeteria grease exhaust system cleaning and Ansul fire suppression services. The Task Order Procedure outlines the process by which Metro will request services from the contractor through individual task orders. Metro's Project Manager initiates each task order by providing a location, scope of services, completion date, and delivery requirements. The contractor must submit a completed and signed task order with a firm fixed price based on the contract unit rates within one business day of receipt. Upon Metro's execution of the task order, the contractor has two working days to submit a detailed work plan and schedule for PM review and approval. Project delivery times are specified within individual task orders, and the PM may issue and revise task orders at any time during contract performance, subject to contractor acceptance.
Pricing under each task order shall be based on unit rates established in the underlying contract, with the contractor providing a cost breakdown that includes labor rates, labor hours, materials, and other costs. The task order form includes a Not-to-Exceed (NTE) amount and requires documentation of labor rate calculations, material costs, and any other charges. The form also includes a line for Small Business Enterprise (SBE) and Disabled Veteran-Owned Business Enterprise (DVBE) commitment percentage. All task orders are subject to Metro audit upon completion of services, and payment is made in accordance with the contract's payment provisions. The task order procedure requires full documentation with invoices if a task order is awarded.
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Text version
ATTACHMENT C
CAFETERIA GREASE EXHAUST SYSTEM CLEANING
AND ANSUL FIRE SUPPRESSION SERVICES
TASK ORDER PROCEDURE
OP142160
The Contractor shall comply with the following Task Order procedure in the provision of services described under the terms of the Contract and associated Task Orders, unless additional or alternative procedures are so authorized in writing by Metro.
A. GENERAL TERMS
Under each Task Order, Metro’s Project Manager (PM) shall provide Contractor with a location and a description of the services required for the purpose of receiving a price proposal.
B. PROCEDURES
1. Metro shall initiate a Task Order by issuing a Task Order form (TO), which will include a brief scope of work defining the services requested, a required date of completion, delivery requirements, as well as any available information or other materials which would be helpful to the Contractor in understanding the work to be performed.
2. The Contractor shall submit a completed and signed copy of the TO, to the
PM, that shall include a firm fixed price based upon the services and unit rate(s) described under the terms of the contract and a price proposal within one (1) business day. The price proposal shall include a breakdown of all services stating the quantity, unit rate and subtotal for each service and a breakdown of all parts stating the quantity, unit rate and subtotal for each part.
3. The PM will transmit a fully executed TO to the Contractor after review. Upon receipt of a fully executed TO, the Contractor shall submit a detailed work plan and schedule to Metro PM within two (2) working days, for review and approval.
4. At any time during the course of Contract performance the PM may issue and/or revise the TO, subject to acceptance by the Contractor.
5. Project delivery times will be specified within individual TOs.
6. All TOs shall be subject to Metro audit after completion of service.
TASK ORDER FORM
LOS ANGELES COUNTY METROPOLITAN Task Order No:
TRANSPORTATION AUTHORITY Effective Date:
One Gateway Plaza Est. Comp. Date:
Los Angeles, CA 90012-2932 Contract No: OP XXXX8370 Contractor:
Except as otherwise expressly provided herein, the Contractor hereby agrees to perform the work described below in accordance with all of the terms and conditions of the contract referenced above. The Contractor shall furnish the necessary labor and materials required by this Task Order, as described below, under the Terms and Conditions of the Contract. Payment shall be made in accordance with the payment provisions of the Contract.
DESCRIPTION OF SERVICES/SCOPE OF WORK
This Task Order shall provide for the following:
TASK ORDER AMOUNT
The Not-to-Exceed (NTE) amount of this Task Order is $ _________. A cost breakdown summary is provided below.
If awarded, support documentation must be provided with invoice.
Labor rate $
Labor Hours x
Materials $
Other $
Total $
SBE/DVBE Commitment to Task Order: ____________%
MTA APPROVAL:
By: Date:
Sr. FMS
Sr. Manager
Sr. Director
CONTRACTOR
I hereby acknowledge receipt and acceptance of this Task Order.
File details come from the government source that posted it. Updated .