ATTACHMENT 5 Vendor Qualifications and Business Information.docx
DOCX document 45 KB Posted
- Attached to
- RFP 26-023: PRE-QUALIFY VENDORS
- Solicitation number
- RFP 26-023-336-RFP-3062-2027
- Issued by
- Iowa
About this file
Summary of Attachment 5: Vendor Qualifications and Business Information
Attachment 5 is a vendor qualification form for RFP 26-023, issued by the Iowa Telecommunications and Technology Commission operating the Iowa Communications Network (ICN), to pre-qualify vendors for telecommunications outside plant (OSP) services across five designated zones within Iowa. The RFP solicits proposals from vendors capable of providing comprehensive fiber optic cable construction and related infrastructure services, including directional boring, direct-bury plowing, aerial installation, splicing, and emergency repair services. Vendors must submit detailed responses addressing their experience in underground fiber optic cable construction, previous work in Iowa and with the ICN, and any project completion failures or delays. The proposal submission deadline is November 6, 2026 at 3:00 PM CST, with written questions due by October 5, 2026 at 4:00 PM central time. No vendor conference has been scheduled. Proposals must be submitted in one original and one copy on 8.5" x 11" paper plus one soft copy on USB drive containing Word/PDF documents and Excel-formatted unit price sheets, with all bid proposals remaining firm for 120 days.
The qualification form requires vendors to provide comprehensive information regarding equipment inventory, personnel qualifications, facility locations, and emergency response capabilities. Vendors must detail all owned or leased equipment for directional boring, direct-bury plowing, and aerial work, as well as specialized equipment and utility locating capabilities. Personnel requirements include disclosure of employee counts for underground and aerial installation crews, fusion splicing technicians, safety and traffic control specialists, and quality assurance personnel. Vendors must identify main office and satellite office locations, equipment yards, and facility proximity to assigned zones, and must acknowledge that all subcontracted work requires ICN approval. Critical evaluation factors include emergency response capability, with vendors assessed on their ability to dispatch crews within two hours and provide 24/7 availability year-round. The ICN intends to pre-qualify three vendors per zone based on qualification and best value rather than lowest cost, with award notification and negotiation to be completed within 60 days of the Notice of Intent to Award if no appeals are filed.
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Other files
| File | Type | Posted |
|---|---|---|
| 1440941-event.pdf | ||
| 26-023 RFP Document.docx | DOCX document | |
| ATTACHMENT 4 Bid Proposal Submittal Form.docx | DOCX document | |
| ATTACHMENT 1 Contractual Terms and Conditions Sample Agreement.docx | DOCX document | |
| ATTACHMENT 7 Unit Price Sheet.xlsx | XLSX spreadsheet | |
| ATTACHMENT 6 Zone Bid Form.docx | DOCX document | |
| ATTACHMENT 3 Authorization to Release Information.docx | DOCX document | |
| ATTACHMENT 2 Bid Proposal Compliance Form.docx | DOCX document |
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Text version
ATTACHMENT 5:
VENDOR QUALIFICATIONS AND BUSINESS INFORMATION
RFP 26-023
Instructions for Vendor: Please provide detailed responses within the designated text form blocks below. All fields expand automatically as you type. If you require extra space or are attaching external matrices, please explicitly reference them inside the provided text area.
5.1. Experience
5.1.1. Number of years in business.
[Click or tap here to enter text]
5.1.2. Number of years’ experience with underground fiber optic cable construction and related infrastructure outside plant services.
[Click or tap here to enter text]
5.1.3. Number of years working within the State of Iowa. Provide brief detail who for, where and what projects done.
[Click or tap here to enter text — Include client name, locations, and project descriptions]
5.1.4. Number of years work for or with the ICN on fiber optic cable and related infrastructure.
[Click or tap here to enter text]
5.1.5. In past telecommunications/OSP projects, have you ever been unable to complete a project as designed? If so, provide details.
[Click or tap here to enter text]
5.1.6. In past telecommunications/OSP projects, have you ever been required to return to a project to correct substantial issues? If so, provide details.
[Click or tap here to enter text]
5.1.7. In past telecommunications/OSP projects, have you ever been unable to complete a project by the desired due date? If so, provide details.
[Click or tap here to enter text]
5.1.8. In past telecommunications/OSP projects, have you ever responded to emergency or urgent relocations or repairs? If so, provide details.
[Click or tap here to enter text]
5.2. Equipment
5.2.1. Scope of services provided (bore, plow, aerial, splicing, etc.). Vendor shall detail:
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5.2.2. Detail all directional boring equipment owned or leased (dirt, rock, dual rod, etc.) (state - owned or leased):
[Click or tap here to enter text]
5.2.3. Detail any specialized equipment owned or leased (state which), Examples: dual rod horizontal directional rock drill, rock saw, etc.:
[Click or tap here to enter text]
5.2.4. Detail all direct-bury (plow) equipment owned or leased (state - owned or leased):
[Click or tap here to enter text]
5.2.5. Detail all aerial equipment owned or leased (state - owned or leased):
[Click or tap here to enter text]
5.2.6. Detail any equipment not addressed above:
[Click or tap here to enter text]
5.2.7. Detail typical work self-performed and that which is typically sub-contracted:
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5.2.8. Detail any capabilities and equipment utilized to locate underground utilities:
[Click or tap here to enter text]
5.2.9. Is Vendor able to provide sub-foot GPS data (bore log, e.g.), if so, is there an additional charge for the data?
[Click or tap here to enter text]
5.3. Inventory
5.3.1. Detail all inventory normally stocked and available (handholes, duct, cable, etc.):
[Click or tap here to enter text]
5.4. Personnel
5.4.1. Detail the number of employees engaged in underground fiber optic cable and related infrastructure installation, maintenance, and repair.
[Click or tap here to enter text]
5.4.2. Detail the number of employees engaged in aerial fiber optic cable and related infrastructure installation, maintenance, and repair.
[Click or tap here to enter text]
5.4.3. Detail the number of employees trained and qualified to complete fiber optic fusion splicing.
[Click or tap here to enter text]
5.4.4. Detail the number of employees trained and qualified to complete aerial splicing.
[Click or tap here to enter text]
5.4.5. Describe any employed position related to safety when working within Rights of Way.
[Click or tap here to enter text]
5.4.6. Describe any employed position related to uniform traffic control standards.
[Click or tap here to enter text]
5.4.7. Describe any employed positions related to Quality Assurance.
[Click or tap here to enter text]
5.4.8. Describe any internal procedures for damage investigations.
[Click or tap here to enter text]
5.4.9. Detail list of sub-contractors or partners.
[Click or tap here to enter text]
5.4.10. All sub-contracted work must be approved by the ICN, vendor to acknowledge.
☐ Acknowledged ☐ Not Acknowledged
5.5. Locations
5.5.1. Detail location of main office and any satellite offices:
[Click or tap here to enter text]
5.5.2. Detail facilities (office, repair shop, etc.) available at all main and satellite offices:
[Click or tap here to enter text]
5.5.3. Detail location and size of any equipment or material yards:
[Click or tap here to enter text]
5.5.4. Describe location of facilities, office, equipment, and staff related to all Zones vendor is seeking to perform within. (Proximity):
[Click or tap here to enter text]
5.5.5. Detail any agreements with other Vendors that might be employed to cover any Zone or Zones:
[Click or tap here to enter text]
5.6. Emergency Response and Availability
5.6.1. Is Vendor able and willing to respond to emergency requirements (cable damage repair, e.g.)? Check appropriate box (Yes or No):
☐ Yes ☐ No
5.6.1.1. If so, is Vendor able to dispatch excavation equipment and crews to any area within a Zone within 2 hours?
☐ Yes ☐ No
5.6.1.2. If so, is Vendor able to respond 24x7?
☐ Yes ☐ No
5.6.1.3. If so, is Vendor able to respond during any time of the year, including winter?
☐ Yes ☐ No
5.6.1.4. If so, is Vendor able to respond to aerial cable damage restorations?
☐ Yes ☐ No
5.7 Fiber Splicing Capabilities
5.7.1 Splicing Availability: Does your company offer fiber optic splicing services?
☐ Yes ☐ No
5.7.2 Execution Method: If yes, are splicing services performed:
☐ In-House (Self-Performed) ☐ Subcontracted ☐ Both
5.7.3 Subcontractor Identification: If subcontracted, list all third-party splicing subcontractors you intend to use, along with their experience and certifications. (Note: All splicing subcontractors are subject to ICN review and approval prior to project authorization).
[Click or tap here to enter text]
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