Attachment A - SOW revised 01-23-26.pdf

CONSTRUCTION SCOPE OF WORK (SOW)

REPAIR ROAD CRACKS AND SLURRY SEAL

1.0 CONTRACT INFORMATION

593-25-301 Repair Road Cracks and Slurry Seal VA Southern Nevada Healthcare System (VASNHS) 6900 N Pecos Rd, North Las Vegas, NV 89086

2.0 OVERVIEW AND OBJECTIVES

The purpose of this project is to repair and extend the service life of existing roadway pavements at the VA Southern Nevada Healthcare System (VASNHS). Pavement surfaces have deteriorated due to normal wear, vehicular traffic, and environmental exposure. The work includes localized asphalt and concrete repairs, crack sealing, and slurry seal applications.

3.0 SCOPE OF WORK

VASNHS solicits the services of a licensed contractor for construction management services with minimal design services for site preparation. The Contractor shall furnish all labor, materials, equipment, tools, supervision, and incidentals necessary to complete roadway crack repair, asphalt removal and replacement, pavement work, slurry seal application, and pavement marking restoration at VASNHS.

The Government will provide site maps, photographs, and limited as-built drawings for informational purposes only. These documents are intended to identify approximate locations and general extents of work and shall not be considered construction drawings.

The Contractor is solely responsible for determining construction means and methods, field verification of existing conditions, layout, grading transitions, and compliance with applicable codes, standards, and VA requirements.

Note: Awardee will be required to provide a phasing schedule within ten (10) calendar days from the Notice to Proceed (NTP).

4.0 TASK LIST

The Contractor shall perform, at a minimum, the following tasks:

1. VASNHS does not have an Architect/Engineer (A/E) firm assigned to this project;

therefore, the Contractor must provide any required minimal design services necessary for site preparation and execution of the scope of work.

2. Develop and submit a detailed construction schedule and phasing plan for Government review and approval.

3. Clean, prepare, and seal pavement cracks by using an approved crack sealant.

4. Saw-cut, remove, and replace damaged asphalt sections.

5. Provide a site-specific grading plan prepared, signed, and sealed by a licensed Civil

Engineer. The grading plan shall define proposed grades, slopes, and elevations necessary to support the required work.

6. Remove asphalt and install new concrete pavement at identified entrances on Government-provided site maps (see Attachment B).

7. Clean and prepare pavement surfaces and apply slurry seal in designated areas.

8. Restore pavement markings, striping, symbols, and lettering to match existing configurations.

9. Maintain traffic control, pedestrian safety, and access throughout all phases of construction.

10. The Contractor shall coordinate with the City of North Las Vegas to verify permitting requirements associated with work performed adjacent to or withing the public right-of-way. All required permits shall be secured prior to the start of affected work and maintained in good standing for the duration of the project.

5.0 SUBMITTALS

In addition to standard contract submittals, the Contractor shall provide the following for Government review and approval:

1. Traffic Control Plan per phase (submitted and approved prior to mobilization).

2. Construction schedule with defined phasing.

3. Shop Drawings, including but not limited to:

a) Civil grading plan.

b) Asphalt repair sections and thicknesses

c) Concrete curb and pavement details

d) Curb-cut geometry and grading transitions

e) Slurry Seal application methods

4. Product data such as 3-part specs and/or cut-sheets for asphalt, concrete, sealants, slurry seal, and pavement markings.

5. Daily progress and quality control reports.

6. Construction Completion Report with photographs.

7. Warranty documentation for all materials and workmanship.

6.0 SITE VISITS AND EXISTING CONDITIONS

1. Discrepancies in Planning Information: The contractor shall promptly report to the Contractor Officer, in writing, any discrepancy between this contract. The contractor shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his/her determination to the contractor. The contractor’s failure to report any such discrepancy or wait for the Contracting Officer’s determination shall be at his/her risk and expense.

2. The awardee shall attend in person or through Microsoft Teams the Pre-Construction Meeting at VASNHS in support of this effort. This meeting will occur before notice to proceed has been issued by the

Contracting Officer. The meeting will be used to review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations and deliverables. The Contractor shall also identify to the Government any issues or concerns they have with any direction from the Government or VA standards. The contractor shall communicate with the CO and COR via e-mail to establish the dates, times, and location of this meeting.

3. It is highly recommended for the Offeror to attend the pre-solicitation site visit (date TBD) to become familiar with existing conditions prior to bidding and construction.

4. Any discrepancies between site conditions and Government-provided information shall be promptly reported in writing to the Contracting Officer. No changes shall be made without written direction from the Government.

7.0 PROJECT SCHEDULE

The project schedule shall be completed within fifteen (15) working days after issuance of the Notice to Proceed, unless otherwise approved by the Contracting Officer.

8.0 PERFORMANCE MONITORING

The VASNHS COR will monitor the SOW in the following manner:

1. All identifiable phases of work shall be coordinated with the COR within fifteen (15) working days before the scope is executed. This includes but is not limited to site work, site improvements, asphalt pavements, site accessories, site grading, physical security, impacts to patient and staff parking, and any other identifiable scope of work items as identified.

9.0 SECURITY CONSIDERATIONS

1. At no time will the vendor have access to VA sensitive information. Procedures will be followed per VA Handbook 6500.6.

2. The certification and accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

3. All construction contractors and consultant personnel accessing the facility site will complete read and sign the ‘VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information’ document.

4. The construction contractor shall supervise and provide onsite guidance while during the investigation and assessment on the work area.

10.0 GOVERNMENT FURNISHED EQUIPMENT (GFE)

No GFE will be provided by the VASNHS on this contract.

11.0 OTHER PERTINENT INFORMATIOIN OR SPECIAL CONSIDERATIONS

1. The contractor is responsible to ensure all equipment that will be used on the project by the contractor at VASNHS campus has been inspected and certified as safe for use. The contractor shall provide safety certification inspection sheets to the COR prior to using any equipment for the parking area construction (dump trucks, cement mixers, road graders, earth movers, front-end loaders, etc.) on VASNHS properties at least five (5) working days prior to their planned use. Any construction equipment that has not passed a safety certification or whose safety certification has expired cannot be operated or used on VASNHS properties. The contractor’s personnel shall be licensed, certified, and trained as required to operate this equipment.

2. Identification of Potential Conflicts of Interest (COI). All bidders shall inform the VASNHS of any COI that may exist where the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor; or, (2) impair the contractor’s objectivity in performing the contract work.

3. Identification of Non-Disclosure Requirements. No sensitive or proprietary information is needed or supplied for this project.

4. Information Technology (IT) Certification & Accreditation (C&A). The Contractor shall not connect any contractor-owned IT devices (such as a lap top computer or remote connection from a Contractor system) to a VA internal trusted network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required. If this situation changes, the Contractor shall immediately inform the COR in order to facilitate the preparation of the Security Accreditation package.

5. Inspection and Storage. The Contractor shall be responsible for the inspection and storage of all contractor equipment and materials that will be used in the execution of this contract. The contractor will be allowed to temporarily store equipment and materials needed for the construction of the road areas at the designated laydown area (see Attachment B). The contractor shall inform the COR by e-mail on any equipment or materials they would like to store inside the Campus at least fifteen (15) working days prior to storing them. The COR will inform the contractor by e- mail as to whether or not the contractor can store this material or equipment within five (5) working days after being notified by the contractor.

6. Inspection and Acceptance Criteria. Final inspections shall be conducted by the VASNHS COR to ensure all aspects of the contract have been met. The contractor will not receive final payment until all road area construction activities have been completed and accepted by the VA.

12.0 RISK CONTROL

1. The VASNHS is an active hospital and therefore will require consideration to those areas with patients and staff.

2. The contractor shall perform daily cleanup of the construction areas affected by the execution of this contract sufficient to the point there are no hazards or safety concerns with VA patients and staff.

3. The contractor shall ensure all construction materials and equipment have been secured from the VASNHS patients and staff, theft, damage and weather and the work area cleaned and made safe at the end of each working day.

13.0 UTILITY SHUTDOWNS

1. Identify utility shutdowns that may impact the facility.

2. If utility shutdowns will impact backup power systems, include portable generator systems to ensure the impact on building emergency power is unaffected.

3. The contractor shall coordinate all shutdowns at least fifteen (15) federal working days in advance with the Contracting Officer's Representative.

14.0 PLACE OF PERFORMANCE

1. The work will be accomplished at the VASNHS located at 6900 North Pecos Road, North

Las Vegas, NV 89086. The contractor shall perform the work in the outside areas of the Medical Center Building. See Government provided Attachment B outline site map for the location of the road areas that will be constructed at the Medical Center Campus.

15.0 HOURS OF WORK, SUBMITTALS, RFIs AND MEETINGS

1. Work Hours

a) Normal duty hours are 7:30 am – 4:00 pm, Monday thru Friday.

b) All work performed shall be coordinated and scheduled through the COR.

c) Construction activities are expected to occur during normal duty hours, Monday through Friday, from 7:30 a.m. to 4:00 p.m. Work may be accomplished during off duty hours and over weekends with CO approval.

d) Holidays and Overtime:

i. A formal request for holiday work or overtime must be submitted in writing to the Contracting Officer and must be approved in writing by the Contracting Officer before such work is performed.

Additional coordination for security and access may be required for after-hours work.

2. Preconstruction

a) The contractor shall attend the Notice To Proceed (NTP) meeting with the CO and COR as scheduled. Telephone attendance is acceptable if a representative of the contractor is unavailable in the local area.

3. The construction contractor shall submit the following to the COR, but not limited to the following.

a) Contractor to provide online construction management software for approval/review/close-out of construction documents, such as ProCore or an approved equal. GC to grant access to the project team members identified by the COR.

b) Shop drawings, product data, product samples, and other submittals.

c) Request for Information (RFI).

d) Construction changes, contract modifications.

4. All submittals, construction changes, modifications, etc. shall be reviewed and verified by the COR before submittal to VA Contracting Officer for approval.

a) The contractor shall coordinate all work with COR.

b) The contractor shall submit by e-mail a 3 week look ahead and 1 previous week construction schedule to the COR by 8:00AM Pacific Time every Monday during the period of performance. This 3-week schedule will summarize the construction activities planned for the next 3 weeks and verify what was performed the previous week.

5. All Contractor-generated documents, including shop drawings, RFIs, and proposed modifications, shall be reviewed by the COR prior to submission to the Contracting Officer. Contractor submittals shall demonstrate compliance with this SOW and applicable VA standards.

6. Construction Review Meetings and Comments:

a) The contractor shall be required to coordinate construction weekly progress meetings at the site or via telephone as required to coordinate the progress of the construction process, get approval/clarification of the submittals, etc.

b) The COR and the contractor will determine who should attend each meeting.

c) The contractor will provide Meeting Notes to all attendees no later than three

(3) working days after the meeting. The contractor shall provide a written response to each review comment. The COR will review the Meeting Notes. If necessary, the contractor will make corrections to the Meeting Notes and re-issue them. The meeting Notes will serve as the VA’s comments.

7. VA RFI and VA Submittal Response Times:

a) VA review period for all contractor submittals is fifteen (15) federal working days.

b) VA review period for all RFIs is ten (10) federal working days.

16.0 TESTING / PUNCH LIST

1. The contractor shall prepare punch lists if needed and schedule a pre-final walkthrough with the COR at least five (5) working days prior notice. After the pre-final walkthrough, the VA will submit its own punch list if needed.

2. Once contractor has completed or resolved all punch list items, the contractor shall schedule a final walkthrough with the CO/COR of the area.

3. A copy of the final transmittals must be sent to the CO.

4. The contractor shall not submit final invoice for payment until all punch list items have been completed and final transmittals have been confirmed as received and accepted by the COR.

5. At project closeout, the Contractor shall submit:

a) Contractor’s punch list and confirmation of completion.

b) Confirmation of VA’s completed punch list.

c) Warranty documentation

d) As-built drawings reflecting actual constructed conditions, including pavement repairs, concrete work, and drainage features if applicable.

17.0 DELIVERY AND ACCESS TO CONSTRUCTION AREAS

1. Materials delivered to the VASNHS shall be in their original sealed packages or containers;

labeled for identification with the manufactures’ name and brand.

2. The contractor shall insure delivered materials are protected from damage due to handling, weather, and construction operations before, during and after installation.

3. The contractor shall ensure with a traffic control plan that patient and staff cannot enter any road areas under repairs/construction. The requirements of paragraph 12.0 Risk Control above apply.

18.0 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

1. To reduce errors and omissions, the contractor shall develop and execute a QA/QC plan that demonstrates their proposed construction phase has gone through a thorough review and coordination effort.

2. No later than fifteen (15) working days after receipt of Notice to Proceed (NTP), the contractor shall submit a QA/QC plan describing each task that will be taken during the construction phases of the parking areas and the name of the contractor team member responsible for QA/QC, for Contracting Officer (CO) approval. Each task shall be initialed and dated by the responsible contractor responsible team member.

a) The QA/QC Manager shall be dedicated to QA/QC responsibilities and shall not be multi-hatted or serve in any additional project roles.

19.0 PERIOD OF PERFORMANCE

1. The project requires the tasks to be completed within 180 calendar days after NTP has been issued.

a) The extend Period of Performance provided to allow for phased construction, coordination with VA operations, concrete curing periods, weather considerations, and sequencing necessary to avoid disruption to hospital operations.

b) The Contractor shall coordinate all work activities with the COR and shall not perform concurrent work at multiple entrances unless approved by the Government.

2. The Contractor shall be responsible for and certify compliance with the SOW and all applicable codes and standards.

20.0 PRICING

1. The contractor shall provide a fee for the required services using the format applicable to the

Request for Proposal document issued by the Government’s Contracting Officer.

21.0 APPLICABLE REFERENCES

1. Repairs/construction of road areas shall be in compliance with the requirements of the below applicable references and/or standards:

• VA Technical Information Library (TIL)

• Master Construction Specifications Index (PG-18-1)

• VHA PROGRAM GUIDE (PG-18-3 Design and Construction Procedures)

• Design Manuals (PG-18-10)

• Design Guides (PG-18-12)

• Accessibility (PG-18-13)

• International Building Code

• Nevada Department of Transportation Standard Plans for Road and Bridge Construction

• Nevada Department of Transportation Standard Specifications for Road and Bridge

Construction

22.0 INNOVATION

1. Requirements indicated are not intended to limit innovative service delivery of the contractor.

The Government will consider variations from the Statement of Work (SOW), if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The Government may approve all proposed changes to the

SOW.

23.0 WARRANTY

The Contractor shall warrant all road repair work, including asphalt, concrete, and slurry seal, against defects in materials and workmanship for one (1) year from final acceptance, in accordance with FAR52.246-21, Warranty of Construction. Defective work identified during the warranty period shall be corrected by the Contractor at no additional cost to the Government.

23.0 RECORDS MANAGEMENT OBLIGATIONS:

NARA Records Management Language for Contracts:

https://www.archives.gov/records-mgmt/policy/records-mgmt-language

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VASNHS records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

VASNHS contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements https://www.archives.gov/records-mgmt/policy/records-mgmt-language

The following standard Items relate to records generated in executing this contract and should be included in a typical contract where records could possibly be created, maintained or dispositioned:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VASNHS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VASNHS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VASNHS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract vehicle. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VASNHS control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VASNHS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VASNHS policy.

8. The Contractor shall not create or maintain any records containing any non-public VASNHS information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VASNHS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VASNHS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

D. Flow down of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract vehicle, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

END OF STATEMENT OF WORK