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Locum Tenens|Allied Health
| ATTACHMENT A | |
| LOCUM TENENS/ALLIED HEALTH STAFFING | |
| All percentages, multipliers, fees, and assumptions used to calculate pricing must be clearly disclosed. Roswell Park reserves the right to request clarification regarding any pricing submission. |
| SERVICE POSITIONS/TITLES and CATEGORIES | Yes/No | If Yes, what is your projected Bill Rate for the Buffalo, NY market? | Mark-Up Rate* | Premium Rate (Overtime) | Premium Rate (Holiday) | Premium Rate | | | |
| (On-Call) | Annual Price Escalator | Conversion Fee | | | | | Other Fees/Charges (be specific and add additional columns if necessary) | | | |
| | | | | | | | | 0-520 | |
| hours | 521 - 1,040 hours | 1,041 - 1,560 hours | 1,561 - 2,080 hours | More than 2,080 hours | | | | | | |
| Vendor Instructions/Help Text | Indicate whether your firm can provide staffing services for the listed position/title. | Enter the fully burdened hourly bill rate for the Buffalo, NY market. Include all direct labor, overhead, administrative costs, and profit unless separately identified elsewhere in this matrix. | Enter the percentage (%) markup applied to the employee's pay rate to calculate the bill rate. | Enter the overtime billing premium as a percentage (%) or multiplier (e.g., 150% or 1.5x of the regular bill rate). | Enter the holiday billing premium as a percentage (%) or multiplier (e.g., 200% or 2.0x of the regular bill rate). | Enter the on-call premium as a percentage (%) or multiplier applied to the regular bill rate. If a flat fee is charged, specify in the Other Fees/Charges column. | Enter the maximum annual percentage (%) increase that may be applied to rates during the contract term. | If Roswell Park hires a temporary worker as a permanent employee, identify the conversion fee applicable based on the number of hours worked by the individual prior to hire. | |
| Enter either a fixed dollar amount ($) or percentage (%) and clearly identify which methodology is being used. | | | | | Disclose any additional fees, including but not limited to travel, lodging, credentialing, licensing, background screening, or onboarding costs. Include any assumptions, exclusions, limitations, or additional information. Vendor shall identify whether each fee is included in the bill rate/markup rate or separately charged. | | | | | |
| | | NOTE: For informational and comparative analysis purposes only, proposed bill rates will not be used for scoring; evaluation will be based on the mark-up rates and other criteria identified in the RFP. | NOTE: Background screening, drug testing, credential verification, sanctions screening, or compliance costs should be included in the mark-up rate. | NOTE: If any additional fees are included in the Mark-Up Rate, indicate this by entering "Included" in the applicable cell. | | | | NOTE: Vendors shall comply with all applicable federal, state, and local laws governing temporary healthcare staffing services, including New York Public Health Law Article 29-K, as applicable. For personnel classifications for which conversion fees, employment fees, liquidated damages, non-solicitation provisions, non-compete provisions, or similar restrictions are prohibited by law, Vendor shall enter "N/A." | NOTE: There will be no payment for travel time. Travel, lodging, and related reimbursable expenses shall be limited to and reimbursed in accordance with New York State guidelines and the Draft Temporary Staffing Agreement. Such expenses shall be treated as pass-through costs and are not subject to markups, administrative fees, or any additional charges. |
| Anesthesiologist |
| CRNA |
| Clinical Laboratory Technician |
| Clinical Laboratory Technologist |
| Dental Assistants |
| Dental Hygienists |
| Dentist |
| Endocrinologist |
| Gastroenterologist |
| Hospitalist |
| Intensivist |
| Medical Oncologist |
| Nephrologist |
| Nurse Practitioner |
| Occupational Therapist |
| Pathologist |
| Physical Therapist |
| Physician Assistant |
| Pulmonary Specialist |
| Radiation Oncologist |
| Radiologist |
| Surgical Oncologist |
Other Titles (such as Allied Health Staff Members, Pharmacists, Technicians, etc.):
*Mark-Up Rate means the percentage added to the temporary worker's hourly pay rate to determine the bill rate charged to Roswell Park. The markup shall include all costs associated with recruiting, payroll processing, statutory taxes, workers' compensation, benefits (if applicable), overhead, MSP management fees, profit, and any other costs unless specifically identified and priced separately.
Non-Clinical|Professional Staff
| ATTACHMENT A | |
| NON-CLINICAL/PROFESSIONAL STAFFING | |
| All percentages, multipliers, fees, and assumptions used to calculate pricing must be clearly disclosed. Roswell Park reserves the right to request clarification regarding any pricing submission. |
| SERVICE POSITIONS/TITLES and CATEGORIES | Yes/No | If Yes, what is your projected Bill Rate for the Buffalo, NY market? | Mark-Up Rate* | Premium Rate (Overtime) | Premium Rate (Holiday) | Premium Rate | | | |
| (On-Call) | Annual Price Escalator | Conversion Fee | | | | | Other Fees/Charges (be specific and add additional columns if necessary) | | | |
| | | | | | | | | 0-520 | |
| hours | 521 - 1,040 hours | 1,041 - 1,560 hours | 1,561 - 2,080 hours | More than 2,080 hours | | | | | | |
| Vendor Instructions/Help Text | Indicate whether your firm can provide staffing services for the listed position/title. | Enter the fully burdened hourly bill rate for the Buffalo, NY market. Include all direct labor, overhead, administrative costs, and profit unless separately identified elsewhere in this matrix. | Enter the percentage (%) markup applied to the employee's pay rate to calculate the bill rate. | Enter the overtime billing premium as a percentage (%) or multiplier (e.g., 150% or 1.5x of the regular bill rate). | Enter the holiday billing premium as a percentage (%) or multiplier (e.g., 200% or 2.0x of the regular bill rate). | Enter the on-call premium as a percentage (%) or multiplier applied to the regular bill rate. If a flat fee is charged, specify in the Other Fees/Charges column. | Enter the maximum annual percentage (%) increase that may be applied to rates during the contract term. | If Roswell Park hires a temporary worker as a permanent employee, identify the conversion fee applicable based on the number of hours worked by the individual prior to hire. | |
| Enter either a fixed dollar amount ($) or percentage (%) and clearly identify which methodology is being used. | | | | | Disclose any additional fees, including but not limited to travel, lodging, credentialing, licensing, background screening, or onboarding costs. Include any assumptions, exclusions, limitations, or additional information. Vendor shall identify whether each fee is included in the bill rate/markup rate or separately charged. | | | | | |
| | | NOTE: For informational and comparative analysis purposes only, proposed bill rates will not be used for scoring; evaluation will be based on the mark-up rates and other criteria identified in the RFP. | NOTE: Background screening, drug testing, credential verification, sanctions screening, or compliance costs should be included in the mark-up rate. | NOTE: If any additional fees are included in the Mark-Up Rate, indicate this by entering "Included" in the applicable cell. | | | | NOTE: Vendors shall comply with all applicable federal, state, and local laws regarding conversion fees, placement fees, employment fees, non-solicitation provisions, non-compete provisions, and similar restrictions. Where any such fee or restriction is prohibited by law, Vendor shall indicate "N/A." | NOTE: There will be no payment for travel time. Travel, lodging, and related reimbursable expenses shall be limited to and reimbursed in accordance with New York State guidelines and the Draft Temporary Staffing Agreement. Such expenses shall be treated as pass-through costs and are not subject to markups, administrative fees, or any additional charges. |
| Administrative and Operational Support: |
| Executive assistants, administrative assistants |
| Patient access (registration, scheduling, call center) |
| HR, recruiting coordinators |
| Training and organizational development support |
| Finance/Rev Cycle: |
| Hospital billing and medical coding specialists |
| Revenue cycle analysts |
| Financial Analysts, Account Managers |
| Revenue Cycle Program Managers, Rev Cycle Trainer, Rev Cycle Operations Lead |
| Payroll and audit support |
| Information Technology: |
| Help desk / desktop support |
| Systems analysts (Epic, Cerner, etc.) |
| Data analysts / reporting specialists |
| Project managers (IT initiatives) |
| Cybersecurity and infrastructure roles |
| Supply Chain & Procurement: |
| Buyers, sourcing specialists |
| Materials management/inventory control |
| Contract analysts |
| Logistics and distribution support |
| Facilities & Support Services: |
| Patient Transport |
| Environmental services |
| Facilities maintenance |
| Security personnel |
| Food services management |
| Professional / Specialized Roles: |
| Business analysts |
| Compliance and regulatory specialists |
| Quality improvement / performance improvement staff |
| Communications / marketing professionals |
| Workday Trainer, Agile Coach |
| Payroll Supervisor, Account Managers |
Other Titles:
*Mark-Up Rate means the percentage added to the temporary worker's hourly pay rate to determine the bill rate charged to Roswell Park. The markup shall include all costs associated with recruiting, payroll processing, statutory taxes, workers' compensation, benefits (if applicable), overhead, MSP management fees, profit, and any other costs unless specifically identified and priced separately.
Executive & Faculty Interim
| ATTACHMENT A | | | | | | | | |
| EXECUTIVE & FACULTY INTERIM PLACEMENT | | | | | | | | |
| | | | | All percentages, multipliers, fees, and assumptions used to calculate pricing must be clearly disclosed. Roswell Park reserves the right to request clarification regarding any pricing submission. | | | | |
| | | | | | | Conversion/Placement Fee Forfeiture Schedule | | |
| SERVICE POSITIONS/TITLES and CATEGORIES | Yes/No | Interim Billing Rate | Recruiter/Search Fees | Administrative/ | | | | |
| Management Fees | Conversion/Placement Fee Methodology & Trigger Period | 0-3 | | | | | | | |
| months | >3-6 | | | | | | | | |
| months | >6-9 | | | | | | | | |
| months | >9-12 months | More than 12 months | Credit Applied Toward Permanent Placement Fee | Other Fees/Charges (be specific and add additional columns if necessary) | | | | | |
| Vendor Instructions/Help Text | Indicate whether your firm can provide staffing services for the listed position/title. | Provide hourly, daily, weekly, or monthly billing rate. Specify unit of measure and any assumptions. | Provide any recruitment, sourcing, search, or placement fee not included in the billing rate. | Provide any administrative, vendor management, program management, or coordination fee. | Describe how the permanent placement fee is calculated (e.g., 25% of first-year compensation, fixed fee, etc.) and how long after the assignment a fee may be assessed (e.g., during assignment and 12 months thereafter). | Maximum conversion/placement fee owed if Roswell Park hires the interim professional during this period. Express as percentage of standard placement fee, flat fee, or other methodology. | Describe any credit applied from interim assignment fees toward a permanent placement fee and describe the methodology used to calculate the credit. | Disclose any additional fees, including but not limited to travel, lodging, credentialing, licensing, background screening, or onboarding costs. Include any assumptions, exclusions, limitations, or additional information. |
| | | | NOTE: If any additional fees are included in the Interim Billing Rate, indicate this by entering "Included" in the applicable cell below. | | | | NOTE: If none, enter "No Credit" in the applicable cell. | NOTE: There will be no payment for travel time. Travel, lodging, and related reimbursable expenses shall be limited to and reimbursed in accordance with New York State guidelines and the Draft Temporary Staffing Agreement. Such expenses shall be treated as pass-through costs and are not subject to markups, administrative fees, or any additional charges. |
| Executive Leadership: |
| C-suite (CEO, CFO, COO, CIO, CMO, CHRO) |
| Vice Presidents / Senior Directors |
| Service line leadership (oncology, surgical services, etc.) |
| Clinical Leadership: |
| Department chairs, Vice-Chairs |
| Medical directors |
| Program directors |
| Academic & Research Faculty: |
| Staff Physician |
| Principal investigators |
| Research scientists |
| Physician scientists |
| Specialized/Niche Search: |
| Hard-to-fill or highly specialized oncology roles |
| Grant-funded research positions |
| Hybrid clinical/research appointments |
Other Titles:
Executive & Faculty Search
| ATTACHMENT A | |
| EXECUTIVE & FACULTY SEARCH SERVICES | |
| All percentages, multipliers, fees, and assumptions used to calculate pricing must be clearly disclosed. Roswell Park reserves the right to request clarification regarding any pricing submission. |
| SERVICE POSITIONS/TITLES and CATEGORIES | Yes/No | Percentage Fee at engagement | Percentage Fee upon presentation of finalist(s) | Percentage Fee upon Offer Acceptance and/or Successful Hire | Final Placement Fee |
| (% or Fixed Amount) | Other Fees/Charges (be specific and add additional columns if necessary) | | | | | |
| Vendor Instructions/Help Text | Indicate whether your firm can provide staffing services for the listed position/title. | Enter the percentage of the candidate's first-year guaranteed cash compensation (or other compensation basis, if applicable) that will be invoiced upon execution of the search engagement agreement. | Enter the percentage of the candidate's first-year guaranteed cash compensation (or other compensation basis, if applicable) due upon presentation of the finalist slate. | Enter the percentage of the candidate's first-year guaranteed cash compensation (or other compensation basis, if applicable) due upon acceptance of an offer and/or commencement of employment. | Enter the total final placement fee for the search engagement, expressed either as: A percentage of the candidate's first-year guaranteed cash compensation; or |
| A fixed dollar amount. | Identify all other fees, expenses, surcharges, or reimbursable costs that may apply to the search engagement. | | | | | |
For each fee, specify whether it is included in the placement fee, a percentage-based charge, a fixed amount, or billed at actual cost. Vendor may add columns as necessary to fully disclose all applicable charges.
NOTE: If no fee is due at engagement, enter "0%". Clearly identify the compensation basis used to calculate the fee. NOTE: If no fee is due at this milestone, enter "0%". Clearly identify the compensation basis used to calculate the fee. NOTE: If no fee is due at this milestone, enter "0%". Clearly identify the compensation basis used to calculate the fee. NOTE: If milestone payments identified in previous columns are credited toward the final placement fee, clearly indicate that the milestone fees are included in the total fee and not additional charges.
| Executive Leadership: |
| C-suite (CEO, CFO, COO, CIO, CMO, CHRO) |
| Vice Presidents / Senior Directors |
| Service line leadership (oncology, surgical services, etc.) |
| Clinical Leadership: |
| Department chairs, Vice-Chairs |
| Medical directors |
| Program directors |
| Academic & Research Faculty: |
| Staff Physician |
| Principal investigators |
| Research scientists |
| Physician scientists |
| Specialized/Niche Search: |
| Hard-to-fill or highly specialized oncology roles |
| Grant-funded research positions |
| Hybrid clinical/research appointments |
Other Titles: