ATTACHMENT A - Miramar Turf Renovation SOW - 11202020.pdf

Turf Replacement Miramar National Cemetery FY20 National Shrine Project Project No.: 892-MILL-FY20-005 11/20/2020

Table of Contents

A. STATEMENT OF WORK

B. SECTION 32 92 24 - TURF RENOVATION

C. SECTION 32 39 22 - CLEANING AND REALIGNMENT OF HEADSTONES

D. LIST OF ATTACHMENTS

A. STATEMENT OF WORK

GENERAL REQUIREMENTS

1.1 SUMMARY OF WORK:

A. DESCRIPTION OF WORK: The Contractor gaining award shall provide all personnel, management, supplies, transportation, equipment and supervision necessary to perform and complete all work to replace the existing Hybrid Bermudagrass with Perennial Ryegrass overseed at Miramar National Cemetery with new Turf Type Tall Fescue turfgrass sod. Work includes, but not limited to: professional land surveying to quantify the work areas in square feet; herbicide applications; clearing and grubbing vegetation; removal of all existing grass within the work areas; soil testing; soil preparation; fine grading; irrigation adjustments and testing; new turf installation by sod; turf maintenance period; turf warranty; and headstone cleaning. Incidental work may include realignment of existing headstones that become misaligned during the course of the work at no additional cost to the Government. Successful completion of the turf replacement/renovation shall be measured by, but not limited to: Complete killing and removal of existing turfgrass, Hybrid Bermudagrass, Perennial Ryegrass, Kikuyugrass, Common Bermudagrass, Annual Bluegrass and other weeds; and replacement with specified sod turfgrass within the work areas.

B. WORK AREA: All work is to be performed on Miramar National Cemetery. Turf renovation will occur throughout the entirety of Phase One cemetery development as determined by the COR/Cemetery Director. (See Attachment A –Miramar National Cemetery – Turf Replacement/Renovation Areas.)

1. Full turf replacement/renovation may include but is not limited to all Cemetery Sections:

1,2,3,4,5,7,8,9,10,11,12,13,15,16; entry turf, administration complex, committal shelters, turfed utility easements, memorial walk, assembly area, and weather station turf.

2. Contractor shall coordinate with the COR/Cemetery Director to identify those areas which require turf replacement with new Turf-Type Tall Fescue turfgrass. The Contractor under the direction of the COR/Cemetery Director shall mark the physical boundaries of all areas requiring turf replacement on site. The areas shall be measured by a professional land surveyor. The total cost of turf replacement shall be adjusted based on the actual total square footage of turf replacement/renovation in this scope of work.

3. The footprints of gravesite markers, headstones, and all other non-turf elements shall be subtracted from the surveyed area.

a. The footprint of an upright headstone is approximately 4 inches by 12 inches.

4. Contractor shall submit to the COR/Cemetery Director for approval a marked up drawing of the cemetery showing all areas designated for turf replacement/renovation along with the square footage amounts for each area in a tabular format. Show on the drawings the total areas of all non-turf elements within each section. Subtract this amount from the total section area.

5. A CAD topographic survey drawing will be made available upon request to the Contractor by the Government for this purpose of this drawing. The Government makes no claims as to the accuracy of the survey drawing.

C. HEADSTONE VIDEO SURVEY: One of the most important considerations in working around headstones or gravesite markers is maintaining the precision in alignment. Much of the beauty that exists or should exist in a national cemetery is the direct result of perfectly aligned headstones and markers. It only takes one headstone or marker out of alignment to spoil the appearance of an entire row, and thereby, the appearance of the entire section. The appearance of the finished work shall be gravesite section(s) that shall be contoured grass landscape, with headstones aligned with each other in the vertical, horizontal, lateral and diagonal directions within the tolerances specified herein. It is critical that existing conditions are visually surveyed and video documented by the Contractor and reviewed by the COR/Cemetery Director prior to the start of work to identify discrepancies in headstone alignment.

Contractor shall provide a spread sheet to the COR/Cemetery Director for review and approval documenting misaligned headstones by name and headstone number. Any misalignment of upright headstones and flat markers caused by the Contractor during the course of the work shall be the responsibility of the Contractor to repair at no additional cost to the Government. Failure to achieve this finished work will be basis for accepting or not accepting the finished work.

D. WORK PERIOD: The Contractor will complete all work within One-hundred and eighty (180) calendar days, subject to all terms, conditions, provisions, and schedules of the contract. Performance shall be in accordance with the requirements, conditions, terms and representations contained in this solicitation.

E. CARE OF HEADSTONES: The Contractor will protect all headstones and markers from damage during the turf replacement/renovation process. The Contractor will ensure that headstones or marker are protected from damage or being discolored from dirt or soil contact. Headstones and markers will not be physically removed from their sockets during turf replacement/renovation.

1.2 PRICE/COST SCHEDULE

SEE SECTION B.3 PRICE/COST SCHEDULE WITHIN SOLICITATION / RFQ

Note (1): The professional land surveyor shall measure area to receive turf replacement/renovation including all of the cemetery sections defined in the work area, and any other turf areas designated by the COR/Cemetery Director. Excluded from the total square-footage calculation for turf replacement/renovation are the footprint of gravesite markers, headstones, section markers, valve boxes, trees, and any other site feature which deducts from the area of turf.

Note (2): Irrigation Systems: Irrigation systems are to be protected in place. Any damage to the irrigation system shall be repaired by the Contractor at no additional cost to the Government. Work to be accomplished under this contract does not involve new installation of irrigations lines, sprinkler heads or other associated fixtures. However, the work does involve the raising and/or lowering of sprinkler heads, irrigation valve boxes, and the installation of concrete sprinkler protector blocks around sprinkler heads.

The Contractor shall submit a request to the COR/Cemetery Director to make temporary adjustments to the irrigation system in the sections subject to the contract so as not to interfere with the Contractor’s activities.

Temporary adjustments include: temporary removal and capping of sprinkler heads; temporary adjustment of arc patterns of sprinkler heads; and temporary adjustments to irrigation scheduling. All irrigation adjustments shall be restored to their original condition prior to installation of new sod.

Estimated Quantities: VA National Cemetery anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule. The Government, at its sole discretion, reserves the right to increase or decrease estimated quantities based on current cemetery workload, except as this contract will otherwise provide, if the Government's requirements result in decreased, or increased estimated quantities, that fact will not constitute a basis for an equitable price adjustment.

Work Area Summary:

Cemetery Section

Gravesite Type

Approx.

Gravesite Size Headstone

Type Number of Headstones Work Type

1 Full Casket 3’x8’ Upright 1646 Turf Replacement 2 Full Casket 3’x8’ Upright 636 Turf Replacement 3 Cremains 3’x4’ Upright 1304 Turf Replacement 4 Cremains 3’x4’ Upright 1320 Turf Replacement 5 Cremains 3’x4’ Upright 1302 Turf Replacement 7 Full Casket 3’x8’ Upright 1000 Turf Replacement 8 Full Casket 3’x8’ Upright 424 Turf Replacement 9 Full Casket 3’x8’ Upright 1537 Turf Replacement

10 Cremains 3’x4’ Upright 979 Turf Replacement 11 Cremains 3’x4’ Upright 650 Turf Replacement 12 Cremains 3’x4’ Upright 0 Turf Replacement 13 Full Casket 3’x8’ Upright 0 Turf Replacement 15 Full Casket 3’x8’ Upright 943 Turf Replacement 16 Full Casket 3’x8’ Upright 243 Turf Replacement

1.3 THE NCA MISSION: The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interned there. For this reason, the Contractor’s strict adherence to the specifications shall be required and shall be essential. The Contractor shall demonstrate a clear understanding of, and the sensitivity to, environmental issues during the performance of the contract.

1.4 DESIGNATED CONTRACTING OFFICER’S REPRESENTATIVE (COR):

F. The VA Cemetery Director at the Miramar National Cemetery is Mr. Jared Howard. The Assistant Director is Mr. Michael Faust. Mr. Randall Hoffman shall be designated as the COR and can be reached at the cemetery administration building or at Tel. (858) 658-7360. The COR will make periodic site visits but will NOT be on site on a daily basis.

G. If work is authorized to be performed after hours or on weekends/holidays and an emergency should occur, the Contractor shall contact the VA Police Office in the absence of the COR or his designee. The VA Police will then contact the COR or take appropriate action.

1.5 CEMETERY LOCATION: The services will be performed at one (1) location:

MIRAMAR NATIONAL CEMETERY

5795 Nobel Drive San Diego, CA 92122 Phone: 858-658-7360 Fax: 858-658-7397

1.6 CONTRACTOR’S RESPONSIBILITIES AND INSURANCE REQUIREMENTS:

A. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to themselves or their employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by themselves or their employees’ fault or negligence.

Any negligence on the part of the Government, its officers, agents, servants and employees, shall not be the responsibility of the Contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there-from. The Contractor shall maintain workmen’s compensation, personal liability, automobile liability, and property damage insurance, as prescribed by the laws of the State of California, and in accordance with FAR 52.282-5, Section C. Evidence of coverage is required before commencing work under this contract (copy of Certificate of Insurance), and it will not be changed or cancelled without thirty calendar days prior written notice to the Contracting Officer.

1.7 CONTRACTOR DUTIES:

A. Contractor Site Manager: A competent and experienced Contractor Site Manager shall be provided by the Contractor for not less than two (2) hours a day whenever work is being performed - other than trash and debris pick-up. In the absence of the Site Manager, the Contractor will appoint a crew leader or an employee who will be responsible to ensure that the work is being accomplished in an expeditious manner, is performed in accordance with the contract specifications and that the work will progress without undue delay. The Contractor Site Manager must have not less than three (3) years experience as a direct supervisor of a commercial service operation that included surveying, soil excavation, and site construction in industrial, commercial or public sites. The Contractor Site Manager will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained.

B. Work Hours: Work may be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through

Friday, except for Holidays, unless otherwise directed by the COR/Cemetery Director. At Contractor request and with the written permission of the COR/Cemetery Director, work will also be permitted to be scheduled for weekends and/or Holidays. When emergency situations, that are caused by the Contractor or severe adverse weather prohibits work during the week, then he/she may seek approval from the COR/Cemetery Director to work on weekends in order to meet the period of performance. The Government shall not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration time frame. No work will be permitted on Veterans Day and Memorial Day and the two days immediately prior to Memorial Day for preparation. Notwithstanding, if any work under this contract will be performed outside of the VA’s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), then Contractor shall notify the COR/Cemetery Director at least 48 hours in advance.

C. Federal Holidays: Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr., Washington’s Day*

Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

*This holiday is designated as "Washington's Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

D. After Normal Hours On-Call/Emergency Situations: The Contractor shall establish and maintain a point-of-contact to receive emergency calls from the COR/Cemetery Director. The point-of-contact shall be available on a 24-hour basis including during weekends, Federal Holidays and after normal hours of operation. The Contractor is to provide phone, pager and cell phone numbers for emergency and/or after hours situations. Repairs shall be made as expeditiously as circumstances allow or within (24) hours upon initial emergency call.

E. The Contractor shall be required to submit daily reports on a weekly basis to the COR/Cemetery Director at the main office of the Miramar National Cemetery. Contractor shall check in daily and obtain funeral and/or special schedules as defined herein. This check in is mandatory. The contractor shall provide an anticipated work schedule on a daily basis or as agreed upon with COR/Cemetery Director, and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. The contractor shall document services performed and provide information to the COR/Cemetery Director as required during specific time frames. These daily meetings are also an opportunity for the Contractor to ask questions and ensure he/she understands the off-limit areas, which may vary, depending on the event.

The site manager can thus assign tasks accordingly throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR/Cemetery Director may then assist in doing so. Daily meetings shall be at an agreed upon time between the COR/Cemetery Director and the Contractor.

F. A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled funerals will be provided daily. The Contractor is solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor is solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR/Cemetery Director. The Contractor shall meet with the COR/Cemetery Director or authorized designee, at the end of each day to determine work completed and ensure that work is on schedule.

G. The Contractor’s performance and progress on this contract will be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work schedules needed to systematically accomplish the contract work over the duration of the project. In instances where the COR/Cemetery Director determines that the work is behind schedule, he will notify the Contracting Officer and the Contractor shall increase workforce and/or hours of operation at no additional cost to the Government in order to achieve completion of the contract work within the specified timeframe.

H. Where work conflicts with existing utility/service lines (above ground/below ground), the corresponding utilities company and the COR/Cemetery Director shall be notified and the Contractor shall obtain any necessary permits/ blue prints and cooperate with the utilities company/cemetery staff to avoid any damage or liability, and provide a safe work environment for his/her employees. Contractor is responsible for damages to utilities, above and below ground.

I. The Contractor is responsible to ensure that all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

J. Damage to Government property: The Contractor shall be responsible for repair or replacement of any contractor damaged cemetery structure, to include: turf, curb, road pavement, headstones or markers, valve boxes, grid monument control markers, trees, plant beds, irrigation equipment, etc., which are chipped, marred, damaged and/or ruined at the fault of the Contractor. Contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the appointed Contracting Officer Representative (COR) prior to repair/replacement/installation.

1. The Contractor shall be responsible for cleaning cemetery structures, headstones, monuments, and roadways that are soiled or stained as a result of Contractor’s performance. The Contractor shall wash-down with water all soiled or stained structures headstones, and monuments at the end of each workday. Roadways shall be cleaned with a street sweeper each day as needed to keep the existing roads free from dirt and mud resulting from Contractor operations. No hazardous chemicals are to be used at any time on Government property. The Contractor shall bear all costs associated with washing and cleaning. Any such washing/cleaning shall be brought to the immediate attention of the COR/Cemetery Director prior to washing/cleaning. The Contractor shall take measures to conserve water during the course of cleaning structures. No water outlet shall be left open when cleaning activities are not in progress.

2. At the end of each day the Contractor shall remove all debris from the cemetery site resulting from the work. The Contractor shall ensure at all times that rubbish and trash generated by the Contractor is kept clear of vehicular and pedestrian traffic throughout the site. The Government shall not provide receptacle(s) for disposal of debris related to this contract. The Contractor will be permitted to place his/her trash receptacle dumpsters in the COR/Cemetery Director approved “Contractor Staging Area”.

3. The Contractor shall be responsible for protecting and maintaining the turf in adjacent cemetery sections which are not included in the scope of work, but are impacted by the work. Such action may include hand-watering of turf which is not receiving sufficient irrigation due to temporary adjustments to the irrigation systems. Any turf that is damaged by the Contractor activities shall be replaced at no additional cost to the Government.

K. Adequate warning devices, barricades (orange construction fence), guards, flagmen or other necessary precautions shall be provided by the Contractor at all work sites to eliminate hazards and for the protection, safety, and warning of all public visitors, pedestrians, cemetery employees, and vehicular traffic within the area. All open and unattended holes in the ground must be covered with plywood and/or barricaded for pedestrian safety. All work areas will be secured with barricades (orange construction fence) at the end of each workday.

L. The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with any other contractors and with Government employees and shall carefully adapt scheduling and performance of work, and needing any direction, it shall be provided by the COR/Cemetery Director. The Contractor is responsible for reporting to the COR/Cemetery Director any problems or questions that may arise with any other personnel on site during the period of performance of this contract. The Contractor shall not take it upon him or herself to resolve any problems or issues with other on-site contractors or employees, but rather will leave it to the COR/Cemetery Director to resolve the issue.

M. The Contractor (including his or her employees, subcontractors, consultants or the like shall not operate trucks, tractors, and other heavy equipment on any turf area except as provided in this contract to perform work or as authorized by the COR/Cemetery Director. The Contractor will be responsible for repairing turf damage caused by the Contractor‘s equipment and staff at no additional cost to the Government.

1.8 WORK ENVIRONMENT:

A. All work under this contract will be performed primarily outdoors and personnel performing these services will be exposed to wind, sun, cold, dampness, frost, fog and rain. These conditions, may, at times, be extreme. The contractor shall take all necessary precautions to protect his/her employees from the elements to the maximum practicable extent. Weather will not be considered an excusable delay in meeting specifications or project schedule. The Contractor understands that it may be necessary to work throughout all weather conditions (unless highly extreme, causing equipment rutting and/or hazards, and dangerous to employees or public) and to apply additional labor and equipment as necessary to meet deadlines, at no additional cost to the Government.

B. Due to the sensitive mission of the cemetery, the work could occasionally involve contact with and/or exposure to grieving individuals. Contractor personnel must exercise and exhibit absolute decorum, composure and stability at all times and refer such individuals to Cemetery Staff.

1.9 CONTRACTOR-FURNISHED ITEMS:

A. The Contractor is responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services required by this contract.

B. Contractor-furnished items necessary to perform work as required under this contract shall be furnished, maintained and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations. This includes, minor maintenance/repair and minor operating parts for equipment such as lubrication, oil changes, spark plugs, gaskets, cotter pins/keys, electric extension cords, etc., to keep all equipment in good operational condition throughout the period of performance of this contract.

C. Contractor Staging Areas: Primary staging area is to be located on the cemetery road adjacent to the section(s) being renovated and a secondary staging area shall be where approved by the COR/Cemetery Director. The Contractor is to install a 6-foot high chain link fence with gates cloaked with green fabric and around this entire area for duration of the work in those sections. Contractor shall base operations out of these staging areas, using it for materials, equipment storage, administration, employee toilets, trash dumpster area, employee parking, employee lunch/break area, etc. After completion of project work, Contractor is to remove fencing and restore area back to original condition.

D. The Contractor is responsible for ensuring that all of his/her motor vehicles and equipment meet State inspection, safety, licensing, registration, and insurance requirements.

E. ELECTRICITY: In case the Contractor requires electricity while in performance of this contract, the

Contractor shall provide and utilize portable generators as necessary to complete the work. If Contractor hookup to Miramar National Cemetery electrical distribution system is approved by COR/Cemetery Director, the Contractor is to provide all necessary connections and complete connection work in accordance with NEC requirements, and at no cost to the Government.

F. WATER: Water will only be made available via Contractor connection to existing Cemetery water system in existing locations where connection is available, and for purposes of this contract only. The Contractor is responsible for making connections to this water supply in accordance with local requirements. Coordination and approval of COR/Cemetery Director required. Contractor shall not obstruct normal traffic flow on adjacent roads while water is being obtained. In locations where Cemetery water system is not readily available, the Contractor shall provide and utilize portable water tanks and/or water trucks as necessary to transport water to areas where needed in order to complete the work required by this contract, at no additional cost to the Government. The Contractor shall take extraordinary measures to conserve water, at no time shall be perceived to be wasting water. The Contractor shall be subject to fines and civil penalties imposed by the state of California and the Miramar Department of Water and Power for egregious waste of water.

G. REFUSE FACILITIES: The Contractor shall provide his/her own refuse facilities, and these shall only be located in the COR/Cemetery Director approved “Staging Area”. Do not place dumpsters or refuse facilities in any other location at the cemetery other than the approved staging area. The contractor is required to dispose of all debris and other waste materials generated by his/her work at a licensed off-site landfill unless otherwise directed by the COR/Cemetery Director. The Government shall not provide receptacles for disposal of debris as a result of the services provided under this contract. In case of Hazardous Materials, contractor is required to obtain required disposal permits from the State regulatory agency.

H. PORTABLE TOILETS: The contractor shall provide portable chemical toilets for use by workmen as necessary to comply with applicable OSHA requirements. These portable toilet facilities shall be kept clean and free of excessive odors, insects, etc. Locate portable toilet facilities in the COR/Cemetery Director approved Contractor Staging Area only. It will not be permissible to locate portable toilet facilities in any other locations throughout the cemetery. The use of the permanent cemetery toilet facilities by workmen is strictly prohibited throughout the duration of this contract.

I. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's employees shall wear visible identification at all times while on the premises of the Cemetery. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The Cemetery will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

J. ORIENTATION FOR CONTRACTOR EMPLOYEES:

1. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive complete information on each of these subjects;

a. Fire and Safety,

b. Project Work Schedule,

c. Rules Pertaining to Workers,

d. General Parameter Job Related Issues,

e. Disaster procedures,

f. All technical requirements of the project.

g. Treatment of Headstones.

2. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

1.10 CONTRACTOR CONDUCT: (Contractor personnel shall)

A. Be required to adhere to the following standards of dress, conduct, supervision and training while performing work on Government property. It shall be subject to immediate enforcement action by the Contracting Officer if these standards are not adhered to during the period of performance of this contract. Contractor management shall be responsible for training and safety precautions prescribed by OSHA regarding safety equipment and devices.

B. Be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants or slacks. Garments, which have a message, slogan or printing of any kind other than the Contractor’s business attire, are prohibited. Uniforms are acceptable. The Contractor shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, and maintenance areas.

If uniforms are used, they must be in unison among all employees.

C. The Contractor/personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices is prohibited. Due to the sensitive mission of the cemetery, Contractor employees will come into daily contact with grieving individuals, therefore Contractor employees will exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from cemetery visitors shall be politely referred to Government cemetery staff.

Gratuities of any kind are strictly prohibited.

D. Consume food and beverage only within areas designated by the COR/Cemetery Director. Intoxication, and violence or criminal acts of any kind will not be tolerated - and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited, and use of tobacco products is only allowed in specific areas designated by the COR/Cemetery Director.

E. Contractor employees shall only take breaks/rest periods and lunch breaks at the Contractor Staging

Area, not in the field. Workers are to utilize contractor provided temporary chemical toilet facilities located only in the Contractor Staging Area. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

F. Worker parking: All Contractor employees are to park only in the COR/Cemetery Director approved

Contractor Staging Area identified for this project. Workers are not allowed to park throughout the cemetery grounds, and violation of this requirement shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

G. The Contractor shall be responsible to ensure that his/her employees (including contractor’s consultants, subcontractors, etc.) are aware of all the terms and conditions set forth above in this solicitation package regarding their performance and conduct during the performance period of this contract.

1.11 LABOR FORCE AND EQUIPMENT:

A. The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Contractor shall be responsible to provide at no additional costs, labor and equipment as necessary to meet deadlines. The Contractor shall use any additional resources necessary to meet or return to specified work requirements after special events and/or services. The Contractor shall determine the number of employees and the amount and kinds of equipment needed during the period of performance.

1.12 SAFETY:

A. Matters related to safety, and any actions of the Contractor, must meet all safety requirements of

Miramar National Cemetery's Safety Officer, Department of Veterans Affairs, OSHA, and the State. It is incumbent upon the Contractor to be familiar with these requirements. "Safety" shall also include the Contractor having a safety representative who maintains regular and routine contact with the Safety Officer at Miramar National Cemetery.

1.13 THE GOVERNMENTS RESPONSIBILITIES:

A. Upon award of the contract, the Government shall inform the Contractor prior to commencing the work, of any known damages to the cemetery grounds, headstones/markers or any other areas that the Contractor is unaware of and not responsible for. In addition, upon award of the contract, a walk-through of the cemetery grounds by the Contractor and COR/Cemetery Director will be scheduled to occur.

B. The Government shall not provide the Contractor with any furnishings, fuel storage, equipment, materials, restrooms, or telephones.

1.14 PHASING AND WORK SEQUENCING:

A. Contract work is to be accomplished in a sequenced manner, with work limited to occurring in no more than 10 percent of the work area of this contract at any given time in order to minimize overall disruption to the cemetery. Work cannot begin in subsequent areas until such time that work has been completed in prior areas. Submit proposed project work schedule sequence for COR/Cemetery Director review and approval prior to start of project.

B. The COR/Cemetery Director may direct the Contractor to follow behind other projects as they are completed, so as to not disrupt work sequence of existing contracts under construction.

1.15 HISTORIC PRESERVATION:

A. Where the Contractor or any of the Contractor's employees, prior to, or during the services work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR/Cemetery Director verbally, and then with a written follow up.

1.16 SPECIAL CONTRACT REQUIREMENTS:

A. FIRE SAFETY:

1. Applicable Publications: Publications listed below form part of this Article to the extent referenced.

Publications are referenced in text by basic designations only.

a. American Society for Testing and Materials (ASTM)

b. National Fire Protection Association (NFPA):

c. 10-1998 Standard for Portable Fire Extinguishers

d. 70-1999 National Electrical Code

B. Occupational Safety and Health Administration (OSHA)

1. 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

2. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1910.

Prior to start of work, prepare a plan detailing service-specific fire safety measures, including periodic status reports and submit to COR/Cemetery Director for review.

3. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

4. Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet). Locate only in staging area where approved by COR/Cemetery Director.

5. Temporary Electrical: Install, use and maintain installations in accordance with 29 CFR 1910, NFPA 241 and NFPA 70. If temporary electrical is required, the contractor shall notify the COR/Cemetery Director prior to use of Temporary Electrical Services.

6. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads.

7. Fire Extinguishers: Provide and maintain extinguishers in service areas and temporary storage areas in accordance with 29 CFR 1926, 29 CFR 1910, NFPA 241 and NFPA 10.

8. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1910, NFPA 241 and NFPA 30.

9. Smoking: Smoking is prohibited except in designated smoking areas.

1.17 OPERATIONS AND STORAGE AREAS:

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR/Cemetery Director or Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. It is understood that the VA shall not be held responsible for any damage to the Contractor’s equipment, materials, supplies or the like which may result from vandalism, theft etc. while on site.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR/Cemetery Director and shall be built with labor and materials furnished by the Contractor without additional expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at their expense upon completion of the work.

C. The Contractor shall, under regulations prescribed by the Contracting Officer or COR/Cemetery

Director, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR/Cemetery Director or Contracting Officer. Vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials is to be where approved by COR/Cemetery

Director in the Contractor’s “Staging Area”.

E. Contractor personnel are subject to the rules of the Cemetery applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of service materials, debris, standing service equipment and vehicles at all times.

G. Do not store materials and equipment in other than assigned areas.

H. Fence: Before work operations begin, Contractor shall provide a chain link fence, six feet minimum height, around the staging area. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 15 inches. Bottom of fences shall extend to one inch above grade.

I. Utilities Services:

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR/Cemetery Director.

2. The contractor shall not interrupt irrigation to areas not “currently” being renovated. If necessary, the contractor shall cap off, run by-pass lines or manually irrigate as necessary, as to not affect areas not currently being renovated.

3. Contractor shall submit a request to interrupt any such services to COR/Cemetery Director, in writing, a minimum of 48 hours in advance of proposed utility interruption. Request shall include the utility type, reason, date, exact time of, and approximate duration of such interruption.

4. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Cemetery. Interruption time approved by COR/Cemetery Director may occur at other than Contractor's normal working hours.

J. To minimize interference of service activities with flow of Cemetery traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of materials, debris and standing service equipment and vehicles. At least one lane must be open to traffic at all times.

2. Coordination of work with COR/Cemetery Director or authorized designee: The burial activities at a National Cemetery shall take precedence over service activities. The Contractor must cooperate and coordinate with the COR/Cemetery Director or authorized designee, in arranging schedule to cause the least possible interference with cemetery activities in actual burial areas. Work noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period.

1.18 INSPECTIONS AND SURVEYS:

A. PROFESSIONAL SURVEYING SERVICES - A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall be used for layout control of work and to restore any grave section corner monuments that may be disturbed as a result of the Contractors performance of the contract work.

B. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR/Cemetery Director of areas in which contract work occurs and areas of anticipated routes of access, etc. This survey shall include:

1. Existing conditions at site. Use a video camera to survey and document existing conditions prior to start of work. Contractor is to provide the digital video camera and memory media for this purpose.

The Contractor shall turnover one copy of the completed video survey data to COR/Cemetery Director prior to starting work. The video survey shall sufficiently document the pre-construction alignment of all headstones to use as a comparison to the post-construction alignment documentation.

2. Re-Survey: Prior to the final inspection and acceptance the Contractor and COR/Cemetery Director together shall make a thorough re-survey of the areas where contract work occurred. Re-survey report shall list any damages caused by Contractor's workmen in executing work of this contract, and quantities of misaligned headstones.

1.19 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS:

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and turf) on or adjacent to the work sites, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so by the COR/Cemetery Director, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall engage the services of a certified arborist to direct the trimming of those limbs or branches. All debris resulting from this work shall be removed and properly disposed of from the site as defined herein.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall immediately notify the COR/Cemetery Director of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Articles, "Inspections and Surveys", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.20 RESTORATION:

A. Contractor shall remove, cut, alter, reinstall, replace, patch and repair existing work as necessary. Except as otherwise shown or specified, do not disturb any water, steam, gas, or electric services without prior approval of the COR/Cemetery Director or Contracting Officer. Existing work to be completed and that is found to be defective in any way, shall be reported to the COR/Cemetery Director before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original service, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing cemetery features (lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. All restoration work shall be accomplished without undue delay.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen/subcontractors to existing cemetery infrastructure.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause containing reference "CHANGES" (FAR 52.212-4).

E. The Contractor shall be responsible for replacement of any headstones or markers, which are chipped, marred, or damaged at the fault of the Contractor and shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the attention of the COR/Cemetery Director prior to replacement or reinstallation.

1.21 CONTRACTING OFFICER’S REPRESENTATIVE (COR):

A. The Contracting Officer’s Representative (COR) responsibilities will include, but not be limited to surveillance of services required under this contract; determining the adequacy of Contractor performance according to the specifications of this contract; acting as the Government’s representative;

ensuring compliance with contract requirements insofar as the work is concerned; and advising the Contracting Officer (CO) of any contract issues. The COR cannot authorize deviations from the specifications and requirements of this contract. In the event the Contractor deviates without approval from the CO, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. The COR designated for this proposed contract will be appointed in writing by the CO.

1.22 DISPOSAL OF HAZARDOUS WASTE:

A. The Contractor shall not dispose of any hazardous materials at any location on the cemetery premises except as specified and/or authorized by the COR/Cemetery Director.

1.23 METRIC CONVERSIONS:

A. Any measurements stated in this specification or in any documents associated with the proposed contract as normally used inch-pound units can be converted to metric units providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376.

Any measurements only given in inch-pound units are not meant to be restrictive. If the General Requirements require replacement of parts to be included as part of the contract and a product (part) is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable.

1.24 GENDER:

A. For the purpose of equal rights, wherever the masculine gender is used in this solicitation, and the resulting contract, it shall be considered to include both masculine and feminine gender.

1.25 SALES OF COMPANIES OR NAME CHANGES:

A. The Contractor, gaining award of the contract, will notify the Contracting Officer (Attn: Department of Veterans Affairs, National Cemetery Administration (41D3A), Centralized Contracting Division, (41D3A), 74 Barrett Heights Road, Suite 309, Stafford, VA 22556., in writing immediately upon entering an agreement (either oral or written) to sale or transfer all or part of its stock or other ownership interest to any other party. This Contractor shall also, contact the Contracting Officer immediately in writing (at the above referenced address) in the event a company name change shall happen, with information as to the reasons and/or determinations causing this action.

B. SECTION 32 92 24 - TURF RENOVATION

PART 1 - GENERAL

1.1 DESCRIPTION OF WORK

A. This section includes the requirements for Turf Replacement/Renovation including, but not limited to, the following:

1. Erosion and Sediment Control.

2. Vegetation Removal.

3. Topsoil Placement.

4. Soil Testing and Recommendations.

5. Soil Preparation.

6. Sprinkler Protector Blocks.

7. Fine Grading and Soil Compaction.

8. Sodding.

9. Turf Maintenance.

10. Turf Warranty.

11. Disposal of Materials.

1.2 SUBMITTALS

A. Unless otherwise noted, submittals shall be made a minimum of 14 days before commencing the Work specified in this Section.